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Home My WebLink AboutCHANGE ORDER - PURCHASE ORDER - 9116546 (3)April 16, 2013 Brian Ainsley CRISP Project Manager 2221 S Timberline Road _ Fort Collins, CO 80525 Subject: Change Order (CP) — 023: TIPS Database installed with SQL Reference: EP-1272: Unix to Windows Migration by and between Tiburon. Inc. and the City of Fort Collins and Latimer County Dear Mr. Ainsley: Tiburon, Inc. is pleased to present the City of Fort Collins (hereinafter, "Client") with this Change Order for Tiburon to provide Client with a TIPS Database, which is to be installed with SQL (hereinafter, referred to as the "Change Order"). Scope Description and Responsibilities The attached Exhibit 1, Statement of Work ("SOW") describes the project tasks, responsibilities of each party and defined completion criteria. Price Description 1) Additional firm fixed price: $4,788 2) The Tiburon Annual Maintenance Fee will not increase as a result of this Change Order. 3) This Change Order does not include: • Warranty • Documentation • Hardware or third party products or services • Travel and on -site time 4) Any taxes levied by a government agency. Taxes, if applicable are the sole responsibility of the Client. Effective Date and Payment Schedule 1) The work described herein will be scheduled to commence at a mutually agreeable date after Client's acceptance of this Change Order. Tiburon, Inc. 3000 Executive Parkway, Suite 500, San Ramon, CA 94583 t: 925-621-2700 f: 925-621-2799 City of Fort Collins CP-023: TIPS Database installed with SQL Page 2 of 3 2) Payment Schedule: • 50% Upon Tiburon receipt of the signed acceptance of this Change Order. • 50% Upon achievement of the completion criteria set forth in the SOW. Note: No scheduling of resources will occur until after the first payment milestone is paid. This Change Order may be cancelled at Tiburon's discretion upon written notice to Client if the first payment milestone is not paid when due. 3) Client's acceptance of this Change Order in the signature block provided below, authorizes Tiburon to proceed with the work described herein and confirms funding will be obligated. Any requisite contractual documents required by Client's purchasing procedures are the responsibility of the Client. 4) The terms and conditions of the above referenced Agreement, and this Change Order prevail regardless of any conflicting or additional terms and conditions on any Purchase Order or other correspondence. Any contingencies or additional terns obtained on any Purchase Order are not binding upon Tiburon. All Purchase Orders are subject to approval and acceptance by Tiburon. 5) This fixed price Change Order is valid through June 21, 2013. Upon review and acceptance of this Change Order, please have a duly authorized person sign below and return the signed copy of the Change Order to Judy Basnett by email at: Judy.Basnett@tiburoninc.com or fax 510-217-6466. If you have any questions or require further information, please contact Judy Basnett at 650-245-6702, at your convenience. Sincerely, Carol Mosconi Vice President, Operations Attachment: Exhibit 1 - Statement of Work By tVisAignAure, gientAa cepts this Change Order: Signature GP—m--( FA U L / 6r I� ��,5 , t, Printed Name / Tide Date Tiburon, Inc. 3000 Executive Parkway, Suite 500, San Ramon, CA 94583 t: 925-621-2700 f: 925-621-2799 City of Fort Collins CP-023: TIPS Database installed with SQL Page 3 of 3 Exhibit 1 Statement of Work Scope Description Remotely, Tiburon will provide the services to update the TIPS setup to be SQL Server instead of MS Access. Also provide the services to convert existing Tiburon TIPS MS Access data to SQL Server. This will use the same SQL Server database as the RMS Application. The WebQuery will be configured for the new location of the TIPS database. Tiburon Responsibilities 1) Modify the application per the Scope Description. 2) Install the modified code in Client's test environment. 3) Upon Client's testing, correct any discrepancies in operation based on the Scope Description. 4) Install the modified code in Client's production environment. Client Responsibilities 1) Designate a person to be the principal point of contact for all technical questions and administrative arrangements relating to this Change Order. 2) Provide VPN access to Tiburon. 3) As required, coordinate the participation of non -Tiburon provided third parties and outside agencies. 4) Complete testing of the modified code within ten (10) business days from receipt of Tiburon's notification the code is ready for testing to ensure conformance with the Scope Description. Completion Criteria This work will be considered complete ten (10) business days after Tiburon has provided the Client with written notification that the modified code is ready for testing in the test system, or has been placed into production, whichever comes first. If Client does not confirm completion with a sign off letter presented by the Tiburon project manager within ten (10) business days of submittal of such letter, or otherwise notifies Tiburon in writing why completion sign -off has not been provided any final invoice(s) will be issued and will be payable in accordance with the payment terms of this Change Order. Tiburon, Inc. 3000 Executive Parkway, Suite 500, San Ramon, CA 94583 t 925-621-2700 f: 925-621-2799 Pat Johnson From: Stephanie Gundry Sent: Thursday, May 02, 2013 8:28 AM To: Tricia Muraguri Cc: Pat Johnson Subject: FW: Tiburon Change Proposal CP-023 - TIPS Database Installed with SQL Req 44416. 1 did this as an addendum to the original order 9116546 Stephan i e From: Tricia Muraguri Sent: Friday, April 26, 2013 3:02 PM To: Stephanie Gundry Subject: FW: Tiburon Change Proposal CP-023 - TIPS Database Installed with SQL Here is the proposal.. From: Brian Ainsley Sent: Friday, April 26, 2013 10:30 AM . To: Tricia Muraguri; Ed.Bonnette Subject: Tiburon Change Proposal CP-023 - TIPS Database Installed with SQL Tricia and Ed - Attached is Change Proposal CP-023 - TIPS Database Installed with SQL in the amount of $4,788 related to the Tiburon upgrade project for which we'd like a PO issued. Please let me know if you need any additional information. Thanks for your assistance. .� Fort Collins CP-023 TIPS Dat... Brian Ainsley, PMP CRISP Project Manager Fort Collins Police Services 2221 S. Timberline Road Fort Collins, CO 80525 Office: (970) 416-2928 Cell: (970) 556-1825