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HomeMy WebLinkAboutBIKE FORT COLLINS - CONTRACT - AGREEMENT MISC - BIKE FORT COLLINSSERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and Bike Fort Collins, hereinafter referred to as "Service Provider", for Fort Collins Bike Library Operations. WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Service Provider agrees to provide services in accordance with the scope of services; attached hereto as Exhibit "A", consisting of two (2) pages and incorporated herein by this reference. 2. Contract Period. This Agreement shall commence March 1, 2013, and shall continue in full force and effect until February 28, 2014, unless sooner terminated as herein provided. In addition, at the option of the City, the Agreement may be extended for additional one year periods not to exceed four (4) additional one year periods. Renewals and pricing changes shall be negotiated by and agreed to by both parties. The Denver Boulder Greeley CPIU published by the Colorado State Planning and Budget Office will be used as a guide. Written notice of renewal shall be provided to the Service Provider and mailed no later than ninety (90) days prior to contract end. 3. Delay. If either party is prevented in whole or in part from performing its obligations by unforeseeable causes beyond its reasonable control and without its fault or negligence, then the party so prevented shall be excused from whatever performance is prevented by such cause. To the extent that the performance is actually prevented, the Service Provider must provide written notice to the City of such condition within fifteen (15) days from the onset of such condition. 4. Early Termination by City/Notice. Notwithstanding the time periods contained Services Agreement Page 1 of 8 EXHIBIT "B" INSURANCE REQUIREMENTS 1. The Service Provider will provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs. Before commencing work under this bid, the Service Provider shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies, and containing substantially the following statement: "The insurance evidenced by this Certificate will not be cancelled or materially altered, except after ten (10) days written notice has been received by the City of Fort Collins." In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and maintain, at the expense of the Service Provider, such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Service Provider under this Agreement. The City, its officers, agents and employees shall be named as additional insureds on the Service Provider's general liability and automobile liability insurance policies for any claims arising out of work performed under this Agreement. 2. Insurance coverages shall be as follows: A. Workers' Compensation & Employer's Liability. The Service Provider shall maintain during the life of this Agreement for all of the Service Provider's employees engaged in work performed under this agreement: Workers' Compensation insurance with statutory limits as required by Colorado law. 2. Employer's Liability insurance with limits of $100,000 per accident, $500,000,disease aggregate, and $100,000 disease each employee. B. Commercial General & Vehicle Liability. The Service Provider shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for each coverage, Commercial General and Vehicle, shall not be less than $500,000 combined single limits for bodily injury and property damage. In the event any work is performed by a subcontractor, the Service Provider shall be responsible for any liability directly or indirectly arising out of the work performed under this Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance. Services Agreement Page 8 of 8 �`� I® CERTIFICATE OF LIABILITY INSURANCE 3/12i 013"' THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ms) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in Iiou of such endorsement(s). PRODUCER McKay Insurance Agency, Inc. 106 East Main Street P O BOX 151 Knoxville IA 50138 60NTACT .Terri Van Ryswyk PNONE (641)842-2L35 Fn/c e, (6a1)828-2013 qoo ,tanryswyk@mckayinsagency.com INSURERS AFFORDING COVERAGE NAICe INSURER A:Philadel hia Indemnit Ins Cc 18058 INSURED Friends of the Fort Collins Bicycle Program, PO Box 1632 Fort Collins CO 80522-1632 INSURER S: INSURER C: _ INSURER D: INSURER E : INSURER F: COVERAGES CERTIFICATE NUMBER:CL1331230749 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECTTO ALL THE TERMS, EXCLUSIONSAND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TR rypE OF ADUSUSHIPOLICY POLICY NUMBER Err (MWDDIYYYYI POLICY EXP QMMIDDlYYYYlLIMITS A GENERAL LIABILITY X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE OOCCUR X PHPR991182 /9/2013 /9/2014 EACH OCCURRENCE $ 1,000,000 DAMAGE Mr PREMI E ao $ lOO, 000 NED EXP(Any weperson) 3 Exclude PERSONAL B ADV INJURY 5 1,000,000 GENERALAGGREGATE $ 3,000,000 GENL AGGREGATELIMIT X POLICY APPLIES PER: 'Re_ LCC PRODUCTS-COMP/OP AGG S 3,000,000 S AUTOMOBILE UABIUTY ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS NON OWNED HIREOAUTOS AUTOS COMBINED SINGLE LIMIT Eaacddent BODILY IWURY(Per person) S BODILY NJURYIPereccidenl) S PROPERTY DAMAGE Peramonn S E UMBRELLA LIAR EXCESS LIAB HOCCUR CLAIMS-0IADE EACH OCCURRENCE $ AGGREGATE S DEO I I RETENTIONS 5 WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETORWARTHERIEXECUTIPfE OFFICERIMEMBER EXCLUDED? (Mandatory In NH) H yos, desulbe colder DESCRIPTION OF OPERATIONS W. NIA NC STATU- OTH- S EL EACH ACCIDENT E.L. DISEASE-EAEMPLOYE 5 E.L DISE 5E-POI ICY LIMIT 5 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Ahach ACORO 101, Addhichal Remads Schedule, If more spamis required) For the Safe Routs to School Program. Certificate holder is an additional insured but only with respect to liability arising out of the operations of the above named insured. SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Fort Collins ACCORDANCE WITH THE POLICY PROVISIONS. Risk Management PO Box 580 AUTHORIZED REPRESENTATIVE Fort Collins, CO 80522-0580 Scott Ziller/TANYA�s-- 25(201 ©1988-2010 ACORD CORPORATION. All rights reserved. INNUZCr22R1NL9, nt Truo Acnan name and Innn z n. rnnicfarnd mar4e of ACnRn Colorado Secretary of State - Summary http://www.sos.state.co. us/biz/TradeNameSummary.do?qu itButtonDestin... Forth is Record... History & Doaments Show EraftyFilSummary a Document Do S. Schwabe Emailail HotHbtbn Unsubsclibe Email Notifimtlon ID Number: 20091228777 Trade Name: Bike Fort Collins Business Home Badness [reformation Business searm True Name of RegistrantFriends of Fort Collins Bicycle Program, Inc. Primary Residence or Usual Place of Business Street Address: Not Applicable Fags, Glamanon and Primary Residence or Usual Place of Information Business Mailin Address' Not Applicable 9 , i Status: E((ective ' Form: Nonprofit Corporation I Formation Date: 04/23/2009 i Expiration Date: Not Applicable I Renewal Month: Not Applicable You may: a View History and Documents a Show Entity a File a Document I a Set Up Secure Business Filing for this Record a Subscribe to email nohficetion regarding this record a Unsubscribe from email notification regarding this record Terms and Conditions V,��r`t�s Ftis /aNe �2rEr/�S OF j X G9�� Gow[ •�S /�iriYG� /°20GA/i�t OA/r rN � SAME . I of 1 4/19/2013 8:54 AM herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Service Provider. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses: City: Copy to: Service Provider: City of Fort Collins City of Fort Collins Bike Fort Collins Attn: Purchasing Attn: Molly North, Interim PO Box 1632 PO Box 580 Bicycle Coordinator, Advance Fort Collins, CO 80522 Fort Collins, CO 80522 Planning Attn: Stacy Sebeczek, PO Box 580 Director, Fort Collins Bike Fort Collins, CO 80522 Library In the event of early termination by the City, the Service Provider shall be paid for services rendered to the date of termination, subject only to the satisfactory performance of the Service Provider's obligations under this Agreement. Such payment shall be the Service Provider's sole right and remedy for such termination. 5. Contract Sum. The City shall pay the Service provider for the performance of this Contract, subject to additions and deletions provided herein, per the attached Exhibit "A", consisting of two (2) pages, and incorporated herein by this reference. 6. City Representative. The City will designate, prior to commencement of the work, its representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the services provided under this agreement. All requests concerning this agreement shall be directed to the City Representative. 7. Independent Service provider. The services to be performed by Service Provider are those of an independent service provider and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Service Provider's compensation hereunder for the payment of FICA, Workmen's Compensation or other taxes or benefits or for any other purpose. 8. Personal Services. It is understood that the City enters into the Agreement Services Agreement Page 2 of 8 based on the special abilities of the Service Provider and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Service Provider shall neither assign any responsibilities nor delegate any duties arising under the Agreement without the prior written consent of the City. 9. Acceptance Not Waiver. The City's approval or acceptance of, or payment for any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement or cause of action arising out of performance of this Agreement. 10. Warranty. a. Service Provider warrants that all work performed hereunder shall be performed with the highest degree of competence and care in accordance with accepted standards for work of a similar nature. b. Unless otherwise provided in the Agreement, all materials and equipment incorporated into any work shall be new and, where not specified, of the most suitable grade of their respective kinds for their intended use, and all workmanship shall be acceptable to City. C. Service Provider warrants all equipment, materials, labor and other work, provided under this Agreement, except City -furnished materials, equipment and labor, against defects and nonconformances in design, materials and workmanship/workwomanship for a period beginning with the start of the work and ending twelve (12) months from and after final acceptance under the Agreement, regardless whether the same were furnished or performed by Service Provider or by any of its subcontractors of any tier. Upon receipt of written notice from City of any such defect or nonconformances, the affected item or part thereof shall be redesigned, repaired or replaced by Service Provider in a manner and at a time acceptable to City. 11. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform Services Agreement Page 3 of 8 according to the terms of this agreement, such party may be declared in default thereof. 12. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non -defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred because of the default. 13. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 14. Indemnity/Insurance. a. The Service Provider agrees to indemnify and save harmless the City, its officers, agents and employees against and from any and all actions, suits, claims, demands or liability of any character whatsoever brought or asserted for injuries to or death of any person or persons, or damages to property arising out of, result from or occurring in connection with the performance of any service hereunder. b. The Service Provider shall take all necessary precautions in performing the work hereunder to prevent injury to persons and property. c. Without limiting any of the Service Provider's obligations hereunder, the Service Provider shall provide and maintain insurance coverage naming the City as an additional insured under this Agreement of the type and with the limits specified within Exhibit B, consisting of one (1) page, attached hereto and incorporated herein by this reference. The Service Provider before commencing services hereunder, shall deliver to the City's Director of Services Agreement Page 4 of 8 Purchasing and Risk Management, P. O. Box 580 Fort Collins, Colorado 80522 one copy of a certificate evidencing the insurance coverage required from an insurance company acceptable to the City. 15. Entire Agreement. This Agreement, along with all Exhibits and other documents incorporated herein, shall constitute the entire Agreement of the parties. Covenants or representations not contained in this Agreement shall not be binding on the parties. 16. Law/Severability. The laws of the State of Colorado shall govern the construction interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such - holding shall not invalidate or render unenforceable any other provision of this Agreement. 17. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Service Provider represents and agrees that: a. As of the date of this Agreement: 1. Service Provider does not knowingly employ or contract with an illegal alien who will perform work under this Agreement; and 2. Service Provider will participate in either the e-Verify program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the "e-Verify Program") or the Department Program (the "Department Program"), an employment verification program established pursuant to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of all newly hired employees to perform work under this Agreement. b. Service Provider shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or knowingly enter into a contract with a subcontractor that knowingly employs or contracts with an illegal alien to perform work under this Agreement. Services Agreement Page 5 of 8 c. Service Provider is prohibited from using the e-Verify Program or Department Program procedures to undertake pre -employment screening of job applicants while this Agreement is being performed. d. If Service Provider obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Service Provider shall: 1., Notify such subcontractor and the City within three days that Service Provider has actual knowledge that the subcontractor is employing or contracting with an illegal alien; M 2. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien; except that Service Provider shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. e. Service Provider shall comply with any reasonable request by the Colorado Department of Labor and Employment (the "Department") made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. f. If Service Provider violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement is so terminated, Service Provider shall be liable for actual and consequential damages to the City arising out of Service Provider's violation of Subsection 8-17.5-102, C.R.S. g. The City will notify the Office of the Secretary of State if Service Provider violates this provision of this Agreement and the City terminates the Agreement for such breach. Services Agreement Page 6 of 8 CITY OF FORT COLLINS, COLORADO a municipal corporation ) 4�Lzl —�g By. �pk James B. O'Neill Il, CPPO, FNIGP 0 WDirector of Purchasing and Risk Management Date: L(— IT I Bike Fort Collins CI] ENUAINW& CORPORATE PRESIDENT OR VICE PRESIDENT Date: 4dt S ATTEST: (Corporate Seal) CORPORATE SECRETARY Services Agreement Page 7 of 8 EXHIBIT A SCOPE OF WORK Bike Fort Collins — Scope of Work pertaining to the FC Bike Library Program (for FC Bike Library Operations) Bike Fort Collins will provide staff for the FC Bike Library. All hours worked will be billed back to the City of Fort Collins FC Bikes program. Invoice format will be subject to the City of Fort Collins' specifications. a. FC Bike Library Director will oversee the program, including budget, invoices, expansion, staff needs, and status reports. In addition, (s)he will serve as a liaison with FC Bikes staff. FC Bike Library Director will ensure that salary for any two -week period does not exceed 10% of City funding for FC Bike Library program, unless approved by FC Bikes staff. (S)he may raise additional funding for the program. b. FC Bike Library Manager will oversee checkout station(s) as well as manage the day to day operations. (S)he will also recruit, train, and manage volunteers. c. FC Bike Library Fleet Manager will oversee the maintenance of the bike fleet. (S)he may also recruit, train, and manage volunteers. 2. Bike Fort Collins will develop a volunteer recruitment and retention plan. Bike Fort Collins will prepare monthly status reports for FC Bikes on the condition of the FC Bike Library. These reports will be due on the 15' of each month for the previous month. (Example: January's report is due February 15). The status report must include staffing hours, number of riders, transactions by location, and end -of - ride customer survey comments. 4. Bike Fort Collins is responsible for enhancing the experience in all checkout stations, including "Cafe Bicyclette" in Old Town Square (#13 Old Town Square). Visitor enhancement may include exhibiting antique bicycles or other bicycles of interest, beautifying the stations, or creating a welcoming environment. Bike Fort Collins will provide cycling resources to patrons, which may include information about local bike shops and organizations as well as events hosted by the DDA, DBA, City of Fort Collins, and business partners. Bike Fort Collins will use all checkout stations to showcase local bike culture; this may include maps, posters, and bikes. Specific FC Bike Library hours will be determined by FC Bikes in coordination with Bike Fort Collins; an "hours of operation" sign will be prominently displayed on all checkout stations. Bike Fort Collins will support and/or delegate the responsibility of station enhancement when a separate entity (such as a hotel, business or higher education institution) hosts the station. 5. Bike Fort Collins is responsible for any and all FC Bike Library website updates or modifications. These expenses may be billed back to the City of Fort Collins FC Bikes program. 6. Bike Fort Collins is responsible for purchasing any supplies or items relevant to the FC Bike Library general operations. These expenses may be billed back to the City of Fort Collins FC Bikes program, as funding permits. Bike Fort Collins will continue to improve the FC Bike Library pursuant to the strategies determined in coordination with FC Bikes. All improvements are designed to enhance the customer experience. Improvements may include adding additional checkout stations or recruiting additional partners, such as local businesses or non- profit organizations. It may also include coordination with the planning and implementation of an automated bike share system. 8. Bike Fort Collins will ensure inventory control, delivery, and placement of FC Bike Library bikes at checkout station(s). Bike Fort Collins will play a supporting role in inventory control, delivery and placement of bikes when a separate entity (such as a hotel or higher education institution) hosts the station. 9. Bike Fort Collins will request approval from FC Bikes for any potential expense over $100.00 for inventory control prior to purchasing, unless the purchase will be made with non -City funds. 10. FC Bike Library bikes and materials may be stored in the garage and kiosk at 222 Laporte Avenue. (The City of Fort Collins is responsible for the maintenance of these buildings.) 11. Bike Fort Collins shall coordinate messaging with FC Bikes staff for all formal communication with the media or sponsors. All fundraisers and events hosted for the FC Bike Library shall be approved by FC Bikes. Any monies raised for the FC Bike Library will be deposited into an account designated specifically for the FC Bike Library program. 12. Bike Fort Collins may solicit business sponsorships to support the FC Bike Library operations in order to supplement funding from the City of Fort Collins, and may enter into sponsorship agreements with sponsors.