HomeMy WebLinkAboutWORK ORDER - PURCHASE ORDER - 913212801����z�
EXHIBIT "A"
WORK ORDER FORM PURSUANT TO AN AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
And
RB+B Architects, Inc.
April 23, 2013
Work Order Number: NAD-2013-423
Project Title: Josh Ames Ditch & Diversion Structure Historical Analysis
Commencement Date: April 23, 2013
Completion Date: May 31, 2013
Maximum Fee: $7,268
Project Description: See attached description
Scope of Services: See attached Scope of Services
Service Provider agrees to perform the services The attached forms consisting of zero (0) pages are
identified above and an the attacked forms in hereby accepted and incorporated herein by this
accordance with the terms and conditions contained reference, and Notice to Proceed is hereby given.
herein and in the Services Agreement between the
parties. In the event of a conflict between or
ambiguity in the terms of the Services Agreement
and this work order (including the attached forms),
the Services Agreement shall control.
Service
Provider City of ortC,o'llii(ns
By:
Date: 4 07t ZDizj Date;
APPROVAL:
Director of Purchasing
RB B Architects, Inc. • 315 East Mountain • Suite 100 • Fort Collins, CO 80.524-2913 • (970)484-0117 - Fa (970) 484-0264
Architecture
Planning
Inleriur Design
RB B
April 22, 2013
Rachel Steeves
Re: Ames Ditch and Diversion Structure
Dear Rachel,
The following is our proposal for the completion of the historic resources analysis of the
headgate and initial segment of the Josh Ames Ditch and related diversion structure.
Historic Resources Analysis:
Reference the attached letter from Tatanka Historical Associates, Inc. $6,468
Consultant Coordination / Contract Administration: $ 800*
Total: $ 7, 268
* Hourly not to exceed
These rates per City of Fort Collins Contract
This project will primarily be performed by Tatanka Historical Associates,.lnc., with
administrative work to be completed as needed by RB+B. As it is not anticipated that
drawings or design will be necessary to meet the scope of this project, fee has been
included only for Contract Administration and Consultant Coordination. Upon agreement
with this scope and fee proposal, please issue the appropriate work order for us to begin
the work.
Please call if there are any questions,
Sincerely,
Ken Field AIA LEED AP
Principal
RB+B Architects, Inc.
Attachments:
Tatanka Historical Associates, Inc.
P.O. Box 1909
Fort Collins, Colorado 80524
tatanka@verinet.com
www.facebook.com/tatankahistoricalassociates
970.221.1095
15 April 2013
Rachel Steeves
City of Fort Collins
National Areas Program
1745 Hoffman Mill Rd.
Fort Collins, CO 80522
Subject: Josh Ames Ditch & Diversion Structure
Historic Resources Analysis
CONSULTING SERVICES PROPOSAL
Dear Rachel,
Please accept this document as my firm's proposal for the completion of historic resources
analysis of the headgate and initial segment of the Josh Ames Ditch, as well as a possibly
related diversion structure nearby in the Poudre River. The goal of this project will be to
complete all of the fieldwork, archival research and written documentation necessary to
determine the eligibility of these resources. This will result in a submittal to be forwarded by the
City of Fort Collins to the US Army Corps of Engineers or any other relevant agency.
The cost estimate below is based upon the size, location, and complexity of the resource to be
documented, as well as the amount of fieldwork, research and writing that will need to be done.
This proposal does not include any additional follow-up work that may be required by the
Colorado State Historic Preservation Office's Office of Archaeology & Historic Preservation
(OAHP) after the initial documentation is submitted.
Thank you for the opportunity to submit this proposal. If you have any questions about the
material presented, please contact me at your convenience.
Regards,
f�).
Ron Sladek
President
Tatanka Historical Associates, Inc.
Bringing the Past to Life
SCOPE OF SERVICES
The following tasks will be completed, based upon our understanding of the project and the
submittal requirements for historic resources analysis.
Task I: Field Documentation
The historic resources described above will be visited in the field to document their
existing features. This work will include the collection of all field notes and
photography necessary for the completion of the written documentation and analysis,
including an assessment of physical integrity and possible significance.
Task II: Archival Research
This second phase of the project will involve archival research utilizing online
resources as well as archival sources that are expected to include the following: City
of Fort Collins, Fort Collins Museum of Discovery, State Office of Archaeology &
Historic Preservation (OAHP), Morgan Library at Colorado State University, and the
Denver Public Library's Western History Collection.
Task III: Written Deliverables
With the fieldwork and archival research finished, the necessary state forms and a
project report will be prepared for submittal. This work will be completed in
compliance with OAHP documentation and reporting standards. The exact state
forms required will be confirmed with the OAHP before work begins on this phase of
the project.
Although known as "forms;' these documents require a substantial amount of work to
complete. Numerous details regarding the historic resource's history, physical
location and characteristics, context, integrity, significance, eligibility, and
management concerns are required to be entered and discussed on these forms and
in the project report. In addition, the state requires the submittal of maps, site
sketches, and labeled black and white photographs.
Task IV: Project Completion
Following the receipt of comments from the appropriate agencies, including the
OAHP, all necessary revisions will be made to the site forms and project report.
Tatanka Historical Associates, Inc.
Bringing the Past to Life
ESTIMATE OF COSTS
The effort required to complete the Scope of Work detailed above is substantial given the
documentation requirements mandated by the OAHP. In light of the factors described, the
following estimate of project costs should be adequate to address the necessary documentation
to meet federal and state requirements.
Task I:
Field Documentation
$400.00
(4 hours x $100.00 per hour)
Task II:
Archival Research
$2,468.00
(24 hours x $100.00 per hour)
(Mileage: 120 miles x .565/mi. = $68.00)
Task III:
Written Deliverables
$3,200.00
(32 hours x $100.00 per hour)
Task III:
Project Completion
$400.00
(4 hours x $100.00 per hour)
Project Total $6,468.00
Note: Additional work items that may be required beyond those discussed in the scope of work
above, including changes or additions to the scope required by OAHP or any other government
agency, will be billed on a time and expenses basis. However, no changes to the scope or
budget will be made without prior consultation with the City of Fort Collins.
Tatanka Historical Associates, Inc.
Bringing the Past to Life