HomeMy WebLinkAboutWORK ORDER - PURCHASE ORDER - 9132007April 3, 2013
Steve Strickland
Re: Edora Pool Mechanical Upgrades
Dear Steve,
The following is our proposal request for the HVAC design changes proposed for the Edora
Pool facility.
Mechanical Design:
Reference the attached letter from Farnsworth Group $19,000
Electrical Design:
Reference the attached letter from APS $ 1,500
Structural Design:
Reference the attached letter from Larsen Structural Design $ 1,500*
Architectural Coordination / Contract Administration $ 1,000*
Total: $23,000
* Hourly not to exceed
These rates per City of Fort Collins Contract
This project will primarily be administered by the Farnsworth Group, with structural and
Architectural work to be completed as needed. Upon agreement with the scope and fee
proposal, please issue the appropriate work order for us to begin the design work.
Please call if there are any questions,
Sincerely,
Ken Field AIA LEED AP
Principal
RB+B Architects, Inc.
Attachments:
ENGINEERS | ARCHITECTS | SURVEYORS | SCIENTISTS
4755 Forge Road, Suite 150
Colorado Springs, CO 80907
p 719.590.9194 f 719.590.9111
www.f-w.com | www.greennavigation.com
March 21, 2013
Mr. Steve Strickland
City of Fort Collins
970‐221‐6536
sstrickland@fcgov.com
Subject: EDORA POOL AND ICE CENTER HVAC DESIGN FEE
Mr. Strickland:
Thank you for the opportunity to provide a fee for design services at the Edora Pool and Ice Center
(EPIC). Farnsworth respectfully submits this letter as our proposal to provide professional services. We
have outlined our understanding of the scope of work based on preliminary information provided,
including reviewing the Edora Pool & Natatorium Assessment submitted on February 15, 2013 by Ohlson
Lavoie Collaborative. Please review and contact us if any adjustments are required to our scope and
proposed fees.
PROJECT DESCRIPTION
Farnsworth Group proposes to provide HVAC design services with the goal of improving some of the
indoor air quality (IAQ) issues that have been identified in the natatorium area of the Edora Pool and Ice
Center (EPIC). These IAQ issues are believed to be related to low air turnover rate, low ventilation rates,
deficient space pressurization controls, and issues with air distribution patterns. The proposed services
in this letter include a site investigation to document existing conditions, the design of a source
capture/exhaust system along the pool deck, the design of new destratification fans, and the design of
upgraded natatorium pressurization and ventilation controls. Based upon our discussions with the
Owner and review of the observations and recommendations outlined in the Ohlson Lavoie report, the
goals of the requested modification are:
1. Improve air distribution in natatorium and reduce build‐up of “trichloramine bubble” over pool
surface with new source capture/exhaust system.
2. Replace existing noisy destratification fans, target air velocity of 1 to 2 FPM across pool surface.
3. Increase ventilation rates through control sequence modifications of existing AHU/1.
4. Improve air balance to maintain slight negative space pressure between natatorium and
outdoors.
PROJECT CONTACT INFORMATION
Farnsworth Group’s primary points of contact on this project will be:
Project Manager PM Project Contact
Corey Chinn, PE, CEM Bethany Beers, LEED AP
Farnsworth Group, Inc. Farnsworth Group, Inc.
4755 Forge Rd., Suite 150 2310 East Prospect Rd., Suite B
Colorado Springs, CO 80907 Fort Collins, CO 80525
(719) 590‐9194 x213 (o) (970) 484‐7477 (o)
cchinn@f‐w.com bbeers@f‐w.com
SCOPE OF MECHANICAL/ELECTRICAL DESIGN SERVICES
GENERAL PROJECT INFORMATION:
1. Project: Edora Pool and Natatorium HVAC Upgrade
2. Location: Fort Collins, Colorado
3. Facility Description: Multi use recreation center with indoor swimming pool, ice rink, office
spaces, and other multi use areas.
4. Statement of Work: Mechanical design with construction administration
5. Proposed Project Schedule: anticipate CD completion 3 months after notice to proceed
6. Sustainability Target: N/A
7. Estimated Construction Budget: TBD
PROJECT TEAM:
1. The key individuals proposed for our team are all located in the Fort Collins and Colorado
Springs offices and are listed with their design roles as follows:
Bethany Beers, LEED AP as Project Contact
Corey Chinn, P.E., CxA, CEM, as Mechanical Engineer / Project Manager
Jayme Buresh, P.E., CEM, CxA as Mechanical Engineering Support
Glen Thieszen, P.E., Project Resource Manager in charge of Quality Assurance
2. Qualifications: Professional Engineering Licenses
SCOPE OF SERVICES
1. M&P Design Assumptions:
a. Design to meet requirements documented per Owner and applicable codes.
b. Architectural backgrounds will be provided electronically in AutoCAD.
c. Owner to provide original project TAB report.
d. Owner to provide existing system controls sequence of operations.
2. HVAC Design: Mechanical systems will be designed in accordance with all City of Fort Collins
codes and outlined in general as follows:
a. Site investigation and data gathering of existing conditions.
b. Opinion of probable construction costs for installation of final design.
c. Design and specifications for new pool area destratification fans.
d. Design for new source capture/exhaust ductwork system along pool deck.
e. Upgrades to AHU‐1 ventilation and pressurization controls for relief/exhaust air fans,
including providing space differential control and VFDs for relief fans. Review of
natatorium air balance.
f. TAB specification.
g. Revised controls sequence of operation for natatorium HVAC systems.
h. Provide 65% and 100% submittal documents, includes one design review and
coordination meeting with each submittal.
i. Provide permit construction documents including drawings and specifications.
3. Coordination: Our services include coordination with the Architect, Electrical Engineer,
Structural Engineer, Owner’s representatives and other consultants throughout the project.
4. Construction Administration: Our services will include industry standard of care construction
administration services, including review of submittals and one site visit with a final punchlist.
5. RFIs / ASIs: Our services include accurate and timely responses to legitimate RFIs, provided
reference to the applicable drawing number and specification is indicated to demonstrate that
the request has been properly researched, and accompanied, if required, by a lowest‐cost
suggested solution from the submitting subcontractor to demonstrate that the request has been
properly considered.
PROJECT PHASES, MEETINGS, & DELIVERABLES
PHASE PLANNED MEETINGS/
ON‐SITE DELIVERABLES
Site Investigation One (1) site visit None
Design
Development
65% design review w/one (1)
coordination meeting
65% Design Documents
Construction
Documents
100% design review w/one (1)
coordination meeting
100% Construction Documents
Code Review Address AHJ review comments Permit Set
Construction
Administration
‐One (1) final punch‐list walk ‐Addenda, RFIs, ASIs as required.
‐One (1) final punch‐list with report.
ADDITIONAL SERVICES / EXCLUSIONS:
1. Design of supplemental pool unit to increase supply air turnover rate and ventilation in
natatorium (PDU‐1 from the Ohlson Lavoie Edora Pool & Natatorium Assessment dated
February 15, 2013).
2. Design of additional pool unit for separately conditioning spectator area (PDU‐2 from
the Ohlson Lavoie Edora Pool & Natatorium Assessment dated February 15, 2013).
3. Design revisions required as a result of code changes after the initial review by the building
department.
4. Revisions to drawings after substantial completion of work, including value engineering and
contractor driven revisions.
5. Multiple designs for bid alternates.
6. Incorporating mechanical changes as a result of changes to approved architectural drawings.
7. Review of proposed “Value Engineering” revisions. Farnsworth Group will be kept advised of
value engineering revisions.
8. Redesign if bids exceed total approved budget.
9. Energy model and life cycle costs for proposed system or alternate systems.
10. Functional performance testing of installed systems for operational verification.
11. New Building Automation and Controls system design
FEES
Our fees for the anticipated services above are shown below as a lump sum fee. Typical reimbursable
expenses for travel to and from site, courier services and printing are included in the fee.
Site Investigation $2,400
Mechanical Design $13,500
Cost Estimate $600
Construction Administration $2,500
Total Lump Sum $19,000
Farnsworth Group is prepared to negotiate the estimated scope of work and resultant fees. Fees will be
re‐evaluated as project scope becomes more defined. Thank you again for this opportunity to be of
service to you. Should you have any questions, please do not hesitate to call me at (719) 590‐9194
extension 225.
Sincerely,
Farnsworth Group, Inc.
Corey Chinn, P.E.
Project Manager
April 10, 2013
LETTER OF AGREEMENT
Mr. Joe Hosek
RB+B Architects
315 East Mountain Avenue
Fort Collins, CO 80524-2913
RE: EPIC – HVAC Renovations
Fort Collins, Colorado
Dear Mr. Hosek:
The undersigned, as authorized agent for RB+B Architects, the Client, hereby requests Adonai
Professional Services, Inc. (APS), the Engineer, to perform the services described and agrees to
the terms thereof.
PROJECT DESCRIPTION
1. Project: “EPIC – HVAC Renovations”
2. Location: Fort Collins, Colorado
3. Square Footage: NA
SCOPE OF WORK:
Engineer is to perform following services:
1. Design Site Visit Walk-thru (Qty. 1).
2. Electrical Construction Drawings based on discussion with mechanical engineer and
architect on 04.10.13:
a. Design the applicable electrical for new HVAC renovations to pool area.
b. Coordinate the requirements of the Electrical systems with other disciplines.
c. Seal and sign documents for submission to the building department.
d. Review the applicable Electrical submittals and shop drawings.
e. Show all mechanical power equipment.
f. Provide one-line diagram as required for existing electrical distribution system as
required for new mechanical.
g. AutoCAD Drafting Version 2012.
h. Electrical Specifications shown as general notes on drawings.
i. Assist in limited opinion of cost for electrical.
j. Construction observations of electrical work in progress (Qty. 1) notify time & date.
k. Design review meetings via email and telephone as required.
Adonai Professional Services, Inc. (APS, Inc.)
Electrical Engineers
RE: EPIC – HVAC Renovations
Letter of Agreement April 10, 2013
Page 2
WORK NOT INCLUDED
1. Any work not detailed in the scope of work noted above.
2. Detailed cost estimates, will assist on opinion cost for electrical.
3. Additional Coordination Meeting(s).
4. Additional construction observations of electrical work in progress as requested.
5. Full time construction observations of electrical work in progress.
6. Electrical Lighting or general power design.
7. Equipment, wiring, jacks and terminations for Telephone, Com/data & CATV systems.
8. Special systems including Sound, Security, Intercom, CCTV, Clock/Bell Systems (design,
cabling and equipment).
9. Electric Snow Melt System.
10. Electrical Design associated with Fire Pump System.
11. Electric Heat (will connect equipment as designed by mechanical).
12. Building Lightning Protection or Risk Assessment.
13. Electrical Pay Request.
14. Bid Form, Performance Bond and other Mandatory Contractual Arrangements.
15. Pre-Bid Contractor Walk Through.
16. 11 month Electrical Observation.
17. Advertising for bids.
CLIENT COOPERATION:
Client agrees to cooperate with Engineer and to furnish the following to Engineer to facilitate
performance:
1. Architectural Drawings.
2. AutoCAD version 2012 or newer: 1/8" scale floor plans. Disk with desired fonts for
project. Progress Architectural prints included with progress disk.
3. Reflected ceiling plans.
4. Electric load of mechanical's equipment: Watts, HP, Voltage, Phase, Connections.
5. Owner's requests.
6. Progress and Final documents, Architectural and Mechanical.
PROJECT TERMINATION:
In the event of termination of Engineer's services, Engineer will be paid for all work accomplished
through the date and time of the termination even though the billing for said work may occur after
the date of termination. Said work will be billed at the hourly rates hereinafter set forth.
FIDUCIARY RESPONSIBILITY:
Client confirms that Consultant does not owe any fiduciary responsibility to client or owner.
Client shall, as a material element of the consideration, consultant requires for performance of the
services enumerated herein, require owner to formally recognize this provision in client’s
agreement with owner.
RE: EPIC – HVAC Renovations
Letter of Agreement April 10, 2013
Page 3
OWNERSHIP OF DOCUMENTS: All documents including drawings and specifications prepared
by Engineer pursuant to this agreement are instruments of service in respect of the project.
Engineer shall retain an ownership and property interest therein whether or not the project is
completed. Client may make and retain copies for information and reference in connection with
this project. Such documents are not intended or represented to be suitable for reuse by Client or
others on extensions of this project or any other project.
CONSTRUCTION SAFETY: Engineer has not been retained or compensated to provide design
and construction review services relating to Contractor's safety precautions or to means, methods,
techniques, sequences or procedures required for Contractor to perform his work.
OPINIONS OF COST: Since Engineer has no control over the cost of labor, materials, equipment
or services furnished by others or over Contractor's methods of determining prices or over
competitive bidding or market conditions, Engineer's opinions of project costs provided herein are
made on the basis of Engineer's experience and qualifications and represent Engineer's best
judgment as an experienced and qualified professional Engineer familiar with the construction
industry. Engineer cannot and does not guarantee that proposals, bids or actual construction costs
will not vary from opinions of probable cost prepared by Engineer.
SHOP DRAWINGS: Engineer shall review and comment on shop drawings, samples and other
data which Contractor is required to submit, but only for conformance with the design concept of
the project and compliance with the information given in the documents. Such reviews and
comments shall not extend to means, methods, techniques, sequences or procedures of
construction.
ACCURACY OF DOCUMENTS: Engineer shall prepare all documents described under Basic
Services to the best of his ability but does not guarantee that the documents are without error, but
rather that the documents are buildable. Engineer shall respond in a timely fashion to clarifications
requested by Client.
ELECTRONIC MEDIA (DISK)
1. Due to the potential that the information set forth on the electronic media (disk) can be
modified by Owner, or Owner's consultant, unintentionally or otherwise, Engineer shall
remove all indices of its involvement from each electronic display.
2. For documentation purposes, on set of an original electronic media (disk) and one hard
copy set will be prepared. One hard copy set will be given to Architect.
3. Owner recognized that use of such electronic media (disk) will be at Owner's sole risk and
without any liability risk or legal exposure by Engineer. Furthermore, Owner shall, to the
fullest extent permitted by law, defend, indemnify and hold harmless Engineer from all
claims, damages, losses, and expenses including attorney fees arising out of or resulting
from the use of such electronic media (disk).
RE: EPIC – HVAC Renovations
Letter of Agreement April 10, 2013
Page 4
CONSTRUCTION DELAYS: Engineer shall not be responsible for delays in construction caused
by Client, Contractor or any third party. In addition, Engineer shall not be responsible for the
construction schedule as he has no control over Contractor's scheduling, manpower resources,
equipment availability or workload.
DURATION OF CONTRACT: This agreement shall be in effect for a period of one year from the
date hereon.
INSURANCE'S: Engineer shall maintain in force for the duration of the project Professional
Liability Insurance, General Liability Insurance and Workmen's Compensation Insurance.
CHARGES AND PAYMENTS:
Engineer's services in accordance with the following rates and charges:
1. "SCOPE OF WORK" as described previously. Our fixed fees for performing this work
for the will be:
Electrical Design Fixed Fee: $1,500.00
Or Hourly* not to Exceed Fee: $2,500.00
*Based on Hourly rates listed below.
2. "WORK NOT INCLUDED" described previously: Service based on hourly rates, hourly
rates as listed below.
3. Hourly Rates:
Principal/Project Manager @ $105.00 per hour
Engineer @ $85.00 per hour
Designer @ $75.00 per hour
AutoCad Operator @ $55.00 per hour
Draftsperson @ $45.00 per hour
Clerical @ $40.00 per hour
4. Reimbursable expenses as follows:
a. Printing (beyond check sets): Direct Cost.
b. Copying (beyond check sets): Direct Cost.
c. Incidental expenses towards the execution of this work.
RISK ALLOCATION: The Client agrees, to the fullest extent permitted by law, to limit the
liability of the Engineer and his or her sub-consultants to the Client for any and all claims, losses,
costs, damages of any nature whatsoever or claims expenses from any cause or causes, including
attorney's fees and costs and expert witness fees and costs, so that the total aggregate liability of
the Engineer and his or her sub-consultants to all those names shall not exceed $300,000.00, or
the Engineer total fee for services rendered on this project, whichever is greater. It is intended
RE: EPIC – HVAC Renovations
Letter of Agreement April 10, 2013
Page 5
that this limitation apply to any and all liability or cause of action however alleged or arising,
unless otherwise prohibited by law.
The Client further agrees, to the fullest extent permitted by law, to limit the liability of the
Engineer and his or her sub-consultants to all construction contractors and subcontractors on the
project for any and all claims, losses, costs, damages of any nature whatsoever or claims expenses
from any cause or causes, including attorney's fees and costs and expert witness fees and costs, so
that the total aggregate liability of the Engineer and his or her sub-consultants to all those named
shall not exceed $50,000.00, or the Engineer's total fee for services rendered on this project,
whichever is greater. It is intended that this limitation apply to any and all liability or cause of
action however alleged or arising, unless otherwise prohibited by law.
DISPUTE RESOLUTION: In an effort to resolve any conflicts that arise during or following the
completion of the project, the Owner and the Engineer agree that all disputes arising out of or
relating to this Agreement shall be submitted to non-binding mediation under the auspices of a
mediation agency unless the parties mutually agree otherwise. The Owner and Engineer further
agree to include the foregoing provision in any and all agreements with independent contractors
and consultants retained for the project and to require all independent contractors and consultants
to likewise include said provision in any and all agreements with subcontractors, sub-consultants,
suppliers or fabricators so retained.
CONTINGENCY FUND: Owners and Engineer acknowledge that in a project of this magnitude
and complexity, changes may be required as the result of possible omissions, ambiguities, or
inconsistencies in the plans and specifications which may or may not be the fault of either of the
parties hereto. As a consequence of the above, Owner realizes that Construction Contractors may
be entitled to additional payment. Owner agrees to set up a reserve in the amount of 6 percent of
the contract price (contingency reserve) to be used, as required to make additional payments to
Construction Contractors with respect to such changes. Owner further agrees to make no claim
by way of direct or third-party action against Engineer with respect to any payments within the
limit of the contingency reserve made to Construction Contractors as a result of such changes or
as a result of any claim made by Construction Contractors relating to such changes.
PAYMENT DUE: Invoices will be sent by the 24th of the month for work completed to the 15th
of that month. Payment is due within 30 days after receipt of the invoice. Invoices not paid within
60 days will bear interest at the rate of 1 1/2% per month at an annual rate of 18% per annum for
any outstanding amounts not paid. Client agrees that Engineer has the right to suspend or
terminate service if undisputed charges are not paid within 45 days of receipt of Engineers
invoice, and Client agrees to waive any claim against Engineer, and to indemnify, defend, and hold
Engineer harmless from and against any claims arising from Engineers suspension or termination
due to Client's failure to provide timely payment. Any charges held to be in dispute shall be called
to Engineers attention within ten days of receipt of Engineer's invoice. In the event Engineer has
to hire an attorney to collect any outstanding amounts not paid by Client, the Client shall pay
reasonable attorney's fees incurred in such collection proceedings.
RE: EPIC – HVAC Renovations
Letter of Agreement April 10, 2013
Page 6
CLIENT ACKNOWLEDGMENT: This agreement shall become binding, subject to the terms and
conditions herein, when accepted by written or verbal acknowledgment, commencement of the
work, furnishing of any documents, payments for services by Client or acceptance of payments by
Engineer.
Thank you for considering our firm for this work.
Respectfully submitted,
Chuck Polson, PE
Adonai Professional Services, Inc.
Approved and accepted this ________day of ____________________, 2013
By ____________________________________________
Joe Hosek, Project Architect
Please sign and return one copy to:
9249 S. Broadway #200-836
Highlands Ranch, CO 80129
(303) 287-8091
PROPOSAL FOR STRUCTURAL ENGINEERING SERVICES
Date: April 5, 2013
Client: RB+B Architects
Project Name: EPIC New Mechanical
Project GENERAL Location: SCOPE OF Fort PROJECT Collins, and Colorado DESIGN SERVICES
Verify the existing roof framing
Detail new steel framing required at
existing roof decking.
We will produce the contract documents using
utilizing our own drafting standards.
Field verification of existing conditions including 1 sit
The Base Fee includes reimbursables for mileage
coordination and express delivery services will be billed at actual cost without markup.
EXCLUSIONS:
Construction Administration services.
Any design services required to reinforce the existing bar joists if the weight of the
cause the existing joists to be over
BASE FEE: Design of $1,any 500 deficient structure
PROPOSAL FOR STRUCTURAL ENGINEERING SERVICES
RB+B Architects
Mechanical Roof Fans
Fort Collins, Colorado
and DESIGN SERVICES:
Verify the existing roof framing at EPIC will support 3 new fans to be placed above
required at the openings in the roof to support the fan curbs and the
We will produce the contract documents using AutoCAD or Revit with the client’s title block but
utilizing our own drafting standards.
Field verification of existing conditions including 1 site visit before or during design.
reimbursables for mileage and normal printing. Printing above normal
coordination and express delivery services will be billed at actual cost without markup.
Administration services.
Any design services required to reinforce the existing bar joists if the weight of the
joists to be over-stressed.
of any deficient structure discovered during the course of the work.
PROPOSAL FOR STRUCTURAL ENGINEERING SERVICES
to be placed above the pool.
roof to support the fan curbs and the
with the client’s title block but
e visit before or during design.
and normal printing. Printing above normal
coordination and express delivery services will be billed at actual cost without markup.
Any design services required to reinforce the existing bar joists if the weight of the new fans