HomeMy WebLinkAboutCHANGE ORDER - RFP - 7390 CONSTRUCTION MANAGER FOR MAX BRT PROJECTPage 1 of 2
MAX Field Construction Office
3000 South College Ave., Suite 201
Fort Collins, CO 80526
fcgov.com/maxconstruction
CHANGE ORDER NO. 1
SUPPORTING DOCUMENTATION
Project: Construction Manager for MAX BRT Project
Project No. 7390 (CEI project # 457230)
Date: February 1, 2013
Description of Change:
This change order primarily adjusts the assigned personnel from the consultant Construction Management (CM)
Team, the anticipated level of effort by the consultant team members and the amount of monies allocated for
project expenses for the consultant team. These changes are intended to focus the consultant team’s efforts of the
team to better address the needs of the MAX BRT project. Additionally, scope adjustments are being made to
address items of work not clearly identified in the original scope for the CM contract. Finally, Amendment 1 to the
CM Agreement directed CH2M HILL to purchase RR Liability Protective Insurance at the City’s expense. This
change order includes the budget adjustments to cover the cost of that insurance, and adjust the expense budget
to include other unanticipated office equipment expenses which have been incurred.
Scope Adjustments
The following tasks are added to the Construction Phase of Exhibit A (Scope of Work)
• Perform geotechnical investigations as needed to characterize soil conditions, evaluate existing pavement
structures, etc. Work associated with a geotechnical investigation includes, drilling, lab analyses, and
report writing. Providing traffic control during drilling operations is part of this task.
• Provide environmental oversight/monitoring to address the control and transfer of noxious weed material as
part of construction and post-construction activities related to the MAX BRT Project.
Staffing/LOE Changes
The staffing/level of effort changes fall into three areas: (1) reducing the anticipated level of effort for staff from
award through the end of December 2012 to match the actual time charged; (2) Adjusting the forecast hours for
staff assigned to the project based on a better understanding of the required work; and (3) adding new staff to the
project (including an inspector from RockSol Consulting Group, Inc. vs. the TBD second inspector from LS
Gallegos, Inc.) to meet the needs of the project. Following is a list of the specific staffing/level of effort changes
included:
• In the original staffing plan attached as Exhibit B to the CM Agreement a total of 9,592 hours were forecast
to be spent by the CM Team between July and the end of December 2012. The actual number of hours
expended in that timeframe was 5,848. This under run occurred primarily because the construction work
by CEI and Growling Bear was slower to start than anticipated and because Heath did not begin
construction at all in 2012.
• As the extent of Materials Testing needed for the project has become clearer it is apparent that the need for
CTL Thompson’s (CTL) time was over estimated in the original staffing plan. In addition to the significant
reduction in effort for 2012 discussed in the above bullet, it is forecast that CTL will utilize approximately
80% of the hours forecast for 2013. The revised staffing plan attached to this change order reflects a
reduction in hours from 6,072 to 4,855 for CTL’s remaining work through the end of construction.
• Another change to the CTL level of effort is that they have subcontracted with Custom Auger Drilling
Service, Inc. to provide geotechnical borings to evaluate the existing pavement structure for McClelland
Drive, and also a boring near Prospect and Lake Street for the jacked boring operations. Concurrently they
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have subcontracted with Highway Technologies, Inc. to provide traffic control for the drilling operation.
Costs for these subcontractors are included as an expense to CTL in the revised staffing plan.
• The original staffing plan did not include a Biologist to support the project by providing environmental
oversight/monitoring of the control of the transfer of noxious weed material. CH2M HILL has identified Amy
Hammontree to provide the necessary monitoring to ensure compliance with the noxious weed mitigation
requirements of the FONSI. To meet the project needs it is now forecast that Amy will be providing support
for the project an average of three days a month through the end of 2013.
• The original staffing plan included time for Ditesco’s Jill Burrell to provide full time onsite inspection only
during the period when BNSF was reconstructing the track along Mason Street. To meet the project needs
it is now forecast that Jill will be providing full time support for the project through the 1st quarter of 2014.
• The original staffing plan did not include a dedicated inspector for bridges as it was assumed that City
supplied inspectors would have the specialized skills to perform those inspections. Because the other
project inspectors either lacked this experience or were assigned to other parts of the project, Bill Renz
from Ditesco has been added to the team. It is forecast that Bill will provide full time inspection support for
the project through the end of April 2013, when the bridge construction is complete.
• The original staffing plan did not include any administrative support staff for the project from the consultant
team. All such support was to be provided by City staff. Because City administrative support has been
less available than anticipated Lindsay Reichel from Ditesco has been added to the team to prepare
meeting minutes of the weekly Construction Meetings with CEI and to periodically provide support for the
preparation of reports and other minor administrative functions. Her time is forecast to be approximately
three days a month through the first quarter of 2014.
• The original staffing plan called for a second inspector from our DBE subcontractor LS Gallegos (LSG) to
work from January through October 2013. LSG was unable to put forward a qualified inspector so the time
for that person has been assigned to a new DBE subcontractor, RockSol Consulting Group, Inc. The new
inspector (Steve Bignall) will begin in mid February and continue through October 2013. Additionally, the
existing LSG inspector (Ray Leon) was forecast to be working only 160 hours per month. To date it is
apparent that the project is best served if he works approximately 200 hours per month. The revised
staffing plan includes this change.
Other Budget adjustments
Adjustments to the expense budgets for CH2M HILL and Ditesco are needed to ensure that there are enough funds
available to cover the expenses expected to be incurred through the remainder of the contract. The following
increases are included in the revised budget:
• Increasing CH2M HILL’s expense budget by approximately $25,000 to cover the unanticipated costs of the
RR Liability Insurance premium and also the purchase of a photo copier/printer for the project office.
• Increasing Ditesco’s expense budget by approximately $3,400 for miscellaneous expenses expected to be
incurred during the remainder of the project.
Change in Contract Value:
Because of the significant reductions in the budgeted level of effort actually incurred for 2012, plus the forecast
reduction in level of effort for CTL, the costs for adding staff and increasing expense budgets have been offset.
Although there is a redistribution of cost among the firms making up the consultant CM Team, there is a zero dollar
($0.00) net change in the contract value.
Please see attached resource allocation plan that details the distribution of both labor and expenses based on the
changes described above.
Change in Contract Time:
There is no change in contract time associated with this change order.
Month
Mason Staffing Plan
7/1/12 8/1/12 9/1/12 10/1/12 11/1/12 12/1/12 1/1/13 2/1/13 3/1/13 4/1/13 5/1/13 6/1/13 7/1/13 8/1/13 9/1/13 10/1/13 11/1/13 12/1/13 1/1/14 2/1/14 3/1/14 4/1/14 5/1/14
thru
4/1/13
after
4/1/13 total
thru
4/1/13
after
4/1/13 overhead overhead
period 1
burdened
labor
period 2
burdened
labor CH2M HILL fee
total
burdened
labor
hours hours hours Direct $/hr Direct $/hr home office field
Dan Heilig/CH2M HILL Project Principal 20 47 31 11 41 18 24 24 24 24 24 24 24 24 24 24 24 24 16 16 16 16 26 240 306 546 $ 100.08 $ 104.08 X $ 51,440 $ 68,209 $ 14,358 $ 134,006
Jeff Mack, PE/CH2M HILL CM Principal 012 0 0 04 408 008 00 8 00828 24 52 $ 92.55 $ 96.25 X $ 5,550 $ 4,947 $ 1,260 $ 11,757
Jon Spencer, PE/CH2M HILL Assistant Construction 76 195 141 149 191 144 160 160 160 160 160 160 160 160 160 160 160 160 160 160 160 16 16 1,376 1,952 3,328 $ 77.45 $ 80.55 X $ 202,549
$ 298,831 $ 60,166 $ 561,546
Tim Hackworth /CH2M HILL Senior Construction 112 162 163 187 186 154 200 200 200 200 200 200 200 200 200 160 160 160 1,564 1,680 3,244 $ 60.00 $ 62.40 X $ 178,352 $ 199,244 $ 45,312
$ 422,908
Joe Biedenbach/CH2M HILL Bus Maintenance Facility as needed 40 40 40 40 80 80 160 $ 63.50 $ 66.04 X $ 10,879 $ 11,315 $ 2,663 $ 24,857
Diana Yust/CH2M HILL Financial Coordinator 0 7 23 20 15 0 40 40 40 40 40 40 40 40 40 40 40 40 185 360 545 $ 51.12 $ 53.16 X $ 20,254 $ 40,989 $ 7,349 $ 68,591
Willie Franklin/CH2M HILL DBE Coordinator 0 7 13 1 15 24 24 24 24 24 24 24 24 24 24 24 24 24 8 8 132 232 364 $ 62.49 $ 64.99 X $ 17,665 $ 32,290 $ 5,995 $ 55,950
Wayne Gilles/CH2M HILL Safety and Security 03 0 0 00 40 40 40 40 40 40 40 40 3 320 323 $ 81.92 $ 85.20 X $ 526 $ 58,386 $ 7,070 $ 65,982
Nancie Boccio/CH2M HILL Contract Administrator-for 48 0 4 40 4 4 4 4 4 4 4 4 4 4 4 4 40 20 20 8 8 32 132 164 $ 68.85 $ 71.60 X $ 4,718 $ 20,242 $ 2,995 $ 27,955
Gayle Burgess/CH2M HILL Contract Accountant- 3.6 7.9 9.3 6.9 9.4 6.1 16 16 16 16 16 16 16 16 16 16 16 16 16 16 16 8 8 91 208 299 $ 25.11 $ 26.11 X $ 4,904 $ 11,633 $ 1,984 $ 18,522
Rosemary McGurn/CH2M HILL Sub Contract 16 24 2 4 3 5 54 ‐ 54 $ 34.13 $ 35.50 X $ 3,947 $ ‐ $ 474 $ 4,421
Sabrina Becker/CH2M HILL Technical Writer 1 0 0 0 20 4 32 57 ‐ 57 $ 42.71 $ 44.42 X $ 5,214 $ ‐ $ 626 $ 5,839
Carol Hullinger Technical Writer 12.8 16 29 ‐ 29 $ 30.64 $ 31.87 X $ 1,890 $ ‐ $ 227 $ 2,117
Corbin Young Technical Writer 4.5 5 ‐ 5 $ 30.96 $ 32.20 X $ 298 $ ‐ $ 36 $ 334
Christine Rudzinskas Word Processor 24 5 29 ‐ 29 $ 18.32 $ 19.05 X $ 1,138 $ ‐ $ 137 $ 1,274
Melody Brock Graphic Artist 2 2 ‐ 2 $ 29.04 $ 30.20 X $ 124 $ ‐ $ 15 $ 139
Ron Crumm Contract Admin-Vacation 13 0 0 4 ‐ 4 $ 62.01 $ 64.49 X $ 531 $ ‐ $ 64 $ 595
Amy Hammontree Biologist 2 4 16 24 24 40 24 24 16 16 40 24 8 8 8 40 254 248 502 $ 28.26 $ 29.39 X $ 15,372 $ 15,610 $ 3,718 $ 34,700
TBD Inspector ‐ ‐ ‐ $ 45.00 $ 46.80 X $ ‐ $ ‐ $ ‐ $ ‐
$ 1,441,493
Keith Meyer, PE/Ditesco Construction Project
Manager 168 220 201 255 221 210 200 200 200 200 200 200 200 200 200 200 200 200 200 80 80 80 80 1,875 2,320 4,195 $ 165.00 $ 165.00 included included $ 309,293 $ 382,800 $ 692,093
Jill Colasuonno, EI/Ditesco Field Engineer/Station
Inspector 47 18.5 29 65.5 75 141 160 160 160 200 200 200 200 200 200 200 160 160 160 160 160 856 2,200 3,056 $ 95.00 $ 95.00 included included $ 81,320 $ 209,000 $ 290,320
Beau Javernick/Ditesco Scheduling and Cost
Estimating 2.5 1 0.5 11.5 11.5 33 40 40 40 40 40 40 40 40 40 40 40 40 180 360 540 $ 120.00 $ 120.00 included included $ 21,600 $ 43,200 $ 64,800
Lindsay Reichel/Ditesco Admin Support 37 35.5 29.5 9.5 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 184 288 472 $ 55.00 $ 55.00 included included $ 10,093 $ 15,840 $ 25,933
Bill Renz/Ditesco Structures/Bridge
Inspection 34 10 23.5 45 160 160 160 160 593 160 753 $ 98.00 $ 98.00 included included $ 58,065 $ 15,680 $ 73,745
$ 1,146,890
Raymundo Leon/LS Gallegos Construction Inspector 200 190 212 167 139 200 200 200 200 200 200 200 200 200 100 1,507 1,300 2,807 $ 32.00 $ 33.28 X Same $ 106,093 $ 95,181 $ 201,274
Steve Bignall/Rocksol Construction Inspector 80 200 200 200 200 200 200 200 100 280 1,300 1,580 $ 113.00 $ 113.00 included included $ 31,640 $ 146,900 $ 178,540
Admin/Rocksol 444444 444 8 28 36 $ 87.00 $ 87.00 included included $ 696 $ 2,436 $ 3,132
Chip Leadbetter, PE/CTL QC / Materials Testing
Project Principal 00 5 3333333 333333 14 30 44 $ 100.00 $ 100.00 included included $ 1,400 $ 3,000 $ 4,400
Heather Grubb/CTL Materials Testing Field
Operations Manager 0 20 29 15 13.5 12.5 16 16 16 16 16 16 16 16 16 16 16 16 16 138 160 298 $ 100.00 $ 100.00 included included $ 13,800 $ 16,000 $ 29,800
Craig Ellis/CTL Lab Manager 0 8 7.5 16 7 30 32 32 32 32 32 32 32 32 32 32 165 224 389 $ 80.00 $ 80.00 included included $ 13,160 $ 17,920 $ 31,080
Melissa Chalona/CTL Environmental
Compliance Officer 00 016 16 1616 16 16 48 48 96 $ 100.00 $ 100.00 included included $ 4,800 $ 4,800 $ 9,600
Jeff Odell/CTL Material Testing 0 0 0 0 0 2.5 192 192 192 192 192 192 192 192 192 192 128 128 128 579 1,728 2,307 $ 80.00 $ 80.00 included included $ 46,280 $ 138,240 $ 184,520
Jack Pappert/CTL Material Testing 0 26.5 39 50.5 71.5 45 144 144 144 144 144 144 144 144 96 96 665 912 1,577 $ 60.00 $ 60.00 included included $ 39,870 $ 54,720 $ 94,590
Lee Giffin/CTL 0 17.5 25.5 11 4 21.5 80 ‐ 80 $ 60.00 $ 60.00 included included $ 4,770 $ ‐ $ 4,770
Julstin Volz/CTL 0 11.5 7.5 3 20.5 33.5 76 ‐ 76 $ 60.00 $ 60.00 included included $ 4,560 $ ‐ $ 4,560
Wyatt Knutson/CTL 00 1 3 45 13 ‐ 13 $ 100.00 $ 100.00 included included $ 1,300 $ ‐ $ 1,300
DJ Kotchuck 4 4 ‐ 4 $ 60.00 $ 60.00 included included $ 240 $ ‐ $ 240
Jay Turner 2.5 3 19.5 25 ‐ 25 $ 60.00 $ 60.00 included included $ 1,500 $ ‐ $ 1,500
Spencer Schram 0.25 0 ‐ 0 $ 100.00 $ 100.00 included included $ 25 $ ‐ $ 25
Chad Hofmann 12.5 13 ‐ 13 $ 60.00 $ 60.00 included included $ 750 $ ‐ $ 750
Fred Braun/CTL Material Testing
Technician 0 00110 2264 64 646464 646464 64 225 384 609 $ 60.00 $ 60.00 included included $ 13,500 $ 23,040 $ 36,540
CTL Reduced by ~200 K $ 403,675
HOURS LABOR COST EXPENSES TOTAL FEE
TOTAL
Contract Cost
Revised
Hours
Revised
Labor
Revised
Expenses Original Fee
Fee on new
or Reduced
Staff Time &
Sub Exp
Jill's Added
Hours
Reduction in
CTL Cost
from Jan
2013 to Jan
2014
Revised
TOTAL
Contract
Cost
Change from
Contract
CM Services
CH2M HILL, Inc. 10,022 $ 1,380,164 $ 254,951 $ 1,800,735 $ 165,620 $ 1,800,735 9,707 $ 1,287,047 $ 280,000 $ 165,620 $3,718 Amy $ 1,736,385 ($64,350)
Ditesco 5,820 $ 860,300 $ 8,603 $ 868,903 $ 34,756 $ 903,659 9,015 $ 1,146,890 $ 12,000 $ 34,756 $12,164 Lindsay, Jill, Bill 2,116 $ 1,205,810 $302,151
LS Gallegos (DBE) 4,320 $ 345,016 $ 64,460 $ 409,476 $ 16,379 $ 425,855 2,807 $ 201,274 $ 35,000 $ 16,379 ($6,928) Remove TBD Insp $ 245,725 ($180,131)
Rocksol (DBE) 1,580 $ 178,540 $ 30,000 $8,342 New Inspector $ 216,882 $216,882
subtotal 20,162 $ 2,585,480 $ 328,014 $ 3,079,114 $ 216,755 $ 3,130,249 23,108 $ 2,813,751 $ 357,000 $ 216,755 $17,295 $ 3,404,801 $274,552
QA Testing $ ‐
CTL Thompson 9,252 $ ‐ $ 678,000 $ 678,000 $ 27,120 $ 705,120 5,529 $ 403,675 $ 4,507 $ 27,120 ($4,734) Reduced Forecast Hrs only ($118,340) $ 430,568 ($274,552)
total 29,414 $ 2,585,480 $ 1,006,014 $ 3,757,114 $ 243,875 $3,835,369 28,637 $ 3,217,426 $ 361,507 $ 243,875 $12,562 $3,835,369 $0
Notes DBE% 13.6% DBE% 13.6% 0.0%
Hours thru Sept based on actual invoices
CH2M HILL Expenses increased to include $21 K RR Insurance premium, and an allowance for the Xerox Printer = allowance for drilling/boring geotech reports
Ditesco expenses increased because they are 80% spent as of Nov 2012
LSG expenses split with Rocksol
CurrentContract