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Home My WebLink About203943 3M LIBRARY SYSTEMS - CONTRACT - PURCHASE ORDER - 91318763M Libmry Systems 3M Center PO Box 33900 St. Paul.M 55133-3900 SOO-328-0067 SERVICE AGREEMENT EXPIRATION NOTICE March 25, 2013 Service Agreement: US49760 Service Agreement Expiration Date: July 01, 2013 3M Account # : 1DT9801 POUDRE RIVER PUBIC LIB DIST Ann: ROBERT L. HOLZFASTER 201 PETERSON ST FORT COLLINS, CO 80524 Dear BOB, I'm writing to you today to remind you that in 90 days your 3M Service Agreement will expire. You will need to renew your Service Agreement to continue coverage on your 3M1'" Library Systems cquipmcnt. In today's world there is no smarter investment than a 3M Service Agreement. It provides peace ofmind knowing that your 3M Library Systems equipment will be functioning when you need it most to provide the services your customers have come to rely upon. Complete equipment coverage 3M Library Systems advanced solutions help enhance the productivity ofyour library staffthrough industry leading technology. Even though great care goes into every product we build, it's impossible to manufacture a system that is 100% reliable for as long as you own it. That's why there is no smarter investment than a 3M Service Agreement. Our Service Agreement covers labor, parts and equipment modifications necessary to keep your equipment operating at peak performance. In short, we take care of practically everything. Rapid response to your service needs You can request service via our 800 number 24 hours a day, 7 days a week. While many issues can be quickly resolved over -the -phone, should you require on -site service, we offer a nationwide network of trained professionals ready to return your 3M system to full operation. Page 1 of 5 3M Library Syst roe 3M Ccnttr PO Box 33900 St. Paul, M 55133-3900 800-328-0067 Help eliminate expensive surprises Your 3M Service Agreement helps you continue to receive the value provided by your 3M Library Systems purchase, and no one knows how to maintain your 3M equipment berter than 3M service professionals. Should you choose not to renew your 3M Service Agreement, will you be ready for the unexpected? Time and materials charge labor rates are $250 per hour plus a fallout charge of$325 to S425 depending an your service zone: You will also be responsible for the cost of any necessary replacement parts. You can see thatjust a single call could more than cover the cost of whole year's Service Agreement coverage. Is it really worth it to take a chance? Renewing is easy Give yourself the peace of mind that renewing your 3M Service Agreement provides today. Just fax or mail a renewal purchase ordcrto the number or address indicated below. You can also use your Visa or MasterCard (just call the number below for information on doing this). Your renewal price is guaranteed for a limited time, so please take a moment and renew today! Did you know you can now place a service call or renew your service contract on line? Visit us at www.3m.com/uslibmrywe ice for details. Sincer I �• Service Sal "presentative Telephone: 800-328-0067, Opt 1, Opt 2 Fax 888-263-1916 Return to: 3M Library Systems Contracts Attn: Contract Administrator PO Be. 33900 St Paul, MN 55133-3900 P.S. Ifsomeone else is responsible for responding to this notice, please forward this letter to them! Thank You! Page 2 of 5 3M Library S,,ann 3M Cantar PO Box 33900 St. Paul. MN 551333900 800-328-0067 Date: 3252013 Service Agreement: US49760 Renewal Period: 07/02/13 to 07/01/14 Charge To Account N: JDT9801 Contact: $TERJe-fi� S4 f n`O Telephone: 970-2214563 (67y 3M Products(s) Located at: POUDRE RIVER PUBIC LIB DIST 201 PETERS0N ST F0RTCOLLR4S CO 80524 3M Acet N: JDT9801 Model Model Typ, Serial ID Start Date End Data Amount AMH Induction 2820 28200084 M/13 7/1/14 $3,790.00 AMH Induction 2822 28220048 7/2/13 711/14 $4,050.00 AMH Induction 2830 28300034 7/2/13 7/1114 $3,790.00 AMH Somation 2855 FX9 28550057 7213 7M/14 $4,000.00 AMH Controller 2855 FX 28550057 7213 7JI114 $2,200.00 AMH Conveyance 2860 FX 28600087L 7013 711114 $750.00 AMH Conveyance 2860 FX 286000881, 7213 7/1/14 MOM AMH Conveyance 2863 FX 28630029 7213 7/1114 $750.00 AMH Conveyance 2864 FX 28640014 7213 7/1/I4 MOM AMH Canveyancc 2864 FX 28MOO 15 72/13 711/14 5750.00 TOTAL $21,580.00 Please Add Applicable Tax: S Paymnu Teruo are ",Vet 30" Notes: Page 3 of 5 3M Library Systems 3M Center PO Box 33900 St, Paul, " 55133-3900 800-328-0067 Please indicate your intentions below: xW Yes, I wish to renew the Service Agreement: US49760 (Please attach your Pumhese Order and return it to the address listed below.) Please indicate billing frequency preference v Annual_ Semi-annual _Quarterly _Monthly 1$100.00 Fee) ($200.00 Fee) ($600.00 Fee) Purchase Order Number: 15�11)971I (Pimsepwvideifyoumquimapumhr order on your invoice.) 16( Indicate here ifyou wish to pay by check. (Please DO NOT enclose a check. You will be invoiced at a later date.) No, I do not wish to renew the Service Agreement Reason for Cancellation: _ I am interested in purchasing additional library equipment. Please have my Sales Representative contact me. Please enter below the name of the person authorizing the renewal or cancellation of the Semicfee Agreement. Je-l/ &o"?; °hu7Y S)u 2ir6iSh )c/1> Name (Please Print) Telephone Number Fax Number Date mail Address Service Sales Representative Telephone: 800-328-0067, Opt 1, Opt Fax: 888.263-1916 Rcmm to: 3M Library Systems Contracts Ann: Contract Administrator PO Box 33900 St. Paul, MN 55133-3900 ***THIS IS NOT AN INVOICE*** Page 4 of 5 Terms and Conditions WHAT WE WILL DO Itvdware: In consideration Ofpaymem of the yjmarCoL price. 3M will furnish labor and mplacement palls necessary to maintain the Equipment spttifted in this agreement in pmperoperating condition during the ante of this agreement, provided that the Equipm ml is installed by an autboriv 4 3M Service Provider and used as diree ed. This Service Agreement covers Equipment r ho, during normal usage. 3M agrees to provide: - On -shad remedial maintenance during On -Site Coverage Hours When 3M is notified that he I quipmenl is not in Good working order. 3M wi 11 provide a m16f telephone number for Customer m pined, and 3M wi 11 receive. Equipment maintenance service calls twerty-four(24) hours per day, seven (7) days per Week. - All labor, service parts and Equipment moplicamns 3M dams necessary to maintain me Equipment in god wmrl erg wol All service paw will be famished on an exchange basis and will be new parts or part ofC,.l quality. For cement Equipmmu 3M manna mhe nght coo «place the entire unit with v equipment err equipment ordipe l quality when 3M determines that replacement is moo morm niml man on -sire repaid All Equipment and urvim parts m mmed for replacement became the pmMr y of 3M. Strips am: In consideration or payment orthe agreement price, 3M will famish over-tbc-phone soRvamo support and remtic wubleshooting ofthe 3M Software specified in this agreement as well es updoa necessary to madman. the 3M Software specified in this agreement, in proper opemting me dilic. during the term afthis it memanl, provided that the 3M Software is installed and used as directed. 3M agrees to provide: All software configuolwa mdifmlions 3M deems necessary to maintain the 3M Software in good working order 3M Software updaes Internet Filter list upilot. (m applicable) -Atoll-firs telephone monalcr for Customer to place and 3M to receive s.R. upprit crib.Over-mho-phanc software suppam Calls noy be placed tssett y-four (24) heat per doy, seven (7) days per week. Calls will be addressed during 3M SoRwprc Support Cavemge Hours in the odor they were oncivced. WI]AT IS NOT COVERED: The basic maintenance fee does not include and 3M is not mUped to provide or pdrromt repair efdamege or increase in service time caused by ft) reilum of Customer m provide continually a proper operating envinmment and supply of power as pmeribed by the Elm,andnm nrildem.,; (ii) ncciJml; h i) Act rGod, including but at limited m Fire. Rood, weld , wind and lightning; (iv) neglect, abuse or misuse; (v) failure of Lusters., an fallow 3M's deblisbd uporuming imtau Tian; (vi) modifttrnme. service or repair of the Equipmmm by other than 3M amhmiad personne); (wit) use of Equipment far parposes .,her than forwhich daigped; (viii) painting or refinishing the Compares, (ix) relocation of the equipment: (.x) refinement arbmken or damaged cabinctry; to include immssucb as lv0ices. base covers, book cheer Cowan. CM; (XI) eleeoical work exmanal to the Equipment, (xii) anodic maturation (erg., filing articles in flow or walls, plugging of wite run openin, removal orepe residue, ere.) drier rtmoval or intendalits. of equipment nor any mi wii) resmmion of Equipment peruncoo C when it has been degraded by glad ant of uvulbmied in Dreertncc within do itfectad mmge of.md equipment (.w) service request related to use of markers (strips) other than those manufactured by 3M or its embedded disldbutons). (xv) moth Ecatioh, or repair of the 3M SoRw+re by other than 3M auNoridal pared nel; (svi) use drill 3M Softento for pumoz other (ban for which designed: (cvii) virus I faker aamty; Sent) Non-31,11 Software rei ed updates and upgmada iocledin& but no limited to. Opcmtion Sysadm, Anti-V ims. Inuusim Deadlier, (xix) labor or materials associated with consumables such as med, printer paper, separmorjevs, pauon counter batteries, and similar items. RENEM'A L: This agreement is NOT oli mitically renewable. If a renewal agreement is offered by 3M, the agreement price quoted will renter lire age of the product and the service costs at time of renewal. ENTIRE AGREEMENT: This insVamert set forth the entire a8rtcmem between the Portia, and no regrew end ien, promise m condimian not mnmined herein shall modify these terms whether made poor to or subsequent to the execution of this agmttmem. Iibmry Syaterm Cdpydght 02009. 3NL All rights rose d. 3M Center. Building 225.4N.14 3M is. trademark rxF3M. St. Paul. MN 55144.1 WO 1.800-328-0062 78-8123-7221-3 Rev B —.3hLe.mslibmry Printed in U.S.A. Page 5 of 5 David Carey From: Duvall -Wessel, Barbara Sent: Wednesday, April 10, 2013 9:19 AM To: David Carey Subject: FW: Attachments: ATT09954.pdf I have did a req. for you to approve: 3M Vendor # 203943 Order # 44263 Amount is: $21,580.00 Please see attachment; Thank you David : Barbara -----Original Message ----- From: AdminXerox [mailto:AdminXerox(a@poudrelibraries.org] Sent: Tuesday, April 09, 2013 1:43 PM To: Duvall -Wessel, Barbara Subject: P Pz , -;/-- � XPi�4 i ir7.c� Nor iG� To PA X # ON a6E ()