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Home My WebLink AboutCHANGE ORDER - RFP - P1074 CITY ARCHITECTURAL AND ENGINEERING WORK ORDER CONTRACT (3)PRO JECTTITLE- Nix Farm - New Office Building OONTRAGTOR Aller-Lingle-Massey Architects PROOJEC.TNUV®ER Op-449315 DESCRIPTION: New Office Building City, Of F6rt Collins i ReasonfbrcharKje: Even though the building size is below the 5,000 s.f. threshold for LEED Gold. e Uty would like to design to LEED Uoldtolerances. 2 DeSCription of :This change is to provide design services for a LEED Gold building benchmark. However, the building will not be certified but commissioned (by a separate contract). 3. Change in oxltrad Post Original contract amount was $70,715. Adjusted contract amount will be 4. Change inPOnh2Cttime: Original completion date was 12/31/11 New completion date of 2/28114. (Attach additional sheets as required) ORIGINAL_ CONTRACT COST TOTALAPPROVED CHANGE ORDERS; TOTAL PENDING CHANGE ORDERS TOTAL THIS CHANGE ORDER TOTAL % OF THIS CHANGE ORDER Total C.O. % of Original Contract ADJUSTED CONTRACT COST 69.29% 69.29% $70,715.00 $0.00 $0.00 $49,000.00 $119,715.00 �t�a.� Cvzzp s. C, ` aFFo. ¢ C.tr'�•�1 D to Date Date tl;.lan Shull February IS. It) 13 Paec 5 Reinburablcs billed sepamtel;:: S 900 LEED registration S2.500 (cst) GBCI certification fees S 750 Estimated travel expenses per trip S 500 GBCI credit interpretations (if airy) S 360 • 730 GBCI plaque charecs, depending or. design The fees above cover labor costs.lon_ distance conference calls and photocopies. If additional services ar: requested, they a: ill be provided at a rate of., Kelly Kanncl. Principal LEED / Sustainable Design Consultant: S130,11our LEED Technical Coordinator/Sustainable DcsiP Coordinator. 560ihour LEED Certification Terms Design Balance will apply its expertise in order to maximize the likelihood and case of the project attaining a LEED Gold Level certification. However, since decisions adverse to the LEED score may be made by other parties. such as the City of Fort.Collins, Aller Lingle Massey, the contractor, or the GBCI. Design Balance neither offers nor implies a guarantee that the project submittal will be awarded the number of points required for Gold Level Certification. Ian, thnnk you for the opporwmity to wont• wish ;you and A ll;r Lin-gle ?d::sscy. Phase call with any questions. Sincerely, C'/ J J Kelly A. Knrmcl, AIA. LEED AP Design Balance Six Family Farm LEED propesal.dct 1013 Design Balance FACILITIES REQUISITION FORM VEi�MR Aller-Lingle-Massey Architects DATE 3/18/13 REQBY: Ethan Cozzens WoikOrCler# Op-449315 STANDINGCONTRRWO# (TIARGEW TOTALCOST: S49,000.00 - BI.JYER: Jolui Stephen OTY DESCRUMON COST Addendum to P.O. H9124629 provide all necessary design services to provide a LEED Gold benchmark building per the attached Change Order #1 dated 3/14/13. $49,000.00 ADDITIONAL INFO COMPUTER INPUT INFORMATION: REQUISITION # DATE ENTERED: ALL ER • LI :GLE • \IASSEY AFCHITECTS P.C. Yl a March 5, 2013 Mr. Mark Sears City of Fort Collins Natural Areas Director Natural Resources Dept. P.O. Box 580 Fort Collins, CO 80522 RE: Proposal for Green Building Consulting Services Nix Farm Natural Areas Fort Collins, Colorado Dear Mark: Per our meetings and conversations to date, this proposal includes professional services with the intent to design and construct the Nix Farm Office building with a goal of LEED Gold Level for benchmarking purposes only. Based on this approach, the project would not pursue actual LEED certification with US Green Building Council. The proposed fees are as follows: Design and Construct to LEED Gold Level Benchmarking Only - No Certification • Mechanical and Electrical Engineering $16,500.00 • MELY Plan (Meth. 8: Elect.)' $7,000.00 • Alternative Systems $3,000.00 • Sustainabiticy Consultation $16,000.00 • Architectural $4,000.00 ■ Commissioning By Owner . • Reimbursable Exoenses S2.500.00 Total Fee $49,000.00 Please feel free to contact me if you have any questions or comments regarding this proposal. Sincerely, ALLER•LINGLE•MASSEY ARCHITECTS P.C. Ian D. Shuff, AIA, LEED AP IDSAIs 7 WILUERS WAY • OLDG. 8. SUITE IN -FOR I COLLINS -_COLOR-%D0 80i:i (970i223. 1310 phone - (970i 2b• I333 fix- oLiCcnalknlinol¢•uu:��yuum we�e.allcrCnolrm�sey.wm H. February 15, 2013 41r. Ian Shuff Alley Lin .1c \-lasses Architects 712 Whalers Way. Building B. Suite 100 Fort Collins. Colorado 50535 I2E: Service Scope Change Request — Sustainability Efforts Nis Farm Natural Area Office Building )car Ian: 'er our recent conversation, the following additional services for various levels of sustainability fforts are requested of Beaudin Ganze Consulting Engineers, Inc. (BGCE). With your approval, he following scope will be added to BGCE's proposal contract (dated July 30, 2012): Option #1 — Full LEED Gold Certification a. Provide energy modeling of several building envelope and mechanical system options early in the design process to infomt the design team at SD and early DD phase. b. Participate in one integrated design charrette with design team and City of Fort Collins stakeholders early in the design process. c. Provide Measurement and Verification Plan, calibrated energy modeling. and analysis of one year's energy usage post -occupancy. d. Document assigned LEED credits and prerequisites for submission to GBCI for Gold -level certification of the project. e. Investigate systems and applicability of Passive House certification and techniques. t2Qpii6nK3;=IEED`G61d u`alifiedDesign- a. Provide energy modeling of several building envelope and mechanical system options early in the design process to inform the design team at SD and early DD phase. b. Participate in one integrated design charrette with design team and City of Fort Collins stakeholders early in the design process. c. Provide ivleasurement and Verification Plan, calibrated energy modeling. and analysis of one year's energy usage post -occupancy. d. Document assigned LEED credits and prerequisites for internal team tracking of Gold -level targets. e. No submittals to GBCI and subsequent comment responses is provided. Nix Farm Natural Area Office Building Sustainability Efforts Amendment Fort Collins, Colorado February 15,2013 Page 2 of 2 3. Option #3 — Sustainable -influenced Design a. Provide energy modeling of several building envelope and mechanical system options early in the design process to inform the design team at SD and early DD phase. b. Participate in one integrated design charrette with design team and City of Fort Collins stakeholders early in the design process. c. No "documentation" of LEED-inspired design other than energy modeling results is provided. The additional fee for this work will be per the following matrix. This work will be billed.on a fixed fee basis and added to the project contract scope. Scone item Option 1 i0ptiom2t Option 3 Energy Modeling $10,000 S8,000 S 8,000 IDP Charrette S 3,250 S 3,250 $3,250 NI&V Plan S 7,000 S 7,000 - n/a - LEED Credits S 6,000 $5,250 - n/a - Alternative systems S 2,850 $45ti'-3,00c, S 2,850 TOTAL FEE ADDER: S29,100 3?6,-_Vft S1.1,100 We will add the selected modifications to the contract scope of sen ices upon direction from the City as to which option is desired. If you have any questions, please call. Sincerely, Brian G. Robertson 11, P.E. Senior Associate t'.+nunun+l'a�'ti.+whu3:f+/ hawwv� fat ILLw L rzu�wtrn Xon[nucaa+c 0 DE51GENT BALA' CE PROPOSAL �U51`AINASLE DESIGN Re50URCE EFFICIENCY CONSULTING February 13.2013 � 0: Dar', flay[ fixa Mr. Ian Shuff P.O. ea: rn: Aller Linde Massey Architects 712 Whalers Way Building B; Suite 100 Fort Collins, Colorado S0525 RE: Mix Family Farm Office Building, Fort Collins, Colorado LEED Coordination and Certification Services and Sustainable Design Service Options Dear Ian: This drafi proposal deseribes the scope and fee for some Choices about the level of LEED and Sustainable Design Consulting Services for the Nix Family Farm Office building facility in Fort Collins. Colorado. In general, the City of Fort Collins expects atmming a minimum Gold Level rating in the LEED for Nev: Construction program. As we have discussed, the current version of LEED INC is version 3 (LEED 3009). Because this project is smaller than the threshold. the project team is looking at options to LEED Certification including benchmarking to LEED 0 (not certifying) and/or establishing project -specific sustainable design coals. The location of the Nix Family Farm means the project will not qualify for sonic of the high -point site credits for SSc'_ (Community Connectivity) and SSc4.l (Alternative Transportation —Bus routes). Asa result, there is more importance to higher energy efficiency and indoor air quality. During the conference call with the client team; (hey are interested in energy of iciencv and indoor air quality in any event, so it appears meeting LEED Gold is pussible. Attaining that level is a matter of willingness to co through the process and involving the right team members. As consultant to After Lingle. Design Balance LLC has developed the outlines for [!tree scopes of work regarding full LEED certiheation. LEED benchmarking, and sustainable design -only (no LEED consulting) services. Below is an outline of the scope of activities during design and construction. Please let me know if you or the City- of Fort Collins desire more detail. Mi. tan Shuff Februar: 18.2013 fj:e,. LEED Design and Construction Certification Services • Conduct a LEED kick-off mcetim_ v ith AlIcFLinele Massey', the consultant tram and the City of Fort Collins. • Create a preliminary scorceard of targeted LEED points and assist the team with satin;_ sustainible design goals. Update the LEED scorecard periodically %, ith input from Alter Lingle :Massey. consultants and City of Fort Collins. • Create a LEED Certification Plan that includes descriptions of the targeted points. strategies to,meet LEED requirements, responsibilities of the team members and action items. Update periodically to reflect changes in the design. • Register the project with the Green Building Certification Institute (GBCI). • Set up the LEED Online ywebsite and invite all tenm members with LEED responsibilities to sign up and be trained to use the site. • Assist the team with detenninin_ the LEED Project Boundary. • Coordinate with the design team during the Design phases to assist them with LEED prerequisite and credit intent and strategics to meet the LEED goals. LEED quality assurance during the design phase via plan and specification review, coordination meetings and telephone conferences. LEED reviews are rccomracrdcd at SD, at least once during DD and twice during CD phases. • 6lcetings with Alter Lingic Massey and the City of Fort Collins representatives as needed. Two meetings are included in the base fee. • Participate in conference calls to coordinate LEED-related decisions and to provide technical assistance to Alter Lingle Massey and the design tean. The suggested frequency of conference calls is every two [weeks. • Detailed review of specifications including Division I "LEED Requirements "Construction Waste &lanngemcni' and other LEED provisions in individual specification sections in Divisions 2 — 16. Coordinate with the energy modeling consultant early in the design process, and participate with developing energy efticiencv recommendations to the design team and the City of Fort Collins that build on the approved recommendations of the Net Zero Feasibility Study. • Recommend interior and exterior materials that meet the LEED goals for indoor air quality, recycled content, water use, local materials and energy efticiencv. • Prepare submittals for Credit Rulings to the GBCI for interpretation of credit language or intent, if any. • Coordinate with team consultants to educate theirs on LEED requirements and review their templates and supporting documents. • Rcqucst documents (such as reduced plans and back-up materials and calculations) from Alter Lingle Massey and consultants to provide graphic or text documentation that the GBCI requires. • Quality assurance review of Design phase tcrwptatcs and supporting documentation. Submit the Design phase pacl-ace to the GBCI. • Assist design warn cumbers with responses to GBCI LEED preliminay reviews comments. Mr. fall Shuii Fcbraary IS.'U13 Pa. - Re -submit final Design phase package to the GBCI for final Design P.c%icv.% Conduct a meeting v: iih the contractor at die start of construction to confirm LEER requirements. LEED-related submittals and construclion processes affected by LEED. ' Parttctpaw in conference calls to ans-scr questions from the Contractor's staff r garding LEED point retl6rmicius. The suggested frequency of conference calls is cvcry two, weeks. Phone coordination and LEED trainin_ with the contractor's LEED Coordinator. • Review LEED submittals required by [he specifications For construction waste management, indoor air quality management, recycled content, regional materials. lop -emitting materials. water efficiency, encrgy efficiency, sit, and lighting credits. Provide technical assistance to the contractor regarding inputting submittal data into the templates. • Organize the construction -phase LEED Online faints with information provided by the contractor and Alter Lingle Massey. Request backup materials Such as copies of manufacturer fetters. product data and photographs taken during construction. • Quality assurance review of Construction phase teniptates and supporting documentation. • Develop a Green Education case study that surunarizes the green features of the building and site design. • Submit the Construction phase package to the GBCL • assist construction teat riccibcrs with responses to GBCI LEED prelir.[inxy rcyict comments. • Re -submit final Construction phase package to the GBCI. • Assess the review comments by the GBCL Request responses from learn members who contributed to points under review. • Submit the Final Certification online forms, forward final comments and convey the final the awarded rating. • Fill out Certification Acceptance form and assist building ov: ner with obtaining the LEED plaque. LEED Design and Construction Benchmarking Only Services Same scope as above, with the following deductions: o No recistration with the GBC[, LEED Online set up or training o ? quality assurance rcvicays during design o Reduced team tiacetings o No submittal to the GBCI for design or construction review. issuance of a report instead confirming the project meets or doesn't rieet LEED requirements for particular credits. Mr. Ian Shuff February 13, 2013 Page 4 Sustainable Design Consulting • Facilitate a kick-off meeting with the Aller Lingle Massey team, the energy team and the City of Fort Collins to discuss goals and brainstorm strategics. • Document the sustainable design goals and the strategies to be used to attain them. Goals may include incorporation of Passive Haus concepts for high levels of energy efficiency. • Coordinate with the design team to develop a conceptual design incorporating energy efficiency measures such as optimal building orientation, daylighting, high performance shell and glazing, mass wall, natural ventilation, efficient HVAC and lighting systems. • Work closely with the energy team to evaluate and test the effectiveness of additional energy efficiency measures. • Once the energy use has been minimized, assess the opportunities and quantities of site -generated energy to contribute to net zero energy use. • Review the project twice during design for quality assurance that the Sustainable Goals are included in the design. • Review of key project submittals for quality assurance that the Sustainable Goals arc included in construction. • Develop a eductional case study that summarizes the sustainable features of the building and site design. Proposed LEED/Sustainable Consultant Fees The fees listed below are stand-alone, that is none are required to be added together for our portion of the }work. The first scope is full LEED Design and Construction certification, followed by benchmarking services, followed by sustainable design services. The reimbursable fees charged by the GBCI for LEED registration and certification apply only to the full Certification costs. LEED Design and Construction Certification Services Design Phase $14.000 Bidding and Construction $10.000 $24,000 Note: See LEED Registration and Certification review fees charged by the GBCI LEED energy modeling and commissioning are required for this option... both are highly recommended regardless of the decision on whether to pursue LEED certification or not. LEMDeslgn nnd`_Constrticflon Benc6mart<Ing:Unty Services Design Phase S9,000 Bidding and Construction S7.000 $16,000 Sustainable Design Consulting Goal Settine and Design phase quality assurance S7,000 Construction phase quality assurance S4,000 $11,000