The URL can be used to link to this page

Home My WebLink AboutCHANGE ORDER - BID - 7263 DOWNTOWN CONDUIT BACKBONE AND LATERALSON � 'rP. Planning, Development & Transportation Fo'1f Engineering 281 North College Avenue oth 80 Fortrt ColliBoxn a. CO 80522.0580 ' 970.221.6605 970,221.6378 - fax fcgov. comAngineering CHANGE ORDER FORM PROJECT TITLE: Mason MAX BRT Project PROJECT NUMBER: 400903250 CONTRACTOR: Tetra Tech Construction Services, Inc. (PO#9115207) CHANGE ORDER NUMBER: 1 In preparing change orders show in order as separate numbered paragraphs the following: 1. Reason for change. 2. Description of change. 3. Change in contract cost. 4. Change in contract time. 1. & 2. This change order. adjusts final quantities for the project per the attached spreadsheet. 3. The total contractincrease for the quantity adjustments is $63,690.44. 4. There will be no change to the contract time. ORIGINAL CONTRACT COST $796,303.40 TOTAL APPROVED CHANGE ORDERS TOTAL PENDING CHANGE ORDERS TOTAL THIS CHANGE ORDER ADJUSTED CONTRACT COST orders approved) ACCEPTED BY: SUBMITTED BY: fi ICAMATi►tgllo?,'il $0.00 $0.00 $63,690.44 $859,993.84 DATE:-j -7_,—_) S--% DATE: APPROVED BY: DATE: {Depa en Q`. APPROVED BY: DATE: lJ I (Pulrthaiing Agent) cc: city Clerk Contractor Purchasing Project File Rid Na. 7073 - Change Order Nm 1 Ql- of Fnr! Collins Ummninovt Conchcit Backbone and Laterals Item M, Description BRI' Contract RN'SF Contract Traffir C tra,t -', Unit " Unit Price a Contract' Total URT9'o Date BR Totnl"fo Date UR I'Cost Diff Tn Do" HNSFTo Date BNSF TLual I U.ne BNSF Cast Uiff'I L. Date 'I. Lorli, To Date' Iraffc total 'To Date ['raffle Cast Diff'Fo Date. Intl Cast To Date Cost Dif. To Dole 626-00001 Mobilivation 033 033 033 LS S 2RWOM $ 20,000b) 0.33 E 6,66667 $ 033 S 6,666.67 $ 0.33 S 666667 S $ 20,000.00 $ (0.00) 630-00001 Construction Zone Traffic Control 103 033 U33 LS S 36,000,00 S 36,000,00 033 S 12,000.00 S - 033 $ 12110000 S - 0.33 E 12.000 10 S - S 36,00000 S (0,00) 660-00001 Trenching 640 210 125 LF S 2050. S 19,987.50 1200 S 399.50 $ (12,73 U.50) 92.00 S 1,681.00 S (2,624.00) 38.00 $ 779,00 S (1,783.50) $ 2,849,50 S (17.138.00) 660-00002 Potholing 100 too 100 HR S 136.00 $ 40,900.00 272.50 S 37,060.00 S 23,460,00 219.00 S 29,7R4.00 $ 16,184,00 219.00 E 29.79400 S 16,19400 S 96,628.00 S 55,92900 66(1-000P3 Comolled Low Strength Mamnnl (AO 210 65 CY S 11500 f 105.225.00 60.00 $ 6.900.00 E (66.70000) 60,00 S 6900.00 S (17,250o(i) 60.00 S 6,90D.00 S (575.00) S 20,700.00 S (84,525,00) 660-00004 Directional Boring 4.515 5,274 1 1,955 LF .$ 23,00 $ 270,11200 696900 .$ 160,287.00 $ 56,44200 4947.00 .$ 113,781,00 .$ (7,521.00) 1973.00 S 43,079,00 $ (1,896.00) $ .117,147.00 ,$ 47,035,00 660-00005 2"HDPESDRII 17,192 0 2600 LF S 3,75 $ 74.220,00 15184.00 S 56.940.DO S (7,530,00) 89,00 S 333,75 $ 333.75 2378.00 S 9.91T50 $ (932.50) $ 66,19125 S (8,028, 75) 660-00006 3" HDPE SDR I I 0 5,824 4,400 LF S %W S 81 ]92.00 0.W $ - S 5402.00 S 43,216 00 S (3,376,00) 3936,00 S 31 499.00 $ (3,712.00) S 74,704.00 S (7,0880U) 660-00007 4" IIDPE SDR I I 0 7,322 0 LF S 11,00 1 90,542.00 3162.00 E 34,782.00 S 34,782.00 6405.00 $ 70455.00 $ (10,087.00) 0,00 $ - $ $ 105,237.00 $ 24.695,00 660-00008 2"PVC SCH 40 550 U 114 LF S Ids S 962.90 90,00 $ 116.00 S (691.50) 23.00 $ 3735 $ 33.35 45.00 S 65.25 $ (IIID,D5) $ 214,60 $ (748.20) 660-001009 3"PVC SCH 40 0 323 145 LF S 275 S I,292.50 0.00 f - S 46.00 f 126.50 $ (767.25) 0.00 S f (398.75) 1 126,50 S (1,166.00) 660-00010 4" PVC SCH 40 0 325 0 LF $ 3.50 S 1.137.50 ON S S 83.00 $ 290.50 S (947.00) 0.00 S 1 S 290.50 S (84700) 660-00011 2" PVC SCH 404s Deg Rid ION Int Div 17 0 13 EA $ 46,50 $ 1,395.00 0.00 S - .$ (79051) 0.00 $ - S 0.00 $ - $ (60450) S - $ (1,39500) 660-00012 3" PVC SCH 4045 Deg Rod ION lot Di. 0 13 18 EA S 53.50 $ 1,659.50 ON S S - O.OU $ S (695.50) 0,00 Is - 1 (963,00) S - $ (165A.50) 660-00013 4" PVC SCH 4045 Deg Rod ION Iat Do D 13 0 EA $ 96.00 f 1,118.00 0.00 S - S 0.00 S - S (1,118,00) 0.00 S $ - S - f (11118.00) 660-00014 2"PVC SCH 40-90 Deg Rod I ON Inl Din 17 0 IS EA $ 144,00 $ 4,32000 13600 $ 19,594,00 $ 17,13600 000 S - $ 5500 $ 7,92000 S 6048.00 S 27.50400 $ 23,18400 660-00015 3" PVC SCH 40-90 Deg Rod ION let Din 0 ❑ 18 EA S 17000 $ 5,27000 ON S - S 39.00 S 6630.00 S 4,420.00 99.00 $ 16,660,00 $ 13,60000 $ 23.290.00 $ 19.020.00 660-00016 4" PVC SCH 40.90 Dcg Rod ION Int Dia 0 13 0 EA $ 282.50 1 3,672.50 0.00 S $ 41.00 S 11 582.50 $ 7,91000 2.00 $ 565.00 S 565M S 12,14] 50 f 8.47500 660-00017 36" X 49" Conan Splice Vault II 0 0 EA S 975.50 S 10,73050 10,00 $ 9,755.00 f (975.50) 0,00 $ - $ - 0.00 E - $ - S 9,755.00 $ (975,50) 660-00019 36" X 49" Comm Slack Storage Vault 6 0 0 EA $ 975.50 S 5,853.00 11,00 $ ID,730.50 S 4,877.50 0.00 S - $ - 5.00 $ 4,87750 S 4,977,50 $ I5 608.00 $ 9,755,00 66040019 36"N49"BNSF Vault 0 II 11 EA S 975.50 $ 2146 LOO 000 f S 12.00 S 11,70600 S 975.50 0.00 $ S (10,73050) S Iij(1600 S (9.75500) 660-011020 I9"X31"Trmtic Vnult 0 0 6 EA S 52060 $ 3,123.60 000 $ - S 0,00 $ $ - 25.00 S 13.01500 S 9,89140 $ 13,015.00 $ 9.891.40 660-00021 13" X 24" Traffie Vault 0 0 7 EA S 395.00 $ 2,765.00 1,00 $ 39500 $ 395.00 10.00 S 3,950.00 $ 3,95D.OD 4.00 $ 1,59000 $ (1,19500) S 5,92500 $ 3,160.00 660-00022 Comm Hmldholc 3 0 U EA $ 955.00 $ 2,965.00 000 1 S (2%6500) 000 S - E - 1.00 $ 955.00 S 95500 S 955.00 f (1910.00) TOTAL PROJECT COST S 796,303AD 'S 355,605,66 S 44,819.50 S 319,13626 $ (10,479.16) S 185,251.91 5 29.350I0 S 859,Y)3.84 S 63,690,44 Original Change Order Revised Funding Source Contract Nn' 1 Contract % Cnmplctc Amount Amount FTA (BRT) S 276 73245 $ 44,819.50 $ 321,55195 116% SB-I (BNSF+Traffic) S 485,14390 $ 18.RX94 $ 504,014,94 104% CSU S 34.427,05 $ $ 34.427,05 I009 total Project S 796,303.40 S 63.690.44 S 859,993.134 Intl% F6rt Collins Memorandum Planning, Development & Transportation Engineering Department 281 North College Avenue P.O. Box 580 Fort Collins, CO 80522.0580 970.221.6605 970.221.6378 - fax fcgov. condengineering To: John Stephen, Interim Director of Purchasing and Risk Management From: Erika Keeton, Special Projects Entr' eer Date: March 29, 2013 Re: Request for Change Order No. 1 - Tetra Tech Construction Services, Inc. Downtown Conduit Backbone and Laterals Bid No. 7263 Conduit needed to provide power to the BRT stations was not included in the plan set prior to the bid, but was provided to the contractor after award. The project requests a change order to formally add this conduit to the contract, as well as rectify the bid quantities with the actual field -measured and installed quantities to close out the project. The potholing and sweep quantities originally identified in the bid schedule were. underestimated considering the confines of a downtown environment and the limited space at each corner in which to terminate a large volume of new and existing underground infrastructure. Similarly, additional conduits and vaults were needed to react to varying field conditions and utility conflicts as work progressed. The ICE was prepared using existing unit prices, as all work fit within the scope of the existing bid items, and totals $97,959.00. The original proposal from the Contractor totaled $99,998.50. The negotiated amount of this change order is $63,690.44 and is based on actual, field verified quantities, and includes credits for items not used. . Based on my experience, I believe the requested Change Order #1 for the amount of $63,690.44 is reasonable and I recommend approval. cnyof Foy_ rt� Collins Date of Estimate: May 16 2012 Contract Type: T&M Existing Contract or PO (Y/N): Y Description of Goods (A) or Services (B): Independent Cost Estimate Provide potholing as well as materials, labor and time to place additional 2", 3" and 4" inch conduits and related directional boring with 90 degree sweeps into utility vaults needed to complete the project. I have obtained thefollowing estimate from; Published Price List / Past Pricing (date) Engineering or Technical Estimate (performed by) Mike Lopez Independent Third Party Estimate (performed by) Other (specify) Cost Estimate Details: (Estimate calculated in US Dollars) Cost of Standard Items Product Cost($/ea) Cost ($/ea) Notes/DataSource Delivered No Freight Total Cost of Services, Repairs, or Non -Standard Items Itemlrask: Item Number Item Description Overrun Unit Unit Quantity Price _ SG&A' Profit TOTAL 660-00002 Potholing 355 $ 136.00 HR $ 48,280.00 2" PVC SCH 40 - 90e Radius I OX GGO-00014 Intemal Dia. 161 $ 144.00 EA $ 23,184.00 3" PVC SCH 40 - 900 Radius IOX 660-00015 Internal Dia. 106 $ 170.00 EA $ 18,020.00 4" PVC SCH 40 - 900 Radius 1 OX 660-00016 Internal Dia. 30 1 $ 282.501 EA I 1 1 $ 8,475.00 Votai 'SelOW, Gemml ar MmnlstrelWe Eemmm Signature of Prepa er: System for Award Management Page 1 of I Search Results Current Search Terms: Tetra* Tech* construction* services* Inc* No records found for Current search. SAM I System for Award Management 1.0 IBM v1.821.20130326-0005' ry Note to all Users: This is a Federal Government computer system. Use of this a '�USA.go v system constitutes consent to monitoring at all tlmes. NOW https://www.sam.gov/portal/public/SAMI?portal:componentld=7cbf863 5-6l f6-41 ff-bfb6-2f .. 4/3/2013 Title: Tetra Tech Change Order 1 Date: 4-3-13 CONTRACT CHECKLIST FOR NON-COMPETITIVE PROPOSALS (SOLE SOURCE) Checklist Item Contract File Comments Location 7) Independent Cost Estimate The City made and documented an YES independent cost estimate before receipt of proposals. 10) Unnecessary Experience and Excessive Bonding Unnecessary experience and excessive NO bonding requirements were not included in this solicitation or contract documents. 11) Organizational Conflict of Interest (OCI) If there is an apparent or potential OCI the solicitation contains provisions to eliminate or mitigate the conflict (e.g. by inserting a clause NO that prohibits the contractor from competing for the follow-on contract to the current design or research contact) and OCI Certification is submitted by the contractor. 12) Arbitrary Action There was no arbitrary action in the procurement process. (An example of arbitrary action is when award is made to NO other than the contractor who most satisfied all the City requirements as specified in the solicitation and as evaluated by staff. 13) Brand Name Restrictions Brand Name or Equal. When it is impractical or uneconomical to provide a clear and accurate description of the technical requirements of the property to be acquired, a "brand name or equal" description may be used to define the performance or other salient characteristics of a specific type of property. The City must identify the salient characteristics of the named brand that NO offerors must provide. When using a "brand name" specification, the City does not need to reverse -engineer a complicated part to identify precise measurements or specifications in order to describe its salient characteristics. FT A's "Best Practices Procurement Manual," (BPPM) contains additional information on preparation of specifications including examples with —specific language. 14) Geographic Preferences The solicitation contains no in -State or local NO geographic preference except where Federal statutes mandate or encourage them. 15) Contract Term Limitation The contract period of performance for rolling stock and replacement parts does not exceed five (5) years inclusive of options without prior NA written FTA approval. For all other types of contracts, the procurement file contains evidence that the contract term is based on sound business judgment. 18) Award to Responsible Contractor The City made a determination that it was awarding to a responsible contractor considering such matters as contractor integrity, compliance with public policy, record of past performance, and financial and 1. Y technical resources. 2. Y 1. Appropriate Financial, equipment, facility 3. Y and personnel. (Y/N) 4. Y 2. Ability to meet delivery schedule. (Y/N) 5. Y 3. Satisfactory period of performance. (Y/N) 4. Satisfactory record of integrity, not on declined or suspended listings. (Y/N) 5. Receipt of all necessary data from vendor. (Y/N) 19) Sound and Complete Agreement This contract is a sound and complete agreement. In addition, it includes remedies YES CHANGE ORDER for breach of contract and provisions covering termination for cause and convenience. 24) Clear, Accurate, and Complete Specification A complete, adequate, and realistic specification or purchased description was YES available and included any specifications and pertinent attachments which define the items or services sought in order for the bidder to properly respond. 38) Sole Source if other Award is Infeasible The contract file contains documentation that award of a contract was infeasible under small purchase procedures, sealed bids, or competitive proposals and at least one of the following circumstances applies: (1) The item was available only from a single source. (Verify prices are no higher than price for such item by likely customers.) CHANGE ORDER (2) Public exigency for the requirement did CONTRACTOR IS Tetra Tech not permit a delay resulting from a competitive solicitation. (3) An emergency for the requirement did not permit a delay resulting from a competitive solicitation. (4) The FT A authorized noncompetitive negotiations. (5) Competition was determined inadequate after solicitation of a number of sources. 39) Cost Analysis Required Cost analysis and profit negations were performed (initial award and modifications) And documented for price reasonableness YES was established on the basis of a catalog or market price of a commercial product sold in substantial quantities to the general public or on the basis of prices set by law or regulation. 40) Evaluation of Options The option quantities or periods contained in the contractor's bid or offer were evaluated in order to determine contract award. (To be NA eligible for Federal funding, options must be evaluated as part of the price evaluation of offers, or must be treated as sole source awards. 42) Written Record of Procurement History The file contains records detailing the history YES ORIGINALLY SELECTED of this procurement. At a minimum, these BY BID PROCESS records include: CONTRACTOR HAS BEEN (1) the rationale for the method of RESPONSIVE AND PRICES procurement, (2) Selection of contract type, ARE FROM EXISTING LINE (3) reasons for contractor selection or ITEM PRICING FROM BID rejection, and 4 the basis for the contract price. 43) Exercise of Options The grantee exercised an option on this contract adhering to the terms and conditions of the option stated in the contract and determined that the option price was better NO than prices available in the market or that the option was a more advantageous offer at the time the option was exercised. If an option was not exercised under this contract, check NA. 44) Out of Scope Changes The grantee amended this contract outside the scope of the original contract. The YES, THE WORK IS OUTSIDE amendment was treated as a sole source THE ORIGINAL AGREEMENT procurement (complying with the FTA requirements for a justification, cost analysis and profit negotiation). 45) Advance Payment Provisions The contractor did not receive an advance payment utilizing FTA funds and the contract NO does not contain advance payment provisions or, if it did, prior written concurrence was obtained from FTA. 46) Progress Payment Provisions The contract contains progress payments based on costs incurred (as opposed to percent of completion) and the contract contains a provision giving the grantee title to YES property (materials, work in progress, and finished goods) for which progress payments are made. The contract may contain other security in lieu of obtaining title. 47) Time and Materials Contracts This is a time and materials contract; the grantee determined that no other type of NO contract is suitable; and the contract specifies a ceiling rice. 48) Cost Plus Percentage of Cost This is not a cost plus a percentage of cost NO type contract. 49) Liquidated Damages Provisions This contract contains liquidated damages provisions and the assessment for damages NO is specified in the contract at a specific rate per day for each day of overrun in contract time. 50) Piggybacking 1) The file contains: Assignability provisions. NO 2) The procurement file contains: Price reasonableness determination. 56) Clauses This contract contains the appropriate FTA YES required clauses. Excluded Parties Search YES EPS run and include in the file.