HomeMy WebLinkAboutWORK ORDER - RFP - 7392 CIVIL ENGINEERING DESIGN DRAFTING & SURVEY SERVICES ON-CALL`/ (� t 7 z3
EXHIBIT trAll
. WORK ORDER FORM
PURSUANT TO AN AGREEMENT BETWEEN
THE C I ITY OF FORT COLLINS
and
AEC OM
DATED: March 26,2013
Work Order. Number: 04-254902105-13
Project Title: Arthur Ditch 1—Mountain Avenue
Commencement Date: March 26,2013,
Com.pletion. Date; September 30,2013
Maximum Fee: (time and reimbursable directs costs): not to exceed $74,910.00
Project Description- Design services for the Arthur Ditch CBC . Replacement,I
Scope of Services: Develop the design & prepare construction drawingsand specifications required.for.
the reconstruction of the Mountain Avenue over Arthur Ditch irrigation structure. See attached scope of
,service.
Service Provider agrees to perform the services
i4c'natea above and on the attached forms in
accordance, with the terms and conditions
contained herein and in the Services Agreement
between, the parties. In the event of a conflict
between or aimbiguity in the terms of the
Services Agreement and this work order
(including the attached 'forms), the -Services
Agreement shall control.
Service Provider
By; kl_1416*1
iiCe� P
Date: Marc[126,2013
Approved
The attached forms consisting of fourteen (14)
pages are hereby accepted and incorliorated
herein by this, reference, and Notice. to Proceed is
given.
hereby given.
Proposal for Arthur Ditch CRC Replacements
City of Fort Collins - Mountain Avenue
Date March 26, 2013
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Engineer I/
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Megan Pennon
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5 60
Summary
Task I — Project Coordinalion77am Collection
22
18
8
16
4
0
0
4
72
$ 8,480
Tavk 2—. Prelininary Design
28
66
88
12
16
32
0
6
248
$ 23,890
lark 3-90%(17RIFOR) Design /'lnar
28
88
102
40
16
58
8
4
344
$ 32,600
Task a—Adrerlivemaru Plan SuGruillal
10
20
16
0
6
10
4
0
66
$ 6,590
'Polo1 Hours
88
192
214
68
42
100
12
14
730
$ 71,560
Total Direct Labor
$ 71,560
ODCs (.ree helou)
$ 3,350
Total Costs
$ 74,910
Other Direct Cns[e'
Reps Iuc ion/priming
$ 150
Povtagc/F_rpresx Mail
$ 50
Mileage
$ 150
CTL 77romp.,
$ 3,000
Total ODCs
$ 3,350
Fee Estimate
April 2, 2013
City of Fort Collins — Engineering Department
281 North College Avenue
P.O. Box 580
Fort Collins, Colorado 80522-0580
Attention: Mr. Jin Wang, PE
Subject: Fee Estimate for Geotechnical Consultation Services
Arthur Ditch Concrete Box Culvert
Mountain Avenue
Fort Collins, Colorado
CTLIT Proposal No. FC-13-0102C
CTL I THOMPSON
CTLIThompson, Inc. is pleased to provide this fee estimate for geotechnical engineering
services for the replacement of the Arthur Ditch concrete box culvert at Mountain
Avenue between Sherwood Street and Whitcomb Street in Fort Collins, Colorado. We
understand the culvert will be constructed as a four-sided cast -in -place structure on mat
or spread footing foundations. The culvert will be approximately 10 to 15 feet wide and
an approximately 2.5-foot inside height. We understand the project will also include
replacement of sections of the roadway and additional improvements at each location.
Based on our understanding of the project, we recommend conducting two borings and
provide you with design recommendations and construction criteria for the new culvert
and roadway improvements. We will obtain the necessary permits for borings within the
roadway right-of-way and provide traffic control as necessary. The borings will extend to
depths ranging from 15 to 25 feet below the existing ground surface. We will provide
you with a report that presents recommendations for foundation types and pavement
recommendations, as well as other construction criteria for the project. We will rely upon
the City to provide design traffic numbers for the pavement design.
We estimate our fee for this investigation will not exceed $3,000. Our fee estimate is
based on our unit rates from our existing contract with the City of Fort Collins (2012) for
on -call services. We understand the fee estimate we are providing will be used for
budgetary purposes and to issue a work order.
We can begin work on this project immediately and anticipate completion within four to
six weeks of your notice to proceed.
351 Linden Street I Suite 140 1 Fort Collins, Colorado 80524
Telephone:970-206-9455 Fax:970-206-9441
Fee Estimate
If you have any questions or would like us to modify the above scope, please contact the
undersigned.
Sincerely,
CTL I THOMPSON, INC.
406o-e4-1
Spencer Schram, PE
Project Engineer
CITY OF FORT COLLINS
CTLIT PROPOSAL NO. FC-13-0102C
Ir
March 26, 2013
A=COM
Scope of Service
City of Fort Collins
Arthur Ditch CBC Replacement at Mountain Avenue
Design Services
Summary
Develop the design and prepare construction drawings and specifications required for the reconstruction
of the Arthur Ditch Irrigation structure at Mountain Avenue.
Project Overview
The goal of this project is to replace the structurally deficient, concrete structure while improving the
approach roadway profiles, promoting positive roadway drainage along the curb sections and bringing
adjacent sidewalk/pedestrian access ramps to current City of Fort Collins design standards.
The City has identified locations along the Arthur Ditch Irrigation system that are in need of replacement
This proposal includes:
• Mountain Avenue over Arthur Ditch (Str No. Mtn-W-Whtm)
This location fails to provide positive roadway drainage along the roadway section, has substandard curb
and gutter and has sidewalk sections in need of repair or replacement. Several of the roadway
intersections adjacent to the structures have substandard pedestrian curb ramps that fail to meet current
ADA requirements and will need replacement to current City standards.
Assumed plan limits of the ditch irrigation replacement structure extends from back face of sidewalk to
back face of sidewalk beneath the given roadway. In addition, concrete transition structures will be
required beyond the limits of the sidewalk to connect the new stricture replacements with the existing
adjacent box section. Temporary easements for these transition structures will be required. Other
proposed structure considerations:
• Structure replacements and hydraulic openings need to be maintained to accommodate the ditch
irrigation flow requirements. Minimum inside structure height is 2.5 feet.
• Access manholes required near each end of the replaced structures.
• Existing flow -line elevations along the Arthur Ditch shall be maintained.
• Although a load rating submittal is not part of the project scope, each structure replacement shall
accommodate AASHTO LRFD design loading and be able to provide load rating factors above
1.0.
Scope of Service
Arthur Ditch CBC Replacement
At Mountain Avenue
Task 1 — Project Coordination/Data Collection
LI Project Coordination/Project SchedalelMeetings
Progress/Coordination meetings will occur at the preliminary and final design milestones. One
progress/coordination conference call is assumed each month.
Project Schedule: This schedule assumes that the Notice to Proceed (NTP) will occur early April and
includes the following:
Early April Kick-off meeting with the City of Fort Collins
• Initiate survey coordination and utility locates for required project survey
• Begin utility co-ordination
• Site visit / field review
• Begin preliminary design based on project aerials to confirm existing drainage
conditions and identify proposed structure limits.
May Initial Preliminary Design Submittal for the Mountain crossing location.
• Review proposed improvements, design criteria and compliance with City's
design standards
• Initial structure design and initial roadway grade design for Mountain Avenue to
City for review
• Preliminary structure design and preliminary roadway grade design for
Mountain Avenue to City for review
• Submit refined preliminary design of the Mountain Avenue crossing to Arthur
Ditch Irrigation Company for review and approval
August Early to mid -August approval or comments from Arthur Ditch Irrigation Company for
the Mountain crossing
FOR Meeting for the Mountain Avenue crossing location after addressing any comments
from the Arthur Ditch Irrigation Company.
September Project Advertisement for Mountain Avenue crossing location.
The review meetings will be used as a tool to keep the City up to date on design progress and receive City
feedback. Formal plans will not be prepared for these meetings. Design base files will be reviewed
electronically, on roll plots, or as status sets.
1.2 Design Sarvetls, Mapping and Right-of-Wny
The City of Fort Collins will provide ROW support at all locations and the design survey at all locations.
AECOM will coordinate with the City's surveyor for the survey required for design and mapping of dry
utilities.
1.3 Utility Coordination
AECOM will identify existing utilities and potential conflicts and coordinate proposed construction with
utility companies. The City's surveyor will survey known utilities and provide existing utilities in the
survey base file. No utility relocations are anticipated based on the scope of work. Anticipated utility
work associated with this project includes minor adjustments of valve boxes and manholes associated
Page 2
Scope of Service
Arthur Ditch CBC Replacement
At Mountain Avenue
with pavement reconstruction. Utility design is not included in this scope. Potholing is not included in
this scope.
1.4 Environmental Investigation Coordination
The City will perform any required environmental investigation and related permitting as applicable.
1.5 Right-of-Wrr17 (ROW) Support
AECOM will provide design files in support and/or development of the required ROW temporary
easements needed at each location. ROW exhibits and development of legal descriptions to be
performed by City forces.
1.6 Ceotechnical Investigations
AECOM's subconsultant, CTL Thompson, will perform the soils investigation to confirm the pavement
design and foundation recommendations for this project. Refer to the attached detailed scope of work.
Task 2 —Preliminary Design
AECOM will perform the preliminary design services in accordance with City, CDOT M&S and
AASHTO standards to complete the roadway and structural design improvements along the Arthur Ditch
Irrigation system. In addition to the roadway and structural improvements, areas requiring specific civil -
related needs include:
• Mountain Avenue. The existing open median at the structure crossing will be removed and
replaced with continuous curb and gutter section. The trolley track profile will be revised as
required for design.
The following sections describe the level of effort required.
2.1 Roadwav Design. AECOM will perform preliminary roadway design to promote positive roadside
drainage through the project site and establish the limits of the proposed construction. AECOM will
develop roadside designs that consider constructing new roadway pavement, curb and gutter and sidewalk
sections in accordance with the City's latest urban design standards. Profile alignments along the
roadway section, and curb and gutter will be computed to attempt to obtain positive drainage through the
site. Due to constraints it may not be possible to eliminate the roadway profile humps, and the existing
drainage pattern may remain.
2.2 Structure Design. AECOM will perform preliminary structural design to identify the structure limits,
span requirements, transition details and dimensions needed to accommodate the proposed dead and live
loading conditions. Live loading will be in accordance with the AASHTO LRFD design specifications.
AECOM will coordinate with the geotechnical subconsultant as required to confirm the foundation design
support requirements.
2.3 Preliminaq, Plaits. AECOM will develop and submit preliminary plans for each location in
accordance with the preliminary roadway and structure design requirements. Plans will include the
appropriate level of project information required identify the proposed design requirements and
construction limits. It is anticipated that the following plan sheets will be prepared for the Preliminary
Plan submittal:
• Title Sheet
• General Notes
Page 3
Scope of Service
Arthur Ditch CBC Replacement
At Mountain Avenue
• Typical Section
• Removal & Reset Plan
• Roadway Plans
• Roadway Profiles
• Intersection Details
• Grading Plans
• Structure General Information
• Structure Layout
• Structural Typical Section
• Transition Details
14 Floodplain Design Coordination. Not required
2.5 Structure Hydraulic Design. AECOM will design and evaluate the proposed structure hydraulic
opening requirements along the new structure and transition sections using the proposed Arthur Ditch
flows to confirm the structure sizing. Design and evaluation shall be performed using the City of Fort
Collins and CDOT Drainage Manuals guidelines. Detailed hydraulic design calculations reports will not
be submitted.
2.6 Preliminary Review Meeting. AECOM will meet with the City to review the preliminary plan
submittal and prepare a Review Comment and Sheet Resolution (RCSR) form to document the
discussion. Detailed meeting minutes or preliminary construction cost estimate will not be prepared.
2.7Arthur Ditch Submittal/Comment Review. AECOM will coordinate and submit design plans to the
Arthur Ditch Company in order to obtain approvals for the proposed construction. Review comments
from the ditch company, will be included in the final design plan submittals.
Task 3 —Final Design
AECOM will perform final design services in accordance with City, CDOT M&S and AASHTO
standards to complete the roadway and structural design improvements along the Arthur Ditch Irrigation
system. The following. sect ions describe the level of effort required at each project location.
3.1 Roadway Plans. The following activities will be performed as part of roadway and intersection
design:
3.1.1 Removal/Reset Plans
Removal and reset plans will be developed to clearly illustrate required pavement removal, reset
items, and miscellaneous removals required.
3.1.2 Roadway Plans and Profiles
The roadway plans will be completed and review documents prepared for the roadway
improvements. This design activity will include completing the horizontal and vertical
alignments/control and preparation of plan and profile sheets. Plans and profiles will include the
project geometrics and critical horizontal and vertical information necessary for construction. The
roadway plans will include the following: proposed pavement, curb and gutter layout, proposed
sidewalk, geometry and horizontal control, and known utilities.
3.1.3 Intersection Details
Page 4
Scope of Service
Arthur Ditch CBC Replacement
At Mountain Avenue
Detail sheets will be included to address the roadway drainage and pedestrian requirements. The
project will be designed in accordance with City of Fort Collins standards, CDOT M&S standards
and details, and AASHTO standards as applicable. The intersection detail plans will include the
following: proposed pavement, curb and gutter layout, proposed sidewalk, curb ramps, horizontal
control, structure transition details and known utilities.
3.2 Grading Plans
3.2.1 Grading Plans
Grading design for the project area showing the proposed roadway drainage will be included
Drainage report, hydrology, and hydraulic calculations are not included as part of this scope.
3.2.2 Storm Water Management Plan (SWMP)
The Storm Water Management Plan will be completed in accordance with:
• The City's Phase 11 Municipal Separate Storm Sewer Systems (MS4) requirements for
permanent water quality features
• City Standards and Details, CDOT's Standard Plans
• City Specifications, CDOT's Standard Specifications
AECOM will provide an assessment of the MS4 requirements, identify, and incorporate MS4
requirements into the plans.
The contractor will be responsible for obtaining all construction permits. It is anticipated that the
project total disturbed area will be less than l acre and that a Stormwater Construction Permit
(SCP) per the Colorado Discharge Permit System (CDPS) will not be required.
3.2.3 Erosion Control Plans
Stormwater Management Plans (SWMP) including temporary erosion and sediment control plans
will be required. SWMP plans will show construction activity best management practices
(BMPs) to control erosion and sediment during construction. Preparation of SWMP plans shall
be in accordance with the Colorado Department of Transportation standard specifications and M-
standards. The Urban Drainage and Flood Control District's Urban Storm Drainage Criteria
Manual Volume 3 shall also be used in the development of construction BMPs.
Final site maps are not anticipated for this project. Wetlands Findings Report is not required for
this project and is not included in this scope.
3.3 Traffic Control Plans AECOM will develop Traffic Control Plans that include traffic control notes
for the final design submittal. The Traffic Control Plans will assume a complete roadway closure with at
project location to include advance signing to clearly illustrate placement of traffic control devices for
each phase. Note that signing and striping, traffic signals and pedestrian signal, and construction phasing
are not included.
3.4 Structural Design Development
3.4.1 Structure Design
Perform structural design calculations for the infrastructure requirements in accordance with
CDOT Staff Bridge and AASHTO LRFD design criteria. Structure designs shall consider cast -
in -place concrete structures that accommodate HL-93 design live loads that provide a load rating
Page 5
Scope of Service
Arthur Ditch CBC Replacement
At Mountain Avenue
factor greater than 1.0. Note that the submittal of a load rating design and/or package is not
included.
3.4.2 Structure Plan Development
Develop structural design plans that detail the proposed design requirements. Provide details to
include proposed plan, elevation and typical section requirements, transition details from the
proposed to the existing structure sections and partial structure removal plans.
3.4.3 Structure Plait Quantities
Identify and compute the structure quantities required to construct the structural components and
detail on the plans.
3.5 Project Specifications
AECOM will provide special provisions for the project in accordance with the City of Fort Collins and
CDOT requirements. This will consist of those unique Project Special Provisions which have to be
written specifically for items, detail and procedures not adequately covered by City of Fort Collins or
CDOT's Standard Specifications and Standard Special Provisions. Also, a list of the Standard Special
Provisions which are applicable to the project will be prepared. The Project Special Provisions will be
provided in CDOT format and submitted with the project plans.
3.6 Final Office Review (FOR) Engineer's Estimate
AECOM will prepare an FOR estimate based on the SAQ.
3.7 Final Office Review QA/QC
AECOM will check all submittals per our ISO certified QA/QC process.
3.8 Field Office Review Submittal
AECOM will provide the plan review set to the City 2 weeks prior to the Final Design Review Meeting.
The City will reproduce and distribute the plans as appropriate. It is anticipated that the following plan
sheets will be prepared for the Final Design and Project Advertisement Submittals:
• Title Sheet
• Standard Plans List
• General Notes
• Typical Sections
• Summary of Approximate Quantities
• Tabulation of Removals and Surfacing
• Tabulation of Curb. Gutter & Sidewalk
• Removal & Reset Plan
• Roadway Plans
• Roadway Profiles
• Intersection Details (2 sheets)
• Grading Plans
• Storm Water Management Plan (SWMP) (4 sheets)
• Structure General Information
• Structure Layout
• Structural Typical Section and Details (2 sheets)
• Structure Removal Plan
Page 6
Scope of Service
Arthur Ditch CBC Replacement
At Mountain Avenue
Transition Details (2 sheets)
Traffic Control Plan
3.9 Final Review Meeting. AECOM will meet with the City to review the final plan submittal and
prepare a Review Comment and Sheet Resolution (RCSR) form to document the discussion. Detailed
meeting minutes will not be prepared.
Task 4 —Advertisement Plan Submittal
After the FOR Plan Review Meeting, AECOM will incorporate final design review comments into the
plans and submit the advertisement plan, specifications, and estimate package. The advertisement
package will include everything submitted for the Final Design Review and will completely describe the
work required to build the project including project special provisions and detailed quantities.
4.1 Advertisement Plan Submittal
Following the FOR Meeting, AECOM will address all comments received and update the plans as
appropriate.
4.2 Advertisement Specification Package
The advertisement specifications package will include Project Special Provisions and a list of the
Standard Special Provisions required to build the project and will address any comments received at the
FOR Meeting.
4.3 Engineer's Estimate
A final Engineer's Estimate will be prepared based on the final SOAQ. AECOM will prepare the bid
tabulation based on the final SOAQ for the City to include in the contract documents.
4.4 Advertisement QA/QC
AECOM will check all submittals per the companies ISO certified QA/QC process.
Assumptions:
• Utility design is not included, coordination only.
• Bidding assistance and documents are not part of this scope.
• Drainage report or analysis is not included.
• The City will obtain any required permits for this project.
• Preparation of CDPHE permit is not included.
Additional Services:
• Services After Design
• Construction Management
Page 7
Proposal for Arthur Ditch CBC Replacements
City of Fort Collins - Mountain Avenue
Date March 26, 2013
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6latiager
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Engineer //
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Sub Ta1a1
Sab Cast
Notes
Lewis
'Chuck
Jena
Ferguson
Chris lisberg
Dave Lindahl
Xennerlp
Gary Mail
Sean Viosinel
Chipman
Megan Pearson
S 165
$ 7,5
$ 85
$ 120
$ 165
$ 75
$ 85
$ 60
Tuck 1— Prryecr Coordination/Darn Callectian
1.1 ProjectrCixvdlnalionQ'rojecl Schedule/Mcoting,dG'ield Revimv
14
6
4
4
28
$ 3,660
1.2 Design S.i,evs, Mapping and Might-r f Wa.v
4
4
.Sun•ev coonlinnlian.
1.3 Willi Coordlnallo.r
4
4
16
24
$ 2,880
1.4 Euvuolm.ental hrve,vagalian Coordination
0
$ -
Nal iucladed.
1.5 Rightw{f-Waa,(ROW),Sappori
4
6
12
$ 980
1.6 Genlech..wal I.. iagalian, Conrdimrdna
4
4
$ 660
Ganlech Caordh.linn
Task 2— Preliminary Design
0
$ -
2.1 Roadway Dasign
16
60
3
79
$ 7,635
2.2 ,Strucnrre Design
2
4
26
32
$ 2,760
2.3 l'rc•linrinnry Plans
80
80
$ 6,800
2.4 Floodplain Design Coordination, City of FI Collins,
0
$ -
2.5 Xvdrmdic Desip,
4
4
8
12
3
3
34
$ 3,800
2.6 Prelinunary Review Meeting
4
3
4
11
$ 1,395
2.7 Arthra Ditch Svbmlltal, Comment Review
4
3
3
2
12
$ 1,500
Tusk 3 —90% (FIR/FOR) Design Plans
3.1 Roadway Islas,
3.1.1 Rentmal,01stevel Plan
8
4
12
$ 940
3, /2 Rrwdwgm v Plans ar Profle.s
2
28
18
48
$ 3,960
3.1.3 /ntersection Details
8
4
12
$ 940
3.2 Grading Plan,
0
$ -
3.2.1 Grading Plans
16
8
24
$ 1,880
3.22 Storm WalerMa iagenrm.t l'laii (,SWMP)
24
24
Is 2,880
3.23 7'rnsion Cnnunl Plan
16
16
$ 1,920
3.3 Traffe flares
8
4
12
$ 940
3.4 Structural Deml sa Development
0
$ -
3.4.1 Structure Design
2
32
34
$ 2,730
3.4.2 Slnicnnel'lan Development
60
2
12
74
$ 6,330
3.4.3 Stracnae Plan Qumrli6ev
6
6
$ 45C
3.5 Pioject,Speclpcallan,
8
4
12
$ 1,980
3.6 Final Office Res iew(FOR) linghieer's 1,stimale
2
8
2
6
18
$ 1,710
3.7 Final oJlee Review QA/QC
4
2
8
14
$ 1,670
3.8 /•mar Office Review Suennual
4
4
4
2
2
16
$ 1,780
3.9 Fii llkview Meeting
8
8
2
4
22
$ 2,490
Tusk 4—Advertisament Plan Submittal
4./ Fina7Tlan Revinv Suhmiuo7
16
16
10
42
$ 3,310
4.2 Adveraisernent Speclf.cationl'ackage
4
4
8
$ 1,320
4.3 Engineer1, Li,dnmte
4
4
2
10
$ 1,290
4.4 Advertisement QA/QC
2
4
6
$ 670