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HomeMy WebLinkAbout130929 RICOH USA INC - PURCHASE ORDER - 9131090Fort Collins Date: 02/27/2013 Vendor: 130929 RICOH USA INC 810-820 GEARS RD HOUSTON Texas 77067 PURCHASE ORDER PO Number Page 9131090 1of3 This number must appear on all invoices, packing slips and labels. Ship To: TRAINING FACILITY POUDRE FIRE AUTHORITY 3400 WEST VINE FORT COLLINS Colorado 8052 Delivery Date: 02/25/2013 X Buyer: DAVID CAREY Note: Line Description Quantity/ UOM Unit Price Extended Ordered Price 1 Ricoh Copier Image Charges 1 LOT LS Per Invoice# 5024460641 / Invoice Total of $260.58 covers: 12,824 B&W Images @ $.0075 each and 3,425 Color Images @ $.0480 each. Period: 09/08/12 to 12/07/12 Cost per Image Includes: Labor, Parts, & Toner. For one (1) Ricoh MPC3000sp Color Multifunction Copier, Serial #: TBD Location: Poudre Fire Authority Training @ 3400 W. Vine Drive, Fort Collins, CO 80521 Lease Term: Sixty (60) Months Base Lease Payment: $210.00 per�month Base Lease Payment Includes: 0- B&W and -0- Color Images per month. Cost per Image pricing per/IKON Sales Order/Service Order signed 08/25/10. 260.58 2 Canon Copier Image Charges 1 LOT LS 7,474.30 Per Invoice# 5024775956 Invoice Total Amount pf $7,474.30 Covers: 297,384 B&W Images @ $.020755 each for period 12/17/11 to 12/16/12. Base Rate of $1,302.10 for period 12/17/12 to 12/16/13. Includes: Labor, Parts, & Toner. For one (1) Canon IR3000 Copier, Serial #: C12002616 Location: Poudre Fire Authority @ 102 Remington Street, Fort Collins, CO 80524 City of Fort Collins Director of Purchasing and Risk Management This order is not valid over $5000 unless signed by James B. O'Neill II, CPPO City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580 Phone:970-221-6775 Fax:970-221-6707 Email: purchasing@fcgov.com Invoice Address: City of Fort Collins Accounting Department PO Box 580 Fort Collins, CO 80522-0580 Fort Collins PURCHASE ORDER City of Fort Collins Director of Purchasing and Risk Management This order is not valid over $5000 unless signed by James B. O'Neill II, CPPO City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580 Phone:970-221-6775 Fax:970-221-6707 Email:purchasing@fcgov.com PO Number Page 9131090 2of3 This number must appear on all invoices, packing slips and labels. Total Invoice Address: $7,734.88 City of Fort Collins Accounting Department PO Box 580 Fort Collins, CO 80522-0580 Purchase Order Terms and Conditions Page 3 of 3 1. COMMERCIAL DE' I' AILS. Tax exemptions By statute the City of Pon Collins is exempt from slnteand Jowl taxes. Our Exemption Number is ILNONWAIVER. 98-04502, Federal Extent, Tax Exemption Certificate of Registry 84-61100587 is registered with the Culator of Failure of Purchase to insist upon strict performance of the tents and conditions hereof, failure or delay to Into..) Revenue, Den,,,, Colorado (Ref. Colorado Revised Senates 1973, Chapter 39-26, 114 (a). exercise any rights or remedies provided hereon or by law, failure to promptly notify the Seller in the event of a breach, the acceptance of or payment for goads hereunder or approval of the design, shall not relany the Sella of Goods Rejected. GOODS REJECTED due to failure to men specifications, either when shipped or due. defects of any of the wanenties or obligations of this purchase order and shall nut be deemed a waiver of troy tight of fie damage in oafsit, may be resumed m you to, credit and are cat in be replaced exttpt upon receipt of written p nclawarm insist an said peRormance hereof., any .fill rights orremedies as to any such Goods, mgaNlus insnceticas from the City of Pan Collins. of when shipped, received or accepted, as to any prior or subsequent default hereunder, nor shall any purposed oral modification or rescission of this purchase order by the Purchaser operate as a waiver of any of the terms Inspection. GOODS arc subjm,o Poe Ciry of Pon Collins inspation on arrival. hereof Final A¢eprom. Receipt of the merchandise, servikes or equipment in response to this oNer can Ault in 12. ASSIGNMENT OF ANTITRUST CLAIMS. authorized payment on the For of the City of Too Collins. Iloweva. d is to be understand than FINAL Seller and the Purchaer, recognize door in actual co uric practice, overcheges audit, fmm antitrust ACCEPTANCE is dependent upon completion of all applicable remained inspection proceduresviolations art in fact home by the Pachuca Theretofore fin good cause and as consideration for executing this purchase order, the Seller hereby assigns to the Purchaar any and all claims it may now have or hereafter Freight Terms. Shipments most be F:OAF, City of Von Collins, TRJ Wood St. Fort Collins, CO 80522. unless acquired under fadend or .to antitrust laws for such werchcages relining to Ne pmiculas goads or srvices otherwise specified on this order, If permission is given to prepay freight and charge separately, the original freight purchased or acquired by the Purchaser pawma to this purchse order. bil I most accompany invoice. Additional charges for packing will not be accepted. Shipment Distance. Where manufacturers have distributing Points in sxrimis an, of the country, shipment is expected from fire nearest distribution point to destination, and excess freight will be deducted from Invoice when shipments are made fmm greater disco«. Permits. Seller shall procure at sellers sole cost all necessary permits, cesificats and licenses required by all applicable laws, regulmions, muinances and tales of the state, municipality, temrory a political subdivision where the work is performed, orrequired by any other duly constimtcd public authority baying jurivlie ion aver the work of vendor. Seller fatheragral to hold the City of port Collins h arri fmm and against all liability and loss inciamed by Nem by emmn of an asserted or established violation of any such laws, regulations, ordinance, tales and rcqulrcments. Automation. All parties to this contract agree that the opmaintalives are, in fact, bona fide and possess full and complete authonry to bind said parties. LIMITATION OF TERMS. This Purchase Order expressly limits acceptance m the terms and conditions stated herein set front and any supplementary of abnormal to. and conditions annexed hereto or incoryomted herein by m ream. Any additional or different rams and conditions proposed by seller are Objected to and hereby mfooted. 2. DELIVERY. PLEASE ADVISE PURCHASING AGENT immediately tryout cannot make complete shipment to arrive on your Promised delivery date as used. Time is of the essence. Delivery and perforncom must be elfamd within the time stated on the Inarn a order and the documents err ached hereto. No acts of the Proboscis including, without limitation, acceptance ofpasial late deliveries, shall operme as a waiver of this provision. In the event of any delay, ,he Nodal, Anil have, to addition m order legal and equitable rcmclies, the option ofplacing this order elsewhere and holding the Seller liable for damages. Howevem the Seller shall not be liable for damages as a result of delays doe to causes not reasonably foreseeable which are beyond its reasonable control and without its fault of negligence such acts ofGod, acts ofeivil or military authorities. governmental priorities, fire, strikes. flood. epidemics. nots provided that notice of the conditions causs., inch delay is given to the Purchaser within five (5) days of she time when the Seller first received knowledge Oaref. In the an of any such delay, the dote of delivery shall be extended fir the period and to the time actually loss by mama of the delay. 3. WARRANT Y. T'he Seller warrants that all goods, ankles, materials and work covered by this order will confmn with applicable drawings, specification, samples and/or otha deardyliohrs given, will be tit for the puryos intended, and performed with the highest degree of care and competence in meardsnce with accepted standards For work of a similar nalum. 'The Seller agrees to hold the purchaser harmless from any In., damage or expense which the Pnmhsa may mR or imur on account of the Sellm breach of'warranty. 'I he Sell,, shall replace, repair or make good without cost to the purchaser, any defects Or faults arising within one (1) year or within such longer period of time as may be prescribed by law or by the terms of any applicable wareanty provided by the Seller other the date of acceptance of the goods furnished hereunder (acceptance not m be anrmsanably delayed), resulting from imperfect or defecive work done or materials famished by the Seller. Acceptance or use of goods by the Purchaser shall not constitute a waiver of my claim under this warranty. Except as otherwise provided in this purchase order, the Sellers liability hereunder shall extend to all damages proximately caused by the breach of any of the foregoing warranties Or Simmons, be, such liability shall in no event include loss of profits or loss of use. NO IMPLIED WARRANTY OR MERCHANTABILITY OR OF FITNESS FOR PURPOSE SI IALL APPLY. 4. CHANGES IN LEGAL TERMS. The Purchaser may make changes to legal terms by written change order. 5. CHANGES IN COMM E.RCIAL TERMS. no Purchaser may make any Granges to the mats, other Nan legal From. including additions to or defences from me quantities originally ordered in the specifnwtir s or drawings, by verbal or written change order. If any such change affects the amount due or the time of performance hereunder, an equitable adjustment shall bc made. 6. TERMINATIONS. The Purchase may at any time by w'tinen change order, terminate this agreement az to any m all posiom of Ne goods then not shipped, subject to any equitable adjustment between the parties az to any work or come fall then in progress provided deal the Pumnser shall not be liable for any claims for amirgened probes, on the uncompktM portion of the goods We, work, for incidental or eomemomtial damage, and Nat no such adjustment be made in favor of the Sella with restrict to my good which ere the Sellers at ndard stork. No such temdreation shall relieve Ne Purchase of the Seller fany ofthelr alligators as m any goods delivered hereunder. I. CLAIMS FOR ADJUSTMENT. Any claim for adjournment most be asserted within thin, pod days cam the Jae the change or termination is ordeed 8. COMPLIANCE WITH LAN'. The Seller waments that all goods sold hereunder shall have been produced, sold, delivered and furnished in strict compliance with all applicable laws and regulations to which the goods are subject The Sella shall execute and deliver such documents as maybe required to effect or evidence compliance. All laws and regulations required on be incorporated Or agreements of this chamcter art hereby maintained herein by this reNrence. The Seller agrees to indemnify and hold the Perchance harmless fmm all costs and damages soRcred by Fire Purchaser is, a result of the Sellers failure to comply with such law. 9. ASSIGNMENT. Neither parry shall assign, tronsfer, or convey this order, or any monies due or to become due hamnder without the prier women consent of the other party. Ion TITLE. The Seller w:u. 1 full, Neat and unrestricted title to the Penrose, for.11 equipment, materials, and items famished in Fabricators, of this agreement, free and clear of any and all lies, restrictions, reservations, security interest encumbrances and claims Ofothcrs. 13. PURCHASERS PERFORMANCE OF SELLERS OBLIGATIONS. If the Purchaser directs the Seller to Fewer nonconforming or defective goods by a dale to be agreed upon by the P Ixarer and Ne Sellm and the Sella thermm, indicates ox stability or unwillingness 10 comply, the Purchaser may cause the work to be performed by the most expeditions means available to it, and the Seller shall Pay all coves associated what such work. The Sella shall release the hummer and its contractors of any tier from all liability and claims of any amure resulting from the Performance of such work. This release shall apply even in the event of fault of negligence of the Pany released and shall extend to the direcrors, of mers and employees ofsuch p rry. The Settees commercial obligations, including warranty, shall not be deemed to be reduced, in my way, bmauu such work is performed or caused to be performed by the Purchaser. 14. PATENTS. Whenever the Seller is required to use any design, device. .,am[ or process covered by late,, parent, trademark or copyright the Seller shall indemnify and love harmless the Purchaser from any and all claims for infringement by reason of the we of such patented design, device, material or process in connection with the contract, and shall indemnify the Purchaser for any cast expense or damage which it maybe obliged to pay by reason of such engorgement at any time during Fire Foramina or after the completion of the work. In case said equipment, or any part Hereof or the intended use of the goods, is in such suit held to constitute infringement and the use of said equipment or part is enjoined, the Seller shall, at its own expense and a, its option, either procure for the Purchaser the night to continue using said equipment or pans, replace the same with substantially equal but nuounfroging equipment, or notably it so it becomes noninfiinging. 15. INSOLVENCY. If the Seller shall become insolvent or bankrupt, make an assignment for the benefit of creditors, appoint u receive Purcha ser or austee for any of the Sellers property or business, this order may forthwith be canceled by ,he Pvrchse without liability. 16. GOVERNING LAW. The definitions of temra used or the interpretation office agreement and the rights of all patties hereunder shall be construed under and governed by the laws of the State of Calcmdo, USA. The fallowing Additional Conditions apply only in where the Seller is to par.., work hereunder, including the services of Sellers Regreaentatine(s), on the pr mises ofothers. ❑. SELLERS RESPONSIBILITY. The Seller shall carry, on said work at Seller's we ask until the same is fully completed and romped, and shall, in se of any accident destruction or injury to he work and/or materials before Sel lets final completion and acceptance, complete the work at Sella s own expense and to the smidNlic. Of the Purchaser. When materials and equipment are banished by others for im mllmion or erection by the Seller, the Seller shall receive, unload, stare and handle same at the site and become responsible theref r as though such materials and/or equipment were being Famished by the Seller under the order. 18. INSURANCE. The Seller shall, at his own expose, provide for the paymem of workers mmpnrsmion, including nomp,imul disease benefits, to its employees employed oa or in connection who the work ray crcd by Nis purchase order, and/or to their dependents in occurrence with the laws of the may in which the work is to be done. The Seller shall also carry comprehensive gene.I liability including, but not limited to. contractual and automobile public liability, insurance with bodily injury and death limits of at lest S300,000 for any one person. S500,000 for any ccident and property damage limit per accident of S400,000. The Sd1er shall likewise require his onttacmrs, if any, m provide far such rompeasoron and insurance. Before any of fe Sellers or his contractors employees shall do any work upon the premises of others, the Seller shall famish the PuttM1mer with a cenificae tar such compensation and inscomm a have been provided. Such certificates shall specify the date when such compcns.n.. and insurance have been povided. Such ceniecmes shall specify the date when such eompensatimn and insoureare expires. The Seller agrees Jut such compensation and insurance shall be maintained until after the entire work in completed and weepted. 19. PROTECTION AGAINST ACCIDENTS AND DAMAGES. The Sella hereby ..a the entire responsibility and liability for any and all damage, heat or injury ofmy kind or mttue whowa.eyer to persos or property caused by or revolting from the execution ofthe work provided for in this purchase order or in connection herewith. The Sella will indemnify and bold hamless the Purchase and any r till of the Purefrom, ofbcers, agents and employees fmm and iSimst any and till claims, losses, damages, charges or expenses, whether dhen or indirect, and whether to parolees or property to which the Purchase, may be put or subject by reason of any act, action, neglect, omission or default on Ne pet of the Sella, my of his contmemol, a any of the Sellers or contractors officers, agents or employees. In case any .it or other proceedings shall be brought against the pumhaur, or its officers, agents or employees at any time on account or by reason of any act, action, neglect omission or default of the Seiler of my of his contractors or any of its of their officers, agents or employees as aforesaid, the Seller hereby agrees to assume Ne defense therm( and la defend Ne same at the Sellers own expcme, to pay any and all cos¢, charges, at..,, fees and oNer expenses, my and all judgments that may be incurred by or obtained again, the Purchaser or any of its or their officers, agents or employees in such suits or other proceedings, and in case judgment or other lien be placed upon or obtained against me property of the Pmchseq or said padca in or as a result of such suits or other proceedings. the Sella will at once cause the came to be dissolved and discharged by giving bond or otherwise. The Seller and his contactors shall take all safety Functions, Brown and install all guards munmry for the prevention of amideraB, comply with all laws and regulations with regard to safety including, but without limitation, the Occupational Safety and Health Act of 1970 and al I tales and regulations issued pursuant thereto. Revised 03R010