HomeMy WebLinkAbout356236 RICOH USA INC - PURCHASE ORDER - 9131090Fort Collins
Date: 02/26/2013
Vendor: 356236
RICOH USA INC
PO BOX 660342
DALLAS Texas 75266-0342
PURCHASE ORDER Po Number Page
9131090 1of3
This number must appear
on all invoices, packing
slips and labels.
Ship To: TRAINING FACILITY
POUDRE FIRE AUTHORITY
3400 WEST VINE
FORT COLLINS Colorado 80521
Delivery Date: 02/25/2013 Buyer: DAVID CAREY
Note:
Line Description Quantity UOM Unit Price Extended
Ordered Price
1 Ricoh Copier Image Charges
Per Invoice# 5024460641
1 LOT
Invoice Total of $260.58 covers: 12,824 B&W Images @ $.0075 each and
3,425 Color Images @ $.0480 each.
Period: 09/08/12 to 12/07/12
Cost per Image Includes: Labor, Parts, & Toner.
For one (1) Ricoh MPC3000sp Color Multifunction Copier, Serial #: TBD
Location: Poudre Fire Authority Training Center @ 3400 W..Vine Drive,
Fort Collins, CO 80521
Lease Term: Sixty (60) Months
Base Lease Payment: $210.00 per month
Base Lease Payment Includes: -0- B&W and -0- Color Images per month.
Cost per Image pricing per IKON Sales Order/Service Order signed 08/25/10.
2 Canon Copier Image Charges
Per Invoice# 5024775956
1 LOT
Invoice Total Amount pf $7,474.30 Covers:
297,384 B&W Images @ $.020755 each for period 12/17/11 to 12116/12.
Base Rate of $1,302.10 for period 12/17/12 to 12/16/13.
Includes: Labor, Parts, & Toner.
For one (1) Canon IR3000 Copier, Serial #: C12002616
Location: Poudre Fire Authority @ 102 Remington Street,
Fort Collins, CO 80524
City of Fort Collins Director of Purchasing and Risk Management
This order is not valid over $5000 unless signed by James B. O'Neill II, CPPO
City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580
Phone:970-221-6775 Fax:970-221-6707 Email:purchasing@fcgov.com
LS 260.58
LS 7,474.30
Invoice Address:
City of Fort Collins
Accounting Department
PO Box 580
Fort Collins, CO 80522-0580
Fort Collins
PURCHASE ORDER
C3. Oi'1�s4 J�
City of Fort Collins Director of Purchasing and Risk Management
This order is not valid over $5000 unless signed by James B. O'Neill II, CPPO
City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580
Phone:970-221-6775 Fax:970-221-6707 Email:purchasing@fcgov.com
PO Number Page
9131090 2 of 3
This number must appear
on all invoices, packing
slips and labels.
Total
Invoice Address:
City of Fort Collins
$7,734.88
Accounting Department
PO Box 580
Fort Collins, CO 80522-0580
Purchase Order Terris and Conditions
Page 3 of 3
1. COMMERCIAL DETAILS.
Tax exemptions. By slam¢ the City of Fort Collis is exempt from sera and loml Iaxa. Om Exemption Number is
98-01503. Federal Excise Tan E emption Certificate of Registry 84-6000587 is registered with the Collector of
Infernal Revenue, Denvm Colorado (Ref. Colorado Revised Statutes 1973, Chapter 19-26,114 (a).
Goods Repeated. GOODS REJECTED due to failure so meet mote ficanium, rife, when shipped or due of defects of
damage in transit, may be reamed on you far credil and art not to be replaced except upon receipt of ..'fell
instructions from the City of Fort Collins.
Inspection. GOODS are subject to the City affront Collins inspection oa arrival.
Final Acceptance. Protest of the merchandise, w r equipnunl in response to Norder ..if ocan resin, in
authurio d payment on the pan of the City of Fort Collins. However. it is m be understood not FINAL
ACCEPTANCE is dependent upon completion of all applicable required inspection procedure.
Freight Terns. Shipments mast be F.O.B., Cite of Pon Collins, 700 Wood St., Fort Collins, CO 80522, unless
otherwise specified on this order, Upornission is given to prepay freight and charge separately, the original freight
bill most accompany insurer. Additional charges for packing will not be accepted.
Shipment Distance. Where ran chourrers have distributing points in various pans of file country, shipment is
expelled from the art disuibulion point to destination, and excess freight will be deducted from Immice when
shipments are made from gremer distance.
Permits. Seller shall procure at sellers role cost all necessary Fennirs, emi0mfes and become required by all
applicable lax,, regulation, mdifances and roles of the sate, municipolily, fernery or poloural subdivision where
the work is performed, or stained by any more duly constipated public authority having junvE,loa ova the work
of vendor. Seller harbor agrees to hold the City of For Collis hmmlees from and against all liability and loss
incurred by them by reason of an asserted or established violation of any such laws, regulations, ordinances, rules
and requirements.
Authorization. All parrin to this contract agree that the representatives are, in fact ham fide and possess full and
ar,lete..firmly In bind said parries.
LIMITATION OF TERMS. This Purohnow Order expressly limits farm mince or the toms and conditions slated
herein set forth and any wpplemearmy o, additional terns and conditions annexed hereto or incorporated herein by
refercnca. Any additional or different tenths and conditions purposed by sulfur rim objected a and hereby rejected.
3. DELIVERY.
PLEASE ADVISE PURCHASING AGENT immediately if you cannot make complete shipment in anise on your
,fin i.uel delivery Mle as rimed. Time is of the essence. Delivery and pafrmnana must be effected within the Bone
stated on the pufhse order and the documents attached here,.. No :rats of he Purchasers including, without
limitation, acceptance of partial late deliveries, shall operate as a waiver of this provision. In the event of any delay,
the Purchaser ahall have, in addition mother legal and equitable remMies, the option cf placing cis under elsewhere
and holding the Seller liable for damages. However, the Seller shall not be liable for damages as a real, of delays
due to entries not reawnabny foreseeable which ate beyond its Hawtable control and without its fault of negligence,
such acts of Gal, acts ofcivil or milimry aumontlm governmental pnolrms. finis, strikes, Rood, epidemics, wars or
rats provided that notice of due conditions musing such delay is given to the Purchaser within five (5) days of the
time when the Seller fro received knowledge thereof. In me event of any such delay, the date of delivery shall be
extended for the period equal to the rime scomily lost by reason office delay.
).WARRANTY.
The Seller warrants that all goods, articles, materials and work covered by this order will conform with applicable
drawings, specifications, samples and/or came, descriptions given, will Fe fit for the purposes intended, and
perfumfed with the highest degree of care and competence in accordance with accepted standards for work of a
-similar mature. The Seller agrees to hold the purchaser homilies from any loss, damage or expense which the
Purchaser may stiffer or incur on account of the Sellers breach of warranty. The Seller shall replace, repair or make
good, without cost to the purchaser, any defects or faults ansing within one (1)year within such longer period of
time as rimy he prescribed by law or by the rooms of any applicable ..many provided by the Seller all,, the date of
ccepmnce raffle goals famished hereunder (aaeprove not to be fmresonably delayed), resulting from imperfect
or defective work done or materials famished by the Seller Acceptance or use of goods by be Purchaser shall nut
institute a waiver army claim under this warranty. Except as otherwise provided in this purchase order, the Sellers
liability hereunder shall extend to all damages proximately caused by the breach of any of the foregoing watmaties
or gamntees, but such liability shall in no event include loss of prafls or was of me. NO IMPLIED WARRANTY
OR MERCHANTABILI fY OR OF FITNESS FOR PURPOSE SHALL APPLY.
4. CHANGES IN LEGAL TERMS.
The Purchaser may make changes or If terms by woven change order.
5. CHANGES IN COMMERCIAL TERMS.
The Purchaser may make any changes to the arms, other than legal Ions, including addition m or delaions from
the quantities originally ordered in Its, Nwi fiwtions or drawings, by school or wdnrn change order. If any such
change agents the amount due or the If., of,,rfa..an hereunder, as equitable ad,.,., shall be made.
6. TERMINATIONS.
The Purchaser may at any time by women change order, terminate this agreement as to any or all portions of no
good then not shipped, subject to any equitable adjustment between the panics as to any work ar materials then in
progress mawided that the Purchaser shall not be liable for any elnims for anticipated profits an the uncompleted
Friction of the goods andor work, for incidental or consequential damages, and that no such adjustment be made in
fiver of line Seller with respect to any good whieb are the Sellers standard stock, No such termination shall relieve
Am Purchaser on the Salle, of any tar their obligations as to any goods dal ivied hereunder.
]. CLA I NIS FOR ADJUSTMENT.
Any claim fur adjustment must be asserted within thirty (3o) days from the hate the change or termination is
ordered.
8. COMPLIANCE WITH LAW.
The Seiler warrants thal all goods sold hereunder shall have been practiced, sold, delivered and f ishcd in strict
compliance with all applicable laws and regulations to which the good art subject. The Seller shall exeeure and
deliver such documents as may be required to effect or evidence compliance. All laws and regulations required to the,
incorporated in agreements of Nis character art hereby incorporated herein by this refrenre. The Seller agrees to
indemnify and hold the Furchazer harmless from all costs and damages sufibred by the Purchsser as a mull of me
Sellers failure a comply with such law.
9. ASSIGNMENT.
Neither party shall coign, m nsfer, or convey this order, or any monies due or to become due hereunder without the
prior written consent offl a other party.
10, TITLE.
The Seller warrants PoII, ],or and unrestricted title to the Purchaser far all,gnip rr m, materials, and items famished
in performance of this agreement, free and clear of any and all liens, restrictions, reservations, security interest
encumbrances and claims of others.
11. NONWAIVER.
Failure of the Purchasel to insist upon stria performance of the, e. rind conditions henmf, failure or delay to
exercise coy rights or remedies psvidel herein or by law, failure to promptly notify fine Seller in the event of a
breach, he acceptance ofo, payment for grads hereunder or approval of the design, shall not release the Seller of
any of the wamuties or obligations of this purchase order and shall not be deemed a waiver of any right of the
purchaser a insist upon most peRormance hereof., any of its rights or temedies is or any such goad, mining ss
of when shipped, received or accepted, as to any pans, or wkwas uent default hereunder, nor shall any puryofed
anal tnodircanon or rescission of this purchase order by the Purchaser operate as a waiver of any of the terms
hereof.
12. ASSIGNMENT OF ANTITRUST CLAIMS.
Seller and the Purchaser malign¢e that in actual es, is practice, overcharges resulting from minimal
volutions are in fact borne by the Purchases, Thercemo forgoodcause and as consideration for executing this
purchaw coder, the Seller hereby assigns to fhe Purchaser any and all claims if may now have or hereafter
acquired under Rdeml or floor antics.. laws for such overcharges refining no the pomed. good or sen'ices
purchased or acquittal by the Purchaser pursuant to this purchase order.
U. PURCI LASERS PERFORMANCE OF SELLERS OBLIGA'I IONS.
If the Purchaser directs the Seller to correct nonconforming or defective good by a date to be agreed upon by the
Purchaser and the Seller, and the Seller thereafter indicates its inability or unwillingness to comply, the Purchaser
may cause the work to b, Performed by no most expeditious means available to it, and the Seller shall pay all
casks associaled with such work.
The Seller shall release the Fushun and its contractors of any tier from all liability and claims of any ware
resulting from the performance ofsuch work.
This release shall apply even in the event of fault of negligence of fine parry released and shall extend to the
direaurs, makers and employees instant parry.
The Sellers contraction obligations, including warranty, shall not be deemed to be reduced, in any way, because
such work is pafomfcd or caused to be performed by the Petroleum.
14. PATENTS.
Whenever the Seller is required to me any design, device, mmefial or process covered by lout pnom, trademark
in copyo ,dr, the Seller a]fill indemnify and save hunnless [ha Porches, tram any and ell claims far imftingemenl
by reween of (lie an of such patented design, device, normal or process in scfron with the contract, and
shall indemnify thePurchaser Emery cast, expense or damage which if any be obliged to pay by or of such
infdngemen, at any time during the prosecution or arm the completion of the work. In case said equipment, or
any pan thereof or the intended use of the good, is in such suit held to constitute infringement and the use of
said equipment or pan is enjoined, the Seller shall, at its own expense and at its option, riot p cc are for the
Purchaser the eight to continue using said equipment or pans, replace fire same xub substantially equal but
nuninfringing equipment, or modify it so it becomes noninfringing.
15. INSOLVENCY.
If the S,Eer shall become insolvent or handcuff, make an assignment far the benefir of crediers, appoin, a
receiver or trustee for any of me Sellers property or Incorrect, this color may forthwith be canceled by the
Mon. without holiday.
16. GOVERNING LAW.
The definilios off,. used or no interpretation niche agrecmcm and the rights of all panics h.der shall be
onsuued under and governed by file laws of the Sate of Cclumdu, USA.
The following Additional Conditions apply only in causes where the Seller is to perform work hereunder,
including the services of Sellers Represenativer), on the premises of others.
19. SELLERS RESPONSIBILITY.
The Sel ler shad l carry on said work at Seller's own risk until the snare is filly completed and accepted, and shall,
in use of any accident, destruction or injury to the work and/or materials before Seller's final completion and
acceptance, complete me work at Sellers own expense and to the satisfaction of the Purchasen. When nationals
and equipment are famished by others for araillntian tar erection by the Seller, the Seller shall receive, unlmfd,
store and handle same at the site and become responsible therefor as though such materials and/or ryuipment
were being famished by the Seller under the order.
18. INSURANCE.
The Seller shall, at his own expense, provide for the payment of workers compahsatiory including occupational
disease benefits, to its employees employed on or in connection with the work covered by this purchase order,
and/or to their delarrof in accordance with the laws of the state in which due work is to be done. The Seller
shall also may comprehensive general liability including, but not limited to, crommial and imomobile public
liability borrow, with bodily injury and death limits of at least S300,000 for any one person, S500.000 for any
arm ccident and property damage limit per arciden, of S400,000. The Seller shall likewise carom his
contractors, if any, to provide for such coficuum on and insurance. Before any of the Sellers or his contractors
employees shall do any work upon the premises of others, the Seller shall famish the Purchaser with a certificate
that such compensation and insurance have ban provided. Such certificates shall specify the dote when such
compensation and insurance have been provided. Such artifirme, shall specify the data when such componential
and insurance
expires. The Seller agrees that such compensation and insurance shall be maintained until after the
entire work is completed and accepted.
In, PROTECTION AGAINST ACCIDENTS AND DAMAGES.
Ine Seller hereby assumes the entire responsibility and liability for any and all damage, loss or immy of any kind
nature whnksoever to persons or progeny mfswd by or resulting final the execution of the work p.,,dcd for in
this purchase order or in connection herewith, The Seller will indemnify and hold harmless the Purchaser and any
r all of the PurcM1men oRcers, agents and employees from and against any and all claims, lasses, damages,
charges or expenses, whether direct or indirect, and whether to perwas or progeny to which file Purchaser may
be put or subject by ,mean of any act action, neglect, omission or default on the pan of due Seller, any of his
cmormon , or any of Ill, Sellers or camm ones oRcen, agm. m employees. In raw any suit or other
proceedings shall be brought against me Purchaser, or its officers, agents or employees at any time on account or
by reawn of any act, action, neglect, omission or default of the Seller of any of his contactors or my of its or
their officers, climbs ar employees as aforessid, the Seller hereby agrees Io assume the defense thereof and to
defend file rams, at the Sellers own expense, to pay any and all casts, charges, a tomeys fees and ooer experres,
any and all judgments oral may be incurred by or abroad against the Purchaser or any of to or fear officers,
agents or employees in such mils or order proceedings, and in caw judgmem or other lien be placed upon of
obtained against the property of [he Purchaser, or said panic in or m a result of such suits or other proceedings,
the Seller will at once cause the same to be dessoaed and discharged by giving bond or otherwise. The Seller and
his commemrs shall take all safety precautions, famish and round all guard necessary for the prevention of
accidents, comply with all laws and regulation with regard m mfely including, but winner limitation, the
Occupational Safety and Health Act of 1970 and all roles and regulations issued pursuant [hereto.
Revised 03CO10