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HomeMy WebLinkAboutRFP - 7436 ENVIRONMENTAL SERVICES (2)Addendum 2 - 7436 Environmental Services Page 1 of 4 ADDENDUM No. 2 SPECIFICATIONS AND CONTRACT DOCUMENTS Description of BID 7436: Environmental Services OPENING DATE: 3:00 PM (Our Clock) November 2, 2012 To all prospective bidders under the specifications and contract documents described above, the following changes/additions are hereby made and detailed in the following sections of this addendum: Exhibit 1 – Revised Proposal Submittal Format Exhibit 2 – Revised Evaluation Criteria Please contact Opal Dick, CPPO, Senior Buyer at (970) 221-6778 with any questions regarding this addendum. RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing Addendum 2 - 7436 Environmental Services Page 2 of 4 EXHIBIT 1 – REVISED PROPOSAL SUBMITTAL FORMAT Section III: Proposal Description & Format has been revised as follows, removing Subsection 3: Fees & Costs. Costs are not to be included with the response but will be negotiated with the successful firm. III. PROPOSAL DESCRIPTION & FORMAT Written proposals should be structured in this fashion and should include, at a minimum, the following sections: Proposal Section One: Scope of Proposal This section is to include, at a minimum, the following components: 1-A. Proposal Understanding. This section should demonstrate the understanding of the Professional (and any applicable subconsultants) of the required services, and of the policy and procedural issues that may be involved in providing such services. This section should not exceed 5-8 pages. 1-B. Specific Service Requirements. This section should consist of a description of the understanding, expertise, and experience of the Professional (and any applicable subconsultants) in relationship to each item or task listed in Section II above. This section should not exceed one-half to one page of description for each of the 29 items or tasks listed separately in Section II, or no more than 15- 20 pages total. 1-C. Relevant Project Experience. This section should consist of summary descriptions of projects that will provide examples of how the Professional and any affiliated subconsultants have performed the activities included in the scope of work in the past. Detailed or extended descriptions may be provided in the Appendices. This section should not exceed 5-8 pages. Proposal Section Two: Capabilities and Qualifications This section is to include, at a minimum, the following components: 2-A. Capabilities. This section should describe the capabilities of the Professional and any affiliated subconsultants, based on education, experience, and previous projects. This should include a matrix chart or description of area of expertise vs. available staffing. Please also include in this section a description of any additional similar and related environmental service and consulting capabilities, above and beyond those required to perform the services described in Section II above. 2-B. Staff. This section should list staff members who will provide services directly, including the length and type of experience related to each type of service, specific areas of expertise, and billing category. Include resumes for these persons in the Appendices. Addendum 2 - 7436 Environmental Services Page 3 of 4 2-C. References. This section should consist of five client references that the City may contact concerning performance on current or recent projects, complete with address, phone numbers, and contact persons, including at least one municipality or public entity for whom the Professional has done work. Reference review procedures are described in Section V below. 2-D. Subconsultants. This section should list the name, address, phone numbers, capabilities, qualifications, experience, and expertise of any subconsultant to be retained by the Professional to assist in any of the defined service areas. Proposal Section Three: Appendices 3-A. Resumes. 3-B. Detailed Project Descriptions. Additional project descriptions may be included here. Addendum 2 - 7436 Environmental Services Page 4 of 4 EXHIBIT 2 – REVISED EVALUATION CRITERIA The Review & Assessment Criteria for proposals has been revised as follows, removing the cost analysis. REVIEW AND ASSESSMENT Professional firms will be evaluated on the following criteria. These criteria will be the basis for review of the written proposals and optional interview session. At discretion of the City, interviews of top rated firms may be held. The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and 5 being an outstanding rating. WEIGHTING FACTOR QUALIFICATION STANDARD 3.0 Scope of Proposal Does the proposal show an understanding of the project objective, methodology to be used and results that are desired from the project? 2.0 Assigned Personnel Do the persons who will be working on the project have the necessary skills? Are sufficient people of the requisite skills assigned to the project? 1.0 Availability Can the work be completed in the necessary time? Can the target start and completion dates be met? Are other qualified personnel available to assist in meeting the project schedule if required? Is the project team available to attend meetings as required by the Scope of Work? 1.0 Motivation Is the firm interested and are they capable of doing the work in the required time frame? 3.0 Firm Capability Does the firm have the support capabilities the assigned personnel require? Has the firm done previous projects of this type and scope?