HomeMy WebLinkAboutWORK ORDER - RFP - P1117 CONSULTING ENGINEERING SERVICES FUTURE WATER WW SW FACILITIES CAPITAL IMPROVEMENTS (38)Requisition Form
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Vendor: Stantec Consulting Services, Inc. Today's Date:
Ship To:
Fort Collins, CO Date Required:
Special Instructions:
February 12, 2013
ASAP
Requisition No.:
Date Entered:
Date Approved:
Date Denied:
439,75
Item #
Quantity
Unit
Description
. Unit Price
Total
Charge Number
1
1
LS
Engineering Services for 27" Waterline
Improvements - Final Design and Construction Phase
$53.146.00
$53.146.00
5026415012.3.521210
R uested By-.
Dean Saye, Special acts agar
e WOREtS%Fr WWr era tmm,cm. war n"q " ft
and Field Services Operations Manager
•. —. 0.
"j
Work Order Number:
Purchase Order Number:
Project Title:
Commencement Date:
Completion Date:
Maximum Fee: Not to exceed
Project Description:
Scope of Services:
PROFESSIONAL SERVICE AGREEMENT
WORK ORDER FORM
PURSUANT TO AN AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
STANTEC CONSULTING SERVICES INC.
DATED:JULY 15,2008
27" WATER TRANSMISSION LINE IMPROVEMENTS — COTTON WILLOW
ESTATES SUBDIVISION. LaPORTE - CONSTRUCTION PHASE
SERVICES
October 2012
February 2013
$ 53 146.00 (See attached EXHIBIT B) (time and reimbursable direct costs)
(See attached EXHIBIT A).
(See attached EXHIBIT A).
Professional agrees to perform the services
identified above and on the attached forms in
accordance with the terms and conditions contained
herein and in the Professional Services Agreement
between the parties. In the event of a conflict
between or ambiguity in the terms of the
Professional Services Agreement and this work
order (including the attached fors) the Professional
Services Agreement shall control.
The attached fors consisting of EXHIBITS A and B,
six (6) pages are hereby accepted and incorporated
herein, by this reference, and Notice to Proceed is
hereby given.
Prof
By:
Title
CITY OFF T COLL
Approved By:
Dean �0.
Date: QZ�
Reviewed By: _A
Owen L.
Date: 2
Manager
Engineer
Approved By:
Jon Haukaas. Water Engineering and
Field Services Operations Mgr.
Date:
Approved By:
Brian Janonis, Utilities Executive Dir.
(over $1,000,000)
Date:
Approved By:
Date:
James B. O'Neill Il, CPPO, FNIGP
Dir. of Purchasing and Risk Management
(over $60,000.00)
Exhibit A
City of Fort Collins
Scope of Services
for
27" WATER TRANSMISSION LINE
IMPROVEMENTS
COTTON WILLOW ESTATES SUBDIVISION,
LaPORTE, COLORADO
Final Design and Construction Phase Services
I. Introduction
This scope of services represents the final design and construction phase
services associated with the City of Fort Collins 27" water transmission line
project in LaPorte, Colorado. The scope is intended to accompany, and work in
unison with, the project Fee Estimate. The Estimate, included as EXHIBIT B, is a
spreadsheet representing an overview of the project with individual work tasks
represented in rows and anticipated professional staff effort represented in
columns.
II. General
The project involves final design and construction administration and observation
tasks relative to rehabilitation of a section of the City's 27" pipeline in the LaPorte
area north of Fort Collins. The existing 27" steel pipe has experienced leaks due
to what appears to be external corrosion and has been temporarily repaired
using techniques such as plugging the holes with wood stakes and metal plates.
The location of the line through the back yards of a number of homes in the
Cotton Willow Estates Subdivision makes access for repairs difficult and placed
the homes at risk should a significant leak occur.
Investigative services are presently being performed by Stantec with the City's
and Gamey's assistance. The preferred method for rehabilitation of the pipe
appears to be by lining the pipe with a HDPE liner. This method would be
performed with a qualified installer in the capacity of a subcontractor to Garvey.
Installation of the liner is anticipated to begin in December of 2012.
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The remainder of this document describes our understanding of the scope of
work. Several assumptions were made in developing the scope:
• Work will occur in October. through January of 2013.
• All project deliverables will be made available to the City in electronic as
well as hard copy format. Electronic files will be prepared and formatted in
current industry standard software including AutoCAD and Microsoft suite.
The City of Fort Collins team will include:
• Owen Randall as Chief Engineer, orandall(a)-fcgov.com ; and
• Dean Saye as Special Projects Manager, dsave _fcgov.com .
The Stantec team will include:
• Don Silar as Project Manager, dsilar(cDstantec.com ;
• Tanner Randall as Project Engineer, tanner.randall(a)stantec.com ; and
• Jeromy Vigil - Surveyor,ymorei0_gmail.com .
The Garvey team will include:
• Jeff Moore - Project Manager, and
• Gary Haas -Assistant Project Manager, ghaastMgarney.com .
Scope of Services
To meet the intent of these phases, we propose to perform the following tasks:
I. FINAL DESIGN SERVICES
Task LA - Meetings
Up to four (4) design team project meetings with Garney and the
City will be held to discuss and plan issues related to both the
development of the construction documents and construction of the
improvements. These meetings will also be used as a forum for
discussion with other utility companies and impacted residents.
2. Up to two (2) on -site meetings with Garvey and the City will be held
to look at pipe staging and launch pit sites. During this time the
need, location, and size of temporary construction easements will
be discussed.
Task LB - Final Design
Pap 2 of 5
The goal of this item of work is to prepare a set of Construction Documents
outlining the scope of the construction required to install the pipeline and
appurtenances.
Stantec will prepare Construction Drawings showing:
a. Cover sheet with vicinity map showing the locations of the
various improvements, index to the individual sheets in the
drawings, list of team members and contact info, and project
title and date.
b. Plan sheet showing the location of the existing 27" water line
and appurtenances that are to be rehabilitated.
C. Sheets with line stop details, valve and transition pipe and
fittings, main line connection details, and service line
(re)connection details.
d. We anticipate five (5) sheets will be required to fully describe
the extent of the work.
Drawings will be distributed to City and Garney staff for review and
final copies will be placed on a FTP site to distribution.
2. Special technical specifications sections (i.e. HDPE pipe and
Sliplining) will be prepared. All other specifications will use
Utilities' Capital Improvements standard specifications.
3. No easements are anticipated.
II. CONSTRUCTION ENGINEERING SERVICES
Task ILA — Construction Administration
Stantec will perform administration duties to schedule staff, prepare
in-house cost tracking materials, review monthly billings for
personnel and subconsultants, prepare status reports to
accompany billing invoices, and other duties as required by the
work.
2. We anticipate that no more than four (4) Progress Meetings will be
required. All meetings will be attended by Stantec's Project
Engineer.
An Agenda and Minutes will be prepared by Stantec's Project
Engineer and distributed to all project personnel (i.e. City, Garvey,
and Stantec staff).
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Page 3 of
3. Shop Drawing submittals will be reviewed for compliance with the
Contract Documents. These are anticipated to include, pipe,
fittings, couplings, line stop and butterfly valves, concrete mix, flo-
fill, asphalt, and service line pipe and fittings.
Task II. B — On -Site Services
1. On -site services up to the time of Substantial Completion of the
Work:
a. Stantec will supply part-time field observation of the work to
compliment that done by City staff. Tasks performed by
Stantec will include:
- Observation of the work as it is performed.
Conversations with Garvey regarding items that need
clarification or revision.
Recording daily observations and decisions and
distributing these to the City and Stantec. This will take
the form of written logs and photographs.
Attend and participate in construction progress meetings.
- Assist in preparation of agenda and minutes.
b. Stantec's Project Manager and Project Engineer will perform
duties to address items and issues raised by Garvey and
City during construction of the work.
C. Stantec's Surveyor will stake the location of the line stops,
in -line valves, launch and receiving pits, and corners of all
temporary construction easements.
2. Stantec will contract directly with a Brierley Associates to conduct
soil tests including preparing proctors, performing on -site
compaction tests, and preparing reports summarizing the results of
the tests. Stantec will coordinate with the firm to outline the criteria
required for this project. Garvey will be responsible for scheduling
Brierley and will coordinate with Stantec's RPR.
3. Stantec will contract directly with a Brierley Associates to conduct
concrete tests including preparing cylinders, performing on -site
slump tests, and preparing reports summarizing the results of the
tests. Stantec will coordinate with the firm to outline the criteria
required for this project. Garvey will be responsible for scheduling
the firm and will coordinate with Stantec's RPR.
4. . On -site services after Substantial Completion of the Work:
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Page 4 of i
a. Stantec will make occasional site visits to observe
completion of the work.
b. Stantec will conduct a job walk-through with City staff and
Garvey personnel, and assist in the preparation of a
"punchlist". In addition, prepare recommendations for
Substantial Completion, final job acceptance and final
payment to Garvey.
5. Upon completion of the punchlist, Stantec will conduct a final walk-
through with City and Garvey staff.
Task II.0 — Drawings of Record
1. Stantec will collect and review "as -constructed" information
supplied by Garvey and the City. This information will be
supplemented with information recorded by Stantec's RPR during
construction of the improvements.
2. Stantec's Surveyor will field survey the centerline of all new valve
boxes/vaults and any service line appurtenances installed as part of
the work. Field data will be reducedso coordinates and elevations
can be placed on the Record Drawings.
3. Stantec will consolidate the record information into a form that can
be placed on the Construction Drawings. This amended
information will show modifications made during construction and
will be noted by clouding the information and recording on each
drawing sheet the date the sheet was modified and by whom.
Upon completion and review of these drawings by the City and
Garney, Stantec will forward copies to the City in electronic form
and as hard copies. Exhibit B indicates the proposed number and
size of these documents.
4. Stantec will record all construction photographs taken by Stantec's
RPR onto DVDs and distribute to the City and Garvey.
M. FEE ESTIMATE
Exhibit B, as attached, summarizes the staff hours and individual hourly
rates, sub -consultant fee estimates, and expenses believed to be
necessary to accomplish the scope of services outlined above.
END OF EXHIBIT A
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EXHIBIT B
27" WATER TRANSMISSION LINE IMPROVEMENTS - COTTON WILLOW ESTATES, LaPORTE, COLORADO
N;ll Cnav
T,!, 3ult
7
rAS!: 10TAL
PHASE
PHASE TOTAL
l.v'
C,tn.
SUBTOTALS
FINAL DESIGN SERVICES
Task I.A
12
12
$
277
$
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6
6
4
s
171
5
05
1 2:34
is
10
u
0 0
4
fRll I A .1ah
$
p""M
S
114
$ 1,534
1
4
4 1
16
S
177
$ 2.389
1
8
48
S
628
5 8,484
2
4
$
64
$ ess
2
—
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surv'
2
12
is
$
265
$ 3,573
-
16
5 -77J:::::Tft
CONSTRUCTION ENGINEERING SERVICES
Task 11A
Administration
113
$ 1.521
8
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$
$
103
S 1464
kw� Mar N.
b
12
2
is
S 244
72
$ 076
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2
8
S
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162
6 2,186
5
6.3
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1
5
145
S 1,953
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$
100
S
2
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$
32
.1,352
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2
$
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$
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S 976
3
92
$ 1.248
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$
40
S 659
1
2
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8
S
100
S 1,352
4
1 r
$
227
$ 3.067
3
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2
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