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HomeMy WebLinkAboutWORK ORDER - PURCHASE ORDER - 9131052EXHIBIT "A' WORK ORDER FORM PURSUANT TO AN AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND CH2M HILL Engineers, Inc. DATED: December 24, 2008 Work Order Number: CH-2013-1 Purchase Order Number: Project Title: Design of Chlorine Dioxide Feed System Improvements Commencement Date: January 21. 2013, refer to Exhibit E - Schedule Completion Date: June 28 2013, refer to Exhibit E - Schedule Maximum Fee: (time and reimbursable direct costs): $72,900 refer to Exhibit D -Compensation Project Description: Professional Engineering Services for Design of Chlorine Dioxide feed System Improvements Scope of Services: Refer to Exhibit B - Scope of Services Professional agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Professional Services Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Professional Services Agreement and this work order (including the attached forms) the Professional Services Agreement shall control. The attached forms consisting of Exhibits B, C. D and E are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given. cc: Purchasing FCU Water Treatment CH2M HILL Engineers. Inc. Professio�nall: CH2M H L ngineers, Inc. By Arm-'af Date: City of Fort Collins: \� cD Submitted By: Vf w%,FProu'�� jects Manager — Date: Reviewed Water PrPun ManDa•/ Reviewed by: R&j anager Date: v 1 3 1 - 13 Approved by: - Date: Approved b Director of Pu h sing &Risk -Management (if over S100,0 ), Date: Page 1 of 12 1 /25/2013 Exhibit D_Fee\FEE ESTIMATE Exhibit E - Schedule Exhibit_A WorkOrder Page 11 of 12 Exhibit E - Schedule Chlorine Dioxide Feed System Improvements Design 13 14 15 16 17 18 20 22 Notiw to Proceed Task 1 Proleut Management Task 1.1 PrafeCl Management Task 1.2 Meetings Kickoff Meeling Progress Meeting 75 Percent Review Task 2 Permitting Task 2.1 CDPHE Coordination Prepare Application Submit APPfication Task 3 Chlorine Dioxide Feed System 3.1 Design Equipment Preselection 75 Percent Design DNelop DraWngslSPecificedons Submit for City Resew City Review 100 Percent Design Finalize Drewings/Speuficalions Submit 10 City 32 Electrical and Instrumentation Final Design 0 days Mon 121113 Mon 101113 115 dap Man 121113 Fri 6128113 115 days Mon 121113 Fri 6r2B113I SS 26 days Wed 1130113 Wed 3/6113 1 day Wed N30/.13 Wed 1130/131 SS-7 days l day Wed 2113113 Wed 21131135FS+9 days l day Wed 316113 Wed 161131 BFS•l day 11 days Mon 214113 Mon 2JI8113 11 days Mon 214/13 Mon 2/18/131 SS 10 days Man 214/13 Fri 2/15/131 SS-10 days l day Man 2A 8/13 Mon211811310 60 days Mon 128113 Fri 0Sit 3 33 days Mon 121IM3 Wed 3113/131SS45 days 5 days Mon 128/13 Fn2/11131 26 days Mon 128113 Mon 314113 20 days Mon 12BIl3 Fri 2221131 1 day Mon 225/13 Mon 2r25/13 16 5 days Tue 226/13 Mon 3/4/1317 12 days Tue 226113 Wed 3113113 10 days Tue 226113 Man 311 lit 317 2 days Tue 3112113 Wed 3113/1320 60 days Man 128113 Fd4/19/1316SS Task' © Progress Summary External Tests — ---_ _ Deadline Praiser.WOS schedule dra01 1 Data Thulr4 13 Spat Mdesto e O Prcgw Summary ' Extemel MJestone Page I Exhibit B - Scope of Services Exhibit B to the AGREEMENT between the CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the CITY, and CH2M HILL Engineers, Inc., hereinafter referred to as the PROFESSIONAL, for a project generally described as: Professional Engineering Services for Chlorine Dioxide Feed System Improvements The PROFESSIONAL'S services for the project are detailed hereinafter Project Objective: To provide Engineering Services for the design of chlorine dioxide generation feed system improvements to allow for improved treatment of the post -fire Poudre River raw water supply and for the replacement of antiquated existing feed system equipment that is at the end of its useful life. Project drawings and specifications will be designed to meet the City's pre -oxidation needs, obtain Colorado Department of Public Health and Environment approval and construction by the City's Alternative Product Delivery System Contractor. Work is to be expedited to allow for new feed application po' .t prior to the 2013 spring runoff period. It is understood that the CITY will designate Ms. Lisa Voytko as the primary point of contact with respect to the work performed under this Agreement, with authority to transmit instructions, receive information, and interpret and define CITY policies and decisions relative to elements pertinent to the work covered by this Agreement. Task 1 - Project Management Task 1.1 - Project Management & Environmental Management The PROFESSIONAL's Project Manager (PM) shall prepare, implement, monitor, and update the project execution plan throughout the project. PROFESSIONAL's PM will prepare and submit to the CITY's PM, on a monthly basis, a brief cost and schedule status report. The report shall include a narrative description of progress to -date, actual costs for each Task, estimates of percent complete, and potential cost variances. PROFESSIONAL will manage the health, safety and environmental activities of its staff and the staff of its subcontractors to achieve compliance with applicable health and safety laws and regulations. PROFESSIONAL will coordinate its health, safety and environmental program with the responsibilities for health, safety and environmental compliance specified in the contract for construction. PROFESSIONAL will coordinate with responsible parties to correct conditions that do not meet applicable federal, state and local occupational safety and health laws and regulations, when such conditions expose PROFESSIONAL staff, or staff of PROFESSIONAL's subcontractors, or CITY staff to unsafe conditions. PROFESSIONAL will notify affected personnel of site conditions posing an imminent danger to them which PROFESSIONAL observes. Exhibit A WorkOrder Page 2 of 12 Deliverables: The following deliverables will be prepared for this task: Monthly project cost and schedule status report (pdf format). Health and Safety notifications, if identified. Task 1.2 - Project Meetings PROFESSIONAL's Assistant Project Manager, and Electrical and an Instrumentation Subconsultant representative, will attend up to three project meetings during the design. It is assumed that the meetings will be conducted during the project to initiate the work, communicate project status, and present deliverables and receive CITY comments. The three project meetings planned are a kickoff meeting, project status meeting, and 75-percent review meeting. Meetings are assumed to be less than two hour duration. The following deliverables will be prepared for this task: Deliverables: Draft and final meeting agendas (email). Final meeting summaries with handouts (pdf format). Task 2 - Permitting Task 2.1 - CDPHE Coordination PROFESSIONAL will complete the Application for Drinking Water Construction Approval Application Form and route it through the Larimer County Health Department and transmit to the Colorado Department of Public Health and Environment (CDPHE). Approval is required prior to beginning construction. No meetings with CDPHE or Larimer County Health Department are assumed under this task. PROFESSIONAL will communicate with CDPHE through e-mail correspondence and telephone calls. It is anticipated that CDPHE we considered this a minor modification and streamline the review process and the Technical Memorandum prepared as part of the pre -design should be sufficient to receive approval. Deliverables The following deliverables will be prepared for this task: • Completed Application for Drinking Water Construction Approval Form • Supporting documentation for the application -Technical Memorandum Task 3 - Chlorine Dioxide Feed System Task 3.1-Design PROFESSIONAL shall design and prepare the chlorine dioxide feed system construction documents. The proposed list of 30 drawings anticipated for the project is provided in Exhibit_A_WorkOrder Page 3 of 12 Exhibit C. The following technical specifications are assumed to be included in the 100 percent submittals: • Section 40 27 00.10 Polyvinyl Chloride (PVC) Pipe and Fittings • Section 40 27 00.11 Chlorinated Polyvinyl Chloride (CPVC) Pipe and Fittings • Section 40 27 02 Process Valves and Operators (Valve Schedule) • Section XX XX XX Chlorine Dioxide Generation Equipment • Section XX XX XX Chlorine Dioxide Metering Pumps Formal submittal of drawings and specifications will be made at the 75 percent draft review stage. A 75-percent review workshop will be conducted with the CITY's team to discuss review comments, and collaboratively develop the best approach to optimize the design. The workshop will be up to 2-hours in duration and held at CITY offices. It is further assumed that up to two (2) PROFESSIONAL staff will be in attendance at the workshop. PROFESSIONAL shall prepare minutes for the workshop summarizing key decisions and action items. PROFESSIONAL will transmit draft minutes to workshop attendees via email in Microsoft Word format for review and comment prior to finalizing. Final meeting minutes shall be submitted to workshop attendees via email in Adobe Acrobat format. PROFESSIONAL will prepare the final design submittal that includes the 100 percent drawings and technical specifications for the chlorine dioxide feed system improvements and associated work. Specific activities for each discipline include the following: • Prepare 100 percent drawings. • Prepare Basis of Design Report • Technical specifications. • Finalize calculations. • Complete final checking and coordination review. Deliverables: The following deliverables will be prepared for this task: • 75 Percent Draft Drawings and Technical Specifications. • Final 100 Percent Drawings and Technical Specifications. Task 3.2 - Electrical and Instrumentation Final Design PROFESSIONAL's subconsultant (Carollo Engineers) shall prepare the Final (100-percent) chlorine dioxide feed system design electrical and instrumentation and control construction documents. The proposed list of 100 percent electrical and instrumentation drawings anticipated for the project are included in Exhibit C. The Subconsultant shall prepare Control Descriptions to communicate and document the final design requirements. Subconsultant shall attend two project meetings and one 75 percent design works shop to present control descriptions and electrical and instrumentation design. Subconsultant shall develop technical specifications for the electrical and instrumentation work. PROFESSIONAL's subconsultant will prepare the final design submittal that includes the 100 percent drawings and technical specifications for the chlorine dioxide feed system and associated work. Exhibit_A_WorkOrder Page 4 of 12 Deliverables: The following deliverables will be prepared for this task: • 75 Percent Draft Electrical and Instrumentation Drawings and Technical Specifications and Technical Control Description. • Final 100 Electrical and Instrumentation Percent Drawings and Technical Specifications and Control Description. Assumptions Used in Developing this Scope of Services The PROFESSIONAL's basis for estimating engineering costs for the project is based on the elements included in task descriptions and the following assumptions: 1. The Chlorine Dioxide Technical Memorandum Dated January 14, 2013, will be used as the basis of design. 2. Project Schedule: refer to Exhibit E. 3. CITY will examine information submitted by PROFESSIONAL and render in writing or otherwise provide decisions within one week. 4. CITY will give prompt notice to PROFESSIONAL whenever CITY observes or becomes aware of any development that affects the scope or timing of PROFESSIONAL's services, or of any defect in the work of PROFESSIONAL. 5. PROFESSIONAL will provide the CITY with deliverables as defined respectively in this scope of work. 6. Meeting agendas and minutes will be distributed electronically via email. 7. CITY will obtain utility locates and conduct field exploratory investigations (potholes) areas requested by the PROFEESIONAL to identify location elevation or condition of existing piping or infrastructure to support design activities and resolve unknown conditions. 8. Workshops with the CITY will be held at the Water Treatment Facility. 9. The design will be based on the federal, state, and local codes and standards in effect when the final construction drawings and technical specifications are prepared. It is assumed the 2009 International Building Code (IBC) will be used for this project. 10. PROFESSIONAL's master technical specifications (49 divisions), will be used. General Conditions and Supplemental General Conditions will not be produced by PROFESSIONAL. 11. Engineering services for construction support are not included in this scope of work and will be contracted at a later date. 12. Exhibit C lists the anticipated design drawings. The drawings will be prepared using the PROFESSIONAL's design and graphics standards. 13. CITY will prepare cost estimates using their Alternative Product Delivery System (APDS) contractor. 14. In providing opinions of cost, financial analyses, economic feasibility projections, and schedules for the project, PROFESSIONAL has no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidding procedures and market conditions; time or quality of performance by operating personnel or third parties; and other economic and operational factors that may materially affect the ultimate project cost or schedule. Therefore, PROFESSIONAL makes no warranty that CITY's actual Exhibit_A_WorkOrder Page 5 of 12 project costs, financial aspects, economic feasibility, or schedules will not vary from PROFESSIONAL's opinions, analyses, projections, or estimates. If CITY wishes greater assurance as to any element of project cost, feasibility, or schedule, CITY will employ an independent cost estimator, contractor, or other appropriate advisor. 15. CITY staff will coordinate with the CITY's development review process as necessary for the project. Exhibit A WorkOrder Page 6 of 12 Exhibit C- Drawing List Exhibit A WorkOrder Page 7 of 12 SHEET DRAWING SHEET TITLEIDESCRIPTION 01 — GENERAL 1 G-01 COVER 2 G-02 INDEX TO DRAWINGS 3 G-03 ABBREVIATIONS GENERAL CIVIL 4 GC-01 CIVIL LEGEND 5 GC-02 CIVIL DETAILS 6 GC-04 SURVEY CONTROL GENERAL MECHANICAL 7 GM-01 MECHANICAL LEGEND 8 GM-02 MECHANICAL DETAILS GENERAL STRUCTURAL - Not Used SITE DEVELOPMENT 9 SP-10 YARD PIPING PLAN C 10 SP-11 YARD PIPING PLAN D 11 SP-21 YARD PIPING DETAILS CHLORINE DIOXIDE ROOM —MECHANICAL 12 M-01 PLAN 13 M-02 PARTIAL PLAN 14 M-03 MECHANICAL SECTIONS INSTRUMENTATION AND CONTROL 15 GI-01 INSTRUMENTATION LEGEND 16 GI-02 WATER UTILITY P&ID TAG LEGEND 17 GI-03 P&ID PHYSICAL LOCATION 18 GI-04 WATER UTILITY PI&D — SYMBOL LEGEND 1 19 GI-05 WATER UTILITY PI&D — SYMBOL LEGEND 2 20 GI-06 INSTRUMENTATION TYPICAL DETAILS 1 21 PI-CLD-01 PROCESS INSTRUMENTATION DIAGRAM - 22 PI-CLD-02 PROCESS INSTRUMENTATION DIAGRAM - 23 PI-CLD-05 PROCESS INSTRUMENTATION DIAGRAM - ELECTRICAL 24 GE-1 ELECTRICAL LEGEND 25 GE-2 ELECTRICAL ABBREVIATIONS 26 MCC152 MCC ELEVATION 27 MCC152 MCC ONE -LINE 28 MCC152 MCC ONE -LINE 29 MCC152 I PANELBOARD SCHEDULES Exhibit A WorkOrder Page 8 of 12 Exhibit ® - Compensation Exhibit_A_WorkOrder Page 9 of 12