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Home My WebLink AboutWORK ORDER - RFP - 7175 BRIDGE INSPECTION MAINTENANCE REPAIR AND REPLACEMENT PROGRAM (7)EXHIBIT "A" WORK ORDER FORM PURSUANT TO AN AGREENNIENT BETWEEN THE CITY OF FORT COLLINS and Michael Baker Jr., Inc. DATED: February 14, 2013 Work Order Number: 02-254902100-13 (add'I. work to WO TM11-254902100-12) Project Title: Bridge Inspection Maintenance, Repair & Replacement Program Commencement Date: J,�ebGe 16,2013 .} % Completion Date: April 30, 2013 Maximum Fee: (time and reimbursable directs costs): not to exceed S23,570.73 Project Description: See attached scope of service. Scope of Services: See attached scope of service. Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Services Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Services Agreement and this work order (including the attached forms), the Services Agreement shall control. Service Provider Date: February 14.201i Approved By: Purchasing Agent over 560,000 The attached forms consisting of two (2) pages are hereby accepted and incorporated herein by this reference, and Notice to Proceed is hereby given. City of Fort Collins By Date: February 14.2013 Exhibit "B" Task Order 7 Fee Summary for Michael Baker Jr., Inc. City of Fort Collins Bridge Inspection, Maintenance, Repair and Replacement Program Description: 2012 minor structure bridge inspections (Inspected between October 2012 and April 2013). PRIMARY DESIGN TASK ELEMENTS TOTAL• FEE q, Project Administration & Meetings 30 $4,248.23 Inspections $19,022.50 Subtotal -- 23,270.73 y REIMBURSABLE EXPENSES „(Approximate) ;,-, U,x, ,; „_,.., _ _ ..... MY _.._.' , . ,..,.. n _, Copies & Plotting (B&W) (3,000 x $0.05) $150.00 Copies & Plotting (Color) (300 x $0.50) $150.00 Mileage (1 trips x 150 mi x $0.565 / mi -- 0 meetings only) -- $0.00 Postage & Deliveries — $0.00 Subtotal 300.00 SUBCONSULTANTS N N/A 1 0 $0.00 Subtotall 0 0.00 2/14/2013 1 o/ 1 Task Order 7 Fee Schedule for Michael Baker Sr., Inc. City of Fort Collins Bridge Inspection, Maintenance, Repair and Replacement Program Dewdmile, 2012 nam. nni.n, b,bge Impenbm (Inspected between October M12and APN 2013). §; AT E SUNHIIA<y INpinlon; Nesvor3KIIItn ] I Bn[dd •5 oaTtiB :�•�wOablel.Si �FSIIIIM1B{II s (,F%IrtInBSi e'Z`Ylam)..., Implttbd: <�Oml >•.. Ratin T [' ';, Wtl Cast s5Nolin:� nTmaiton. Tltd Natin Item' t S ssrvccure Number, TURN SAICH urtlm onion NIA 'a+ar :c lmanna NIA 24 Newlnspe<tlon No No Yes S657 bad Rating $1.252 10.00 $1.908 15.06 3 COReCr0. 1/9j7aa9 300.0 Ia R lspcclapn No tie tJd $523 VOtilicalion $SE 0. SSgl 5.21 l 1/a/1000 979 24 RC 11, Mtipn No No No $523 Ve,lllcation 558 O.SD $581 5.21 n MIL [LIZKMOI 1/t0/200a 968 2d Re lnspenian No No No $523 Veriliwtlon $Se D.50 $583 5.11 9 ENVWOPK 1/la(2000 9].9 2d Relmpoclen No No No $523 VMificatbn $SB a50 $501 SSl 6 HIG9 SAWG ]/9/20ae 9]9 2n 0.e lnspe<tldn t20 Na N. 5521 ve"Ncatbn 558 O90 5581 5.21 ] IAPiPENN 1/10j2aoe 96.) 20 Reanspecean No No No $523 Veiitl<ation 558 O90 $581 5.21 8 IMY-s-fOSL 1/9/7c0a 9T9 2d Ronspectinn do 1I0 No $523 Veril'xasiw $59 0.50 5581 5.21 95TR5-MN ]/]0/EOOB 91.0 EC Ralrnpenion N. No No 3513 Verili<ation 558 0.50 $581 5.21 IO DNBR-S-BRMG 11/17/2008 96.9 2d Rcinapcnlnn No No No 5523 Vetilication 558 O50 $501 - 5.21 11 NLCR.CLRV 11/]l/2ooB 9)A la Relnspection No No No 5533 ve,ilicatign $$8 0.50 3591 S.21 ]2 MH�SNCA I1/1]R00a 9)8 2d Re -inspection N0 No No SSiI Ve",.a idn $SE D.SO 5501 53l 33 LAKE_wIDW I1/13/2008 97.0 74 INo No No 5523 Verification $56 0.50 SSBS 531 Id MY-KNID Il/le/10a8 97.1 2d Re�nspectlan No Nd No 5523 ellmol'mn 558 O5a $S81 511 12 MCbiIHL I`rHtW�U 11/1)/SOW 96.9 74 RNnsp[cdan No No No 5523 VcfWndcn $5a O90 $SBS 5.2116 AV f ]3/le/fW9 9].0 Ed Re Inspection No Na No $523 rnfl.vne 558 0.50 5581 5.21 17 Pii iN AR 11/13/100a 968 20 Re-Impectlm No IN. Nd $523 Vcrifi<Mbn 558 D.SO $581 531 18 SHUD-S VYNE 11111/loon, 959 24 0.Nmpection 4o No N0 $523 Ved6lplidn $53 DSa $Set 53t 19 STDVSWL%v 11/19/2003 969 2d fle-In, recline Ne Na N. 5523 17.611L.Nml $5a 0.50 $561 5.13 205M SRYEL 3]/13Roo8 9)A 2e -Inspection Nis tJo No 5523 Velificalion $Sa O.SO $S81 531 11 5M 4vxlMl 11/3)/2oo8 969 2A Ae'Inspettlan NO NO No S523 V11ificnlien SSE me $561 5.11 22 VIE ME 11/I1/2oo0 95d 24 Re-Inusectilo Ne No No $523 vttifi<alion $58 o5a $Sat 5.21 23 v E•SNLO ll/1]/200a 9).9 2! 0.e tnipe<tlon No do No 5533 Ve�iOcnbn $58 0.5a S551 531 20 HIN-I' V 10/2%2009 98.0 26 Redmpedlan !b No No $523 Verification ssa 0.50 SSe1 S.E1 25 GOGOVlO 10/1/2009 93A 24 Re Iri"Is cce No No No 5523 verification $53 0.50 $581 5.21 16 HTN 7ACl 10/L2L109 B19 id Re•Impecutin Nn No No $523 VeriRcati�n 558 am $SBI 531 27MGNI-0LN-A 9/30(2009 867 2a Re.lmpe<tlon Yea No Na S728 vclificalbn Sul ow SP6 7.45 EB OVIPELI2 1011/2oo9 96.g 26 ae•Impenbn No No Np $523 Vedfiatbn 558 0.50 SSBI 5.21 39 Ovio erc 10/3/2009 963 2d Re-esepeclipn No Nis No $523 verification $58 0.50 Ssgt 5.21 5.21 30 SHLD-S•HLDL 10/2/2W9 99.2 24 Re�lnspe<Llan No Nis No $523 Vedfitalion $5B 0.50 $S8I O 31 $o 50 $0 50 0.00 OAO 3 SO a 3E So 5D -a an So 0 32 $0 $0 ON $0 0 3e 5D 5D am So 0 35 $0 $0 DOD $0 0 36 SD 50 OAO $o a 3) $0 Sc 000. 50 0 30 $O 3a e.AS111, 39 SO SO amAl W So SDO.aOal S0 sD 0."a3 50 So0.00S0 $00050 SuO.00 •Anl Muald�toatl ntbga deemed n¢ttsaarY due toa<hange of wndidona dil<overed durbgthevttiantbn(Le uruttunl tlama0e or tlMerbnllon)udll mt be V• -'•+ iee L,("2 �Hodn �..uMM unn,nh vne4 n,dre lntNt o<r_ BaFe, wil <➢O,dinat[ Vad612tl QlY lO emmend lht Wdlk p,der if nlUladry. $19,a23 15121 OCeOa hlgh8ghted 1n Ye:10w marl recluite atiu<Jment on"fieeo[mY rate of impmkl%.Thn adJuslment N bluwoneal only, aM does rot have anY'unpanen scope, lee, of deliyenbles. ✓VwtgJ L1VMl Exhibit "A" WORK ORDER FORM PURSUANT TO AN AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND MICHAEL BAKER JR., INC. DATED: February 14, 2013 Work Order No. Purchase Order No. Project title: Bridge Inspection, Maintenance, Repair and Replacement Program 2012 Minor Bridge Inspections (New work order in addition to previous Work Order 6) Commencement Date: February 14, 2013 Completion Date: April 30, 2013 (See Deliverables Schedule at end of scope of services) Maximum Fee: $23,570.73 PROJECT DESCRIPTION: This scope of work is for bridge inspection and related services of minor structures for the 2012 inspection cycle (structures inspected between October 2012 and April 2013). This work order is performed under the master agreement for the City's Bridge Inspection, Maintenance, Repair, and Replacement Program. Work elements include project administration, field inspections and reporting, and structure ratings. A detailed description of each anticipated service is described below. Minor structures range in length from 4 feet to 20 feet with types that include, but are not limited to; bridges, box culverts, pipe culverts, multi -plate arches, and rigid frames. Each structure shall be inspected at a frequency not to exceed four years (or more frequently if determined by the City). The majority of the City's minor structures have previously been inspected and load rated. However, there are a number of structures that are either new or have not previously been included in the inspection program. Some structures may have limited access (confined space) and shall be considered separately from other structures. SCOPE OF SERVICES: Baker will inspect a total of 30 structures. The breakdown of structures is: 29 re -inspections and 1 new inspections. There is I confined space structure (re -inspection). Baker will provide all information collected from the field inspections to the City for record keeping, including report output in an excel format consistent with the City's asset management program (see below for more information). Existing structures will be evaluated to compare current conditions to the conditions documented from the previous inspection. Structures rated for the first time, as well as those structures where the inspection reveals significant changes from previous inspections, will required either a visual or load rating. It is anticipated that 1 load ratings, and 29 rating verifications will be performed. Exhibit A - Work Order Form Bridge Inspection, Maintenance, Repair and Replacement Program-2012 Minor Bridge Inspections Any variations to the number of the anticipated inspections and ratings from that listed above will be documented. Baker will coordinate with the City to modify the work order, as necessary. I. Project Administration Upon notice to proceed, Baker will perform project administration duties throughout the length of the contract. A. Invoices will be provided to the City on a monthly basis and will include a billing summary and a progress report for work performed during the current billing period and project to date. B. All documents will receive a quality assurance and quality control (QA/QC) review, in accordance with the Baker Way, prior to submittal. C. The following meetings are anticipated: • Two Progress Meetings (Assume phone meetings only) • One Project Delivery Meeting D. Baker will prepare documentation of meetings and telephone conversations and provide them to the City for review and recording keeping. H. Field Inspections and Reporting Baker shall perform all inspections and reporting in accordance with the GUIDELINES AND REFERENCES as described below. There are a variety of inspection types that will be performed under this work order: re -inspection (unconfined space), new inspection (unconfined space), re -inspection (confined space), and new inspection (confined space). In all cases, the general work activities include: • Inspection Preparation. At the outset of the project, all inspection information will be compiled and organized. The project team will determine the preferred inspection order and schedule. The anticipated schedule will also be provided to the City. • Obtain Average Daily Traffic Count (ADT). Baker will use traffic counting devices to take a 24-hour traffic count at each location, unless recent traffic count information is provided by the City. • Field Inspection. Baker will perform structural inspections at each location specified by the City. Inspectors will evaluate and assess the structural condition of appropriate elements, take or update field measurements, take new photos, assess overall performance including scour (if applicable), perform a visual rating (if applicable), and document recommended maintenance/repair activities. • Documentation and Sketches. If available, previous documentation and sketches will be revised as necessary. If no existing information is available, new documentation and sketches will be prepared. CADD drawings will be prepared in Microstation or AutoCad. • Report Production. Field inspection data will be input into PONTIS 4.1.1, or an alternative database software program, for purposes of recording and managing the inspection data. Specific report output shall be prepared as requested by the City, including six (6) excel output files. • Inspection and Report QC. All inspection and reporting data will be reviewed for verification of quality control procedures and data accuracy. • Submittal. All deliverables will be submitted to the City at the end of the project. See DELIVERABLES below for more information. February 14, 2013 2 of 4 Exhibit A . Work Order Form Bridge Inspection, Maintenance, Repair and Replacement Program —1012 Minor Bridge Inspections Any emergency inspections shall not be included with this work order, but shall be considered as part of a separate work order. General work activities for emergency inspections shall follow those listed above, but may also require additional activities, as determined on a case -by -case basis. III. Structure Ratings and Verification The work activities for this effort fall into one of three categories: verification of the existing rating, preparation of a new visual rating, or preparation of a new load rating. The following chart defines when each of the activities is required. * Visual or load rating if deemed necessary due to significant changes to structural condition, and as approved by the City A. Verification of Existing Rating All existing structures should already have a rating assigned through previous inspections. In this case, Baker will verify that the element conditions defined with the existing rating have not changed significantly. If conditions have changed such that further investigation is warranted, Baker may perform a new rating (load or visual) if directed by the City. Such work will be considered out -of - scope and not included with this work order. B. Visual Rating When applicable, Baker will prepare a visual rating for the inspected structure. The visual rating shall be based on the condition of the structure at the time of the inspection and prepared in accordance with the GUIDESAND REFERENCE'S as defined below. C. Load Rating When applicable, Baker will prepare a load rating for the inspected structure. The load rating shall be based on the stricture as originally constructed (if possible) and include such effects such as new rehabilitation elements, deterioration or damage. The load rating shall be performed using Load Factor Design methodology with the HS-20 design vehicle. All load ratings shall be prepared using hand calculations, AASHTOWare VIRTISO software, and/or other applicable software. Quality Control for the calculations and report shall be prepared in accordance with CDOT policy. GUIDELINES AND REFERENCES All inspections will be conducted in accordance with current NBIS standards and supervised by personnel meeting the requirements outlined in the Code of Federal Regulations, 23 CFR 650.307. Applicable inspection standards include: • CDOT PONTIS Bridge Inspection Coding Guide • Recording and Coding Guide for the Structure Inventory and Appraisal of the Nation's Bridges (Report No. FHWA-PD-96-001) • Bridge Inspector's Reference Manual (Publication No. FHWA NHI 12-049) • AASHTO Manual for Bridge Evaluation, 2na Ed., 2011 CDOT Bridge Rating Manual February 14, 2013 3 of 4 Exhibit A - Work Order Form Bridge Inspection, Maintenance, Repair and Replacement Program —2012 Minor Bridge Inspections • Any other applicable documents as approved by the City DELIVERABLES The following is an estimate of the deliverables required for this project. As the project develops, the type and number of deliverables may vary. Refer to the detailed discussions above for further information. All inspection information shall be compiled onto a single CD and delivered to the City at the end of the project. 1. Project Administration (Ongoing) • Monthly progress reports with monthly invoices • Meeting and telephone conversation documentation • Quality Control review of all project deliverables prior to submittal 2. Inspections (Delivered at End of Project) • One printed copy of bridge inspection reports (rating form and photos in color) • One PDF file of the bridge inspection report for each bridge inspected, including a one - page summary sheet indicating "Urgent", "Routine", and "Safety Repairs Required", with costs and sufficiency rating • All photos in a digital format with descriptions • Electronic sketches of the bridge in a Microstation or AutoCad format • One PDF file of the load rating calculations, if applicable • PONTIS output of six (6) tables in excel format (bridge, eleminsp, insp_wcand, inspevnt, roadway, and userbrdg) • Recommendations for re -rating of bridges, if any SCHEDULE All work shall be completed by April 30, 2013. February 14, 2013 4 of 4