The URL can be used to link to this page

Home My WebLink About507746 DENOVO VENTURES LLC - CONTRACT - RFP - 7310 JD EDWARDS ENTERPRISEONE MANAGED SERVICESEd Bonnette From: Ed Bonnette Sent: Tuesday, February 12, 2013 12:24 PM To: Michele Warren Cc: Ed Bonnette Subject: RE: Credit Invoices G4 A� OK; I'm going to do them as three separate lines for Credit Memo on PO 9130133. k Ed From: Michele Warren Sent: Tuesday, February 12, 2013 12:17 PM To: Ed Bonnette L Subject: RE: Credit Invoices (Al & r �^ D I have 3 one fo 3.20, 4.28 n 2212.56 �,t^,d' .� 6eM.Pi` / 17, From: Ed Bonnette Sent: Tuesday, February 12, 2013 12:12 PM To: Michele Warren Cc: Ed Bonnette Subject: RE: Credit Invoices How big is the large one? There's $18,000 open on your blanket PO 9130133 for 2013- I think we do whatever you need to do on that one. From: Michele Warren Sent: Tuesday, February 12, 2013 11:56 AM To: Ed Bonnette Subject: Credit Invoices I have 3 credit invoices for Grainger. 2 are small the other is a large one that was a credit from a p.o. that is closed, what should I do with that one? I know we can add a credit line to my blanket p.o.,for the small ones. I don't know what to do with the large one. Water Reclamation (970)221-6957 mwarren@fcsov.com EXHIBIT "A" WORK ORDER FORM PURSUANT TO AN AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND DENOVO CONSULTING DATED: February 6, 2013 Work Order Number: Purchase Order Number: 9125155 Project Title: JDE UPGRADE 9.1 Commencement Date: 2/1/2013 Completion Date: 12131/2013 Maximum Fee: (time and reimbursable direct costs):$198,562.00 Project Description: JDE UPGRADE 9.1; SEE ATTACHED Scope of Services: JDE UPGRADE 9.1; SEE ATTACHED User Acceptance Professional agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Professional Services Agreement between the parties. In the event of a conflict between a ambiguity in the terms of the Professional Services Agreement and this work order (including the attached forms) the Professional Services Agreement shall control. The attached forms consisting of _ (_) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given. By: "✓"`...w �w�' Date: 02109/2013 City of Fort Collins By: Jame B. 'Neill II, CPPO, FNIGP Direc r f Purchasing and Risk Management (over $60,000.00) Date: stdwopsa rev 03110 EXHIBIT B RATE SCHEDULE JD Edwards Functional Application Consultant $160.001hour JD Edwards CNC Consultant JD Edwards Developer $155.00/hour $130.00/hour There is no additional charge for off -hours support ; the normal billable rates listed above will apply. On -site expenses incurred by AMX personnel for consulting or training to be charged to City of Fort Collins as follows: Local travel, incidental expenses, and meal per diem per IRS guidelines (currently $56.00). Air travel time at consultant's full rate one way per the Official Airline Guide. All other travel expenses outside of a reasonable driving distance including but not limited to: airfare, airport parking, and travel to and from the airport, taxis, car rentals, and hotel accommodations. Professional Services Agreement— Work Order Type 7310 JD Edwards EnterpriseOne Managed Service Page 9 of 13 Denovo STATEMENT OF WORK 001 Consulting Professional Services for EnterpriseOne 9.1 Upgrade This STATEMENT OF WORK (the °Statement of Work") is entered into in connection with and pursuant to the provisions of the Professional Services Agreement (the "Agreement") dated January3. 2013 between Denovo Ventures, LLC doing business as Denovo ("Denovo") and City of Fort Collins. CO ('Client). Capitalized terms shall have the respective meanings assigned to such terns in the Agreement unless otherwise defined herein. Pursuant to Section 3.1 of the Agreement, Denovo and Client desire to enter this Statement of Work for the performance by Denovo of certain services, which are described herein. Such services shall be provided by Denovo pursuant to the terms and conditions set forth herein and the Agreement. Effective Date: February 1 2013 Delivery Period: February 1, 2013 through December 31, 2013 The scope of the project is to assist the City of Fort Collins with an upgrade of their JD Edwards Enterprise0ne ERP software from 9.0 to 9.1. This upgrade is expected to be a "technical only" upgrade with limited new functionality. As part of this SOW, Denovo is expected to deliver Professional Consulting Services for the following: 1. Functional Support a. Troubleshooting for issues b. Escalation and follow up on an trouble tickets c. AP/AR Netting Implementation d. Bank Reconciliation 2. Technical Support a. CNC support to complete the "Technical Upgrade" b. BI Publisher trouble shooting c. Development trouble shooting 3. UPK a. Minimal Support as needed 4. E1 Pages a. Best Practices b. Delegation of responsibilities c. E1 Page development and deployment 5. Training on 9.1 User Interface a. Core Project Team b. Core Office Teams/Power users 6. Separate Project Line Items a. Expense Management Implementation b. Enterprise0ne Mobility Application Configuration and Set Up Verson 2.0080610 _ Page i Denoto Consulting Professional Services for Enterprise0ne 9.1 Upgrade Denovo will provide Functional and Technical consulting resources to assist the City of Fort Collins in upgrading from Enterprise0ne 9.0 to 9.1. Denovo's effort will be directed by the City's Project Manager for the project and is based on an as needed basis. Based on discovery with the City, our experiences working with the City and our experiences with like size organizations and projects our estimate of level of effort to assist the City with the upgrade is below. During detail project planning we will review the scope and refine our estimate as appropriate. Below are the high-level tasks and level of effort included in this SOW. JDE 9.1 Upgrade Hours Estimated Hours Project Management 80 Functional Consulting 200 Includes Implemtation of AP/AR Netting (40 Hours) Includes Implemtation Bank Reconciliation (40 Hours) Technical Consulting - CNC Upgrade DV/MTRs 120 Install/Config Vertex 8 El Pages 40 Training 52 UPK 20 Cross Reference/Scheduler 8 CNC support 80 PY Upgrade 40 Readiness Assessment 32 PD Upgrade/Go-Live 40 Post Go -Live Support 80 CNC Consulting 520 Development Consulting (Includes 40 hours for Bank 80 Reds) Net Change Training 40 BI Publisher 20 User Productivity Kit 20 Quality Assurance 16 End User Training and Documentation 40 EnterpriseOne 9.1 Upgrade Total 1,016 Optional Consulting Services EnterpriseOne Mobility Application Configuration and Set Up Expense Management Expense Management Functional Set Up 40 24 m Version 3.0 091608 Page 2 Denoto Go Live Support Training Project Management Conference Room Pilot Expense Management Implementation Optional Consulting Services Total Consulting Professional Services for Enterprise0ne 9.1 Upgrade 24 16 24 16 144 224 •1 "'"; 7v?e4- �'1.ti The initial schedule for the upgrade project is to begin in January 2013 with a possible completion of the Upgrade and Optional Services by December 31, 2013. A detailed project plan will be prepared by the City's Project Manager during detail project planning. Denovo will review the project plan and provide feedback as appropriate. ''�`�� ti "E�7�� °a'4x Ries fDeno�"o""r'""ates"lisled belol�7laoa(v'to7(his Sfat�m'�'i oy� �`C_Nor o "L �� "�'°�'' �M Con ... t8 tI a e' hw° u�•" r -%Pik.` e „..;Rfo.J� v r B I a[e Jim Lafantasie CNC $155 TBD Functional Consultant $160 TBD Development Consultant $130 TBD Project Manager $170 1,+ f E� penses€(reimbursed'accordmg to fheYoilotvmgLcChedule) 1 - W V r R }P , £' Y+ 'iTiyY`�C'4S �'P'�. �'�"�,`, �� s Expen`�S`e,,.l �"„AcOon� r.�`4 3 ( y1 ] _ �.' { �y ,S 'iT i•"i�t2 `.xW zM F Detail)No�"es;.� v n _ Airfare Actual Cost Per Denovo Travel & Expense Policy Meals Per Diem Per Diem according to the Current GSA schedule. Client's current rate is $56per day. Lodging Actual Cost Per Denovo Travel & Expense Policy Auto Mileage Actual Cost Per guidelines stated in Denovo Travel & Expense Policy, currently at $.555/mile. Version 3.0 091608 Page 3 DenotoConsulting Professional Services for Enterprise0ne 9.1 Upgrade 'Actual Cost, Per Diem, Not to Exceed, Not Reimbursed Work will be billed in accordance with Work Order 7310 for JD Edwards Managed Services and all agreements between Denovo and the City of Fort Collins. The estimated cost of this SOW is detailed below. Estimate Project Costs by Resource Estimated Cost Project Manager $16,320 CNC Consulting Tasks $80,600 Functional Consulting Tasks $48,000 Development Tasks $13,OOD Total $257,920 Optional Services Mobility $12,400 Expense Management $23,040 Total Optional Services $35,440 Work will be billed on a Time and Material basis. Denovo will invoice the City on a weekly basis if work hours have been provided during that billing period. Payment terms are net 30 days from invoice date. In addition to the Consulting Services, travel expenses will be billed as follows: airfare, car rental, hotels, miscellaneous expenses — actual costs; meals — IRS allowable meal per diem. Travel expenses are only billable for consultants traveling a distance of one hour or greater. All expense items will be set forth in the applicable invoice. Estimated Travel Expenses Per Trip 3Trips Airfare $600 $1,800 Hotel Version 3.0 091608 Paqe 4 Denoto Meals Car Rental Parking Miscellenous Total Consulting Professional Services for EnterpriseOne 9.1 Upgrade $224 $672 $200 $600 $60 $180 $50 $150 $1,734 $5,202 IN WITNESS WHEREOF, the parties have caused this Statement of Work to be executed by their duly authorized representatives. DENOVO M Name: Rob Marotta Title: Senior Director Date: January 29, 2013 City of Fort Collins B :-:b f r r Version 3.0 091608 Page 5 Ed Bonnette From: Michelle Carr Sent: Tuesday, February 05, 2013 9:39 AM To: Ed Bonnette Cc: Michelle Carr Subject: Addendum Denovo PO#9125155 Attachments: 2.5.13 - DENOVO SOW - JDE UPGRADE.pdf Importance: High Hi Ed, We need an addendum for Denovo — I have attached the SOW. This is for the 1DE Upgrade 9.1 - 603.508101.521210.4288W - $198,562.00 Thank you, Michelle xCltyof Fort Collins 'Te hnwoo Michelle Carr Administrative Assistant mcarr(a)fcgov.com 970.221.6523 Work 970.221.6329 Fax Tell us about our service, we want to know. h4A N °V-' f �'- 1