HomeMy WebLinkAboutWORK ORDER - RFP - 7392 CIVIL ENGINEERING DESIGN DRAFTING & SURVEY SERVICES ON-CALLEXHIBIT "A"
WORK ORDER FORM
PURSUANT TO AN AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
AECOM
Dated: 7/15/2012
Work Order Number:
Purchase Order Number:
cic-�&&35
Project Title:
Fossil Creek Trail Underpass @ B.N.S.F. Railroad Design_
Commencement Date:
1/1612013
Completion Date:
111612014
Maximum Fee:
$66,141.00
Project Description:
Work shall primarily include project development from conceptual
options through a preliminary design set including estimation of cost.
It shall include sheparding the project through the PUC/BNSF
Scope of Services: See attached pages of scope for details
J
f
Acceptance P It Planni & D elopment
User
Service Provider agrees to perform the
services identified above and on the attached
forms in accordance with the terms and
conditions contained herein and in the
Services Agreement between the parties. In
the event of a conflict between or ambiguity in
the terms of the Services Agreement and this
work order (including the attached forms) the
Services Agreement shall control.
Service Provider
8:
Date: !
CC: Purchasing
The attached forms consisting of eight u
pages are hereby accepted and incorporated
herein by this reference, and Notice to
Proceed is hereby given.
City o Fort Collins
By:",?"
Date: 1 1 2 f 3
Director of Purchasing and Risk Management
if over $60,000
City of Fort Collins, Colorado
Park Planning and Development
Fossil Creek Trial Underpass At BNSF RR
Preliminary Design Scope of Services
January 8, 2013
Fossil Creek Trial Underpass At BNSF RR Design
Preliminary Design Scope of Services
January 8, 2013
Page 2
IIiy7Z•Il�L�3iPIi'
The City of Fort Collins Park Planning and Development Department Is planning a trail connectivity
project to finalize the connection of the existing Fossil Creek Trail. Planned improvements extend west to
east from the Fossil Creek Parkway/Pleasant Hill Court Intersection to the trail underpass location at
College Avenue. As part of our On -Call Engineering Services Contract, AECOM will support the City with
this effort by developing design drawings and construction documents for the construction of a trail
underpass beneath the BNSF Railroad. This task order will focus on the development of several
conceptual layout and structure type alternative concluding with a conceptual submittal to the BNSF RR.
It is assumed this effort will occur over a two to three month timeframe.
A. PROJECT INITIATION AND CONTINUING REQUIREMENTS
Kick Off Meeting. The team will conduct a project kick-off meeting to confirm the project
scope, funding, schedule and deliverables. This meeting will be held at the City of Fort
Collins Offices and will include city representatives from Park Planning & Development,
Engineering, Survey/ROW and Floodplain Management.
2. Initial Local Agency/Key Stakeholder Coordination. AECOM will identify and confirm the local
agency and key stakeholders to integrate their coordination requirements in preparation of
the project submittals. This effort will Include a kick-off teleconference meeting with BNSF
RR to introduce the project and discuss project schedule and expectation.
3. Project Scheduling. AECOM will develop and maintain a project schedule (in Microsoft Excel
format) and assign tasks that detail the project milestones and completion dates. This
schedule will be updated monthly and submitted to Fort Collins accordingly.
4. Progress Meetings. Fort Collins and the AECOM Project Team will meet periodically as
required (typically at two -week intervals). A total of 4 progress meetings are included in this
task order. These progress meetings will be used to coordinate and track the work effort and
resolve problems. Half of the project meetings will be held via Teleconference and/or WebEx
with the others occurring at the City of Fort Collins Offices and will review the following:
• Activities required to be completed since the last meeting
• Problems encountered and effectiveness of previous meeting.
• Late activities
• Activities required to be completed by the next meeting.
• Solutions proposed for unresolved and anticipated issues.
• Information or items required from other agencies
The consultant will maintain an active action item list of activities that will become a rolling
agenda for this meeting that is updated at each progress meeting. This agenda will assign
responsible party and deadlines for any action items identified. The rolling agenda will serve
as the meeting minutes that will be continually updated at the conclusion of each progress
meeting and distributed to the team as appropriate.
Fossil Creek Trial Underpass At BNSF RR Design
Preliminary Design Scope of Services
January 8, 2013
Page 3
5. Project Management. AECOM will coordinate the work tasks being accomplished by the
entire AECOM Project Team to ensure project work completion stages are on schedule.
Project staffing and assigning of tasks, scheduling and invoicing are included within this task.
B. PROJECT DEVELOPMENT
1. GIS Data Collection. AECOM will meet with City of Fort Collins Staff to obtain all relevant GIS
project design information (i.e. aerial topography, contour elevations, right-of-way, floodplain
hydraulics, environmental and utility) at the project location. This data will be used as part of
our conceptual design alternative analysis efforts.
2. Conceptual Undercrossing Layout and Development. As part of our conceptual design
efforts, AECOM will perform the following:
a. Design Criteria Development. Review the City of Fort Collin's Trail Design
Guidelines to develop project specific trail design requirements for the Fossil Creek
trail. Confirm profile grade, vertical and horizontal clearances and desired trail sight
distances.
b. Location Study. AECOM will investigate two proposed undercrossing locations for the
trail connection. GIS design data will be used to confirm the existing topography in
order to establish conceptual trail horizontal and vertical alignments. We will confirm
the project site constraints (ROW, floodplain, topography, etc.) to identify and
quantify design impacts associated with ROW, utility, embankment and structural
requirements.
c. Conceptual Structure Design. Develop design criteria and conceptual structural
design solutions for three structure type alternatives including: concrete box culvert;
bridge structure and tunneled concrete section. Design efforts will confirm material
section requirements, identify project site constraints, constructability concerns and
compute select quantity and cost requirements for each alternative.
3. Alternative Analysis and Evaluation. Develop evaluation criteria for the conceptual
undercrossing locations and review the location study and conceptual structure designs. As
part of this effort, we will prepare a decision matrix that will conclude with a preferred
alternative. Including as part of this evaluation will be a "trade off' matrix for each
alternative for screening and decision making. Summary will include conceptual costs,
ROW, utility and floodplain hydraulic Impacts, and schedule and phasing considerations.
4. Conceptual Design Report. AECOM will summarize our findings from the data collection,
conceptual undercrossing design and alternative evaluation efforts into a conceptual design
report. This task includes a review meeting with the City of Fort Collins and select
stakeholders to discuss review comments and gain early consensus as to the required report
revisions.
Fossil Creek Trial Underpass At BNSF RR Design
Preliminary Design Scope of Services
January 8, 2013
Page 4
5. BNSF RR (Conceptual) Underpass Structure Submittal. Prepare and submit the Conceptual
Railroad submittal in accordance with the most current BNSF/UPRR Guidelines for Railroad
Grade Separation Projects.
6. Public Utilities Commission Submittal. Work with the City of Fort Collins to submit a PUC
application for the pedestrian trail underpass at BNSF RR crossing location. Coordination
with City of Fort Collins and PUC staff will be required.
C. PRELIMINARY DESIGN
InRoads Software and MicroStation CAD Software will be used in the development of the
preliminary design. CAD files and digital surfaces will be cross compatible with AutoCAD 2007
or later in order to integrate with the City of Fort Collins adjacent projects. As part of this
preliminary design, AECOM will perform the following activities:
1. Design Review. AECOM will meet with City of Fort Collins Staff to confirm the results of the
Project Development Phase. Preliminary design efforts will proceed with the City of Fort
Collin's approval of the conceptual design.
2. Design Survey Coordination. AECOM will prepare survey request documentation for the City
of Fort Collin's survey staff as required for this project. We anticipate that a complete design
survey with topographic, utility and right-of-way information within the project limits will be
required in order to complete the preliminary design efforts. Design survey will also be
required within BNSF's right-of-way in order to confirm grades and track profiles. Electronic
CAD design survey information will be provided to AECOM based upon an approved project
horizontal/vertical coordinate system.
Note that all project design survey activities will be provided by the City of Fort Collins
including: pre -survey conference, survey data research, secure rights of entry, project control
survey, land survey/boundary survey, TMOSS survey, terrain survey and utility survey tasks
as required.
3. Geotechnical Subsurface Investigation. AECOM will coordinate with the City of Fort Collins'
geotechnical consultant as required to perform a subsurface soils investigation and develop a
foundation recommendations report. This effort will require coordination to communicate
access entry requirements, initiate field borings at the project site based upon the preferred
undercrossing location and provide proposed design conditions to finalize the geotechnical
report.
4. Civil (Trail/Drainage) Coordination and Grading Design. AECOM will coordinate with City of
Fort Collins discipline task leads for the trail alignment and hydraulic design activities as they
Impact our preliminary design efforts. We anticipate at least two (2) design meetings will be
required to confirm the preferred undercrossing design efforts. AECOM will develop a design
surface and prepare a preliminary trail alignment and grading plan to identify the right-of-way
requirements and confirm the project limits.
Fossil Creek Trial Underpass At BNSF RR Design
Preliminary Design Scope of Services
January 8, 2013
Page 5
5.. Structure Design. AECOM will prepare a Site -Specific Structure Type Study Report for the
Fossil Creek Underpass. The bridge location, as identified in the Project Development, will
be used as the basis of design. Further coordination with City of Fort Collins Structural
Reviewer will be accomplished to completely define the structure type and configuration
requirements.
Structural Data Collection. AECOM will collect and evaluate the following project
information from City of Fort Collins as required to complete the preliminary design.
(1) Review the structure site data. The following data, as applicable, shall be collected:
Typical trail section, trail plan and profile sheets showing all alignment data,
topography, utilities, conceptual design plan, BNSF RR track layout, right-of-way,
preliminary hydraulics and geology information, environmental constraints, lighting
requirements, guardrail types, recommendations for structure type, and architectural
recommendations.
(2) Conceptual Study Confirmation. AECOM will confirm and/or discuss the evaluation
efforts leading to the recommended Underpass Location Study preferred alternative
with the City of Fort Collins Structure Reviewer. The results of this discussion will
form the basis of the preliminary design efforts.
(3) Design Criteria. AECOM will prepare design criteria to be used for the preliminary
and final design. Horizontal and vertical constraints will also be established based
upon AASHTO and BNSF criteria and confirmed with the City of Fort Collins
Structure Reviewer. The final design criteria will incorporate the information from the
preliminary design and include specific bridge and pedestrian component
requirements.
Structure Selection Report and Layout. Prepare a structure selection report to document,
and obtain approval for, the structure preliminary design. By means of the structure
general layout, with supporting drawings, tables, and discussion, provide for the
following:
(1) Summarize the structure site data used to select and layout the structure. Include
the following:
(a.) Project site plan ,
(b.).Bike trail vertical and horizontal alignments and cross sections at the structure
and approach locations.
(c.) Construction phasing
(d.) Utilities on, below, and adjacent to the structure
(e.) Hydraulics/drainage
(f.) Preliminary geology information for the structure foundation
(g.) BNSF rail
(h.) Aesthetic requirements
(2) Determine the structure length, width, and span configuration that satisfy all
horizontal and vertical clearance criteria.
(3) Confirm the pedestrian/bike trail alignment and profile design that satisfies all
horizontal and vertical clearance criteria.
Fossil Creek Trial Underpass At BNSF RR Design
Preliminary Design Scope of Services
January 8, 2013
Page 6
(4) Consider bridge and jacked/tunneled precast/cast in place culvert types. Identify the
structure layout and depth requirements.
(5) Determine the foundation alternatives. Consider mat and/or spread footing
foundations for the culverts and piles and/or drilled caissons for the bridge. To obtain
supporting information, initiate/confirm the foundation investigation as early as
possible during the preliminary design phase.
(6) Develop the staged construction -phasing plan, as necessary for rail and flagging
operations. The impact of staged construction on the structure alternatives shall be
considered and reported on.
(7) Compute preliminary quantities and preliminary cost estimates as necessary to
evaluate and compare the structure layout, trail alignment and foundation type
alternatives. Use averaged square foot unit costs for the structure types. Unit costs
will be based upon recent and similar projects constructed within the project area.
Costs associated with railroad operations (i.e. flagging, track reconstruction, etc.) will
be based upon estimated BNSF track work labor rates, as applicable.
(8) Evaluate the structure alternatives based upon relative costs and verbal discussion to
support recommending anything other than the least expensive alternative. Criteria
for selection will be based upon the project goals and determined with the City of Fort
Collins Structure Reviewer.
(9) Prepare preliminary general layout for the recommended structure. Prepare layouts
in accordance with current standards. Perform an independent design and detail
check of the general layout:
(10)Obtain City of Fort Collins acceptance on the structure selection report and structure
layout. Allow approximately two weeks for review of the structure selection report.
The associated general layout, with the revisions required by the City of Fort Collins
review, will be included in the preliminary plans. The structure selection report, with
the associated general layout, must be accepted in writing by the City prior to the
commencement of further design activities.
6. BNSF RR (Preliminary) Underpass Structure Submittal. Prepare and submit the
preliminary railroad submittal in accordance with the most current BNSF/UPRR
Guidelines for Railroad Grade Separation Projects.
7. Preparation for the Preliminary Review Meeting:
a. Coordinate, complete, and compile the plan inputs from other activities:
hydraulics, geotechnical, right-of-way, utilities, civil and railroads
b. General layouts for the undercrossing structures will be included in the
preliminary plans.
C. The preliminary plans shall comply with the general City of Fort Collins
requirements and will include: title sheet, typical sections, general notes, trail
plan/profile sheets, and preliminary layouts of the undercrossing.
d. The trail plan/profile sheets will Include the following: all existing topography,
survey alignments, projected alignments, profile grades, ground line, existing
ROW, rough structure notes (preliminary drainage design notes), and
existing utility locations. Typical plan sheet scales for the plan and profile
sheets will be sized to best fit the 1.1 x17 plan sheets.
Fossil Creek Trial Underpass At BNSF RR Design
Preliminary Design Scope of Services
January 8, 2013
Page 7
e. The ROW Ownership Map, developed by the City of Fort Collins, shall be
included in the preliminary plan set.
f. The plans shall be submitted to the Fort Collins/PM for preliminary review
prior to the meeting.
8. Preliminary Review Meeting:
a. Attend and prepare meeting minutes approved by the Fort Collins/PM, and
distribute as directed.
b. The original plan sheets shall be revised/corrected in accordance with the
review meeting comments within thirty (30) working days.
C. Design decisions concerning questions raised by the review meeting will be
resolved in cooperation with the Fort Collins/PM. The Fort Collins/PM shall
document the decision and transmit the documentation to the Fort Collins/PM
for approval.
d. A list of all deviations from standard design criteria along with the written
justification for each one shall be submitted to the Fort Collins/PM.
D. FINAL DESIGN
Not included in the task order scope of work
END OF SCOPE OF WORK FOR PRELIMARY DESIGN
Proposal for FOss6 Creek Underpass
City of Fort Collins
Date January8,1013
Task Discipline:
PM
Sr PM
Structure
Soueturo
Roadnny
CARD
Qt Manager
Adminlnmsbn
Sr Project
P-Jed
mg, (Nall
. CADD
Adminitaadw
-
Empinyre0anlJtcadon
Manager
Coordinator
EngineerM
En inrerl
En ' ee, ll
Dm er 11
En !near Di
Assiyant .
Sub Told
Sub Cost
Nola
$ 163
J 175
J 120
J 75
J 63
J 85
J tJ0
Section A—Projectinglation and Continuing Requirement,
'
22
$ 2J90
1.0 Pmkct Kick Off Meeting
6
6
6
4
6
$ 1,010'
20 foenldgency/Key Stakeholder Coordination
4
2
-
18
20
$ 1,620
3.0 Pmject Scheduling
4
A-- 4 protect ownfktpe new.. bag via
4.0 Pojeci Meelinge
12
12
6
30
$ 3,390
takwalemoca
5.0 Project Management
16
4
20
$ 2,880
Section B—Pmjw Devetopment -
18
$ 1,B40
1.0 GIS Data Caordinadon
8
8
0
' $ -
2.0 Caaceptual Undemm ing Layout and Devetopmeal
6
650
a Design C,,wia
2
4
4
16
2
24
46
-$
$ 4,050
b location Study
12
1,080
c ConceptualSimemre Design
4
8
28
°$
$ 2,900
3.0 Alternative Analysis and Evaluation
4
8
8
8
2
38
$ 3,600
4.0 Conceptual Design Report
4
4
16
8
4
2
32
_
'$ 3.730
5.0BNSFRR(Conceptual) Underpass Simcture Subminal
2
8
4
8
6
74
S 7,960
6.0 Public UtlUdes Commimm Submittal
16
4
4
8
40
2
Section C-PrdlminaryDerign
-4
12
$ 1,460
1.0 Design Review
4
4
4
4
10
$ 970
Coordomom ant,
2.0 Design Survey Coordination
2
_
4
$ 570
CoardhalM any
3.0 Geatechnical Subsurfare lnverdgation
2
2
42
$ 3,730
4.0 CivilOWIlDminage) Coordination and Grading Design
2
24
16
5.0 StructureDerign
4
$ 480
a SimemmlData Collection
4
132
$ 11,580
b Structure Selection Report and Layout
4
24
60
24
32
$ 3,730
6.0 BNSFRR(30%Revlew) Underpay Structure Submittal
2
8
4
8
6
2
$ 3,660
7.0 Pruhmimry Plan andpreparation
4
8
8
16
.36
22
$ 2,880
g.0 Prolimimry Review Meeting
10
6
6
Summary
Section A— Prefect Initiation and ContinuingRequiremenU
42
2
0
18
12
0
0
24
98
$ 11,090
Section B— Pmject Development
28
12
36
60
58
52
e
0
252
$ 25.610
Section C. Prelimiwry Design
30
8 1
52
92
46
94
2
0
294
$ 29,080-
Total Hour,
100
1 22
88
170
116
116
8
24
644
$ 65,780.
Total Direct Labor
$ 65.780
ODCr (see below)
$ 361
Total Case,
_
$ 66.141..
..
Other Direct Cost,
$ SD
RelmbueWkprbdarobner wrde
Reproduction1prinUng
$ 25
PmtagelErprcy Mail
$ 286
Aanumte 4 aloes to Fat Carona
Mileage
Total ODCr
$. 361