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HomeMy WebLinkAboutCORRESPONDENCE - PURCHASE ORDER - 9130439Cltyof Fort Collins Water Treatment Facility Fort Collins Standard Operating Procedure P g Sernces Purchasing Liquid Aluminum Sulfate Author: Rita DeCourcey Section: Administration Subject: FCWTF SOP for Alum Purchases Revision Date: December 17, 2012 Approvals (Signat es�and ates): isa Voy ko, P.E., hater Pro ion Manager Chuck Gross, Plant Superintendent PURPOSE Establish guidelines for purchasing Liquid Aluminum Sulfate (Alum) for the Fort Collins Water Treatment Facility (FCWTF). The mission of the Fort Collins Water Treatment Facility (FCWTF) is to "provide the community with a continuous ample supply of treated water that is pleasing, wholesome, free from known health risks, and affordable." Not only does the FCWTF take its role very seriously in providing water of quality and quantity, it takes its fiduciary responsibility very serious. Consequently, the FCWTF purchases products by determining best value for the City. Best value is calculated by combining the following four components: (1) the chemical has been tested in the Pilot Plant and/or approved by the Water Treatment Quality Coordinator; (2) the chemical can meet or exceed all FCWTF standards, the AWWA standards, the NSF standards, and any other regulatory agency standards; (3) the supplier can meet all the FCWTF requirements; and (4) the cost is factored in once it has been determined that a supplier can meet items (1), (2), and (3) above. HEALTH AND SAFETY ISSUES For detailed information, please refer to the MSDS 1. Alum is primarily an irritant. Other hazard classes include toxic, corrosive, and a sensitizer. 2. NFPA Hazard Rating includes: • Health=0 • Flammability=1 • Reactivity=0 3. Personal Protective Equipment: • Impervious gloves and goggles. If there is prolonged or repeated contact, completely impervious clothing should also be used. 4. Leaks and Spills: • Dilute small spills or leaks with plenty of water. • Wash down any spilled material into the containment vault and follow Operations procedures. • Notify supervisor. • Follow spill SOP for T5/T6 Lift Station Drain Page ! " q iiJ��, K:JOperaFe/SOP/Alum/AlumPurchases.doc Environmental Management Procedures The following information is supplied to contractors and vendors who perform work on site for the Water Treatment Facility (WTF). The information presented below has been developed as part of the facility's Environmental Management System (EMS). The intent of this information is to make contractors and vendors aware of the EMS and to ensure conformance to applicable EMS procedures and work instructions. This facility provides drinking water to the public and all contractor and vendor activities can impact drinking water quality. It is imperative that the following guidelines are followed without exception. genera mir nme fai an g m ■ Minimize idling of vehicles during any work operations. ■ Control fugitive dust emissions during any work operations and activities. ■ Do not excavate without the prior approval of appropriate WTF staff. • Follow all applicable Water Treatment Facility safety procedures. ■ Label, store, and dispose of any waste materials according to local, state, and federal regulations. NO UNLABELED CONTAINERS ARE PERMITTED ON SITE. ■ Notify appropriate WTF staff if there are any hazardous wastes on site. Recycle or dispose of all wastes in an appropriate manner according to all local, state, and federal regulations. ■ Notify appropriate WTF staff when a regulated material is being used on site (asbestos, PCBs, oil, etc.). • Provide Material Safety Data Sheets (MSDS) for all materials upon request. er g ■ Do not discharge ANY material to storm water drains, sanitary sewer, or onsite holding ponds without approval of appropriate WTF staff. Notify appropriate WTF staff if a state -permitted discharge will occur. ■ Keep roadways and outside areas clean and free of debris. ■ Obtain approval for outside storage of materials from appropriate WTF staff. • Equip storage areas with adequate secondary containment of all regulated materials. ■ Label and store all materials according to Hazard Communication standard [29CFR1910.1200]. ■ Close all chemical containers except when in use. ■ Have appropriate spill kits available. • REPORT ALL SPILLS OR RELEASES OF MATERIALS IMMEDIATELY to WTF staff (970) 221-6690 and the Special Projects Manager. Contractors will follow up by submitting a completed Spill Reporting Form. General Contact Number: (970) 221-6690 Water Production Manager: (970) 221-6692 Water Production Division 4316 W. Laporte Ave. Fort Collins, CO 80521 970.221.6690 970.221.6736 - tax fcgov.com Water Treatment Facility EMS Guide for Contractors and Vendors Checklist This form must be completed, signed, and returned to the City of Fort Collins Water Treatment Facility (WTF). NOTE: Please review the enclosed materials prior to completing this form. Contractor/Company Contact Phone Number: E-mail address: Date: ✓ Read and understand the signed Environmental Policy for the City of Fort Collins ✓ Read and understand the Significant Aspects for WTF ✓ Read and understand the Emergency Response Policy for Visitors ✓ Read and understand the Environmental Management Procedures Environmental Agreement My company will abide by all environmental regulations and policies when performing work at the WTF. My company will ensure that the requirements of the EMS are adequately communicated to all personnel that may visit WTF. For questions or additional information contact the City of Fort Collins Water Treatment Facility at (970) 221-6690. Signature: Date: City of Fort Collins Water Treatment Facility Fort Collins Standard Operating Procedure 11" - UliiiFy P g Services Purchasing Liquid Aluminum Sulfate INFORMATION FOR THE FORT COLLINS WATER TREATMENT FACILITY (FCWTF) 1. Alum is budgeted in account 502-032201-534120. 2. Alum is used as the primary coagulant. 3. Liquid Aluminum Sulfate is used because FCWTF has not approved dry alum for usage nor does it have the facilities to mix on -site. 4. FCWTF has storage capacity for 100,000 gallons of Alum: four 25,000 gallon FRP tanks. 5. Delivery of Alum is to be made within 24 hours after placing an order. During peak usage, FCWTF has used over 55,000 gallons of Alum in a 24-hour period. 6. FCWTF will reject delivery of any chemical containers which appear to be leaking or have been damaged so that the structural integrity is questionable. Any shipments that do not have an associated Certified Analysis faxed prior to delivery will not be accepted. 7. FCWTF requires that all manufacturers of Alum have their product tested in the FCWTF Pilot Plant for a period of one year. Any manufacturer failing to meet the one year study is not considered a potential supplier. 8. FCWTF will reject any shipments that do not meet its standard in quality or delivery safety. The Supplier will pay the freight for any rejected shipments. Liquid Aluminum Sulfate Requirements Alum must meet the most current American Water Works Association (AWWA) Standard for Liquid Aluminum Sulfate. Several items listed in the Standard are listed below: A. Alum is to be of such clarity as to permit the reading for flow -measuring devices without difficulty. B. The Alum shall contain water-soluble aluminum of not less than 4.23 percent as Al or 8.0 percent as A1203. C. The total water-soluble iron (expressed as Fe203) content of Alum shall be no more than 0.75 percent on a basis of 8.0 A1203. - D. Other potential impurities are the regulated metals: arsenic, barium, cadmium, chromium, lead, mercury, selenium, and silver. 2. Alum must meet the most current National Sanitation Foundation (NSF) Standard 60. 3. Alum must be commercial grade. SUPPLIER 1. Supplier must guarantee Alum meets or exceeds the most current AWWA Standard for Liquid Aluminum Sulfate. 2. Supplier must guarantee Alum meets or exceeds the most current NSF Standard 60. 3. Supplier must provide Commercial Grade Liquid Alum. 4. Alum which has been "reclaimed" will not be accepted, regardless of meeting AWWA and NSF Standards. 5. Supplier must be able to supply Alum in bulk quantities according to the Purchasers Options and Alternatives section of the most current AWWA Standard for Liquid Aluminum Sulfate. `lM�lf6 Page 1 // =F K:10perale!SOP/Alum/AlumPurchases.doc o= �. 14F! *4 Fort City C011iI1S Fort Collins Water Treatment Facility „ty Standard Operating Procedure Services Purchasing Liquid Aluminum Sulfate 6. Supplier must provide a Certified Analysis of impurities with each shipment in accordance with the most current AWWA Standard for Liquid Aluminum Sulfate. This analysis can be faxed prior to delivery or presented by the delivery driver. Failure to provide this analysis can be a basis for rejection of the shipment. 7. Supplier will guarantee the safety of the delivery vehicle and delivery containers. A. Containers must meet industry standard for hauling ALUM, including rubber -lined steel or stainless steel or any other suitable material that will not be attacked by the acidity of the liquid. B. Supplier must ensure that the container is in suitable condition for hauling alum and that it does not contain any substances that might affect the use or usefulness of the alum in treating municipal water supplies. C. Containers leaving the Suppliers property should not be leaking fluids, have bulging in any portion of the container, and have connectors that are free from damage. D. Delivery vehicles are to be in good working order, not leaking liquids, good tire quality, etc. 8. Supplier must inspect the delivery container prior to loading of the chemical to ensure no contaminating material or residue exists in the container. 9. Supplier is required to have a method to ensure that tampering has not occurred from the point of origin to FCWTF unloading point. This is typically done by a color -coded "tie" which must be cut to open the hatch or cam lock. Other methods can be used; however, the method should be approved by the FCWTF. 10. Each year in January, the supplier will mail to FCWTF a new copy of the MSDS sheet and/or the web site location of the most current version. 11. Each year in January, the supplier will mail to FCWTF a copy of the NSF Certification and AWWA conformance letter. 12. Each year in January, the supplier will mail to FCWTF a signed FCWTF EMS Guide for Contractors and Vendors Packet. 13. Supplier will be responsible for shipping costs if the shipment is rejected and returned for not meeting the standards expressed in this SOP. DELIVERY 1. All chemical suppliers must fax to the FCWTF (970-221-6736) the following information prior to delivery: a) the name of the driver making the delivery b) the numbers of the tractor and trailer transporting the chemical 2. Delivery trucks must park in the designated area on the north side of LaPorte Avenue outside of the entrance gate. Use a cellular phone to call the facility at (970)221-6690 or walk to the entrance kiosk and press the red call button. Please do not block the facility entrance on LaPorte Avenue. All deliveries are checked by FCWTF personnel prior to entry. 3. The receptionist or person answering the telephone must contact the Duty operator. The Duty operator will verify the delivery from the schedule board. The operator or designee will meet the truck outside the gate. 4. FCWTF personnel will verify that the. faxed information matches up with the driver and the delivery vehicle arriving at the FCWTF. If the driver's ID or the tractor and trailer numbers do ��_, Page 3 %f — • K.10perale/SOP/Alum/A lumPurdmses.doc -qu �. e J+ i I� City of Fort Collins Water Treatment Facility Fort Collins L �lli Standard Operating Procedure Services Purchasing Liquid Aluminum Sulfate not match, the truck will not be allowed to enter the facility. The Plant Superintendent will be contacted and the delivery may be rejected. 5. The security verification, the supplier's quality assurance analysis, and the City's lab analysis will be given to the Water Quality Coordinator in order to identify the load in the event of any problems. Samples are stored on site for six months. Reference Chemical Sample Handling Procedure SOP for chemical chain of custody. 6. Delivery drivers are responsible for off-loading the Alum. FCWTF personnel are not allowed to connect or disconnect any supply hoses. FCWTF personnel will give instructions to the delivery driver on chemical off-loading in accordance with FCWTF SOP for Alum Delivery. 7. Delivery drivers will be required to take samples and deliver to on -site Operators or Lab Technician. FCWTF personnel will give delivery drivers instructions on how samples are to be taken. FCWTF personnel will supply delivery drivers with the containers for the samples. 8. The delivery driver must wait for the results of the process laboratory test before unloading the truck. 9. Delivery drivers are required to provide a certified weight ticket for both the empty and loaded weights of the tractor and trailer unit. All weight tickets should have the tractor and trailer numbers written on them, as well as the name of the facility, FCWTF. 10. Delivery drivers will be responsible for chocking trucks during delivery. Chocks will be provided by FCWTF. 1.1. Delivery drivers should meet with the operator to become familiar with the location of phones, alarms, and emergency showers, and SCBAs or other supplied air systems that are nearest to the off load location. PURCHASING 1. All contracts and purchases will be made in accordance with the City of Fort Collins Purchasing Department (FCPD) Purchasing Procedures. A copy can be obtained through the Purchasing Department. The Purchasing Department will ensure adherence to the FCPD Purchasing Procedures. 2. FCWTF requires that all suppliers submit the names, locations, and phone numbers of three current clients as part of any bidding process. 3. FCWTF requires that all suppliers submit a list of intended delivery agents (motor carrier) and a letter from the U.S. Department of Transportation, Federal Highway Administration, stating the Motor Carrier Safety Rating for the company as part of any bidding process. Each listed motor carrier's rating must be Satisfactory or above to be considered in the bidding process. 4. FCPD representatives are responsible for ensuring that the items noted in this SOP could be met by the supplier before any contract is awarded. 5. The FCWTF and FCPD will establish, at the beginning of each New Year, a Blanket Purchase Order. 6. FCWTF Plant Supervisor or his designee will place delivery orders on that Purchase Order throughout the year. FCWTF must be able to place orders using telephone, fax, or electronic mail. 7. When placing an order, a delivery date will be specified. s. This SOP can act as the sole -source justification if only one supplier can meet the criteria specified above. �I Page 4 • / K:/Opera(e/SOP/Alum/AlumPurchases.doc n � January 7, 2013 Dear City of Fort Collins Water Treatment Chemical Vendor, Congratulations on being awarded City of Fort Collins chemical business for the coming year. As part of the requirement for being a selected vendor, the City requests that you forward the following information as soon as possible: MATERIAL SAFETY DATA SHEET (MSDS), and NSF CERTIFICATION Please forward your information via mail to. - City of Fort Collins Water Treatment Facility 4316 W LaPorte Avenue Fort Collins, CO 80521 Attn: Rita DeCourcey Or preferably, e-mail your information in pdf (Adobe) format to rdecourcey@fcgov.com. Thank you for supporting the mission of the City of Fort Collins Water Treatment Facility. Sincerely, Ed Bonnette, C.P.M., CPPB Buyer M City of F6rt Collins Dear Contractor of Vendor, Water Production Division 4316 W. Laporte Ave. Fort Collins, CO 80521 970,221.6690 970,221.6736 - fax fcgov.com The City of Fort Collins has adopted an environmental policy that focuses on its environmental responsibility and reflects the community's strong desire to protect the environment. This policy specifies the need to comply with legal requirements and includes a commitment to continually improve environmental performance. With the implementation of this policy, a number of policies and procedures have been adopted at the Water Treatment Facility (WTF). The purpose of this EMS Guide for Contractors and Vendors is to familiarize you with these policies and procedures and to address how you will be affected. An Environmental Management System (EMS) is being implemented at WTF to achieve the City's goal of high environmental performance. In addition to addressing in-house activities, the EMS requires that any party doing work within the WTF fence line adhere to the relevant portions of the EMS. To fulfill this requirement, a list of procedures has been developed for all WTF contractors or vendors to follow while working on site. This guide provides an introduction to the EMS, communicates the environmental policy, and describes how you can help WTF achieve its environmental goals. If you have any concerns or questions regarding the information contained in this guide, please feel free to contact WTF any time at (970) 221-6690. Revised 2/22/12 Frof t Collins 3.1 Environmental Policy The City of Fort Collins is committed to conducting its operations in a manner that is environmentally responsible and reflective of the community's strong commitment to the environment. The City will provide community leadership by reducing its environmental impact while benefiting citizens, the economy, and society. In order to meet or exceed these objectives, the City of Fort Collins will: 1. Comply with all applicable environmental laws, regulations, and other requirements, and implement cost-effective programs and procedures to assure compliance; 2. Educate and train city employees to increase awareness of environmental requirements and improve environmental performance; 3. Identify and implement methods to reduce or eliminate the generation of solid and hazardous waste; 4. Actively identify and implement effective ways to prevent pollution and conserve natural resources and energy; 5. Establish measurable environmental objectives and targets and update as necessary to reflect the changing needs, missions, and goals of city operations, 6. Commit to continual improvement of environmental management through self - assessments, corrective action, and innovation; and make environmental management an integral part of our standard business practices; and 7. Recognize that every manager, supervisor, and employee is responsible for implementing this policy; and management support is essential to empowering each employee to proactively perform work in an environmentally responsible manner. This environmental policy will be communicated to employees and contractors and will be available to the public via the City's website. I6 City Manager/D Water Treatment Facility Significant Aspects An EMS requires that a facility identify those activities, products, and services that have the potential to impact the environment. These "environmental aspects" are then rated based on a defined set of criteria to determine their significance. From this list, two of the most significant aspects are identified. Controls are put in place to minimize environmental impacts associated with these activities and objectives and targets are put into place to improve environmental performance associated with these activities. Two of the significant aspects have been chosen for WTF: • The use of chlorine gas at the facility. • The creation of Greenhouse gases through the use of electricity, natural gas and vehicle fuel at the facility. Basic measures such as the limiting of unnecessary idling of vehicle engines are required, and we encourage all of our contractor partners to help us improve our environmental impacts in all aspects of our activities. Please strive to be efficient in your use of resources, and try to recycle and reuse where possible. , We welcome any ideas or suggestions which you have to help our partnership be more environmentally friendly. We value your role as our partner in environmental stewardship. CHLORINE LEAK EVACUATION PROCEDURE Alarm option lSounds Employees and visitors may choose to immediately evacuate to the National Guard Amery Employees and visitors Immediately cease work and move to locations above • parking lot. ground level. Prepare for evacuation by noting wind direction, designating drivers Cara 22L6 ret for all clear to and passengers, and choosing the best exit return, Suppress all telephone and radio traffic except for communication dimly relating to the possible emergency. Operators have 60 seconds to notify employees and visitors that he/she is in mute to check the cause of the alarm and will designate a trained employee to standby to call 9-911 if necessary Not ficafim wit be made via iho PA sysem using a!ephona Feature Pa. 630 me Operator fails to notify e Operators haw 5 minutes to notlTy employees and visitors of the _ _ the staff of the status within 5 If the alarm is for a leak status minutes, assume the CONTROLLABLE LEAK, Iauficmon will 0e made via the PA system usrg iefapruna Feahee No.630 alarm is an uncontrollable leak. )pendors will notify employees The pe!sondesignated to call and visitors acuaion If the Alarm is for an - - - 9-91 l employees and news s riot necessary. UNCONTROLLABLE LEAK, immediately visitors to immetliatzly evacuate t Nouficmiw, w{be mab eaihm PA the Operators will wary employees and visitors to immediately evacuate and then call 9-911. I sy.vnn mra takip nne to the National Guard Armory. No6rcaean will M made wa ft PA Feahae N. 63D NeYa'sv, gMmakvia lM PAnclam,ien,IMnNmn Faahra lM Gin svehxn usiM WkwhMe Feahae No. 630 Operators prepare to evacuate by shutting down operations following the Operations SOP for emergency shutdowns. Operator will the Immediately evacuate the site and go to the National Guard Armory parking lot. Check in with site supervisor at the National Guard Armory parking lot. Designated employee will call 9-911 and identify the following: 1. Uncontrollable Chlorine or Chlorine dioxide gas Leak 2. Hazmat response team is required 3. Location: Fort Collins Water Treatment Plant, 4316 LaPorte Avenue, Fort Collins, Colorado 5. Caller's name. 6. Approximate amount of spill. 7. Evacuation is in progress. 8. Employees and visitors evacuate to the National Guard Armory, LaPorte Avenue approximately 3/10 mile West of Overland Trail. 9. Non -essential employees check out with site supervisor and leave the area. 10. Identify number of possible victims 11. Relay the duty operators cellular telephone number. Once 9.911 call is made, the caller will immediately I evacuate the site Duty Operator or 9-911 caller standby to meet the PFA HAZMAT Team