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HomeMy WebLinkAboutCORRESPONDENCE - PURCHASE ORDER - 9130441Fort Collins Fort Collins Water Treatment Facility Standard Operating Procedure Semces Purchasing Special Rotary Hydrated Lime Author: Rita DeCourcey Section: Administration Subject: FCWTF SOP for Lime Purchases Revision Date: December 17, 2012 App vats (Sigr bisaVoytko,P.E., 1 tures and Dates): aternProduction Manager Chuck Gross, Plant Superintendent PURPOSE Establish guidelines for purchasing Special Rotary Hydrated Lime (Ca (OH) 2) for the Fort Collins Water Treatment Facility (FCWTF). The mission of the Fort Collins Water Treatment Facility (FCWTF) is to "provide the community with a continuous ample supply of treated water that is pleasing, wholesome, free from known health risks, and affordable." Not only does the FCWTF take its role very seriously in providing water of quality and quantity, it takes its fiduciary responsibility very serious. Consequently, the FCWTF purchases products by determining best value for the City. Best value is calculated by combining the following four components: (1) the chemical has been tested in the Pilot Plant and/or approved by the Water Treatment Quality Coordinator; (2) the chemical can meet or exceed all FCWTF standards, the AWWA standards, the NSF standards, and any other regulatory agency standards; (3) the supplier can meet all the FCWTF requirements; and (4) the cost is factored in once it has been determined that a supplier can meet items (1), (2), and (3) above. HEALTH AND SAFETY ISSUES For detailed information, please refer to the most current MSDS document 1. Lime is primarily an irritant. Other hazard classes include toxic, corrosive, and a skin sensitizer. 2. NFPA Hazard Rating includes: • Health=2 • Flammability=0 • Reactivity=0 Personal Protective Equipment: • Impervious gloves and goggles. If there is prolonged or repeated contact, completely impervious clothing should also be used. 4. Leaks and Spills: • Dilute small spills or leaks with plenty of water. • Wash down any spilled material into the containment vault and follow Operations procedures. Notify supervisor. ��, � III Page / • fi r lii�j K.YOperate/SOP/Lime/LimePurchases.doc it �� CHLORINE LEAK EVACUATION PROCEDURE (LAIua'm ) Option nds Employees and visitors may choose to immediately evacuate to the National Guard Armory ind visitors tnmedlately cease work and move to locations above Cad 221-6 - park tolot. for all clear to Prepare for evacuation by noting wind direction, designating drivers return and passengers, and choosing the best exit return, suppress all telephone and rado traffic except for communication directly relating to the possible emergency. Operators have 60 seconds to notify employees and visitors that he/she is in route to check the cause of the alarm and will designate a trained employee to standby to call M 11 if necessary Nobficalion W1 be made via Ins PA system using Wephone Feature No. 633 It the Operator fails to notify Operators have 5 minutes to notl employees and visliors of the De N_ the staff of the status within 5 It line alarm is for a leak status minutes, assume the CONTROLLABLE LEAK, NoCkslm al be made via the PA system using telepbwa Ferrero No.6M alarm is an unconhogable leak. )perators will notify employees I he person designated to call and visitors that evacuation If the Alan is for an - - - g-91 twit notify employees and is not necessary. UNCONTROLLABLE LEAK, visitors to immediately evacuate Neekavan we be made via ine PA the Operators wig nobly employees and vlsttors to immediately evacuate 1 and then call Mi 1. system ueng teteptnm to the National Guard Armory, t:ottrnatan wrl be made saa ga PA Feature No. 630 Nobrration A be made va the PA system tnni W.Dtrom Fearab tb.W slalom using telephone Feature No. 630 Operators prepare to evacuate by shutting down operations following the Operations SOP for emergency shutdowns. Operator will the Immediately evacuate the site and go to the National Guard Armory parking lot. Check in with site supervisor at the National Guard Armory parking lot. Designated employee will call 9.911 and identify the following: 1. Uncontrollable Chlorine or Chlorine dioxide gas Leak 2. Hazmat response team is required 3. Location: Fort Collins Water Treatment Plant, 4316 LaPorte Avenue, Fort Collins, Colorado 5. Caller's name. 6. Approximate amount of spill. 7. Evacuation is in progress. 8. Employees and visitors evacuate to the National Guard Armory, LaPorte Avenue approximately 3/10 mile West of Ovedand Trail. 9. Non -essential employees check out with site supervisor and leave the area. 10. Identify number of possible victims 11. Relay the duty operator's cellular telephone number. Once 9-911 call is made, the caller will immediately evacuate the site Duty Operator or 9-911 caller standby to meet the PFA HAZMAT Team Environmental Management Procedures The following information is supplied to contractors and vendors who perform work on site for the Water Treatment Facility (WTF). The information presented below has been developed as part of the facility's Environmental Management System (EMS). The intent of this information is to make contractors and vendors aware of the EMS and to ensure conformance to applicable EMS procedures and work instructions. This facility provides drinking water to the public and all contractor and vendor activities can impact drinking water quality. It is imperative that the following guidelines are followed without exception. ene al mir nment ana men ■ Minimize idling of vehicles during any work operations. • Control fugitive dust emissions during any work operations and activities. • Do not excavate without the prior approval of appropriate WTF staff. ■ Follow all applicable Water Treatment Facility safety procedures. ■ Label, store, and dispose of any waste materials according to local, state, and federal regulations. NO UNLABELED CONTAINERS ARE PERMITTED ON SITE. . ■ Notify appropriate WTF staff if there are any hazardous wastes on site. Recycle or dispose of all wastes in an appropriate manner according to all local, state, and federal regulations. ■ Notify appropriate WTF staff when a regulated material is being used on site (asbestos, PCBs, oil, etc.). ■ Provide Material Safety Data Sheets (MSDS) for all materials upon request. Ma ' aha es ■ Do not discharge ANY material to storm water drains, sanitary sewer, or onsite holding ponds without approval of appropriate WTF staff. Notify appropriate WTF staff if a state -permitted discharge will occur. ■ Keep roadways and outside areas clean and free of debris. ■ Obtain approval for outside storage of materials from appropriate WTF staff. • Equip storage areas with adequate secondary containment of all regulated materials. ■ Label and store all materials according to Hazard Communication standard [29CFR 1910.1200). ■ Close all chemical containers except when in use. ■ Have appropriate spill kits available. ■ REPORT ALL SPILLS OR RELEASES OF MATERIALS IMMEDIATELY to WTF staff (970)221-6690 and the Special Projects Manager. Contractors will follow up by submitting a completed Spill Reporting Form. General Contact Number: (970) 221-6690 Water Production Manager: (970) 221-6692 Water Production Division 4316 W.Laporte Ave. Fort Collins, CO 80521 970.221.6690 970.221.6736 - fax fcgov.com Water Treatment Facility EMS Guide for Contractors and Vendors Checklist This form must be completed, signed, and returned to the City of Fort Collins Water Treatment Facility (WTF). NOTE: Please review the enclosed materials prior to completing this form. Contractor/Company Name: Date: Contact Phone Number: E-mail address: ✓ Read and understand the signed Environmental Policy for the City of Fort Collins ✓ Read and understand the Significant Aspects for WTF ✓ Read and understand the Emergency Response Policy for Visitors ✓ Read and understand the Environmental Management Procedures Environmental Agreement My company will abide by all environmental regulations and policies when performing work at the WTF. My company will ensure that the requirements of the EMS are adequately communicated to all personnel that may visit WTF. For questions or additional information contact the City of Fort Collins Water Treatment Facility at (970) 221-6690. Fort Collins Fort Collins Water Treatment Facility �a,�Y Standard Operating Procedure sam�a= Purchasing Special Rotary Hydrated Lime INFORMATION FOR THE FORT COLLINS WATER TREATMENT FACILITY (FCWTF) 1. Lime is budgeted in account 502-232201-534130. 2. Special Rotary Hydrated Lime is used for alkalinity addition or adjustment; when mixed with CO2 provides corrosion control. 3. FCWTF has experienced performance problems with the lime feeder in the past. Through experimentation of different brands, purity, and density of lime, the Pilot Plant found that Special Rotary Hydrated Lime significantly reduced the feeder performance problems by eliminating deposits of lime on all interior sides of the mix tank. 4. FCWTF does not have additional diffusers, which could be used during the cleaning process. 5. Special Rotary Hydrated Lime is accepted in full, bulk quantities not to exceed 50,000 pounds per delivery. 6. Delivery of Special Rotary Hydrated Lime must be made within 72 hours from time of order. A. An excess supply is not kept on site; therefore, once an order is placed, it is critical to have timely delivery. B. Depletion of lime would require a shut down of operations due to the lead and copper rule and/or notification of the Water Quality Lab and customers. 7. Without exception, samples shall be taken by the driver at the Water Treatment Facility location. 8. FCWTF reserves the right to reject any shipments that do not meet its standard in quality or delivery safety. The Supplier will pay the freight for any rejected shipments. Special Rotary Hydrated Lime Requirements 1. Hydrated lime must meet the most current American Water Works Association (AWWA) Standard for Hydrated Lime. Several items listed in the Standard are listed below: A. FCWTF protocol requires use of Ca (OH)2 with a purity of at least 95 percent. 1) Vendor is to supply an analysis of impurities with each shipment and fax a copy prior to shipment. B. Samples shall be taken by the driver at the Water Treatment Facility. C. Vendor's product has been tested in the Pilot Plant and approved by the Water Quality Coordinator., D. Other potential impurities are the regulated metals: arsenic, cadmium, chromium, fluoride, lead, selenium, and silver. 2. Hydrated lime must meet the most current National Sanitation Foundation (NSF) Standard 60. SUPPLIER Requirements 1. Supplier must guarantee that the Hydrated Lime meets or exceeds the most current AWWA Standard for Hydrated Lime. 2. Supplier must guarantee that the Hydrated Lime meets or exceeds the most current NSF Standard 60. 3. Supplier must provide Commercial Grade Hydrated Lime. 4. Supplier must be able to supply Special Rotary Hydrated Lime in bulk quantities according to the Packaging and Shipping section of the most current AWWA Standard for hydrated lime. Page 2 jl�'— - K:/Operale/SOP/Lime/LimePurcdases.doc 2=Ui� �- s 14FE Y' Fort Colllns Fort Collins Water Treatment Facility Standard Operating Procedure Purchasing Special Rotary Hydrated Lime 5. Supplier must provide a Certified Analysis of impurities with each shipment in accordance with the most current AWWA Standard for Hydrated Lime. This analysis can be faxed prior to delivery or presented by the delivery driver. Failure to provide this analysis can be a basis for rejection of the shipment. 6. Supplier will guarantee the safety of the delivery vehicle and delivery containers. A. Containers must meet industry standard for hauling Special Rotary Hydrated Lime and be of suitable material that will not be attacked by the alkalinity of the product. B. Supplier must ensure that the container is in suitable condition for hauling Hydrated Lime and that it does not contain any substances that might affect the use or usefulness of the Lime in treating municipal water supplies. C. Containers leaving the Suppliers property should not be leaking, have bulging in any portion of the container, and have connectors that are free from damage. D. Delivery vehicles must meet or exceed all current State of Colorado Department of Transportation (CDOT) regulations.. 7. Supplier must inspect the delivery container prior to loading of the chemical to ensure no contaminating material or residue exists in the container. 8. Supplier is required to have a method to ensure that tampering has not occurred from the point of origin to FCWTF unloading point. This is typically done by a metallic, numbered "tie" which must be cut to open the hatch or cam lock. All other methods must be approved by the FCWTF. 9. Each year in January, the supplier will mail to FCWTF a new copy of the MSDS sheet and/or the web site location of the most current version. 10. Each year in January, the supplier will mail to FCWTF a copy of the NSF Certification and AWWA conformance letter. 11. Each year in January, the supplier will mail to FCWTF a signed FCWTF EMS Guide for Contractors and Vendors Packet. 12. Supplier will be responsible for shipping costs if the shipment is rejected and returned for not meeting the standards expressed in this SOP. DELIVERY 1. All chemical suppliers must fax to the FCWTF (970-221-6736) the following information prior to each delivery: A. A legible copy of the driver's commercial drivers license (CDL) B. the numbers of the tractor and trailer transporting the chemical C. the serial number off of the pre numbered security tag 2. The tanker will be sealed with a pre numbered security tag at the point of origin, and the serial number will be faxed after the truck has been loaded and ready for shipping. 3. Delivery trucks must park in the designated area on the north side of LaPorte Avenue outside of the entrance gate. Use a cellular phone to call the facility at (970)221-6690 or walk to the entrance kiosk and press the red call button. Please do not block the facility entrance on LaPorte Avenue. All deliveries are checked by FCWTF personnel prior to entry. tMEtJ3/ ���� —, Page 3 l/�� —� K:/Operate/SOP/LimelLimePurchases.doc 1p'% 'art a� Fort Collins Fort Collins Water Treatment Facility �iaEr Standard Operating Procedure Semces Purchasing Special Rotary Hydrated Lime 4. The receptionist or person answering the telephone must contact the Duty operator. The Duty operator will verify the delivery from the schedule board. The operator or designee will meet the truck outside the gate. 5. FCWTF personnel will verify that the faxed information matches up with the driver, delivery vehicle, and seal number arriving at the FCWTF. If the driver's CDL, the tractor and trailer numbers, or the seal number does not match, the truck will not be allowed to enter the facility. The Plant Superintendent will be contacted and the delivery may be rejected. 6. FCWTF personnel will visually inspect the delivery vehicle for leaks, drips, or obvious corrosion. The truck will not be allowed to enter the facility if it may compromise delivery safety. 7. The security verification, the supplier's quality assurance analysis, and the City's lab analysis will be given to the Water Quality Coordinator in order to identify the load in the event of any problems. 8. Delivery drivers will take a dip sample at the Water Treatment Facility (WTF) using sampling equipment provided by the WTF and submit it to the Operator at the time of delivery. 9. Delivery drivers are required to provide certified weight tickets for both the empty and loaded weights of the tractor and trailer unit. A. The weight ticket with the gross weight will be left with the Mississippi Lime Bill of Lading at the time of delivery. B. The carrier may weigh empty after delivery to FCWTF and fax that ticket back to Fort Collins at 970-221-6736, attention Chuck Gross. The empty weight ticket must be dated the same day as delivery and be faxed within 24 hours of the delivery. C. All weight tickets should have Fort Collins Water Treatment Facility written on the ticket, either by the scale (preferably) or by the driver and shall be for the actual load delivered to the FCWTF. D. All weight tickets should have the Mississippi Lime Bill of Lading number written on them. E. All weight tickets should have the tractor and trailer number written on them. 10. Delivery of Special Hydrated Lime must be made within 72 hours from the time the order was placed. 11. Delivery drivers are responsible for off-loading the hydrated lime. FCWTF personnel are not allowed to connect or disconnect any supply hoses. FCWTF personnel will give instructions to the delivery driver on chemical off-loading in accordance with FCWTF SOP for Lime Delivery. 12. Delivery drivers will be responsible for chocking trucks during delivery. Chocks will be provided by FCWTF. 13. There will be a facility radio and telephone located at the lime workstation for the driver to page the operator when assistance is needed. Operating instructions will be provided for the drive. 14. Delivery drivers should meet with the operator to become familiar with the location of phones, alarms, and emergency showers that are nearest to the off load location. 15. Early deliveries will only be accepted if the driver calls in advance and there is adequate storage. 16. Due to storage limitations, each load should be limited to no more than 50,000 pounds. 17. Delivery drivers are required to unload slowly. The line to the silos is prone to plugging if it is over pressured or too large an amount of lime is forced through the line. If the driver unloads EI) — Page 4 f K:/Operate/SOP/LimelLimePurchases.dac Fort Collins Fort Collins Water Treatment Facility Standard Operating Procedure services Purchasing Special Rotary Hydrated Lime too quickly, lime is released into the outside air that could result in a violation of the FCWTF's air quality permit. PURCHASING 1. All contracts and purchases will be made in accordance with the City of Fort Collins Purchasing Department (FCPD) Purchasing Procedures. A copy can be obtained through the Purchasing Department. The Purchasing Department will ensure adherence to the FCPD Purchasing Procedures. 2. FCWTF requires that all suppliers submit the names, locations, and phone numbers of three current clients as part of any bidding process. 3. FCWTF requires that all suppliers submit a list of intended delivery agents (motor carrier) and a letter from the U.S. Department of Transportation, Federal Highway Administration, stating the Motor Carrier Safety Rating for the company as part of any bidding process. Each listed motor carrier's rating must be Satisfactory or above to be considered in the bidding process. 4. FCPD representatives are responsible for ensuring that the items noted in this SOP could be met by the supplier before any contract is awarded. 5. The FCWTF and FCPD will establish, at the beginning of each New Year, a Blanket Purchase Order. 6. FCWTF Plant Supervisor or his designee will place delivery orders on that Purchase Order throughout the year. FCWTF must be able to place orders using telephone, fax, or electronic mail. 7. When placing an order, a delivery date will be specified. s. This SOP can act as the sole -source justification if only one supplier can meet the criteria specified above. Pages ��Y''/ <<I4 �� ,i��_. _V" K:/Operate/SOP/Lime/LimePurchases.doc i r,rE W January 7, 2013 Dear City of Fort Collins Water Treatment Chemical Vendor, Congratulations on being awarded City of Fort Collins chemical business for the coming year. As part of the requirement for being a selected vendor, the City requests that you forward the following information as soon as possible: MATERIAL SAFETY DATA SHEET (MSDS), and NSF CERTIFICATION Please forward your information via mail to: City of Fort Collins Water Treatment Facility 4316 W LaPorte Avenue Fort Collins, CO 80521 Attn: Rita DeCourcey Or preferably, e-mail your information in pdf (Adobe) format to rdecourcey@fcgov.com. Thank you for supporting the mission of the City of Fort Collins Water Treatment Facility. Sincerely, Ed Bonnette, C.P.M., CPPB Buyer City of F6rt Coltins Dear Contractor of Vendor, Water Production Division 4316 W. Laporte Ave. Fort Collins, CO 80521 970.221.6690 970.221.6736 - tax Icgov.com The City of Fort Collins has adopted an environmental policy that focuses on its environmental responsibility and reflects the community's strong desire to protect the environment. This policy specifies the need to comply with legal requirements and includes a commitment to continually improve environmental performance. With the implementation of this policy, a number of policies and procedures have been adopted at the Water Treatment Facility (WTF). The purpose of this EMS Guide for Contractors and Vendors is to familiarize you with these policies and procedures and to address how you will be affected. An Environmental Management System (EMS) is being implemented at WTF to achieve the City's goal of high environmental performance. In addition to addressing in-house activities, the EMS requires that any party doing work within the WTF fence line adhere to the relevant portions of the EMS. To fulfill this requirement, a list of procedures has been developed for all WTF contractors or vendors to follow while working on site. This guide provides an introduction to the EMS, communicates the environmental policy, and describes how you can help WTF achieve its environmental goals. If you have any concerns or questions regarding the information contained in this guide, please feel free to contact WTF any time at (970) 221-6690. Revised 2/22/12 ,.F6rt Collins 3.1 Environmental Policy The City of Fort Collins is committed to conducting its operations in a manner that is environmentally responsible and reflective of the community's strong commitment to the environment. The City will provide community leadership by reducing its environmental impact while benefiting citizens, the economy, and society. In order to meet or exceed these objectives, the City of Fort Collins will: 1. Comply with all applicable environmental laws, regulations, and other requirements, and implement cost-effective programs and procedures to assure compliance; 2. Educate and train city employees to increase awareness of environmental requirements and improve environmental performance; 3. Identify and implement methods to reduce or eliminate the generation of solid and hazardous waste; 4. Actively identify and implement effective ways to prevent pollution and conserve natural resources and energy; 5. Establish measurable environmental objectives and targets and update as necessary to reflect the changing needs, missions, and goals of city operations; 6. Commit to continual improvement of environmental management through self - assessments, corrective action, and innovation; and make environmental management an integral part of our standard business practices; and 7. Recognize that every manager, supervisor, and employee is responsible for implementing this policy; and management support is essential to empowering each employee to proactively perform work in an environmentally responsible manner. This environmental policy will be communicated to employees and contractors and will be available to the public via the City's website. City Manager/DDa Water Treatment Facility Significant Aspects An EMS requires that a facility identify those activities, products, and services that have the potential to impact the environment. These "environmental aspects" are then rated based on a defined set of criteria to determine their significance. From this list, two of the most significant aspects are identified. Controls are put in place to minimize environmental impacts associated with these activities and objectives and targets are put into place to improve environmental performance associated with these activities. Two of the significant aspects have been chosen for WTF: • The use of chlorine gas at the facility. • The creation of Greenhouse gases through the use of electricity, natural gas and vehicle fuel at the facility. Basic measures such as the limiting of unnecessary idling of vehicle engines are required, and we encourage all of our contractor partners to help us improve our environmental impacts in all aspects of our activities. Please strive to be efficient in your use of resources, and try to recycle and reuse where possible. We welcome any ideas or suggestions which you have to help our partnership be more environmentally friendly. We value your role as our partner in environmental stewardship.