HomeMy WebLinkAboutCORRESPONDENCE - PURCHASE ORDER - 9130267F rt City
of
Fort Collins Water Treatment Facility
i „�,;ty Standard Operating Procedure
Services
Purchasing Activated Carbon
Author: Kevin Gertig Appr4P.
atyres a I @at2s):
Section: Administration 6
Subject: FCWTF SOP for Activate Carbon Purchase
Revision: Rita DeCourcey Lisa Vy,.,ater Production Manager
Revision Date: December 17, 2012
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Chuck Gross, Plant Superintendent
PURPOSE
Establish guidelines for purchasing/delivering Activated Carbon for the Fort Collins Water
Treatment Facility (FCWTF).
The mission of the Fort Collins Water Treatment Facility (FCWTF) is to "provide the community
with a continuous ample supply of treated water that is pleasing, wholesome, free from known
health risks,' and affordable." Not only does the FCWTF take its role very seriously in providing
water of quality and quantity, it takes its fiduciary responsibility very serious. Consequently, the
FCWTF purchases products by determining best value for the City. Best value is calculated by
combining the following four components: (1) the chemical has been tested in the Pilot Plant and/or
approved by the Sr. Process Engineer and or the Water Treatment Quality Coordinator; (2) the
chemical can meet or exceed all FCWTF standards, the AWWA standards, the NSF standards,
and any other regulatory agency standards; (3) the supplier can meet all the FCWTF requirements;
and (4) the cost is factored in once it has been determined that a supplier can meet items (1), (2),
and (3) above.
HEALTH AND SAFETY ISSUES
For detailed information, please refer to the MSDS. Activated Carbon, especially when wet can
deplete oxygen from enclosed spaces, and dangerously low levels of oxygen may result.
1. Activated Carbon is used for the removal of tastes and odors from potable water supplies.
2. NFPA Hazard Rating includes:
• Health 1
• Flammability 1
• Reactivity 0
3. Personal Protective Equipment:
Gloves for hand protection. Apron or Level B Personnel Protection Equipment (PPE)
Goggles or a full -face shield. For spill clean up, level B PPE with approved respirator
or SCBA should be worn.
4. Delivery vehicles:
• Trucks leaking any liquids, powder substances, etc.; will not be allowed on FCWTF
property. All trucks must use chock blocks on tires; these blocks will be supplied by
FCWTF.
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Environmental Management Procedures
The following information is supplied to contractors and vendors who perform work on site for the Water
Treatment Facility (WTF). The information presented below has been developed as part of the facility's
Environmental Management System (EMS). The intent of this information is to make contractors and
vendors aware of the EMS and to ensure conformance to applicable EMS procedures and work
instructions.
This facility provides drinking water to the public and all contractor and vendor activities can impact
drinking water quality. It is imperative that the following guidelines are followed without exception.
FIRE—' a ana emen
■ Minimize idling of vehicles during any work operations.
■ Control fugitive dust emissions during any work operations and activities.
■ Do not excavate without the prior approval of appropriate WTF staff.
■ Follow all applicable Water Treatment Facility safety procedures.
t ec, c m nd l p al
■ Label, store, and dispose of any waste materials according to local, state, and federal regulations. NO
UNLABELED CONTAINERS ARE PERMITTED ON SITE.
■ Notify appropriate WTF staff if there are any hazardous wastes on site. Recycle or dispose of all wastes in an
appropriate manner according to all local, state, and federal regulations.
• Notify appropriate WTF staff when a regulated material is being used on site (asbestos, PCBs, oil, etc.).
• Provide Material Safety Data Sheets (MSDS) for all materials upon request.
"a r Lll a
■ Do not discharge ANY material to storm water drains, sanitary sewer, or onsite holding ponds without
approval of appropriate WTF staff. Notify appropriate WTF staff if a state -permitted discharge will occur.
■ Keep roadways and outside areas.clean and free of debris.
er
■ Obtain approval for outside storage of materials from appropriate WTF staff.
• Equip storage areas with adequate secondary containment of all regulated materials.
■ Label and store all materials according to Hazard Communication standard [29CFR1910.1200).
■ Close all chemical containers except when in use.
• Have appropriate spill kits available.
■ REPORT ALL SPILLS OR RELEASES OF MATERIALS IMMEDIATELY to WTF staff (970) 221-6690
and the Special Projects Manager. Contractors will follow up by submitting a completed Spill Reporting
Form.
O
General Contact Number: (970) 221-6690
Water Production Manager: (970) 221-6692
Water Production Division
4316 W.Laporte Ave.
Fort Collins, CO 80521
970.221.6690
970.221.6736 - tax
tcgov.com
Water Treatment Facility
EMS Guide for Contractors and Vendors Checklist
This form must be completed, signed, and returned to the City of Fort Collins Water Treatment
Facility (WTF).
NOTE: Please review the enclosed materials prior to completing this form.
Contractor/Company N
Contact Phone Number: E-mail address:
Date:
✓ Read and understand the signed Environmental Policy for the City of Fort Collins
✓ Read and understand the Significant Aspects for WTF
✓ Read and understand the Emergency Response Policy for Visitors
✓ Read and understand the Environmental Management Procedures
Environmental Agreement
My company will abide by all environmental regulations and policies when performing work at
the WTF. My company will ensure that the requirements of the EMS are adequately
communicated to all personnel that may visit WTF.
For questions or additional information contact the City of Fort Collins Water Treatment
Facility at (970) 221-6690.
Date:
City of Fort Collins Water Treatment Facility
Fort Collins Standard Operating eratin Procedure
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semi
Purchasing Activated Carbon
5. Delivery Containers:
accordance with AWWA B-600-05, the shipment method will be on flat bed trailers
and comply with the U.S. DOT regulations for hazardous materials.
INFORMATION FOR THE FORT COLLINS WATER TREATMENT FACILITY (FCWTF)
1. Activated Carbon is budgeted in account 502-032201-534150.
2. Activated Carbon used in the FCWTF taste and odor control program.
3. FCWTF requires Activated Carbon to be delivered in super sacks of 900 pounds each.
4. FCWTF requires that Activated Carbon can be delivered within 10 days of an order.
5. FCWTF will reject delivery of any bulk shipments, which appear to be contaminated or
breached via the shrink-wrapping. The Supplier will pay the freight charges for any rejected
shipments.
Activated Carbon
1. Activated Carbon must meet the American Water Works Association (AWWA) Standard B-600-
05 Standard for Activated Carbon.
A. Activated Carbon must meet ANSI/NSF standard 61 with a maximum use level of 250
mg/L.
B. Molasses decolorizing efficiency must be 75 min
a. Potential impurities including hydrocarbons, hydrogen sulfide, nitrogen dioxide,
ammonia, radon, and sulfur dioxide.
C. Activated Carbon shall have an Iodine number of 500-min (mg/g).
D. Activated Carbon must be pilot tested and approved prior to use to assure that the material
meets the criteria for taste and odor reduction for FCWTF. At this time (2006), only Norit
Hydrodarco B is accepted based on performance testing for the removal of geosmin.
SUPPLIER
1. Supplier must be able to supply Activated Carbon in super sack (900 pound) quantities.
2. Supplier must be able to supply product within 10 days of the telephone order.
3. Supplier must provide an analysis of impurities with each shipment. The analysis shall be
submitted prior to delivery. The analysis should include, but is not limited to: acetaldehyde,
benzene, carbon monoxide, carbonyl sulfide, hydrogen sulfide, hydrogen, methane, moisture,
other hydrocarbons, oxygen, radon, and sulfur dioxide. This analysis can be faxed ahead of
the delivery or delivered by the driver at the time of delivery.
4. The supplier must ensure that the shipment is delivered in trucks that comply with the US DOT
regulations.
5. FCWTF requires delivery of the 900 pound super sacks to be on a flat bed trailer, with no
double stacking of the sacks, in order to facilitate safely unloading the product.
6. The supplier must ensure that each shipment is accompanied with a certified weight ticket.
7. Each year in January, the supplier will mail to FCWTF a new copy of the MSDS sheet.
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C4,of Fort Collins Water Treatment Facility
F �oort Collins Standard Operating Procedure
Semces
Purchasing Activated Carbon
8. Each year in January, the supplier will mail to FCWTF a copy of the NSF Certification.
9. Each year in January, the supplier will mail to FCWTF a signed FCWTF EMS Guide for
Contractors and Vendors Packet.
10. Supplier will be responsible for the shipping costs of the shipment if the delivery is rejected and
returned because it does not meet the standards expressed in this SOP.
DELIVERY
1. All chemical suppliers must fax to the FCWTF (970-221-6736) the following information prior
to delivery:
a) the name of the driver making the delivery
b) the numbers of the tractor and trailer transporting the chemical
2. Delivery trucks must park in the designated area on the north side of LaPorte Avenue
outside of the entrance gate. Use a cellular phone to call the facility at (970)221-6690 or
walk to the entrance kiosk and press the red call button. Please do not block the facility
entrance on LaPorte Avenue. All deliveries are checked by FCWTF personnel prior to
entry.
3. The receptionist or person answering the telephone must contact the Duty operator. The Duty
operator will verify the delivery from the schedule board. The operator or designee will meet
the truck outside the gate.
4. FCWTF personnel will verify that the faxed information matches up with the driver and the
delivery vehicle arriving at the FCWTF. If the driver's ID or the tractor and trailer numbers do
not match, the truck will not be allowed to enter the facility. The Plant Superintendent will be
contacted and the delivery may be rejected.
5. Delivery drivers will be required to take samples and deliver to on -site Operators or Lab
Technicians. The driver will be instructed on how the samples will be taken.
A. The sample draw will be from the main discharge line of the truck.
B. Protective gloves are required when taking and delivering the sample.
6. The security verification, the supplier's quality assurance analysis, and the City's lab analysis
will be given to the Water Quality Coordinator in order to identify the load in the event of any
problems.
7. Delivery must be made within 10 days of the order being placed.
8. Delivery drivers are not responsible for off-loading the Carbon, however assistance is required.
9. FCWTF requires delivery of the 900 pound super sacks to be on a flat bed trailer, with no
double stacking of the sacks, in order to facilitate safely unloading the product.
10. Delivery drivers are required to chock and unchock their trucks.
11. Delivery drivers should meet with the operator to become familiar with the location of phones,
alarms, and emergency showers that are nearest to the off-load location.
12. FCWTF will reject delivery of any bulk shipments that are leaking, forming ice on the outside of
valves or have damaged piping, tubing, hoses, or fittings.
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City of Fort Collins Water Treatment Facility
Fort Collins Standard Operating Procedure
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Purchasing Activated Carbon
PURCHASING
1. All contracts and purchases will be made in accordance with the City of Fort Collins
Purchasing Department (FCPD) Purchasing Procedures. A copy can be obtained through the
Purchasing Department. The Purchasing Department will ensure adherence to the FCPD
Purchasing Procedures.
2. FCWTF requires that all suppliers submit the names, locations, and phone numbers of three
current clients as part of any bidding process.
3. FCWTF requires that all suppliers submit a list of intended delivery agents (motor carrier) and
a letter from the U.S. Department of Transportation, Federal Highway Administration, stating
the Motor Carrier Safety Rating for the company as part of any bidding process. Each listed
motor carrier's rating must be Satisfactory or above to be considered in the bidding process.
4. FCPD representatives are responsible for ensuring that the items noted in this SOP could be
met by the supplier before any contract is awarded.
5. The FCWTF and FCPD will establish, at the beginning of each New Year, a Blanket Purchase
Order.
6. FCWTF Superintendent or his designee will place delivery orders on that Purchase Order
throughout the year. FCWTF must be able to place orders using telephone, fax, or electronic
mail.
7. When placing an order, a delivery date will be specified.
8. This SOP can act as the sole -source justification if only one supplier can meet the criteria
specified above.
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January 7, 2013
Dear City of Fort Collins Water Treatment Chemical Vendor,
Congratulations on being awarded City of Fort Collins chemical business for the
coming year. As part of the requirement for being a selected vendor, the City
requests that you forward the following information as soon as possible:
MATERIAL SAFETY DATA SHEET (MSDS), and
NSF CERTIFICATION
Please forward your information via mail to:
City of Fort Collins Water Treatment Facility
4316 W LaPorte Avenue
Fort Collins, CO 80521
Attn:' Rita DeCourcey
Or preferably, e-mail your information in pdf (Adobe) format to
rdecourcey@fcgov.com.
Thank you for supporting the mission of the City of Fort Collins Water Treatment
Facility.
Sincerely,
Ed Bonnette, C.P.M., CPPB
Buyer
M
F6rt
Collins
Dear Contractor of Vendor,
Water Production Division
4316 W. Laporte Ave.
Fort Collins, CO 80521
970.221.6690
970.221.6736 - fax
fcgov.com
The City of Fort Collins has adopted an environmental policy that focuses on its
environmental responsibility and reflects the community's strong desire to protect the environment.
This policy specifies the need to comply with legal requirements and includes a commitment to
continually improve environmental performance. With the implementation of this policy, a
number of policies and procedures have been adopted at the Water Treatment Facility (WTF).
The purpose of this EMS Guide for Contractors and Vendors is to familiarize you with these
policies and procedures and to address how you will be affected.
An Environmental Management System (EMS) is being implemented at WTF to achieve
the City's goal of high environmental performance. In addition to addressing in-house activities,
the EMS requires that any party doing work within the WTF fence line adhere to the relevant
portions of the EMS. To fulfill this requirement, a list of procedures has been developed for all
WTF contractors or vendors to follow while working on site. This guide provides an
introduction to the EMS, communicates the environmental policy, and describes how you can
help WTF achieve its environmental goals.
If you have any concerns or questions regarding the information contained in this guide,
please feel free to contact WTF any time at (970) 221-6690.
Revised 2/22/12
City of
Fortt Collins
3.1 Environmental Policy
The City of Fort Collins is committed to conducting its operations in a manner that is
environmentally responsible and reflective of the community's strong commitment to
the environment. The City will provide community leadership by reducing its
environmental impact while benefiting citizens, the economy, and society. In order to
meet or exceed these objectives, the City of Fort Collins will:
1. Comply with all applicable environmental laws, regulations, and other
requirements, and implement cost-effective programs and procedures to assure
compliance;
2. Educate and train city employees to increase awareness of environmental
requirements and improve environmental performance;
3. Identify and implement methods to reduce or eliminate the generation of solid
and hazardous waste;
4. Actively identify and implement effective ways to prevent pollution and
conserve natural resources and energy;
5. Establish measurable environmental objectives and targets and update as
necessary to reflect the changing needs, missions, and goals of city operations;
6. Commit to continual improvement of environmental management through self -
assessments, corrective action, and innovation; and make environmental
management an integral part of our standard business practices; and
7. Recognize that every manager, supervisor, and employee is responsible for
implementing this policy; and management support is essential to empowering
each employee to proactively perform work in an environmentally responsible
manner.
This environmental policy will be communicated to employees and contractors and will
be available to the public via the City's website.
City Manager/Da
Water Treatment Facility Significant Aspects
An EMS requires that a facility identify those activities, products, and services that have the
potential to impact the environment. These "environmental aspects" are then rated based on a
defined set of criteria to determine their significance. From this list, two of the most significant
aspects are identified. Controls are put in place to minimize environmental impacts associated
with these activities and objectives and targets are put into place to improve environmental
performance associated with these activities.
Two of the significant aspects have been chosen for WTF:
• The use of chlorine gas at the facility.
• The creation of Greenhouse gases through the use of electricity, natural gas and
vehicle fuel at the facility.
Basic measures such as the limiting of unnecessary idling of vehicle engines are required, and we
encourage all of our contractor partners to help us improve our environmental impacts in all
aspects of our activities. Please strive to be efficient in your use of resources, and try to recycle
and reuse where possible.
We welcome any ideas or suggestions which you have to help our partnership be more
environmentally friendly. We value your role as our partner in environmental stewardship.
CHLORINE LEAK EVACUATION PROCEDURE
(LAIarmOption
nds Employees and visitors may
choose to Immediately evacuate
to the National Guard Armory
Employees and visitors immediately cease work and move to locations above Raging lot.
ground level. Prepare for evacuation by noting wind direction, deslgnadng ddvers Cap 22LS tet for all char to
and passengers, and choosing the best exit velum,
Suppress all telephone and radio traffic except for communication
directly relating to the possible emergency.
have seconds to notify employees and visitors that
toheckt
he/she ¢ in mute b check the cause of the alarm and will desgnate
isOperatorsin c
a trained employee to standby to call 9A11 if necessary
Nahcaton vA be made via ne PA system using telephone FeaWre No. fico
If the Operator fails to notify
Operators have 5 minutes to notify employees and vlsltorsof
the Blatt of the staWs wAtun 5
If the alarm is for a
je---
leak status
minutes• assume the
CONTROLLABLE LEAK,
NWnc2ion vnl be made vane PA system ueng telephma Featre No.
alarm is an uncontrollable leak.
Operators will ratify employees
I
The person designated to call
and visitors that evacuation
- - - 11 the Alarm is for an - - -
9-911vd11 rattly employees and
is rat necessary.
UNCONTROLLABLE LEAK,
vkvtors to immediately evacuate
NouficaUmxd be made via de PA
the Operators win notry employees and visitors to Immediately evacuate
1
and then call 9-911.
ryNw"usieq a1°^e
to the National Guard Armory.
Naimaram win to made.. the PA
FeaWe No, 630
11, -,_...n,.--a-....,,...oe_..,..............N....r.... c........,M
-m. A.I.„W, .FnMnn Nn. nor
Operators prepare to evacuate
by shutting down operations following the
Operations SOP for emergency shutdowns.
Operator will the immediately
evacuate the site and go to the
National Guard Armory parking lot.
Check in with site supervisor at the
National Guard Armory parking lot.
Designated employee will call 9-911 and identify the
following:
1. Uncontrollable Chlorine or Chlorine dioxide gas Leak
2. Ha2mat response team Is required
3. Location: Fort Collins Water Treatment Plant, 4316
LaPorte Avenue, Fort Collins, Colorado
5. Callers name.
6. Approximate amount of spill.
7. Evacuation is in progress.
8. Employees and visitors evacuate to the
National Guard Armory, LaPorte Avenue approximately
3110 mile West of Overland Trail.
9. Non -essential employees check out with site supervisor
and leave the area.
10. Identify number of possible victims
11. Relay the duty operators cellular telephone number.
Once 9-911 call is made, the caller will immediately
evacuate the site
Duty Operator or 9-911 caller standby to
meet the PFA HAZMAT Team