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HomeMy WebLinkAboutCORRESPONDENCE - PURCHASE ORDER - 9130266C"of Fort Collins Water Treatment Facility �.Fort Collins Standard Operating Procedure Sernces Purchasing Liquid Carbon Dioxide Author: Rita DeCourcey Approvals S§Igswtures and es): Section: Administration Subject: FCWTF SOP for Carbon Dioxide Purchases Revision Date: December 17, 2012 Asa Voytko, P.., ter Production Manager Chuck Gross, Plant Superintendent PURPOSE Establish guidelines for purchasing/delivering Liquid Carbon Dioxide (CO2) for the Fort Collins Water Treatment Facility (FCWTF). The mission of the Fort Collins Water Treatment Facility (FCWTF) is to "provide the community with a continuous ample supply of treated water that is pleasing, wholesome, free from known health risks, and affordable. The FCWTF purchases products by determining best value for the City. Best value is calculated by combining the following four components: (1) the chemical has been tested in the Pilot Plant and/or approved by the Water Treatment Quality Coordinator; (2) the chemical can meet or exceed all FCWTF standards, the AWWA standards, the NSF standards, and any other regulatory agency standards; (3) the supplier can meet all the FCWTF requirements; and (4) the cost is factored in once it has been determined that a supplier can meet items (1), (2), and (3) above. HEALTH AND SAFETY ISSUES For detailed information, please refer to the most current MSDS document 1. CO2 is primarily an oxidizer. Other hazard classes include being classified as a cryogenic. 2. NFPA Hazard Rating includes: • Health=1 • Flammability=0 • Reactivity=0 • Special=Oxidizer Personal Protective Equipment: Gloves for cryogenic atmospheres. Goggles or a full -face shield. Carbon dioxide portable analyzer. For spill clean up, SCBA's should be worn. 4. Delivery vehicles: Trucks leaking any liquids, powders, substances, etc.; will not be allowed on FCWTF property. All trucks must use chock blocks on tires; these blocks will be supplied by FCWTF. 5. Delivery Containers: • In accordance with the most current AWWA Standard for liquid carbon dioxide, the CO2 bulk shipment containers will be pressure vessels manufactured to American ,lM lff9 Page / KrJOperare/SOP/CarbonDioxide/CarbonDioxidePurchases.doc r�tt+ Environmental Management Procedures The following information is supplied to contractors and vendors who perform work on site for the Water Treatment Facility (WTF). The information presented below has been developed as part of the facility's Environmental Management System (EMS). The intent of this information is to make contractors and vendors aware of the EMS and to ensure conformance to applicable EMS procedures and work instructions. This facility provides drinking water to the public and all contractor and vendor activities can impact drinking water quality. It is imperative that the following guidelines are followed without exception. 0ii3,�`t�t`ltt ■ Minimize idling of vehicles during any work operations. ■ Control fugitive dust emissions during any work operations and activities. ■ Do not excavate without the prior approval of appropriate WTF staff. ■ Follow all applicable Water Treatment Facility safety procedures. ■ Label, store, and dispose of any waste materials according to local, state, and federal regulations. NO UNLABELED CONTAINERS ARE PERMITTED ON SITE. ■ Notify appropriate WTF staff if there are any hazardous wastes on site. Recycle or dispose of all wastes in an appropriate manner according to all local, state, and federal regulations. ■ Notify appropriate WTF staff when a regulated material is being used on site (asbestos, PCBs, oil, etc.). • Provide Material Safety Data Sheets (MSDS) for all materials upon request. ■ Do not discharge ANY material to storm water drains, sanitary sewer, or onsite holding ponds without approval of appropriate WTF staff. Notify appropriate WTF staff if a state -permitted discharge will occur. ■ Keep roadways and outside areas clean and free of debris. a o p5I • Obtain approval for outside storage of materials from appropriate WTF staff. • Equip storage areas with adequate secondary containment of all regulated materials. ■ Label and store all materials according to Hazard Communication standard [29CFR 1910.1200). ■ Close all chemical containers except when in use. • Have appropriate spill kits available. ■ REPORT ALL SPILLS OR RELEASES OF MATERIALS IMMEDIATELY to WTF staff (970) 221-6690 and the Special Projects Manager. Contractors will follow up by submitting a completed Spill Reporting Form. © C S General Contact Number: (970) 221-6690 Water Production Manager: (970) 221-6692 Water Production Division 4316 W. Laporte Ave. Fort Collins, CO 80521 970,221.6690 970.221.6736 - fax fcgov.com Water Treatment Facility EMS Guide for Contractors and Vendors Checklist This form must be completed, signed, and returned to the City of Fort Collins Water Treatment Facility (WTF). NOTE: Please review the enclosed materials prior to completing this form. Contractor/Company Name: Date: Contact Phone Number: E-mail ✓ Read and understand the signed Environmental Policy for the City of Fort Collins ✓ Read and understand the Significant Aspects for WTF ✓ Read and understand the Emergency Response Policy for Visitors ✓ Read and understand the Environmental Management Procedures Environmental Agreement My company will abide by all environmental regulations and policies when performing work at the WTF. My company will ensure that the requirements of the EMS are adequately communicated to all personnel that may visit WTF. For questions or additional information contact the City of Fort Collins Water Treatment Facility at (970) 221-6690. Date: City of Fort Collins Water Treatment Facility Fort Collins Standard Operating Procedure P g Services Purchasing Liquid Carbon Dioxide Society of Mechanical Engineers (ASME) pressure vessel code and comply with the U.S. DOT regulations for hazardous materials. INFORMATION FOR THE FORT COLLINS WATER TREATMENT FACILITY (FCWTF) 1. CO2 is budgeted in account 502-032201-534260. 2. CO2 is used in the FCWTF Corrosion control program. CO2 and Lime are combined at the pre treatment and the clearwell stage to add alkalinity and hardness to the water and thereby provide corrosion control. 3. FCWTF requires CO2 to have a minimum of 99.5 percent purity. 4. FCWTF requires CO2 to be delivered in bulk quantities. 5. FCWTF has storage capacity for 380,000 pounds of carbon dioxide. There are two 160,000 pound liquid storage tanks and one 60,000 pound storage tank. 6. FCWTF requires that CO2 be delivered within 48 hours of an order. A. FCWTF has used over 5,000 lbs. of CO2 in one day. FCWTF protocol requires the container to be between 15,000 and 10,000 lbs. before delivery. A container with only 10,000 lbs. limits FCWTF to 2 days of CO2: FCWTF will reject delivery of any bulk shipments which appear to be leaking, forming ice on the outside of valves, or have any damaged piping, tubing, hoses, or fittings. The Supplier will pay the freight charges for all rejected shipments. CO2 1. CO2 must meet the most current American Water Works Association (AWWA) Standard for liquid carbon dioxide. A. Commercial carbon dioxide suitable for use will have a carbon dioxide content of at least 99.5 percent, by weight. B. CO2 shall contain no soluble inorganic or organic substances in quantities capable of producing deleterious or injurious effects on the health of those consuming the water or that would otherwise render the water that had been treated properly with CO2 unfit for public use. a. Potential impurities include: hydrocarbons, hydrogen sulfide, nitrogen dioxide, ammonia, radon, and sulfur dioxide. C. Water content of CO2 shall not exceed 220 ppm (volume per volume (vlv)-32°F) at the time of delivery. SUPPLIER 1. Supplier must be able to supply CO2 in bulk quantities. 2. Supplier must be able to supply CO2 within 48 hours of the telephone order. 3. Supplier must provide an analysis of impurities with each shipment. The analysis shall be submitted prior to delivery. The analysis should include, but is not limited to: acetaldehyde, benzene, carbon monoxide, carbonyl sulfide, hydrogen sulfide, hydrogen, methane, moisture, 1E11 ` ill +, Page 2 K:/Operate!SOP/Carbon Dioxide/CarbonDioxidePurchases.doc 141[ �♦ c�of Fort Collins Water Treatment Facility Fort Collins Standard Operating Procedure Services Purchasing Liquid Carbon Dioxide other hydrocarbons, oxygen, radon, and sulfur dioxide. This analysis can be faxed ahead of the delivery or delivered by the driver at the time of delivery. 4. The supplier must ensure that the shipment is delivered in tank trucks in pressure vessels manufactured to American Society of Mechanical Engineers (ASME) pressure vessel code and complying with the US DOT regulations for hazardous material transportation. 5. Each year in January, the supplier will mail to FCWTF a new copy of the MSDS sheet and/or the web site location of the most current version. 6. Each year in January, the supplier will mail to FCWTF a copy of the NSF Certification and AWWA conformance letter. 7. Each year in January, the supplier will mail to FCWTF a signed FCWTF EMS Guide for Contractors and Vendors Packet. 8. Supplier will be responsible for the shipping costs of the shipment if the delivery is rejected and returned because it does not meet the standards expressed in this SOP. 9. Supplier will perform an annual inspection of all three of the carbon dioxide storage tanks for a cost determined during the bid process or contract renewal. DELIVERY 1. All chemical suppliers must fax to the FCWTF (970-221-6736) the following information prior to delivery: a) the name of the driver making the delivery b) the numbers of the tractor and trailer transporting the chemical 2. Delivery trucks must park in the designated area on the north side of LaPorte Avenue outside of the entrance gate. Use a cellular phone to call the facility at (970)221-6690 or walk to the entrance kiosk and press the red call button. Please do not block the facility entrance on LaPorte Avenue. All deliveries are checked by FCWTF personnel prior to entry. 3. The receptionist or person answering the telephone must contact the Duty operator. The. Duty operator will verify the delivery from the schedule board. The operator or designee will meet the truck at the parking area outside the gate. 4. A list of all Praxair drivers is posted in the FCWTF control room. If the driver is not on the list, the truck will not be allowed to enter the facility. The Plant Superintendent will be contacted and the delivery may be rejected. 5. The truck fitting will be sealed with a color coded security tag at the point of origin. 6. The security verification, the supplier's quality assurance analysis, and the City's lab analysis will be given to the Water Quality Coordinator in order to identify the load in the event of any problems. 7. The Plant Superintendent or the duty operator must approve all deliveries. The Plant Superintendent monitors the tank levels and places orders with the supplier, setting the delivery date and quantity. • 8• Delivery drivers will provide a sample and submit it to the Operator at the time of delivery. The driver will be instructed on how the samples will be taken: A. The sample draw will be from the main discharge line of the truck. B. Protective gloves are required when taking and delivering the sample The Operator will take the sample to the on -site Laboratory Technicians for analysis. ; .• Page 3 o�alil_K:IOperale/SOPICarbonDioxide/CarbonDioxidePurchases.docT/0 �r�{f w♦ a City of Fort Collins Water Treatment Facility Fort Collins Standard Operating Procedure Utlliry P g Services Purchasing Liquid Carbon Dioxide 10. The delivery driver must wait for the results of the laboratory test before unloading the truck. 11. Delivery drivers are required to provide certified weight tickets for both the empty and loaded weights of the tractor and trailer unit. All weight tickets should have the tractor and trailer numbers written on them, as well as the name of the facility, FCWTF. 12. Delivery must be made within 48 hours of the order being placed. 13. Delivery may only be made Monday through Friday from 8 A.M. to 5 P.M. 14. Delivery drivers are responsible for off-loading the CO2. 15. Delivery drivers are required to chock and unchock their trucks. 16. Delivery drivers should meet with the operator to become familiar with the location of phones, alarms, and emergency showers that are nearest to the off-load location. 17. FCWTF will reject delivery of any bulk shipments that are leaking, forming ice on the outside of valves or have damaged piping, tubing, hoses, or fittings. PURCHASING 1. All contracts and purchases will be made in accordance with the City of Fort Collins Purchasing Department (FCPD) Purchasing Procedures. A copy can be obtained through the Purchasing Department. The Purchasing Department will ensure adherence to the FCPD Purchasing Procedures. 2. FCWTF requires that all suppliers submit the names, locations, and phone numbers of three current clients as part of any bidding process. 3. FCWTF requires that all suppliers submit a list of intended delivery agents (motor carrier) and a letter from the U.S. Department of Transportation, Federal Highway Administration, stating the Motor Carrier Safety Rating for the company as part of any bidding process. Each listed motor carrier's rating must be Satisfactory or above to be considered in the bidding process. 4. FCPD representatives are responsible for ensuring that the items noted in this SOP can be met by the supplier before any contract is awarded. 5. The FCWTF and FCPD will establish, at the beginning of each New Year, a Blanket Purchase Order, 6. FCWTF Operations/Process Supervisor or his designee will place delivery orders on that Purchase Order throughout the year. FCWTF must be able to place orders using telephone, fax, or electronic mail. 7. When placing an order, a delivery date will be specified. 8. This SOP can act as the sole -source justification if only one supplier can meet the criteria specified above. \Pflfi Page •, tr �� K:/Opera(elSOP/CarbonDioxide/CorbonDioxidePurchases.doc -IUD% January 7, 2013 Dear City of Fort Collins Water Treatment Chemical Vendor, Congratulations on being awarded City of Fort Collins chemical business for the coming year. As part of the requirement for being a selected vendor, the City requests that you forward the following information as soon as possible: MATERIAL SAFETY DATA SHEET (MSDS), and NSF CERTIFICATION Please forward your information via mail to: City of Fort Collins Water Treatment Facility 4316 W LaPorte Avenue Fort Collins, CO 80521 Attn: Rita DeCourcey Or preferably, e-mail your information in pdf (Adobe) format to rdecourcey@fcgov.com. Thank you for supporting the mission of the City of Fort Collins Water Treatment Facility. Sincerely, Ed Bonnette, C.P.M., CPPB Buyer moof t` Coltins Dear Contractor of Vendor, Water Production Division 4316 W. Laporte Ave. Fort Collins, CO 80521 970.221.6690 970.221.6736 - tax fcgov.com The City of Fort Collins has adopted an environmental policy that focuses on its environmental responsibility and reflects the community's strong desire to protect the environment. This policy specifies the need to comply with legal requirements and includes a commitment to continually improve environmental performance. With the implementation of this policy, a number of policies and procedures have been adopted at the Water Treatment Facility (WTF). The purpose of this EMS Guide for Contractors and Vendors is to familiarize you with these policies and procedures and to address how you will be affected. An Environmental Management System (EMS) is being implemented at WTF to achieve the City's goal of high environmental performance. In addition to addressing in-house activities, the EMS requires that any party doing work within the WTF fence line adhere to the relevant portions of the EMS. To fulfill this requirement, a list of procedures has been developed for all WTF contractors or vendors to follow while working on site. This guide provides an introduction to the EMS, communicates the environmental policy, and describes how you can help WTF achieve its environmental goals. If you have any concerns or questions regarding the information contained in this guide, please feel free to contact WTF any time at (970) 221' 6690. Revised 2/22/12 / VI.-t Glens 3.1 Environmental Policy The City of Fort Collins is committed to conducting its operations in a manner that is environmentally responsible and reflective of the community's strong commitment to the environment. The City will provide community leadership by reducing its environmental impact while benefiting citizens, the economy, and society. In order to meet or exceed these objectives, the City of Fort Collins will: 1. Comply with all applicable environmental laws, regulations, and other requirements, and implement cost-effective programs and procedures to assure compliance; 2. Educate and train city employees to increase awareness of environmental requirements and improve environmental performance; 3. Identify and implement methods to reduce or eliminate the generation of solid and hazardous waste; 4. Actively identify and implement effective ways to prevent pollution and conserve natural resources and energy; 5. Establish measurable environmental objectives and targets and update as necessary to reflect the changing needs, missions, and goals of city operations; 6. Commit to continual improvement of environmental management through self - assessments, corrective action, and innovation; and make environmental management an integral part of our standard business practices; and 7. Recognize that every manager, supervisor, and employee is responsible for implementing this policy; and management support is essential to empowering each employee to proactively perform work in an environmentally responsible manner. This environmental policy will be communicated to employees and contractors and will be available to the public via the City's website. City Manager/Date Water Treatment Facility Significant Aspects An EMS requires that a facility identify those activities, products, and services that have the potential to impact the environment. These "environmental aspects" are then rated based on a defined set of criteria to determine their significance. From this list, two of the most significant aspects are identified. Controls are put in place to minimize environmental impacts associated with these activities and objectives and targets are put into place to improve environmental performance associated with these activities. Two of the significant aspects have been chosen for WTF: • The use of chlorine gas at the facility. • The creation of Greenhouse gases through the use of electricity, natural gas and vehicle fuel at the facility. Basic measures such as the limiting of unnecessary idling of vehicle engines are required, and we encourage all of our contractor partners to help us improve our environmental impacts in all aspects of our activities. Please strive to be efficient in your use of resources, and try to recycle and reuse where possible. We welcome any ideas or suggestions which you have to help our partnership be more environmentally friendly. We value your role as our partner in environmental stewardship. CHLORINE LEAK EVACUATION PROCEDURE Alarm option Sounds Employees and visitors may choose to immediately evacuate to the National Guard Armory Employees and visitors immediately cease work and move to iodations above - * parking lot. grouts level. Prepare for evacuation by noting wind direction, desgnztrtg drivers Cab 221-66901cr all char to and passengers, and choosing the best exit return, Suppress all telephone and radio traffic except for Communication directly relating to the possible emergency. Opera[= have 60 seconds to notify employees and visitors that he/she is in mule to check the cause of the alarm and will designate a trained employee to standby to call 9-911 if necessary No4aeaim WJ be made via are PA system uang Wephane Feature No. 633 It the Operator fails to no ti y Operators have 5 minutes to nWfy employees and visitors of the _ _ the staff of the status within 5 If the alarm a for a leak status minutes, assume the CONTROLLABLE LEAK, ttolika.Art vne be made via the PA system uvrg telepnotre Faawte No. 630 alarm is an uncontrollable leak. Operators wig nobly employees The person designated to call - -- If the Alarm is for an and visitors that evacuation 9-911vill nodly employees and is not necessary. UNCONTROLLABLE LEAK, visitors to immediately evacuate Nv6kation aC be made via the PA the Operators will notify employees and visitors to Immediately evacuate and Nen call 9-911. to the National Guard Armory. Noarretain will ba made via ate PA Feature No. 63d Noarnelicn W1 be maia via the PA sastem uv teleehone Feature No. 63n system using waplane Feature No. 6a Designated employee will call 9.911 and identify the Operators prepare to evacuate following: by shutting down operations following the 1. Uncontrollable Chlorine or Chlorine dioxide gas Leak Operations SOP for emergency shutdowns. 2. Hazmat response team is required 3. Location: Fort Collins Water Treatment Plant, 4316 LaPorte Avenue, Fort Collins, Colorado 5. Callers name. Operator will the immediately 6. Approximate amount of spill. evacuate the site and go to the 7. Evacuation is in progress. National Guard Armory parking lot. 8. Employees and visitors evacuate to the National Guard Armory, LaPorte Avenue approximately 3/10 mile West of Ovedand Trail. 9. Non -essential employees check out with site supervisor and leave the area. 10. Identify number of possible victims 11. Relay the duty operators cellular telephone number. Check in with site supervisor at the National Guard Armory parking lot. Once 9-911 call is made, the caller will immediately evacuate the site Duty Operator or 9-911 caller standby to meet the PFA HAZMAT Team