Loading...
HomeMy WebLinkAboutCORRESPONDENCE - PURCHASE ORDER - 9130264City of Fort Collins Water Treatment Facility il Fort Collins Standard Operating Procedure �- oP g SCNICe$ Purchasing Liquid Chlorine Author: Rita DeCourcey Section: Administration Subject: FCWTF SOP for Chlorine Purchases Revision: Rita DeCourcey Revision Date: December 17, 2012 ApLwytko o ls Si res n 6sa , P.E., ater Production Manager 0-Ru,1 41.4-- Chuck Gross, Plant Superintendent PURPOSE Establish guidelines for purchasing Liquid Chlorine (Chlorine) for the Fort Collins Water Treatment Facility (FCWTF). The mission of the Fort Collins Water Treatment Facility (FCWTF) is to "provide the community with a continuous ample supply of treated water that is pleasing, wholesome, free from known health risks, and affordable." The FCWTF purchases products by determining best value for the City. Best value is calculated by combining the following four components: (1) the chemical has been tested in the Pilot Plant and/or approved by the Water Treatment Quality Coordinator; (2) the chemical can meet or exceed all FCWTF standards, the AWWA standards, the NSF standards, and any other regulatory agency standards; (3) the supplier can meet all the FCWTF requirements; and (4) the cost is factored in once it has been determined that a supplier can meet items (1), (2), and (3) above. HEALTH AND SAFETY ISSUES For detailed information, please refer to the MSDS 1. Chlorine is primarily highly toxic. Other hazard classes include oxidizer and corrosive. 2. NFPA Hazard Rating includes: • Health=4 • Flammability=0 •- Reactivity=1 • Special=Oxidizer 3. Personal Protective Equipment: • SCBA's. Chemical splash proof Safety Goggles. Leather or rubber gloves. Boots, - aprons, and chemical suits should be worn when necessary to prevent skin contact. 4. Leaks and Spills: • If a leak occurs, employees and visitors are to follow the Leak Evacuation Plan. 5. Delivery vehicles: • All one -ton cylinders will be delivered on an open -bed truck. 6. Delivery Containers: Containers will only be allowed on -site if they are in an acceptable condition as specified below. Page I K:/OperatelSOP/Chlorie/ChlorinePurchases.doc l+ri w` CHLORINE LEAK EVACUATION PROCEDURE Alarm Option Sounds Employees and visitors may choose to immediately evacuate to the National Guard Amory Employees and visitors immediately cease work and move to locations above parking' ground level- Prepare for evacuation by resting wind dbeclion, designating drivers Cat 227-6 rel forf aalll char to and passengers, and choosing the best exit return, Suppress all telephone and radp traffic except for communication directly relating to the possible emergency. Operators have 60 seconds to nobly employees and visitors that he/she is in mule to check the cause of the alarm and will designate a trained employee to standby to call 9-9 11 if necessary rbe5ca m wJ be made via ap PA eys'am usrg leech" Feature fdo. 630 - - If the Operator fails to notity _ Operators have 5 minutes to notify employees and vlsltors of the _ the staff of the status vriNin 5 It the alarm is for a leak status minutes, assume the CONTROLLABLE LEAK, fb'leation A t,e made via the PA system UVV telephx Featue M. 630 alarm is an uncontrollable leak. Operators will notify employees I The person designated to can and visitors that evacuation - If the'Alaim is for an 9-911vd11 hotly employees and is rat necessary. UNCONTROLLABLE LEAK, vsitors to immediately evacuate NoLkiern nd be mafe vie the PA ate Operators will notify employees and vLsdors to immediately evacuate I and then call 9.911. syyarn Ong Idea°ne to the National Guard Armory. tb "uan MI be made.,. the PA Feature No, 63o tbtfcAm vdk be made m the PA astern umw taleohme Feature fro. 630 system using kkptane Feature No. 53 Operators prepare to evacuate by shutting down operations following the Operations SOP for emergency shutdowns. Operator will the immediately evacuate the site and go to the National Guard Armory parking lot. Check in with site supervisor at the National Guard Armory parking lot. Designated employee will call 9-911 and identify the following: 1. Uncontrollable Chlorine or Chlorine dioxide gas Leak 2. Hazmat response team is required 3. Location: Fort Collins Water Treatment Plant, 4316 LaPorte Avenue, Fort Collins, Colorado 5. Callers name. 6. Approximate amount of spill. 7. Evacuation is in progress. 8. Employees and visitors evacuate to the National Guard Armory, LaPorte Avenue approximately 3110 mile West of Overland Trail. 9. Non -essential employees check out with site supervisor and leave the area. 10. Identify number of possible victims 11. Relay the duty operators cellular telephone number. I Once 9-911 call is made, the caller will immediately evacuate the site Duty Operator or 9-911 caller standby to meet the PFA HAZMAT Team Environmental Management Procedures The following information is supplied to contractors and vendors who perform work on site for the Water Treatment Facility (WTF). The information presented below has been developed as part of the facility's Environmental Management System (EMS). The intent of this information is to make contractors and vendors aware of the EMS and to ensure conformance to applicable EMS procedures and work instructions. This facility provides drinking water to the public and all contractor and vendor activities can impact drinking water quality. It is imperative that the following guidelines are followed without exception. ener n tronme tat anagemen • Minimize idling of vehicles during any work operations. • Control fugitive dust emissions during any work operations and activities. • Do not excavate without the prior approval of appropriate WTF staff.' • Follow all applicable Water Treatment Facility safety procedures. ■ Label, store, and dispose of any waste materials according to local, state, and federal regulations. NO UNLABELED CONTAINERS ARE PERMITTED ON SITE. . ■ Notify appropriate WTF staff if there are any hazardous wastes on site. Recycle or dispose of all wastes in an appropriate manner according to all local, state, and federal regulations. ■ Notify appropriate WTF staff when a regulated material is being used on site (asbestos, PCBs, oil, etc.). • Provide Material Safety Data Sheets (MSDS) for all materials upon request. r ' 19Gh ■ Do not discharge ANY material to storm water drains, sanitary sewer, or onsite holding ponds without approval of appropriate WTF staff. Notify appropriate WTF staff if a state -permitted discharge will occur. ■ Keep roadways and outside areas clean and free of debris. REM-emlso ttl • Obtain approval for outside storage of materials from appropriate WTF staff. • Equip storage areas with adequate secondary containment of all regulated materials. ■ Label and store all materials according to Hazard Communication standard [29CFR 1910.1200). ■ Close all chemical containers except when in use. ■ Have appropriate spill kits available. • REPORT ALL SPILLS OR RELEASES OF MATERIALS IMMEDIATELY to WTF staff (970) 221-6690 and the Special Projects Manager. Contractors will follow up by submitting a completed Spill Reporting Form. General Contact Number: (970) 221-6690 Water Production Manager: (970) 221-6692 Water Production Division 4316 W. Laporte Ave. Fort Collins, CO 80521 970.221.6690 970.221.6736 - fax tcgov.com Water Treatment Facility EMS Guide for Contractors and Vendors Checklist This form must be completed, signed, and returned to the City of Fort Collins Water Treatment Facility (WTF). NOTE: Please review the enclosed materials prior to completing this form. Contractor/Company Contact Phone Number: E-mail address: Date: ✓ Read and understand the signed Environmental Policy for the City of Fort Collins ✓ Read and understand the Significant Aspects for WTF ✓ Read and understand the Emergency Response Policy for Visitors ✓ Read and understand the Environmental Management Procedures Environmental Agreement My company will abide by all environmental regulations and policies when performing work at the WTF. My company will ensure that the requirements of the EMS are adequately communicated to all personnel that may visit WTF. For questions or additional information contact the City of Fort Collins Water Treatment Facility at (970) 221-6690. City of Fort Collins Water Treatment Facility Fort Collins Standard Operating Procedure Utility services Purchasing Liquid Chlorine INFORMATION FOR THE FORT COLLINS WATER TREATMENT FACILITY (FCWTF) 1. Chlorine is budgeted in account 502-032201-534110. 2. Chlorine is used as a disinfectant in post treatment and in the on -site generation of Chlorine Dioxide. 3. FCWTF requires chlorine to have 99.5 percent purity. 4. FCWTF requires chlorine to be delivered in one -ton cylinders. 5. FCWTF is capable of storing nine one -ton cylinders on site. 6. FCWTF will reject delivery of any cylinders which appear to be leaking, the cylinder integrity is compromised (e.g., bulges in the tank), physical damage to a valve -protective housing, valve - protective -housing lugs and set screws, damaging fusible plugs, or if the gross weight is under 3,425 lbs. (2,000 lbs. of product, cylinder tare weight 1,500 lbs. for a total of 3,500 lbs. Chlorine Institute requires that cylinders be rejected when the tare weight is less than 95 percent of the original tare weight or, 1,425 lbs.) 7. FCWTF will reject any shipments that do not meet its standard in quality or delivery safety. The supplier will pay the rejected shipment's freight. CHLORINE 1. Chlorine must meet the most current American Water Works Association (AWWA) Standard for chlorine. A. Chlorine shall contain no soluble mineral or organic substances in quantities capable of producing deleterious or injurious effects on the health of persons consuming water that has been treated properly with liquid chlorine. B. - All Chlorine supplies shall be dry chlorine. Moisture shall not exceed 150 ppm. (0.015 percent), by weight. C. The sum of all heavy metals shall not exceed 30 ppm (0.003 percent) expressed as lead. Lead shall not exceed 10 ppm (0.001 percent) reported as lead. Mercury shall not exceed 1 ppm (0.0001 percent) reported as mercury. Arsenic shall not exceed 3 ppm (0.003 percent) reported as metallic arsenic. D. The total residue shall not exceed 150 ppm (0.015 percent), by weight, in chlorine as packaged in one -ton cylinders. E. Carbon tetrachloride shall not exceed 100 ppm (0.010 percent). F. Trihalomethanes shall not exceed 300 ppm (0.030 percent). 2. Chlorine must meet the most current National Sanitation Foundation (NSF) Standard 60. 3. Chlorine must be 99.5 percent pure as required by the AWWA Standard B301-99, which requires that chlorine be 99.5 percent pure by volume. SUPPLIER 1. Supplier must guarantee Chlorine meets or exceeds the most current AWWA Standard for Liquid Chlorine. 2. Supplier must guarantee Chlorine meets or exceeds the most current NSF Standard 60. 3. Supplier must guarantee Chlorine is 99.5 percent pure. (Note: the AWWA standard requires 99.5 percent purity). 4. Supplier must be able to supply Chlorine in one -ton cylinders. ,lllfJy Page 1 K.lOperate/SOP/Chlorie/CldorinePurchases.doc JJn + C"of Fort Collins Water Treatment Facility �Fort Collins Standard Operating Procedure Utillly P g servers Purchasing Liquid Chlorine 5. Supplier must be able to supply Chlorine within 24 hours after an order is placed in the event of an emergency. 6. Supplier will ensure the safety of the delivery vehicles and delivery containers. A. Supplier must inspect one -ton cylinders in accordance with the Chlorine Institute pamphlet 1. Any containers that show evidence of leakage, damage, or corrosion should be rejected before the containers are sent to FCWTF. These containers will be rejected and returned to the supplier by FCWTF. B. Cylinders should not be damaged, leaking, have unusual bulges, no physical damage to the valve -protection housing, valve -protective housing lugs and set screws, or damaged fusible plugs. C. Ensure that the gross weight is not under 3,425 lbs. (2,000 lbs. of product, cylinder tare weight 1,500 lbs. for a total of 3,500 lbs. Chlorine Institute requires that cylinders be rejected when the tare weight is less than 95 percent of the original tare weight, or, 1,425 lbs.) D. Delivery vehicles must meet or exceed all current State of Colorado Department of Transportation (CDOT) regulations. 7. Supplier is required to have a method to ensure that tampering has not occurred from the point of origin to FCWTF unloading point. 8. Each year in January, the supplier will mail to FCWTF a new copy of the MSDS sheet and/or the web site location of the most current version. 9. Each year in January, the supplier will mail to FCWTF a copy of the NSF Certification and AWWA conformance letter. 10. Each year in January, the supplier will mail to FCWTF a signed FCWTF EMS Guide for Contractors and Vendors Packet. 11. The supplier is to supply FCWTF a recent copy of a letter from the U.S. Department of Transportation, Federal Highway Administration, stating the Motor Carrier Safety Rating, for every carrier used to transport the Chlorine on site. 12. Supplier will be responsible for the cost of the shipment if the delivery is rejected and returned because of the chlorine not being 99.8 percent pure, the Certificate of Analysis has not been given to FCWTF, the delivery not made on open -bed trucks, or problems associated with unsafe containers. DELIVERY 1. All chemical suppliers must fax to the FCWTF (970-221-6736) the following information prior to delivery: a) the name of the driver making the delivery b) the numbers of the tractor and trailer transporting the chemical 2. Delivery trucks must park in the designated area on the north side of LaPorte Avenue outside of the entrance gate. Use a cellular phone to call the facility at (970)221-6690 or walk to the entrance kiosk and press the red call button. Please do not block the facility entrance on LaPorte Avenue. All deliveries are checked by FCWTF personnel prior to entry. II i ' Page 3 /// —� K:/Operate/SOP/ClJorie/ChlorinePurchoses.doc III rliE , City of Fort Collins Water Treatment Facility Fort Collins Standard Operating Procedure P g Purchasing Liquid Chlorine 3. The receptionist or person answering the telephone must contact the Duty operator. The Duty operator will verify the delivery from the schedule board. The operator or designee will meet the truck outside the gate. 4. FCWTF personnel will verify that the faxed information matches up with the driver and the delivery vehicle arriving at the FCWTF. If the driver's ID or the tractor and trailer numbers do not match, the truck will not be allowed to enter the facility. The Plant Superintendent will be contacted and the delivery may be rejected. 5. FCWTF personnel will visually inspect the vehicle and the one -ton cylinders.. If FCWTF personnel deem the one -ton cylinders unsafe, the shipment will be rejected and returned to the supplier, at the supplier's cost. 6. The security verification, the supplier's quality assurance analysis, and the City's lab analysis will be given to the Water Quality Coordinator in order to identify the load in the event of any problems. 7. Chlorine must be delivered on open -bed truck trailers on Wednesdays only, unless there is an emergency. B. In the event of an emergency, Chlorine must be delivered within 24 hours after an order is placed. 9. Delivery driver's point of delivery is the loading dock. Under no circumstances will FCWTF employees board the truck. The driver is required to attach the hoist to each tank or disattach the hoist from each tank. 10. Delivery drivers will record the incoming and outgoing tank identification numbers. 11. Delivery drivers are required to chock and unchock their trucks. 12. Delivery drivers should meet with the operator to become familiar with the location of phones, alarms, and emergency showers that are nearest to the off load location. PURCHASING 1. All contracts and purchases will be made in accordance with the City of Fort Collins Purchasing Department (FCPD) Purchasing Procedures, A copy can be obtained through the Purchasing Department. The Purchasing Department will ensure adherence to the FCPD Purchasing Procedures. 2. FCWTF requires that all suppliers submit the names, locations, and phone numbers of three current clients as part of any bidding process. 3. FCWTF requires that all suppliers submit a list of intended delivery agents (motor carrier) and a letter from the U.S. Department of Transportation, Federal Highway Administration, stating the Motor Carrier Safety Rating for the company as part of any bidding process. Each listed motor carrier's rating must be Satisfactory or above to be considered in the bidding process. 4. All price bids will include Super Fund Tax. 5. FCPD representatives are responsible for ensuring that the items noted in this SOP can be met by the supplier before any contract is awarded. 6. The FCWTF and FCPD will establish, at the beginning of each New Year, a Blanket Purchase Order. 7. FCWTF Operations/Process Supervisor or his designee will place delivery orders on that Purchase Order throughout the year. FCWTF must be able to place orders using telephone, fax, or electronic mail. t M Of Page 4 . �Ili _' �� _Y K.-/Operate!SOP/Chlorie/ChlarinePurchases.doc *flit v'' roCollins Fort Collins Water Treatment Facility Pi �- ill i Standard Operating Procedure Services Purchasing Liquid Chlorine 8. When placing an order, a delivery date will be specified. 9. This SOP can act as the sole -source justification if only one supplier can meet the criteria specified above. ,,tM EfIN • �ill-•. Page �/��� K:/OperatelSOP/Chlorie/ChlorinePurchases.doc °o I�u A1E W♦ January 7, 2013 Dear City of Fort Collins Water Treatment Chemical Vendor, Congratulations on being awarded City of Fort Collins chemical business for the coming year. As part of the requirement for being a selected vendor, the City requests that you forward the following information as soon as possible: MATERIAL SAFETY DATA SHEET (MSDS), and NSF CERTIFICATION Please forward your information via mail to: City of Fort Collins Water Treatment Facility 4316 W LaPorte Avenue Fort Collins, CO 80521 Attn: Rita DeCourcey Or preferably, e-mail your information in pdf (Adobe) format to rdecourcey@fcgov.com. Thank you for supporting the mission of the City of Fort Collins Water Treatment Facility. Sincerely, Ed Bonnette, C.P.M., CPPB Buyer I City of F6rt Collins Dear Contractor of Vendor, Water Production Division 4316 W. Laporte Ave. Fort Collins, CO 80521 970.221.6690 970.221.6736-tax fcgov.com The City of Fort Collins has adopted an environmental policy that focuses on its environmental responsibility and reflects the community's strong desire to protect the environment. This policy specifies the need to comply with legal requirements and includes a commitment to continually improve environmental performance. With the implementation of this policy, a number of policies and procedures have been adopted at the Water Treatment Facility (WTF). The purpose of this EMS Guide for Contractors and Vendors is to familiarize you with these policies and procedures and to address how you will be affected. An Environmental Management System (EMS) is being implemented at WTF to achieve the City's goal of high environmental performance. In addition to addressing in-house activities, the EMS requires that any party doing work within the WTF fence line adhere to the relevant portions of the EMS. To fulfill this requirement, a list of procedures has been developed for all WTF contractors or vendors to follow while working on site. This guide provides an introduction to the EMS, communicates the environmental policy, and describes how you can help WTF achieve its environmental goals. If you have any concerns or questions regarding the information contained in this guide, please feel free to contact WTF any time at (970) 221-6690. Revised 2/22/12 Fortt Collins 3.1 Environmental Policy The City of Fort Collins is committed to conducting its operations in a manner that is environmentally responsible and reflective of the community's strong commitment to the environment. The City will provide community leadership by reducing its environmental impact while benefiting citizens, the economy, and society. In order to meet or exceed these objectives, the City of Fort Collins will: 1. Comply with all applicable environmental laws, regulations, and other requirements, and implement cost-effective programs and procedures to assure compliance; 2. Educate and train city employees to increase awareness of environmental requirements and improve environmental performance; 3. Identify and implement methods to reduce or eliminate the generation of solid and hazardous waste; 4. Actively identify and implement effective ways to prevent pollution and conserve natural resources and energy; 5. Establish measurable environmental objectives and targets and update as necessary to reflect the changing needs, missions, and goals of city operations; 6. Commit to continual improvement of environmental management through self - assessments, corrective action, and innovation; and make environmental management an integral part of our standard business practices; and 7. Recognize that every manager, supervisor, and employee is responsible for implementing this policy; and management support is essential to empowering each employee to proactively perform work in an environmentally responsible manner. This environmental policy will be communicated to employees and contractors and will be available to the public via the City's website. T A City Ci IManager/da I Water Treatment Facility Significant Aspects An EMS requires that a facility identify those activities, products, and services that have the potential to impact the environment. These "environmental aspects" are then rated based on a defined set of criteria to determine their significance. From this list, two of the most significant aspects are identified. Controls are put in place to minimize environmental impacts associated with these activities and objectives and targets are put into place to improve environmental performance associated with these activities. Two of the significant aspects have been chosen for WTF: • The use of chlorine gas at the facility • The creation of Greenhouse gases through the use of electricity, natural gas and vehicle fuel at the facility. Basic measures such as the limiting of unnecessary idling of vehicle engines are required, and we encourage all of our contractor partners to help us improve our environmental impacts in all aspects of our activities. Please strive to be efficient in your use of resources, and try to recycle and reuse where possible. We welcome any ideas or suggestions which you have to help our partnership be more environmentally friendly. We value your role as our partner in environmental stewardship.