HomeMy WebLinkAboutCHANGE ORDER - BID - 7382 MAX BRT SOUTH TRANSIT CENTERChange Order No. 1
PROJECT TITLE: South Transit Center
CONTRACTOR: Growling Bear Inc.
BID NUMBER: 7382
DESCRIPTION:
1. Reason for change: Incorporation of various Change Order Proposals into the Contract.
2. Description of change: COP#1 - Arborist to remove trees from the site - $12,712.00; COP#4 - Removal of the unforseen septic
tank and leachfield - $2,677.47; COP#6 - Relocation of two Art Objects along the trail - $4,655.10.
3. Change in contract costs: $20,044.57
4. Change in contract time: 0 Days
ORIGINAL CONTRACT COST
$4,356,565.70
TOTAL APPROVED CHANGE ORDERS
$0.00
TOTAL PENDING CHANGE ORDERS
$0.00
TOTAL THIS CHANGE ORDER
$20,044.57
TOTAL % OF THIS CHANGE ORDER
0.46%
TOTAL C.O. % OF ORIGINAL CONTRACT
0.46%
ADJUSTED CONTRACT COST
$4,376,610.27
REVIEWED BY:
ACCEPTED BY:
Contractors
REVIEWED BY:
APPROVED BY:
Manager
NER'S REPRESENTATIVE
cc: Contractor
Purchasing
Project File
DATE: Z
DATE:
DATE:
DATE:
Growling Bear Construction Inc. PROPOSED CHANGE ORDER
No. 00001
2330 4th Ave Phone: 970-353-6964
Greeley, CO 80631 Fax: 970-353-6974
TITLE: Additional Services - Arborist DATE: 9/12/2012
PROJECT: FC South Transit JOB:
TO: Attn: Ron Kechter CONTRACT NO:
Fort Collins South Transit Center
4915 Fossil Blvd
Fort Collins, CO 80525
RE: To: From: Number:
DESCRIPTION OF PROPOSAL
Additional Services - Arborist (Swingle Lawn, Tree and Landscape Care) to remove trees from the Transit Center Site
Unit Cost:
Unit Tax:
Lump Sum:
Lump Tax:
Total:
APPROVAL:
By: By:
Gene Leach
Date: 7— Date:
$0.00
$0.00
$125712.00
$0.00
$12,712.00
Ron Kechter
esineusateo jeer
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Denver
FortCollinsI
,JINGLE
CasifeRockleaulder
I Monument
LovefandlGreeley
Greeley
Longmont
, f
303.337.6200
i 719.302.5117
I 970.221,1287
720.204.1846
1
'
Fax; 303.337.0107
I Fax: 303.337.0157
Fax: 970.221.4822
Fax: 970.221.4822
M
www.myswingle.com
City of Fort Collins
Max BRT/South Bus Transit Center
Fort Collins, CO 80525
Ron Kechter
970-221-6805
rkechter(cDfcrlov.com
September 11, 2012
Remove to 2 to 3 foot stumps all trees within the project area 2 inches in diameter and larger. All trees to remain
are marked with yellow tagging or are staked. Trees to removed are not marked.
All debris under 16 inches in diameter will be chipped and hauled to a recycling facility. All large wood and
downed dead debris will be piled and left. All dead, downed debris will be left on site.
Total cost $12,712.00
Please feel free to contact me with questions or concerns, and to schedule. I look forward to working with you.
Respectfully,
Eric Shaub
Landscape Care Consultant
Swingle Lawn, Tree and Landscape Care
970-566-2981 Cell
eshau b(a)swinaletree.com
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Growling Bear Construction Inc. PROPOSED CHANGE ORDER
No. 00004
2330 4th Ave Phone: 970-353-6964
Greeley, CO 80631 Fax: 970-353-6974
TITLE: Septic System Removal
PROJECT: FC South Transit
TO: Attn: Ron Kechter
Fort Collins South Transit Center
4915 Fossil Blvd
Fort Collins, CO 80525
RE: To:
DESCRIP.TIONOF.'PROP.OSAL" ::; • ",=
DATE:11/2/2012
JOB:
CONTRACT NO:
From: Number:
Additional Costs Incurred by the General Contractor for unforeseen site conditions - the presence of a septic tank and leachfield not
shown on the contract documents.
Actual Cost, Duran Excavating: $1885.40
Septic Tank Pumping, Apex: $280.00
0
GBI Mark - subcontractors: S 108.27
Superintendent, 4 hours: $200.00
Project Manager, 2 hours: S120.0 4—
GBI Mark-up - prime: $48.00
G`
Additional bond & insurance: $35.80
Unit Cost:
$0.00
Unit Tax:
$0.00
Lump Sum:
$2,677.47
Lump Tax:
$0.00
0 Y, Q
APPROVAL:
By: - L �0� By:
Gene Leach
Date: {ee,,2rs 12,'11 r //� Date:
Eiptlivw b
Total: $25677.47
Ron Kechter
12/11/2012
Septic Tank and Leach field removal
Duran Excavating Invoice
$1,895.40
Apex - Pump out Septic Tank
$280.00
$2,165.40
GBI Mark up:
$108.27
Subtotal:
$2,273.67
GBI Costs:
Superintendent:
4 $50.00 $200.00
Project Manager
2 $60.00 $120.00
$320.00
GBI Mark-up
$48.00
GBI Sub -total:
$368.00
Subtotal:
$2,641.67
Additional Bond:
1% $26.42
Additional Insurance:
3.55 $9.38
Total Costs:
$2,677.47
r;1
/S%
0'
11kran
®:eavating
Inp
October 26, 2012
Growling Bear Company Inc.
Attn: Gene Leach
2330 4te Avenue
Greeley, CO 80631
RE: Job # 385 Ft. Collins South Transit Center -Removal of Septic Tank
Dear Gene,
The following is a cost breakdown to remove the septic tank and leach field. If
you have any questions please give me a call.
r�i �S
Excavator K 300 �� �s(oT�
3.5
hr
X
$160.00 =
$560.00
Packer
2.0
hr
Xr.
$120.00 =
$240.00
Trucking EndDumpz.�_a,,�
2.0
br
X+cr�
$97.00 =
$194.00
Scraper:
1.0
]rr
X
$200.00 m
$200.00
Water Truck
1.0
hr
X
120.00
$120.00
Dump Fees
1.0
ea
X
$260.00 =
$260.00
Labor
3.5
hr
X
$40.00 =
$140.00
Subtotal
$1,714.00
Mark up
S171.40
Grand Total
$1,885.40
Sin el
Duran
P ject Coordinator
uran Excavating, Inc.
418 N 9rh Avenue • Greeley, Colorado 80631
(970) 351-0192
M
APEX Rooter & Plumbing Services, Inc.
339 N Hollywood ttecelved
Fort Collins, CO 80521
OCT 09 2012
Bin To Gmuap sear CO (Inc.)
Growling Beer construction
Pat Sherin
2330 4th Ave.
Greeley, CO 80631
Invoice
Date
Invoice #
10r3t2012
181962
Job location (other than bill to address)
Terms
Due Data
4915 Fossil Blvd.
Due upon receipt
10/3/2012
Description
Rate
Quantity
Amount
Pump Septic Tank 1000 Gallons
280.00
280.00
South Transit Center Job # 2224
` Sj321 �ta���LLJdV
d inirial date
Manager
f-Yojxt
Superintendent
KevinS.°a/tt
aa��c
Total $280.00
Phone#
Fax#
E-mail
Payinents/Credifis $0.00
970-221-1274
970-416.1072
apaaooterandplumbing@hobnati.com
Balance Due: $280.00
Thank you for your business!
Request for Information
Growling Bear Co., Inc.
Project: Fort Collins South Transit Center No.: 5 Date: 9/26/2012
Location: 4915 Fossil Blvd
From: Gene Leach PM: Gene Leach
Phone No.: 970 353-6964, 970 301-3847
Fax No.:
To: Matt Newman Action Requested: Clarification
Aller-Lingle-Massey Architects X Direction
Approval
Reference: Drawing No: C1.1 Detail No: None Spec:
Information Needed: In the deconstruction of the house on the site we found no utility
connections except the electric service. It is our understanding after talking to the water service
provider that this service line was shut off. They have no record of sanitary sewer service and are
convinced that the house had a septic system. A 4" waste line did exit underneath the footing in a
SSW direction. They are 99% sure that there was a septic system in place. If that is the case we don't
have stable soils in that area. How should we proceed?
Submitted By: Gene Leach
Recommendation: Per previous direction on site, please remove the pipes that comprised the
leach field, and per LCDHE the septic tank shall be pumped out until it is clean and the tank and pipes
can be diposed of in the landfill. Since this is an unforseen condition, costs for this shall be reimbursed
on a Time and Materials basis, as discussed in the field.
Ron Kechter
By
10/9/2012
Date
Growling Bear Construction Inc.
2330 4th Ave Phone: 970-353-6964
Greeley, CO 80631 Fax: 970-353-6974
PROPOSED CHANGE ORDER
No. 00006
TITLE: Move Artwork along Bike Trail DATE:12/3/2012
PROJECT: FC South Transit JOB:
TO: Attn: Ron Kechter CONTRACT NO:
Fort Collins South Transit Center
4915 Fossil Blvd
Fort Collins, CO 80525
RE: To: From: Number:
DESCRIPTION OF PROPOSAL
Move Art Work along the Bike Trail
Proposal from DaVinci Signs: $2,900
Direct Costs for new pole bases, including mobilization, use of skid -steer, operator, 2' dia. auger, anchor bolts, sonatube, re -bar, and
concrete materials:$841.96
GBI Direct Labor Costs: $545.75
GBI Mark-up: $305.16
Additonal Bond & Insurance:$62.23
Unit Cost:
Unit Tax:
Lump Sum:
Lump Tax:
Total:
APPROVAL: /�
By: Poz By:
Gene Leach
Date: mot- ea /Z (///Z Date:
Ezpcdilim w
$0.00
$0.00
$42655.10
$0.00
$4,655.10
Ron Kechter
12/11/2012
Move Artwork next to Trail
DaVinci Signs proposal: $2,900.00
GBI Mark up: $145.00
$3,045.00
GBI Costs:
Delivery/pick-up and set-up - Skid Steer
4
$60.00
$240.00
Skid Steer Operator (with burden)
2
$45.15
$90.30
Anchor Bolts
8
$8.67
$69.36
24" dia. Sonatube x 10'
10
$5.03
$50.30
Concrete
2
$86.00
$172.00
Place concrete
2
$45.15
$90.30
Min. Charges, fuel surcharges
1
$50.00
$50.00
Re -bar
1
$120.00
$120.00
Re -bar tie and placement
3
$45.15
$135.45
Misc. tools and Materials
1
$50.00
$50.00
$1,067.71
GBI Mark-up
$160.16
Superintendent time:
4
$50.00
$200.00
Project Manager time:
2
$60.00
$120.00
GBI Sub -total
$1,547.87
Total Costs:
$4,592.87
Additional Bond:
1%
$45.93
Additional Insurance:
3.55
$16.30
Total Costs:
$4,655.10
From: Mike Lono
To: Gene Leach
Subject: Removal and Reinstall quote -ARTWORK
Date: Thursday, November 29, 2012 11:16:13 AM
Attachments: imaae003.ono
Gene:
$2900.00 to move (2) pieces of artwork.
Thank you.
MIKE
--------- _0
*********************
SIGN SYSTEMS, INC.
Mike Long
Soles Consultant
Look for your sign on Facebook
C
Phone: (970) 203-9292 Fax: (970)203.9293
406 Bents Dr. Windsor, Colorado 80524
s Denver Metro: (303) 573.7446
aI t E-mail: mike@davincisign.com
l'-Ild}inFR uruirnouq
........ ,�..�> www.davincisign.cam
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https://www. sam.gov/portal/public/SAM/?portal:componentId=66fdb602-77f6-4ba0-914a-... 1 / 11 /2013
Title: Growling Bear Change order 1
Date: 1-11-13
CONTRACT CHECKLIST FOR NON-COMPETITIVE PROPOSALS (SOLE SOURCE)
Checklist Item
Contract File
Comments
Location
7) Independent Cost Estimate
The City made and documented an
YES
independent cost estimate before receipt of
proposals.
10) Unnecessary Experience and
Excessive Bonding
Unnecessary experience and excessive
NO
bonding requirements were not included in
this solicitation or contract documents.
11) Organizational Conflict of
Interest (OCI)
If there is an apparent or potential OCI the
solicitation contains provisions to eliminate or
mitigate the conflict (e.g. by inserting a clause
NO
that prohibits the contractor from competing
for the follow-on contract to the current design
or research contact) and OCI Certification is
submitted by the contractor.
12) Arbitrary Action
There was no arbitrary action in the
procurement process. (An example of
arbitrary action is when award is made to
NO
other than the contractor who most satisfied
all the City requirements as specified in the
solicitation and as evaluated by staff.
13) Brand Name Restrictions
Brand Name or Equal. When it is impractical
or uneconomical to provide a clear and
accurate description of the technical
requirements of the property to be acquired, a
"brand name or equal" description may be
used to define the performance or other
salient characteristics of a specific type of
property. The City must identify the salient
characteristics of the named brand that
NO
offerors must provide. When using a "brand
name" specification, the City does not need to
reverse -engineer a complicated part to
identify precise measurements or
specifications in order to describe its salient
characteristics. FT A's "Best Practices
Procurement Manual," (BPPM) contains
additional information on preparation of
specifications including examples with
specific language.
14) Geographic Preferences
The solicitation contains no in -State or local
NO
geographic preference except where Federal
statutes mandate or encourage them.
15) Contract Term Limitation
The contract period of performance for rolling
stock and replacement parts does not exceed
five (5) years inclusive of options without prior
NA
written FTA approval. For all other types of
contracts, the procurement file contains
evidence that the contract term is based on
sound business judgment.
18) Award to Responsible.
Contractor
The City made a determination that it was
awarding to a responsible contractor
considering such matters as contractor
integrity, compliance with public policy, record
1. Y
of past performance, and financial and
technical resources.
2. Y
1. Appropriate Financial, equipment, facility
3. Y
and personnel. (Y/N)
4.Y
2. Ability to meet delivery schedule. (Y/N)
5. Y
3. Satisfactory period of performance. (Y/N)
4. Satisfactory record of integrity, not on
declined or suspended listings. (Y/N)
5. Receipt of all necessary data from
vendor. (Y/N)
19) Sound and Complete Agreement
This contract is a sound and complete
agreement. In addition, it includes remedies
YES CHANGE ORDER
for breach of contract and provisions covering
termination for cause and convenience.
24) Clear, Accurate, and Complete
.Specification
A complete, adequate, and realistic
specification or purchased description was
YES
available and included any specifications and
pertinent attachments which define the items
or services sought in order for the bidder to
properly respond.
38) Sole Source if other Award is
Infeasible
The contract file contains documentation that
award of a contract was infeasible under
small purchase procedures, sealed bids, or
competitive proposals and at least one
of the following circumstances applies:
(1) The item was available only from a single
source. (Verify prices are no higher than price
CHANGE ORDER
for such item by likely customers.)
(2) Public exigency for the requirement did
CONTRACTOR IS GROWLING
not permit a delay resulting from a
BEAR
competitive solicitation.
(3) An emergency for the requirement did not
permit a delay resulting from a competitive
solicitation.
(4) The FT A authorized noncompetitive
negotiations.
(5) Competition was determined inadequate
after solicitation of a number of sources.
39) Cost Analysis Required
Cost analysis and profit negations were
performed (initial award and modifications)
And documented for price reasonableness
YES
was established on the basis of a catalog or
market price of a commercial product sold in
substantial quantities to the general public or
on the basis of prices set by law or regulation.
40) Evaluation of Options
The option quantities or periods contained in
the contractor's bid or offer were evaluated in
order to determine contract award. (To be
NA
eligible for Federal funding, options must be
evaluated as part of the price evaluation of
offers, or must be treated as sole source
awards.
42) Written Record of Procurement
History
The file contains records detailing the history
of this procurement. At a minimum, these
YES ORIGINALLY SELECTED
records include:
BY BID PROCESS
(1) the rationale for the method of
CONTRACTOR HAS BEEN
procurement,
(2) Selection of contract type,
RESPONSIVE
(3) reasons for contractor selection or
rejection, and
4 the basis for the contract price.
43) Exercise of Options
The grantee exercised an option on this
contract adhering to the terms and conditions
of the option stated in the contract and
determined that the option price was better
NO
than prices available in the market or that the
option was a more advantageous offer at the
time the option was exercised.
If an option was not exercised under this
contract, check NA.
44) Out of Scope Changes
The grantee amended this contract outside
the scope of the original contract. The
YES, THE WORK IS OUTSIDE
amendment was treated as a sole source
THE ORIGINAL AGREEMENT
procurement (complying with the FTA
requirements for a justification, cost analysis
and profit negotiation).
45) Advance Payment Provisions
The contractor did not receive an advance
payment utilizing FTA funds and the contract
NO
does not contain advance payment provisions
or, if it did, prior written concurrence was
obtained from FTA.
46) Progress Payment Provisions
The contract contains progress payments
based on costs incurred (as opposed to
percent of completion) and the contract
contains a provision giving the grantee title to
YES
property (materials, work in progress, and
finished goods) for which progress payments
are made. The contract may contain other
security in lieu of obtaining title.
47) Time and Materials Contracts
This is a time and materials contract; the
grantee determined that no other type of
NO
contract is suitable; and the contract specifies
a ceiling rice.
48) Cost Plus Percentage of Cost
This is not a cost plus a percentage of cost
NO
type contract.
49) Liquidated Damages Provisions
This contract contains liquidated damages
provisions and the assessment for damages
NO
is specified in the contract at a specific rate
per day for each day of overrun in contract
time.
50) Piggybacking
1) The file contains: Assignability provisions.
NO
2) The procurement file contains: Price
reasonableness determination.
56) Clauses
This contract contains the appropriate FTA
YES
required clauses.
Excluded Parties Search
YES
EPS run and include in the file.
ditesco
Independent Cost Estimate
Dale of Estimate: 21-Dec-12
Contract Type: Max BRT South Transit Center (hard bid)
Existing Contract or PO (Y/N): Y
Description of Goods (A) or Services (B): A
Scope is to address various Change Order Proposals provided by Growling Bear Inc. 1. PCO#1 - Arborist to remove trees from the site, directed
by Ron Kechter with the City of Fort Collins, 2. PCO#4 -Removal and disposal of the unforeseen septic lank and reach field, and 3. PCO#6 -
Relocation of two Ad Objects along the bike path near the STC.
I have obtained the following estimate from;
Published Price List / Past Pricing (date) I GrowlinF Bear Inc. Past Pricing and Quotes
Engineering or Technical Estimate (performed by)
Independent Third Party Estimate (performed by)
Other (specify)
Cost Estimate Details:
(Estimate calculated in US Dollars)
Cost of Standard Itpma
DESCRIPTION
ITEM #
QUANTITY
UNIT
UNIT PRICE
TOTAL
Removal of Tree
202-00010 CDOT 2012
64
EA
225. 1
7 14,4 99.84
Removal of Structures and Obstructions
202-00000 CDOT 2012
1
LS _
_2,800.00
$— 2,800.00
Removal of Sign (Special) _
202-00815 CDOT 2011
2
EA
$ 1,467.00
$ 2,994.00
Reset Traffic Pole
210.00840 CDOT 2011
2
EA
$ 1,664.00
$ 3,328.00
TOTAL
$ 23,481.84
Cost of Services, Repairs, or Nonstandard Items
Ilemlfask: r )
Materials or Work Descri
Other Direct Labor
costs Rate ($)
Labor Labor
Hours Class
Allocated
Overhead
SG8,A'
Profil
TOTAL
Total
�_ '9ellinB. nencrvloM AOmh�isVeSve eapwes
Signature of Preparer. —
MAX Field Construction Office
3000 South College Ave., Suite 201
Fort Collins, CO 80526
fcgov.com/maxconstruction
Delivery by hand
December 26, 2012
Ms. Erika Keeton, PE
MAX Project Manager
City of Fort Collins — Engineering Dept
281 N. College Ave.
Fort Collins, CO 80524
RE: South Transit Center Project
Independent Cost Estimate — STC C.O. #1
STC Change Order #1
Growling Bear, Inc. (GBI) was directed verbally to remove the trees on site by a certified arborist through
a proposal that was obtained by Ron Kechter and discussed with you prior to execution by GBI; COP #1
was provided by GBI for the cost of this work. Additionally, per RFI #5, GBI was directed to remove the
septic tank and leach field on a Time & Materials basis; COP #4 was provided by GBI for these costs.
Finally, GBI was requested to provide a proposal for moving two of the art objects adjacent to the trail that
conflict with the curb & gutter that are a part of the project; COP #6 was provided by GBI. These Change
Order Proposals (COP's) were bundled Into Change Order # 1.
In reviewing this request, an Independent Cost Estimate (ICE) was prepared for the changed items, using
CDOT pricing for comparable items. This ICE is attached and meets my expectations for the costs for
these items of work. The estimated cost for these changes is $23,481.84.
The documents reviewed included COP #1, Tree Removal and Transplanting Plan MT1.0, COP #4R, RFI
#5, COP #6R and Mario Mason Corridor Foundation Plan, Details and Notes for the Art Objects S13.20.
find GBI's Contract Change Order Proposals, bundled into Change Order #1, totaling $20,044.57 to be
reasonable for the required change in scope. As such, I recommend acceptance of this additional cost to
the contract.
Keith Meyer, PE
Construction Project Manager
CH2M HILL Team
970-988-8605
kehh. m everO)ditescoservices.com
Cc: job file
Change Management Checklist
CategoryCompliance
' ate
Reviewed
Reference
Initials
Reviewed for compliance with
12/`6/12
Modification to base bid scope of
`NM
Environmental Assessment
work
Reviewed for construction/safety impacts
12/26/12
Will require safe processes
KM
Independent cost estimate prepared
12/21/12
As attached to this memo
KM
Reviewed for CDOT & PCGA grant
12/26/12
Added to scope under SCC 20.04
KM
compliance
Reviewed for real estate impacts/needs
12/26/12
Inside Limits of Development
KM
Reviewed for compliance with design
criteria/ADA
htto:ltwww.access-board.gov/ada-aba/ada-
12/26/12
Not Applicable
KM
standards-dot.cfm