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Home My WebLink AboutRESPONSE - BID - 7458 CABLE 14 VIDEO ARCHIVAL SYSTEMBID PROPOSAL BID 7458 CABLE 14 VIDEO ARCHIVAL SYSTEM BID OPENING: December 19, 2012 3:OOp.m. (our clock) WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR Cable 14 Video Archival System PER THE BID INVITATION AND ANY REFERENCED SPECIFICATIONS. Any Purchasing questions regarding this inquiry should be directed to Ed Bonnette, Buyer, C.P.M., CPPB (970) 416-2247 or ebonnette(aD-fcgov.com . Any Technical questions regarding this inquiry should be directed to Carson Hamlin at Cable Channel 14 (970) 221-6510 or chamiin(cDfcgov.com . The City of Fort Collins is requesting bids for Audiovisual equipment using the following guidelines: 1. Bidder is to fill in the Unit Price for each item, and multiply it out by the Quantity Requested, to fill in the Extended Price. Also, please fill in the Lead Time to deliver the item. All items must include freight F.O.B. Destination, Freight Prepaid. All freight charges must be included in prices submitted on proposal. 2. The City reserves the right to award items by Total Bid, by Line Item, or by Product Type &/or Group; if that is more advantageous to the City. If all items are bid, please be sure to fill in the TOTAL BID EXTENDED PRICE box on the Bid Sheet. 3. The City has listed a Preferred Brand for items listed on the Bid Sheet. No substitutes are acceptable! This equipment has to integrate with other existing equipment. The City will be the final judge as to whether the brand Bid is the same as the Preferred brand requested. 4. Please include Warranty Information for all items Bid. SIGNATURE DATE TYPED OR PRINTED NAME AND TITLE r r �, - I - 3GU�� EMAIL 52gO �(G ITS(._ (0c, COMPANY NAME (AREA CODE) TELEP 2o3Z f, 2IvEP4E-� Pki y , )r ADDRESS: STREET E TY, STATE, ZIP BID 7453 Cable 14 Video Archival System Page 3 of 5 7032 S Revere Pkwy #320 Centennial, CO 80112 720-488-0980 City of Fort Collins 300 W.LaPorte City Hall West Fort Collins, CO 80521 Quotation Date Quotation# I--19/2012 6'�40 P.O. No. Terms Rep Sales Order # Bid 7458 Net 30 PAT Qty Item Description Cost Total The below item was suggested by Studio Networks Solution for improved bandwidth for slightly better performance. You may want to buy this as a sub for item EVO Ethernet Expansion 4x1 item #3 on your bid. Consult with your IT dept. on this solution. 1 EVOEXPENUPGRADEIGX6 EVO Ethernet Expansion: 6 x 1Gb Ethernet 2,005.00 ?_00 .0UT (iSCSI/NAS) Ports, Upgrade License, 1 yr hardware maintenance Below is where the CatDV application software(That JB&A installs) that will reside on the "Mac Mini server" for all your (Digital) Media Asset Management so you can do a "Google Type" search of all your media, still files, and document type files. All codec types are supported. Subtotal Sales Tax (0.0%) Customer Approval Consultant Approval Total 5280 Digital Inc. Approval Page 7 CM Go CV Digital 7032 S Revere Pkwy #320 Centennial, CO 80112 720-488-0980 City of Fort Collins 300 W.LaPorte City Hall West Fort Collins, CO 80521 Quotation Date Quotation# 12 19 2012 6540 P.O. No. Terms Rep Sales Order # Bid 7458 Net 30 PAT Qty Item Description Cost Total CatDV is the award -winning asset management tool at the heart of your workflow, managing al I aspects of a complete production. It is a logging tool, ingesting media from tape or disk, and enabling subclipping and tagging of the media to turn them into usable assets. It is a transcoding tool, automatically building offline proxies or web versions of your online media to save on storage and bandwidth. It is a powerful database, letting you browse and search and filter your assets until you find that one special shot that's just perfect. Above all, CatDV is a communication tool, allowing loggers, producers and editors to work together effectively and efficiently. The below Apple Server would require a flat panel DVI monitor also. (not included) and will be owner furnished by City of Fort Collins. Can be 19" simple inexpensive type with DVI input. An Apple DVI adapter cable may be required and furnished by City of Fort Collins. Subtotal Sales Tax (0.0%) Customer Approval Consultant Approval Total 5280 Digital Inc. Approval Page 8 cc 04 Digital 7032 S Revere Pkwy #320 Centennial, CO 80112 720-488-0980 City of Fort Collins 300 W.LaPorte City Hall West Fort Collins, CO 80521 Quotation Date Quotation# 12/19/2012 6540 P.O. No. Terms Rep Sales Order # Bid 7458 Net 30 PAT Qty Item Description Cost Total The below Apple Mac Mini will be "City of Fort Collins Owner Furnished Hardware" and must be installed by City of Fort Collins IT dept prior to 5280 Digital and JB&A showing up for configuration of the system. In addition all Ethernet nodes and connections in your network must be set up and tested by you all prior to 5280 Digital showing up ONSITE for EVO server configuration with the phone installation configuration service. One of your IT administrators must be present when we are ONSITE to assist 5280 Digital and JB&A CatDV technician in the event of networking IT questions. Below item is furnished by City of Fort Collins IT dept -Owner Furnished prior to 5280 Digital and JB&A CatDV arriving ONSITE for configuration of the system. 1 CATDVHARDWSERVRMACMI... Custom Config Hardware for CatDV server w o.Uu u.00T install CatDV Server software. 2.3GHz, i7,2xlTB Serial ATA Drive @ 5400 rpm•4GB RAM,iLife'l 1 -OS X, OS X Server, w TimeCapsule 2TB, MiniDisplayPort to DVI cable, (End user supplies Flat Panel DVI monitor), 3 YR.APP4MACMINI SERVR Subtotal $2,602.00 Customer Approval Sales Tax (0.0%) $0 00 Consultant Approval Total $2,602.00 5280 Digital Inc. Approval Page 9 b 6t i)11 'Cr ,nr,4i,nra (-� �0,c\nk) .%0M �Z/ODIri-t(PL )NC Psi P BID SHEET BID #7458 CABLE 14 VIDEO ARCHIVAL SYSTEM QTY DESCRIPTION PRODUCT # UNIT PRICE EXTENDED LEAD TIME EVO Server: (JQ-tq� 1 EVO-V4 Base 4x2TB 2x1Gb EVO Base System: 3U, 16 SATA Bay, 8,0. TB RAW (4 x 2TI3 SATA 3Gb/s), 0 x 4Gb Fiber Channel Ports, 2 x 1 Gb EVO-V4 I Z `� J 0 Z , g� d �{ 5 Ethernet (iSCSI/NAS) Ports, Unlimited SANmp Licenses, 1 yr hardware ► maintenance. 1 EVO Quad Expansion: EVO-V2-EXP-DRIVEQUAD-2 EVO Quad Expansion:8.0 TB RAW (4 x EVO-V2�� 2TB SATA 3Gb/s), Upgrade License, 1 yr hardware maintenance. 1 EVO Ethernet Expansion: EVO-EXP-ENUPGRADE-1G EVO Ethernet Expansion: 4 x 1Gb EVO-EXP Load r . iissue�,, M v Ethernet (iSCSI/NAS) Ports, Upgrade License,1 yr hardware Lc maintenance 1 EVO V2 SPARE PS: EVO-V2 SPARE PS Evo 1300W spare power supply 1 Phone Installation/Configuration Service: Dedicated SVC200-DAY- 21 Installation Hotline access INSTALL -PHONE 1 Custom volume configuration (per EVO); RAID vclumes -built to customer requirements' S C915 EVO pre CONFIGURATION 1 On -site installation of EVO serve W ` �l `t - z 11U 6 u e IS D b i E✓h eq C, o C J `� c? c{ h M 7 � a J t� SVC Premium Support: L+)C lv dl YVo v a4c1+1 1 �la�ra ��JI cX Ly ✓ 6ac ler, 1 Premium Support -Yearly License per Seat/Workstation — 24/7 Emergency Support — Phone/Email Support — Priority HW Replacement — Discount on -site services —10 /o Extended HW Maintenance — SLA SVC926-PREMIUM SUPPORT Z��ail 0 b� within 24 hours M-F BID 7453 Cable 14 Video Archival System 4�1 %�- � , l � �(� � � �(, Page 4 of 5 U 52� D��-� ►r� � � n�c.� Add One Year Hardware Maint-001 Warranty: 1yr (12 months) additional COVERAGE past the std. 1 year that comes free with the new SNS Evo. Line includes Hardware repair/replacement SVC990-EXTENDED 1 for an additional 12 months (24 months total coverage). (Special Order items not applicable. Defective, discontinued or obsolete items may be HARDWARE MAINTENANCE replaced with a component of equal or greater value.) Excludes Ellipse/Ellipse Enterprise. CatDV Software: CAT-TPC-WWB2 Web Bundle Plus includes Enterprise Server 5-Client (includes CatDV software and 5 copies of CatDV 10.0 Enterprise Edition) Plus New Web Client (up to 5 sessions) + CatDV MXF Option (5 1 Clients per server seat) + CatDV Archiving Option (unlimited) + CatDV CAT-TPC-WW82 0 Worker Node. NOTE: The City of Fort Collins will supply the MAC Minicomputer for software to reside on, NOTE: 4 Client] will be on a Web Bundle Plus �� MAC latform 1 I � S'," and client will be PC. 5,0 Sin le Client + Technical`� support contract (12 months priority email and telephone support) + Training Package C plus Installation. ry - 4 CALQP2XDVIEWOSX-OSX Bundle Mac OS X Bundle 4-Calibrated (Q) MXF Import for OSX PLUS Calibrated MP4-EX Import for OSX. CALQP2XDVIEWOSX Bu dle. (Q) c. -OSX r OW i 1 \/ �`- 1 Expenses Travel and Expenses (ESTIMATED COSTS) --F TOTAL BID EXTENDED PRICE (IF ALL ITEMS BID): I PLEASE GO TO TO REGISTER IN OUR E-PROCUREMENT SYSTEM FOR FUTURE BID OPPORTUNITIESI BE SURE TO SELECT ALL APPROPRIATE COMMODITY CODES! Commodity Codes used for this bid: 840-86 Video Systems (For Studio Quality Production) �4b G Ii'ca, , corn a14A �&Ove' GV BID 7453 Cable 14 Video Archival System Page 5 of 5 CD do 04 Digital 7032 S Revere Pkwy #320 Centennial, CO 80112 720-488-0980 City of Fort Collins 300 W.LaPorte City Hall West Fort Collins, CO 80521 Quotation Date Quotation# 12/19/2012 6540 P.O. No. Terms Rep Sales Order # Bid 7458 Net 30 PAT Qty Item Description Cost Total Research, Design and quote prepared by Patrick Connolly, Sales Engineer, 5280 Digital Inc. , patrick@5280digital.com, 303-981-6286 cell " BID 7458 " Assumtions and Scope of Work related to Bid 7458 Cable 14 Video Archival System * Assumption- City of Fort Collins IT dept. will supply their own 24 port dedicated 1 GB Ethernet switch for installation. City of Fort Collins TV 14 has 5 each edit stations that are "EXISTING OWNER FURNISHED" to connect to the EVO Server SAN. 4 are Intel Based MacPro(must be rolled back by City IT dept to OS X LION ONLY prior to 5280 Digital and JB&A arrival) w 2 ethernet ports each MacPro and 1 is Carson's desk windows 7 64 Bit workstation. I see on your bid requirements you may have left off this item if Carson intends to use his edit station to view the clips. This is required to play the clips. Subtotal Sales Tax (0.0%) Customer Approval Consultant Approval Total 5280 Digital Inc. Approval Page 1 ca Go 04 Digital 7032 S Revere Pkwy #320 Centennial, CO 80112 720-488-0980 City of Fort Collins 300 W.LaPorte City Hall West Fort Collins, CO 80521 Quotation Date Quotation# 12/19/2012 6540 P.O. No. Terms Rep Sales Order # Bid 7458 Net 30 flAT Qty Item Description Cost Total 1 CALIBQP2-XDVIEWBUNDLE CatDV plug in(for Windows7) 3rd party software �1)7.00 >9ZO01 required for playback of codecs. This Bundle includes the Windows versions of Calibrated ;Q} MXF Import, Calibrated{Q} MP4-EX Import, Calibrated {Q} XD Decode, Calibrated I Q I AVC-Intra Decode, Calibrated { Q I DVCProHD Decode, Calibrated{Q} DV50 Decode and Calibrated {Q} IMX Decode. The Bundle Discount only applies when (A) all products are purchased using this option (you cannot upgrade to a Bundle at a later date) and (B) all products will be licensed to the same computer. Please note -For requirements on products in this Bundle, visit the MXF Import Webpage, the MP4-EX Import Webpage, the XD Decode Webpage, the AVC-Intra Decode Webpage, the DVCProHD Decode Webpage, the DV50 Decode Webpage, and the IMX Decode Webpage. For: End User City of Fort Collins- TV 14 Attn: Carson Hamlin chamlin@fcgov.com or 970- 221-6510 300 LaPorte, Fort Collins, CO 80521 Subtotal Sales Tax (0.0%) Customer Approval Consultant Approval Total 5280 Digital Inc. Approval Page 2 LIN Digital 7032 S Revere Pkwy #320 Centennial, CO 80112 720-488-0980 City of Fort Collins 300 W.LaPorte City Hall West Fort Collins, CO 80521 Quotation Date Quotation# 12/19/2012 t,�-to P.O. No. Terms Rep Sales Order # Bid 7458 Net 30 PAT Qty Item Description Cost Total * Assumption- City of Fort Collins will supply their own 24 port dedicated 1 GB Ethernet switch and they will have it installed prior to 5280 Digital arriving ONSITE. This configuration gives you 16TB of shared simultaneous media storage with permissions for highest throughput type video media files that are larger for your current "SD" media and even larger for HD media codecs. It will interface to your existing Final Cut Pro Workstations (Qty 4 with OS X Lion- Not "Mountain LION" OSX) and one Windows 7 64 bit workstation(with owner supplied "MacMini Drive" +via special specific dual run type ethernet cabling that is "Owner Furnished and installed". Your exisiting "Owner Furnished Equipment and internal IT network" is assumed to be in working order and is your responsiblity to verify functionality, or get it repaired to work prior to 5280 Digital Inc/JB&A CatDV arriving ONSITE to commision system. City of Fort Collins TV has elected to not purchase an LTO-5 archive tape system appliance at this time and said they will have another server that you can archive to provided by your IT dept. Subtotal Sales Tax (0.0%) Customer Approval Consultant Approval Total 5280 Digital Inc. Approval Page 3 ca Go Digital 7032 S Revere Pkwy #320 Centennial, CO 80112 720-488-0980 City of Fort Collins 300 W.LaPorte City Hall West Fort Collins, CO 80521 Quotation Date Quotation# 12/19/2012 O�40 P.O. No. Terms Rep Sales Order # Bid 7458 Net 30 PAT Qty Item Description Cost Total *Please tell us your specs on your Windows 7 64 bit workstation (Carson office) are you using. Please provide 5280 Digital with the specs and RAM (City of Fort Collins may need to add more and buy it themselves, I had asked for this info in past prior to the bid but no feedback) *Assumption: City of Fort Collins will install the Dual (2 each) 1 GB Ethernet cables(Cat5e or Cat6a type required) to each workstation edit suite and will be done prior to 5280/JB&A arriving onsite to perform installatation/Configuration/testing the StudioNetworksSolutions EVO SAN. This EVO SAN design configuration is for 16TB total now and has 8 drives within one (3RU) chassis. This will allow you to add 8 more drives also in the same chassis in future- Total 16 drives can go in one chassis for more spining discs and best HD throughput performance. You also can add one more additional expansion chassis option in the future to have a total of 32 spinning disks for best performance with multiple users performing editing at same time with the second chassis. Subtotal Sales Tax (0.0%) Customer Approval Consultant Approval Total 5280 Digital Inc. Approval Page 4 °D"Igltel 7032 S Revere Pkwy #320 Centennial, CO 80112 720-488-0980 City of Fort Collins 300 W.LaPorte City Hall West Fort Collins, CO 80521 Quotation Date Quotation# 12/19/2012 6i40 P.O. No. Terms Rep Sales Order # Bid 7458 Net 30 PAT Qty Item Description Cost Total * This description from SNS EVO was changed to "* 3 x 1 Gb Ethernet Ports" on following item below. The cost of item to come with the 3xl port has not increased. Subtotal Customer Approval Consultant Approval Sales Tax (0.0%) Total 5280 Digital Inc. Approval Page 5 Digitill 7032 S Revere Pkwy #320 Centennial, CO 80112 720-488-0980 City of Fort Collins 300 W.LaPorte City Hall West Fort Collins, CO 80521 Quotation Date Quotation# 12/19/2012 6540 P.O. No. Terms Rep Sales Order # Bid 7458 Net 30 PAT Qty Item Description Cost Total 1 EVO-V3 BASE 4X2tb 3Xlgb Ethe... EVO Base Storage System for Video and Audio 0.00 O.00T Workgroups Includes: * Fibre Channel/iSCSI SAN+NAS Server * 3U, 16 Bay, 64-bit Multi -Core CPUs * S TB RAW (4 x 2TB SATA Disks) * 4 SANmp Licenses (1 Admin/Client, 3 Client) * 0 x 4Gb Fibre Channel Ports * 3 x 1 Gb Ethernet Ports * globalSAN iSCSI Initiator for OS X * I Year Hardware Maintenance Evo's integration of Fibre Channel and Ethernet enables Mac/PC workstations and laptops to connect to the RAID -protected system and share high performance storage for use with Final Cut Pro, Avid, Adobe Premiere Pro, Pro Tools, and other professional applications. Evo easily expands to accommodate more storage capacity (up to 32 disks with an expansion chassis), additional users and increased performance. The base system offers Fibre Channel and Ethernet port upgrade options for direct connection of up to ten computers without a switch. A 1 OGb Ethernet option is also available for users who require maximum bandwidth. Subtotal Sales Tax (0.0%) Customer Approval Consultant Approval Total 5280 Digital Inc. Approval Page 6