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Home My WebLink AboutBID - 7453 CABLE 14 VIDEO ARCHIVAL SYSTEMBID 7453 Cable 14 Video Archival System Page 1 of 5 INVITATION TO BID 7453 Cable 14 Video Archival System BID OPENING: 3:00 P.M. (our clock), December 12, 2012 Sealed bids will be received and publicly opened at the office of the Director of Purchasing and Risk Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522, at the time and date noted on the bid proposal and/or contract documents. If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Bids must be received at the Purchasing Office prior to 3:00 p.m. (our clock), December 12, 2012 The City encourages all disadvantaged business enterprises to submit bid in response to all invitations and will not be discriminated against on the grounds of race, color, national origin. Questions concerning the scope of the bid should be directed to Project Manager Carson Hamlin(970) 221-6510 or chamlin@fcgov.com . Questions regarding bid submittal or process should be directed to Ed Bonnette, CPPB, C.P.M., Buyer (970) 416-2247 or ebonnette@fcgov.com . Deadline for submitting questions regarding the scope of the bid is by end-of-business November 30, 2012. A copy of the Bid may be obtained as follows: 1. Download the Bid from the Purchasing Webpage, Current Bids page, at: http://fcgov.com/eprocurement Special Instructions All bids must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into contract or honor the purchase order will be cause for removal of supplier's name from the City of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of forty-five (45) days after bid openings. Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in the City's specifications initially provided to the bidder. Any proposed modification must be accepted in writing by the City prior to award of the bid. Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly identified by the bid number and bid name contained in the bid proposal. No proposal will be accepted from, or any purchase order awarded, to any person, firm or Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing BID 7453 Cable 14 Video Archival System Page 2 of 5 corporation in default on any obligation to the City. Bids must be furnished exclusive of any federal excise tax, wherever applicable. Bidders must be properly licensed and secure necessary permits wherever applicable. Bidders not responding to this bid will be removed from our automated vendor listing for the subject commodities. The City may elect where applicable, to award bids on an individual item/group basis or on a total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any and all bids, and to waive any irregularities or informalities. Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision- making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight charges must be included in prices submitted on proposal. Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not entered as separate pricing on the proposal form. Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with the City's purchasing restrictions. A copy of the resolutions is available for review in the Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions. Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is not a collusive or sham bid. Bid results: for information regarding results for individual bids send a self-addressed, self-stamped envelope and a bid tally will be mailed to you. Bid results will be posted in our office 7 days after the bid opening. James B. O’Neill II, CPPO, FNIGP Director of Purchasing and Risk Management BID 7453 Cable 14 Video Archival System Page 3 of 5 BID PROPOSAL BID 7453 CABLE 14 VIDEO ARCHIVAL SYSTEM BID OPENING: December 12, 2012 3:00p.m. (our clock) WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR Cable 14 Video Archival System PER THE BID INVITATION AND ANY REFERENCED SPECIFICATIONS. Any Purchasing questions regarding this inquiry should be directed to Ed Bonnette, Buyer, C.P.M., CPPB (970) 416-2247 or ebonnette@fcgov.com . Any Technical questions regarding this inquiry should be directed to Carson Hamlin at Cable Channel 14 (970) 221-6510 or chamlin@fcgov.com . Deadline for submitting questions regarding the scope of the bid is by end-of-business November 30, 2012. The City of Fort Collins is requesting bids for Audiovisual equipment using the following guidelines: 1. Bidder is to fill in the Unit Price for each item, and multiply it out by the Quantity Requested, to fill in the Extended Price. Also, please fill in the Lead Time to deliver the item. All items must include freight F.O.B. Destination, Freight Prepaid. All freight charges must be included in prices submitted on proposal. 2. The City reserves the right to award items by Total Bid, by Line Item, or by Product Type &/or Group; if that is more advantageous to the City. If all items are bid, please be sure to fill in the TOTAL BID EXTENDED PRICE box on the Bid Sheet. 3. The City has listed a Preferred Brand for items listed on the Bid Sheet. No substitutes are acceptable! This equipment has to integrate with other existing equipment. The City will be the final judge as to whether the brand Bid is the same as the Preferred brand requested. 4. Please include Warranty Information for all items Bid. __________________________________________________________ SIGNATURE DATE __________________________________________________________ TYPED OR PRINTED NAME AND TITLE __________________________________________________________ EMAIL __________________________________________________________ COMPANY NAME (AREA CODE) TELEPHONE __________________________________________________________ ADDRESS: STREET CITY, STATE, ZIP BID 7453 Cable 14 Video Archival System Page 4 of 5 BID SHEET BID #7453 CABLE 14 VIDEO ARCHIVAL SYSTEM QTY DESCRIPTION PRODUCT # UNIT PRICE EXTENDED LEAD TIME 1 EVO Server: EVO-V4 Base 4x2TB 2x1Gb EVO Base System: 3U, 16 SATA Bay, 8.0. TB RAW (4 x 2TB SATA 3Gb/s), 0 x 4Gb Fiber Channel Ports, 2 x 1Gb Ethernet (iSCSI/NAS) Ports, Unlimited SANmp Licenses, 1 yr hardware maintenance. EVO-V4 1 EVO Quad Expansion: EVO-V2-EXP-DRIVEQUAD-2 EVO Quad Expansion: 8.0 TB RAW (4 x 2TB SATA 3Gb/s), Upgrade License, 1 yr hardware maintenance. EVO-V2 1 EVO Ethernet Expansion: EVO-EXP-ENUPGRADE-1G EVO Ethernet Expansion: 4 x 1Gb Ethernet (iSCSI/NAS) Ports, Upgrade License, 1 yr hardware maintenance EVO-EXP 1 EVO V2 SPARE PS: Evo 1300W spare power supply EVO-V2 SPARE PS 1 Phone Installation/Configuration Service: Dedicated Installation Hotline access SVC200-DAY- INSTALL-PHONE 1 Custom volume configuration (per EVO); RAID volumes pre-built to customer requirements SVC915 EVO CUSTOM CONFIGURATION 1 On-site installation of EVO server 1 SVC Premium Support: Premium Support-Yearly License per Seat/Workstation – 24/7 Emergency Support – Phone/Email Support – Priority HW Replacement – Discount on-site services – 10% Extended HW Maintenance – SLA within 24 hours M-F SVC926-PREMIUM SUPPORT BID 7453 Cable 14 Video Archival System Page 5 of 5 1 Add One Year Hardware Maint-001 Warranty: 1yr (12 months) additional COVERAGE past the std. 1 year that comes free with the new SNS Evo. Line includes Hardware repair/replacement for an additional 12 months (24 months total coverage). (Special Order items not applicable. Defective, discontinued or obsolete items may be replaced with a component of equal or greater value.) Excludes Ellipse/Ellipse Enterprise. SVC990-EXTENDED HARDWARE MAINTENANCE 1 CatDV Software: CAT-TPC-WWB2 Web Bundle Plus includes Enterprise Server 5-Client (includes CatDV software and 5 copies of CatDV 10.0 Enterprise Edition) Plus New Web Client (up to 5 sessions) + CatDV MXF Option (5 Clients per server seat) + CatDV Archiving Option (unlimited) + CatDV Worker Node. NOTE: The City of Fort Collins will supply the MAC Minicomputer for software to reside on. NOTE: 4 Clients will be on a MAC platform and 1 client will be PC. 5.0 (Single Client) + Technical support contract (12 months priority email and telephone support) + Training Package C plus Installation. CAT-TPC-WWB2 Web Bundle Plus 4 CALQP2XDVIEWOSX-OSX Bundle Mac OS X Bundle 4-Calibrated {Q} MXF Import for OSX PLUS Calibrated {Q} MP4-EX Import for OSX. CALQP2XDVIEWOSX -OSX Bundle 1 Expenses Travel and Expenses (ESTIMATED COSTS) TOTAL BID EXTENDED PRICE (IF ALL ITEMS BID): PLEASE GO TO www.fcgov.com/purchasing TO REGISTER IN OUR E-PROCUREMENT SYSTEM FOR FUTURE BID OPPORTUNITIES! BE SURE TO SELECT ALL APPROPRIATE COMMODITY CODES! Commodity Codes used for this bid: 840-86 Video Systems (For Studio Quality Production)