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HomeMy WebLinkAbout102408 PIONEER PRESS OF GREELEY INC - PURCHASE ORDER - 9126600Fort Collins PURCHASE ORDER Date: 01 /02/2013 Vendor: 102408 PIONEER PRESS OF GREELEY INC 2965 27TH AVE GREELEY Colorado 80631-8531 PO Number Page 9126600 1of7 This number must appear on all invoices, packing slips and labels. Ship To: TRANSFORT BUS FACILITY CITY OF FORT COLLINS 6570 PORTNER ROAD CITY OF FORT COLLINS Colorado Delivery Date: 12/28/2012 Buyer: DAVID CAREY Note: Line Description Quantity UOM Unit Price Extended Ordered Price 1 Transfort Bus Route Schedules Per Request for Quote 11/30/11 1 LOT LS 4,468.00 Vendor selected per competitive bid process, request dated 11/30/11. Specifications per Request for Quotation dated 11/30/11, except no banding in 50's. 60# Uncoated Text - white stock selected. Updated prices and quantities for Bus Route Schedules per vendor bid # 28433 dated 12/18/12. Based on lower total quantity (108,800 vs.137,600). 2 FLEX Bus Schedules-2013 V Per Request for Quote 11/30/11 1 LOT LS 1,872.00 Vendor selected per competitive bid process, request dated 11/30/11. Quantity and Specifications per Request for Quotation dated 11/30/11. 60# Uncoated Text - white stock selected. Vendor matched price quote dated 12/06/11 for FLEX Bus Schedules per vendor bid # 28432 dated 12/18/12. Based on identical total quantity of 26,000 (25,000 English & 1,000 Spanish versions). EPLS Seach Completed. Other: The following Federal Transit Administration (FTA) Contract Clauses apply to each job, PO Lines 1 thru 2, details attached: 1. NO GOVERNMENT OBLIGATION TO THIRD PARTIES 2. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS AND RELATED ACTS 3. ACCESS TO RECORDS AND REPORTS 4. FEDERAL CHANGES 5. TERMINATION 6. CIVIL RIGHTS REQUIREMENTS 7. DISADVANTAGED BUSINESS ENTERPRISE (DBE) City of Fort Collins Director of Purchasing and Risk Management This order is not valid over $5000 unless signed by James B. O'Neill 11, CPPO City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580 Phone:970-221-6775 Fax:970-221-6707 Email:purchasing@fcgov.com Invoice Address: City of Fort Collins Accounting Department PO Box 580 Fort Collins, CO 80522-0580 contracts, the procurement file contains evidence that the contract term is based on sound business 'ud ment. 23) Price Quotations Yes -Extension of award made per Price or rate quotations were obtained from Request for Quotation dated an adequate number of qualified sources. 11 /30/11 24) Clear, Accurate, and Complete Yes - Per Request for Quotation Specification dated 11/30/11. Total quantity for A complete, adequate, and realistic Bus Route Schedules changed specification or purchased description was from 137,600 to 108,800. available and included any specifications and Total quantity for FLEX Bus pertinent attachments which define the items or services sought in order for the bidder to Schedules unchanged at 26,000. properly respond. 41 ) Cost or Price Analysis Price Analysis. Either a cost analysis or a price analysis was See Memorandum dated performed and documented. The price was 12/28/12. determined to be fair and reasonable. Price reasonableness based on: Price quotations. Previous purchase. Current price list or advertisement. Value Analysis — copy in file. 42) Written Record of Procurement Yes. History Per P.O.# 9126600 The file contains records detailing the history of this procurement. At a minimum, these records include: (1) the rationale for the method of procurement, (2) Selection of contract type, (3) reasons for contractor selection or rejection, and 4 the basis for the contract price. Excluded Parties Search Yes, run 12/28/12. EPS run and include in the file Chyel ' ortCollln5 Independent Cost Estimate 1 Date of Estimate: 121412012 Contract Type: Existing Contract or PO (YIN): N Descnpeon of Goods (A) or Services (B): f Printing of Transfort bus schedules I I have obtained the following estimate from; Published Price List / Past Pndng (date) 1216=11 Engineering or Techincal Estimate (performed by) Independent Third Party Estimate (paAanned by) Other(specify) A # , 03 T act! Cost Estimate Delaft: (Estimate calculatedin US Dollars) Product Quantity Cost $/ea Cost ($les) NotesJOata Source Delivered No Fne ht Route 1 Schedule 16,000 $608.00 Pioneer Press Bid 12/06111 Route 2 Schedule 1,600 $60.80 Pioneer Press Bid 12/06/11 I Route 3 Schedule 4.800 . $182.40 Pioneer Press Bid 12IMI1 1 Route S Schedule -8000 - $304.00 Pioneer Press Bid 12/06111 1 Route 6 Schedule B M0 $304.00 Pioneer Press Bid 12/06/11 Route T Schedule 11,200 $425.60 Pioneer Press Bid 12/06/11 Route 8 Schedule 1,60 $60.80 Pioneer Press Bid 12106/11 I Route 9 Schedule 1.600 $60.80 Pioneer Press Bid 12A)6/1I I Route 11 Schedule 0 0.00 Pioneer Press Bid 1M6/11 Route 14 Schedule 3,200 $121.60 Pioneer Press Bid 12/06/11 Route 15 Schedule 16,000 $608.001 Pioneer Press Bid 12106111 Route 16 Schedule '8,000 '$304.00 Pioneer Press Bid 12/06111 1 Route 12 Schedule 1.600 $60.80 Pioneer Press Bid 12/06/11 t Rouse 18 Schedule -Schedule 6.400 $243.20 Pioneer Press Bid 12/06/11 Route 19 6600 $364.80 Pioneer Press Bid 12N6/11 Route 81 Schedule 3.200 $121,60 Power Press Bid I D06/1 t I Routes 91 R 92 1.600 $60,80 Pbneer Press Bid 12re6/11 Routes Graen of -$ 6400 $243.20 Pioneer Press Bid 72IO6111 Route FLEX E 25,000 $1,800.00 Pioneer Press Bid l M&I 1 1 Total \ A33,B00/$5.934A0' 1 B Item/Task: Cost of Servlaes, Repairs. or Nan -Standard Items EYI 5 ,nu Tnr u Materials or Work Description Other Direct Costs Labor Rate($) Labor Hours Labor Class Allocated Overhead SGRA' Pmfl TOTAL $ $ $ Total $ C Adustment for annual match=2.0% $11.B7 ' GRANDTOTAL $5,946.22 SignaNrool Preparer. I Jerediah Burlanek David Carey From: Amy Bigelow<abigelow@pioneerpresscolorado.com> Sent: Tuesday, December 18, 2012 4:31 PM To: Jerediah Burianek Cc: David Carey Subject: Transfort bus maps Attachments: Tranfort FLEX Bus Schedules - English & Spanish - Dec. -17 different- Dec. 18'12.pdf Hi Jerediah & Da.vid, Attachedare the estimates for the transfort bus maps. Amy Amy Bigelow Pioneer Press Direct# (970) 716-7754 Office#: (970) 330-4800 Toll free: (800) 704-7747 Fax: (970) 339-5107 18'12.pdf, Tranfort Bus Schedules PIONEER PRESS ®— PiettitrgPersotrality Bark M Printing December 18, 2012 David Carey Jerediah Burianek City of Fort Collins 6570 Portner Road Fort Collins. CO 80525 Dear David & Jerediah, Thank you for giving us the opportunity to quote on this project. Please review the following specifications to confirm that I have an accurate understanding of your printing Deeds. Any differences in specifications may result in a difference in the price. Please don't hesitate to call if you have any questions or if] may be of any assistance. JOB SPECIFICATIONS TITLE / ESTIMATE#: Transfort Bus Schedule— 17 Different / Estimate# 28433 ARTWORK SUPPLIED: Electronic file SIZE: 17 % x 7 (flat) PROOF: Color proof STOCK: 509 Husky Offset - white PRESS: Prints 2 colors on 2 sides, no bleeds BINDERY: Z fold first, then fold in half Quoted with an option to band in 50's RD! 3 PACKAGING: Bulk D�IgZ —1AL SHIPPING TOLERANCES: 0% under — 0% over Dec Q; r. T a y. QUANTITY: 108,800 , ,(� �376'0__ c) Route 1: 16,000 Route 2: 1,600 Route 3: 4,800 Route 5: 8,000 Route 6: 8,000 Route 7: 11,200 Route 8: 1,600 Route 9: 1,600 Route 14: 3,200 Route 15: 16,000 Route 16: 8,000 Route 17: 1,600 Route 18: 6,400 Route 19: 9,600 Route 81: 3,200 Route 91192: 1,600 Green/Gold: 6,400 PRICE: Banded in 50's: $4,896.00 1'7 !O No banding in 50's: $4,468.00 ��. �.D �� L/7- 1 look forward to hearing from you. jj"037�� _--_—�� Sincerely, Amy Bigelow _ � �%D� .1-- `� 6' na Estimate is valid for 30 days (/Ur�wr ° t2 + 10.S11 2965 27th Avenue • Greeley, CO 80631 • Phone 970.330.4800 • Fax 970.339.5107 • 800.704.7747 �� 1y PIONEER PRESS ®— Pttrriii Persotra(ity Bark itt Prittriitg December 18, 2012 `) David Carey Jerediah Burianek City of Fort Collins 6570 Portner Road Fort Collins, CO 80525 Dear David & Jerediah, Thank you for giving us the opportunity to quote on this project. Please review the following specifications to confirm that I have an accurate understanding of your printing needs. Any differences in specifications may result in a difference in the price. Please don't hesitate to call if you have any questions or if I may be of any assistance. JOB SPECIFICATIONS TITLE / ESTIMATE#: Transfort Flex Bus Schedule — 2 Different / Estimate# 28432 ARTWORK SUPPLIED: Electronic file SIZE: 9 x 15 (flat) PROOF: Color proof STOCK: 70# Gloss Text —white PRESS: Prints 4 color process on 2 sides, w/bleeds BINDERY: Double parallel fold to 9 x 3 3/4 PACKAGING: Bulk SHIPPING TOLERANCES: 0% under — 0% over TURN TIME: TBD e DG2 QUANTITY: 26,000 (25,000 English & 1,000 Spanish) 6:e1VE PRICE: $1,872.00 I look forward to hearing from you. Sincerely, Amy Bigelow Estimate is valid for 30 days 2965 27th Avenue • Greeley, CO 80631 • Phone 970.330.4800 • Fax 970.339.5107 • 800.704.7747 Cite. 2DJ/ �voT� Greetay, co 00031 970.33(W00 phone S p bl� SQ PioneerPress 800.704-7747 toll heC 970-339.5107faz j 1yDty� To: David Carey From: Amy Bigelow Company. City of Fort Collins Pages! I(Induding cover sheet) Fatc 970-221� �Q^] Date: 12/6/2011 .. Phone: ... CC. © Urgent ❑ Far Review Cl Please Comment Q Please Reply ❑ Please RecyCie Hi David — To follow are our bids for the 3 transfort bus map/schedule projects. Amy Date: November 30. 2011 11' C+ of (•�l; trr Financial Services Purchasing Division 215 N. Mason 54 2n° Floor PO box 580 ins Fort Collins, CO 80522 970.221.6775 970.221.6707• fax rch a s i n g fcgov coMpurchasing Vendor Name: PONEEQ E55 REQUEST FOR QUOTATION The City of Fort Collins is seeking bids from qualified vendors to produce the following brochures: > Transfort Bus Route Schedules > Transfort FLEX Bus Schedule > Transfort All Routes Map & Rider Guide Transfort is the City's public bus service provider. Please supply price and delivery information per the below referenced specifications. Respond by December 6, 2011 via fax or email to: David Carey, CPPB, Buyer, Fax: (970) 221-6707, Email: dcareV(a)fcgov com . Questions concerning the specifications should be directed to Holly Reyerson, Transfort Marketing & Communications, at (970) 416-2303 or hreversonAfcgov com . Questions regarding bid submittal or process should be directed to David Carey, CPPB, Buyer at (976) 416-2191 or dcarev(c)fcdov com . City-s preference is to award all brochures to one vendor. However, the City may award bids on either an individual brochure or on a total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any and all bids, and to waive any irregularities or informalities. Specifications Job Name: Transfort Bus Route Schedules Quantity: 137,600 total, seventeen (17) different route schedules. See below for quantities per route. Size: 17.75 x 7. Folds to finished size of 3 x 7. (See sample file attached.) Page Count: 1 sheet, 2 sides Stock: 20# Uncoated Writing — white or 60# Uncoated Text — white (Quote both stocks) Colors: 2/2(PMS 301U & 369U) Bleeds: None Coating: None Finishing: Print, trim and Fold Artwork Supplied: Electronic file for each route, 17 different schedules Proofs: Final Epson proof before printing Packaging: Cartons, bulk, carton weight must not exceed 35-40 pounds; routes cannot be mixed in single cartons — each carton labeled with specific route schedule inside. Shipping Tolerances: 0% under — 0% over Delivery Date: December 30, 2011 — advise date files would be needed (internal target date for hand-off is December 12, 2011) Delivery Address: Transfort Operations - 6570 Fortner Road, Fort Collins, CO 80525 Quantities per Route: Route 1 — 16,000 Route 2 — 6,400 Route 3 — 8,000 Route 5 — 3.200 Route 6 — 8,000 Route 7 — 12,800 Route 8 — 11,200 Route 9 — 3,200 Route 11-3,200 Route 14-12,800 Route 15-11,200 Route 16— 8,000 Route 17-3,200 Route 18— 6,400 Route 19— 8.000 Route 81-, 9.600 Green/Gold Route - 6,400 Other: The attached Federal Transit Administration (FTA) Contract Clauses apply. Page 1 of 1 BID FOR Job Name: Transfort Bus Route Schedules Stock Option 1.20# Uncoated Writlnsl- White ua t' Price Sach Total Price Route 1-18,000 $ r $ Route 2--MOD $ $ Route 3-8,000 �� $. ` — $ Route 6 - 3,200 $ --,L. 6 Route 6 - 6,000 $ c $ $ Route 7-12,800 Route 8-11,200 $n— Route 9 -3,200 Route 11- 31200 Route 14-12,800 $ VRR���LS�L' $ Route •15--11,200 $ $ Route 18- 8,000 i $ .. $ Route*17 - 3,200 $ $ Route.i8-6,400 Route 19 - 8,000 $ 1�� $ Route 81 - 9,600 Green[Gold Route - 6,400 •.��� $ 13 $ — Total Quantity Cost: f 37 bo-p __—•_� , Vage 7 Ot 3 BID FORM Job Name: Transfort Bus Route Schedules Stock Option 2. 60* Uncoated Texi White Quan.fity Price Each Total Price Route 1—16,000 $ i ti ��� $ Route 2-6,400 $ $ Route 3-8,000 $ $ Route 5 — 3,200 $ $ Route 6-8,000 $ $ Route 7—12,Boo $ $ Route 8—11,200 $ $ Route 9 -• 3,200 $ $ Route 11 — 3,200 $ . $ Route 14-12,000 $ $ Route 15 —'111200 $ $ Route 16 - Q000 $ Route 17-3,200 $ $ Route 18 — 6,400 $ $ Route 19-8,000 $ $ Route 81 — 9,600 $ $ Green/Qold.ROute-6,400 $ $ Total Quantity Cost:'._ 13�I 6 UD $.- 6 D-7 9 �QO-�iUt-I Page 2 of 3 Fort Collins PURCHASE ORDER PO Number Page 9126600 2of7 This number must appear on all invoices, packing slips and labels. Line Description Quantity UOM Unit Price Extended Ordered Price 8. INCORPORATION OF FEDERAL TRANSIT ADMINISTRATION (FTA) TERMS 9. GOVERNMENT -WIDE DEBARMENT AND SUSPENSIO (NONPROCUREMENT) 10. ENERGY CONSERVATION REQUIREMENTS In addition to the City of Fort Collins Standard Purchase Order Terms and Conditions, the following Federal clauses apply to this purchase order. 1. NO FEDERAL GOVERNMENT OBLIGATION TO THIRD PARTIES (1) The Purchaser and Contractor acknowledge and agree that, notwithstanding any concurrence by the Federal Government in or approval of the solicitation or award of the underlying contract, absent the express written consent by the Federal Government, the Federal Government is not a party to this contract and shall not be subject to any obligations or liabilities to the Purchaser, Contractor, or any other party (whether or not a party to that contract) pertaining to any matter resulting from the underlying contract. (2) The Contractor agrees to include the above clause in each subcontract financed in whole or in part with Federal assistance provided by FTA. It is further agreed that the clause shall not be modified, except to identify the subcontractor who will be subject to its provisions. 2. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS AND RELATED ACTS (1) The Contractor acknowledges that the provisions of the Program Fraud Civil Remedies Act of 1986, as amended, 31 U.S.C. § 3801 et seq . and U.S. DOT regulations, "Program Fraud Civil Remedies," 49 C.F.R. Part 31, apply to its actions pertaining to this Project. Upon execution of the underlying contract, the Contractor certifies or affirms the truthfulness and accuracy of any statement it has made, it makes, it may make, or causes to be made, pertaining to the underlying contract or the FTA assisted project for which this contract work is being performed. In addition to other penalties that may be applicable, the Contractor further acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification, the Federal Government reserves the right to impose the penalties of the Program Fraud Civil Remedies Act of 1986 on the Contractor to the extent the Federal Government deems appropriate. (2) The Contractor also acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification to the Federal Government under a contract connected with a project that is financed in whole or in part with Federal assistance originally awarded by FTA under the authority of 49 U.S.C. § 5307, the Government reserves the right to impose the penalties of 18 U.S.C. § 1001 and 49 U.S.C. § 5307(n)(1) on the Contractor, to the extent the Federal Government deems appropriate. (3) The Contractor agrees to include the above two clauses in each subcontract financed in whole or in part with Federal assistance provided by FTA. It is further agreed that the clauses shall not be modified, except to identify the subcontractor who will be subject to the provisions. 3. ACCESS TO RECORDS AND REPORTS Access to Records - The following access to records requirements apply to this Contract: A. Where the Purchaser is not a State but a local government and is the FTA Recipient or a subgrantee of the FTA Recipient in accordance with 49 C.F.R. 18.36(i), the Contractor agrees to provide the Purchaser, the FTA Administrator, the Comptroller General of the United States or any of their authorized representatives access to any books, documents, papers and records of the Contractor which are directly pertinent to this contract for the purposes of making audits, examinations, excerpts and transcriptions. Contractor also agrees, pursuant to 49 C.F.R. 633.17 to provide the FTA Administrator or his authorized representatives including any PMO Contractor City of Fort Collins Director of Purchasing and Risk Management This order is not valid over $5000 unless signed by James B. O'Neill II, CPPO City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580 Phone:970-221-6775 Fax:970-221-6707 Email: purchasing@fcgov.com Invoice Address: City of Fort Collins Accounting Department PO Box 580 Fort Collins, CO 80522-0580 BID FORM Job Name: Transfort Bus Route 5chedules Prices must include delivery. itembtdl meet orfceec�the specifications listed withE"exdept(on`: ' Yes—ZNo If not, please Ilst exceptions on a separate sheet and attach to your bid. 11 NOTE: This will be an annual award for one (1) year. in addition, at the option of the City, the award may be extended for additional one year periods not to exceed two (2). Notice of renewal shall be provided to the Service Provider no later than thirty (30) days prior to current award period end. Vendor Name: A n Address: Telephone fk Respondent Name: (Ple1_�" e t) By'{Signa #Y Email: Page 3 of 3 Date: M BID FOR Job Name: Transfort All Routes Map & Rider Guide Quantity Price Each�/ Total-Price 20,250 $ t Q D $. i J� Total Quantity Cost: Prices must include delivery. l Delivery (after proof approval): I �J,_/ Items bidmeetor exceed th6 specifications listed without exception.' Yes `! No , If not, please list exceptions on a separate sheet and attach to your bid. NOTE: This will be an annual award for one (1) year. In addition, at the option of the City, the award may be extended for additional one,year periods not to exceed two (2). Notice of rariewai shall be provided to the Service Provider no later than thirty (30) days prior to current award period end. v �1t5Y1F'01 Br SC 4� I endor Name: Respondent Name: (Please );,Tint) 0 Page 1 of 1 Title: BID FORM ,)e6 idame TrMSAO aEX Bus Scheds Qua ti Price Each Total Price 25,000 (English) $ r D r7 1A $ gLTD, 6V 1,0oo (Spanish) $ 9 - 'a $ a f Total Quantity Cost: $ --)2. 0 prices must include delivery. Delivery (after proof approval): items bid meet or exceed the specifications listed without exception. YesJZNo If not, please list exceptions on a separate sheet and attach to your bid, NOTE: This will be an annual award for one (1) year. in addition, at the option of the City, the award. may be extended for additional one year pe('lods not to exceed two (2). Notice of renewal shall be.providedlto the Service provider no later than thkr (30) days prior to current award period end, Vendor Name: �` 11 ��Flkr! SS n Addregsss!:1 (ITOr Telephone M L�J c�b d"4' Respondent Name:; Title�C (Please int) n � � � By: Il(/ �'t/ Date: (SI nature) Page 1 of 1 David Carey From: David Carey Sent: Friday, December 28, 2012 5:20 PM To: David Carey Subject: Price Analysis & Contractor Responsibility-Transfort Bus Schedules NOTE TO FILE Extension of award to Pioneer Press of Greeley for Request for Quotation dated November 30, 2011. Price Analysis: Pioneer Press was determined to be the lowest responsive and responsible bidder per bid summary dated December 11, 2011. Price analysis was completed comparing Pioneer Press prices quoted December 6, 2011 with those quoted December 18, 2012. The cost increase for Transfort Bus Route Schedules was determined to be fair and reasonable considering that the total quantity decreased 21% and the price increased 10.8% in 12 months from $.037 to $.041 each. The price for FLEX Bus Schedules was also determined to be fair and reasonable since both the total quantity (26,000) and price ($.072 each) were unchanged from 2011 quote. Contractor Responsibility: 1. Contractor has a satisfactory performance record with the City. 2. Contractor has the ability to meet the required delivery schedule. 3. Contractor has the necessary production facilities. SAM Search Results List of records matching your search for pioneer* Press* of greelev* Inc* No Search Results December 28, 2012 1:24 PM Page 1 of 1 Fort Collins PURCHASE ORDER PO Number Page 9126600 3of7 This number must appear on all invoices, packing slips and labels. Line Description Quantity UOM Unit Price Extended Ordered Price access to Contractor's records and construction sites pertaining to a major capital project, defined at 49 U.S.C. 5302(a)1, which is receiving federal financial assistance through the programs described at 49 U.S.C. 5307, 5309 or 5311. B. The Contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed. C. The Contractor agrees to maintain all books, records, accounts and reports required under this contract for a period of not less than three years after the date of termination or expiration of this contract, except in the event of litigation or settlement of claims arising from the performance of this contract, in which case Contractor agrees to maintain same until the Purchaser, the FTA Administrator, the Comptroller General, or any of their duly authorized representatives, have disposed of all such litigation, appeals, claims or exceptions related thereto. Reference 49 CFR 18.39(i)(11). D. FTA does not require the inclusion of these requirements in subcontracts. 4. FEDERAL CHANGES Contractor shall at all times comply with all applicable FTA regulations, policies, procedures and directives, including without limitation those listed directly or by reference in the Master Agreement between Purchaser and FTA, as they may be amended or promulgated from time to time during the term of this contract. Contractor's failure to so comply shall constitute a material breach of this contract. 5. TERMINATION a. Termination for Convenience The City may terminate this contract, in whole or in part, at any time by written notice to the Contractor when it is in the Government's best interest. The Contractor shall be paid its costs, including contract close-out costs, and profit on work performed up to the time of termination. The Contractor shall promptly submit its termination claim to the City to be paid the Contractor. If the Contractor has any property in its possession belonging to the City, the Contractor will account for the same, and dispose of it in the manner the City directs. b. Termination for Default If the Contractor does not deliver supplies in accordance with the contract delivery schedule, or, if the contract is for services, the Contractor fails to perform in the manner called for in the contract, or if the Contractor fails to comply with any other provisions of the contract, the City may terminate this contract for default. Termination shall be effected by serving a notice of termination on the contractor setting forth the manner in which the Contractor is in default. The contractor will only be paid the contract price for supplies delivered and accepted, or services performed in accordance with the manner of performance set forth in the contract. If it is later determined by the City that the Contractor had an excusable reason for not performing, such as a strike, fire, or flood, events which are not the fault of or are beyond the control of the Contractor, the City, after setting up a new delivery of performance schedule, may allow the Contractor to continue work, or treat the termination as a termination for convenience. c. Opportunity to Cure The City in its sole discretion may, in the case of a termination for breach or default, allow the Contractor 30 days in which to cure the defect. In such case, the notice of termination will state the time period in which cure is permitted and other appropriate conditions C3. O✓1A:-44 � City of Fort Collins Director of Purchasing and Risk Management This order is not valid over $5000 unless signed by James B. O'Neill II, CPPO City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580 Phone:970-221-6775 Fax:970-221-6707 Email: purchasing@fcgov.com Invoice Address: City of Fort Collins Accounting Department PO Box 580 Fort Collins, CO 80522-0580 City of Fort Collins PURCHASE ORDER PO Number Page 9126600 4of7 This number must appear on all invoices, packing slips and labels. Line Description Quantity UOM Unit Price Extended Ordered Price If Contractor fails to remedy to The City' s satisfaction the breach or default of any of the terms, covenants, or conditions of this Contract within [ten (10) days] after receipt by Contractor of written notice from the City setting forth the nature of said breach or default, the City shall have the right to terminate the Contract without any further obligation to Contractor. Any such termination for default shall not in any way operate to preclude the City from also pursuing all available remedies against Contractor and its sureties for said breach or default. d. Waiver of Remedies for any Breach In the event that the City elects to waive its remedies for any breach by Contractor of any covenant, term or condition of this Contract, such waiver by the City shall not limit the City's remedies for any succeeding breach of that or of any other term, covenant, or condition of this Contract. 6. CIVIL RIGHTS REQUIREMENTS Civil Rights - The following requirements apply to the underlying contract: (1) Nondiscrimination - In accordance with Title VI of the Civil Rights Act, as amended, 42 U.S.C. § 2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102, section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12132, and Federal transit law at 49 U.S.C. § 5332, the Contractor agrees that it will not discriminate against any employee or applicant for employment because of race, color, creed, national origin, sex, age, or disability. In addition, the Contractor agrees to comply with applicable Federal implementing regulations and other implementing requirements FTA may issue. (2) Equal Employment Opportunity - The following equal employment opportunity requirements apply to the underlying contract: (a) Race, Color, Creed, National Origin, Sex - In accordance with Title VII of the Civil Rights Act, as amended, 42 U.S.C. § 2000e, and Federal transit laws at 49 U.S.C. § 5332, the Contractor agrees to comply with all applicable equal employment opportunity requirements of U.S. Department of Labor (U.S. DOL) regulations, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor," 41 C.F.R. Parts 60 et seq ., (which implement Executive Order No. 11246, "Equal Employment Opportunity," as amended by Executive Order No. 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," 42 U.S.C. § 2000e note), and with any applicable Federal statutes, executive orders, regulations, and Federal policies that may in the future affect construction activities undertaken in the course of the Project. The Contractor agrees to take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, national origin, sex, or age. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. In addition, the Contractor agrees to comply with any implementing requirements FTA may issue. (b) Age - In accordance with section 4 of the Age Discrimination in Employment Act of 1967, as amended, 29 U.S.C. § § 623 and Federal transit law at 49 U.S.C. § 5332, the Contractor agrees to refrain from discrimination against present and prospective employees for reason of age. In addition, the Contractor agrees to comply with any implementing requirements FTA may issue. (c) Disabilities - In accordance with section 102 of the Americans with Disabilities Act, as amended, 42 U.S.C. § 12112, the Contractor agrees that it will comply with the requirements of U.S. Equal Employment Opportunity Commission, "Regulations to Implement the Equal Employment Provisions of the Americans with Disabilities Act," 29 C.F.R. Part 1630, pertaining to employment of persons with disabilities. In addition, the Contractor Invoice Address: City of Fort Collins Director of Purchasing and Risk Management This order is not valid over $5000 unless signed by James B. O'Neill II, CPPO City of Fort Collins City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580 Accounting Department Phone:970-221-6775 Fax: 970-221-6707 Email: purchasing@fcgov.com PO Box 580 Fort Collins, CO 80522-0580 Fort Collins PURCHASE ORDER PO Number Page 9126600 5of7 This number must appear on all invoices, packing slips and labels. Line Description Quantity UOM Unit Price Extended Ordered Price agrees to comply with any implementing requirements FTA may issue. (3) The Contractor also agrees to include these requirements in each subcontract financed in whole or in part with Federal assistance provided by FTA, modified only if necessary to identify the affected parties. 7. DISADVANTAGED BUSINESS ENTERPRISE (DBE) a. This contract is subject to the requirements of Title 49, Code of Federal Regulations, Part 26, Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs. The national goal for participation of Disadvantaged Business Enterprises (DBE) is 10%. The agency' s overall goal for DBE participation is 9.9 %. A separate contract goal [has not] been established for this procurement. b. The contractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of this DOT -assisted contract. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as City of Fort Collins deems appropriate. Each subcontract the contractor signs with a subcontractor must include the assurance in this paragraph ( see 49 CFR 26.13(b)). The successful bidder/offeror will be required to report its DBE participation obtained through race -neutral means throughout the period of performance. c. The contractor is required to pay its subcontractors performing work related to this contract for satisfactory performance of that work no later than 30 days after the contractor s receipt of payment for that work from the City of Fort Collins . In addition, is required to return any retainage payments to those subcontractors within 30 days after incremental acceptance of the subcontractor' s work by the City of Fort Collins and contractor' s receipt of the partial retainage payment related to the subcontractor' s work. d. The contractor must promptly notify City of Fort Collins whenever a DBE subcontractor performing work related to this contract is terminated or fails to complete its work, and must make good faith efforts to engage another DBE subcontractor to perform at least the same amount of work. The contractor may not terminate any DBE subcontractor and perform that work through its own forces or those of an affiliate without prior written consent of City of Fort Collins. INCORPORATION OF FEDERAL TRANSIT ADMINISTRATION (FTA) TERMS The preceding provisions include, in part, certain Standard Terms and Conditions required by DOT, whether or not expressly set forth in the preceding contract provisions. All contractual provisions required by DOT, as set forth in FTA Circular 4220.1 F, are hereby incorporated by reference. Anything to the contrary herein notwithstanding, all FTA mandated terms shall be deemed to control in the event of a conflict with other provisions contained in this Agreement. The Contractor shall not perform any act, fail to perform any act, or refuse to comply with any City of Fort Collins requests which would cause the City of Fort Collins to be in violation of the FTA terms and conditions. 9. GOVERNMENT -WIDE DEBARMENT AND SUSPENSION (NONPROCUREMENT) This contract is a covered transaction for purposes of 49 CFR Part 29. As such, the contractor is required to verify that none of the contractor, its principals, as defined at 49 CFR 29.995, or affiliates, as defined at 49 CFR 29.905, are excluded or disqualified as defined at 49 CFR 29.940 and 29.945. �.o c�. 0✓�:9-ems City of Fort Collins Director of Purchasing and Risk Management This order is not valid over $5000 unless signed by James B. O'Neill II, CPPO City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580 Phone:970-221-6775 Fax:970-221-6707 Email:purchasing@fcgov.com Invoice Address: City of Fort Collins Accounting Department PO Box 580 Fort Collins, CO 80522-0580 Fort Collins PURCHASE ORDER PO Number Page 9126600 6of7 This number must appear on all invoices, packing slips and labels. Line Description Quantity UOM Unit Price Extended Ordered Price The contractor is required to comply with 49 CFR 29, Subpart C and must include the requirement to comply with 49 CFR 29, Subpart C in any lower tier covered transaction it enters into. By accepting this purchase order, the vendor or contractor certifies as follows: The certification in this clause is a material representation of fact relied upon by the City of Fort Collins. If it is later determined that the bidder or proposer knowingly rendered an erroneous certification, in addition to remedies available to the City of Fort Collins, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. The bidder or proposer agrees to comply with the requirements of 49 CFR 29, Subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The bidder or proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions. 10. ENERGY CONSERVATION REQUIREMENTS Energy Conservation - The contractor agrees to comply with mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act. City of Fort Collins Director of Purchasing and Risk Management This order is not valid over $5000 unless signed by James B. O'Neill II, CPPO City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580 Phone:970-221-6775 Fax:970-221-6707 Email:purchasing@fcgov.com Total Invoice Address: City of Fort Collins Accounting Department PO Box 580 Fort Collins, CO 80522-0580 Purchase Order Terms and Conditions Page 7 of 7 1. COMMERCIAL DETAILS. Tax exemptions. By statute the City of Ton Collins is exempt from state and local taxes. Our Exemption Number is 11. NONWAIVER. 98-04502. Federal Excise Tax Exemption Certificate of Registry 846000587 is registered with the Collector of Failure of the Purchaser to insist upon strict performance side terms and craditicm hereof, failure or delay as IntemN Retinue, Denver, Coleman (Ref. Cut..& Revised Starutes 1973, Chapter, 39-26, 114 go, exercise any rights or remedies provided herein or by law, failure to promptly notify the Seller in the event of a breach, the acceptance of or payment for goods hereunder or approval ofthe design, shall not release the Seller of Goods Rejcmed. GOODS REJECTED due to failure to meet specifications, either what shipped or doe to defects of znY of the w rmamies or abh sliors of this purchase order and shall not he deemed a waiver of my righl of the damage in transit, may be resumed Io you for credit and are as to M colonel except upon receipt of written purchaser to rosin upon stria pafmmeo« hereof or any ors rights or mnehIs as many such goods, commit ss instructions! the City of Fort Collins. of when shipped, received or accepted, as many prior or subsequent default hereunder, nor shall any purposed oral modification or rescission of this produce order by the Embosser clear. ss a waive of any of the semis Inspection. GOODS art subject o the City of Fort Collins inspection on arrival. hereof. Final Acceptance. Receipt of the recahandise, services or alui,ment in coupon, to this We, can result in 12. ASSIGNMENT OF ANTITRUST CLAMS. authorized payment on the pan of the City of Fort Collins. However, it is to M understood that FINAL ctice, actice, overcharges resulting from antitrust Seller and the Purchaser recognize that m ..al m pra ACCEPTANCE is dependmn upon completion of all applicable required -Portion prmedures. violations are in fact home by the Endorser Theretofore nforr good cars and as consideration for executing this purchase order, the Seller hereby assigns to the Purchaser any and all claims it may now have or hereafter Freight Tam¢. Shipmemts must be F.O.D., City of Fort Collins, 700 Waml St., Too Collins, CO 80522, unless acquired under federal or mute antitust laws fir, such mrrchmges relating to the particular goods or services ofawise specified on this order. If permission is given to prepay freight and charge separately, the original freight purchased m acquired by the Purclowerpormant to this purchase color. bill must accompany invoice. Additional charges for packing will not be accepted. 13. PURCHASERS PERFORMANCE OF SELLERS OBLIGATIONS. Shipment Dismnce. Whom manufacturers have distributing pain,, in us pans of the country, shipment is If the Purchase directs the Seller to correct nonconforming or detective goods by a&te In be agreed upon by the expected from the nearest distribution point to destination, and excess freight will M deducted from Invoice when Purchaser and the Seller, and the Seller toneaner indicates its inability or unwillingness io comply, the Purchaser shipments are made from greater distance. may cats the work m be performed by the most expeditious means awiluble in it, and the Seller shall pay all casts associated with sack work. Permits. Seller shall pocnrc at sellers sole cast all necessary permits, certificates and licenses required by all applicable laws, regulations, aid ma, and mles of the state, municipality, territory or political subdivision whom the work is permitted, or required by any other duly constimtcd public authority having jurisdiction over the work of vendor. Seller rubber agrees m hold the City of Fill Collins hornless from and against all liability and loss reem rea ed by that by son of an assured or establishal violation of any such laws, regulations, ordi v nces, mks incurred nd requirements. Authorization. All parties ,u this sunburst agree flat he representatives are, in fad,, bona fide and possess full and omplete authority to bind said pries. LIMITATION OF TERMS, This Purchase Order expressly limits acceptance in the terms and conditions dated herein set faith and any supplementary or additional terms and conditions atmexed hereto or incorporated herein by reference. Any additional or different mrnn and conditions proposed by seller are objected to and haeby rejected. 2. DELIVERY. PLEASE ADVISE PURCHASING AGENT immediately ifyou cannot make complete shipment to arrive on your promised delivery date as noted. Time is of the essence. Delivery and pafom:anre noun be eff red within the time stated on the punkas order and the documents attached harem. No acts of fie Pourchm rs including, without limitation, acceptance of padial late deliveries, shall operate m a waiver of fis prinvooa In the event of any delay. the Purchaser shall have, in addition to other legal and equitable remedies, the option of placing this order elsewhere and bolding the Sella liable for damages Howme, fie Sella shall not he liable far damages . a result of delays due to muss not reamnably foresreable which are beyond its reammble control and without its fault of negligence. such arts of God, arts ofriril or military and o fines, govern .] priomia, fires, makes, blood, epidemics, wars or cols provided fat notice of the conditions causing such delay is given to the Purchaser within five (5) days of the time when the Seller tied received knowledge thereof In the event of any such delay, the date of delivery shall M extended for the prod equal to the time actually lost by reason of the delay. 3. WARRANTY. The Seller warrants shut tall goods, articles, matins and work covered by this order will conform with applicable drawings, specifications, samples andlar other descriptions given, will be fit for the purposes intended, and performed with the highest degree of are and competence in accordance with accepted standards for work of a similar nature. The Sella agree to hold the purchaser harmless from any loss, damage ar expenu which the Pu¢huer may suffer or incur on account of fie Sellers breach of warranty. The Seller shall replace, repair or make grad, without cast to the purchase, any defects or faults nursing within one (I) year or within such longer period of time as may be prescribed by law or by the mans ofany applicable warranty provided by the Sella after she data of ccernme, of the goods famished hereunder (acceptance not to be uoreamnably delayed), resulting from impafct or detective work done or materials furnished by the Seller. Acceptance or use of goods by the Purchaser shall nor constitute a waiver of any claim under this warranty. Except its otherwise provided in this purchase order, the Seller liability hereunder shall extend,, all damages proximately caused by the breach of any of the foregoing warmules or guarantees, but such liabil iry shall in no event include loss of profits or loss of are. NO IMPLIED WARRANTY OR MERCHANTABILITY OR 01; FITNESS FOR PURPOSE SHALL APPLY. A. CHANGES IN LEGAL TERMS. The Purchaser may make changes to Iega1 harms by women change bider. 5. Cl LANCES IN COMMERCIAL TERMS. The Pmchser may make any changes to the terms, afar flan legal terms, including addnicva to or deletiorn from the quantities originally ordered in the specifications or drawings, by verbal or women Orange order. If any such change affects the amount due or the lime of performance Ramada, an equitable ad,..mt shall M more 6. TERMINATIONS. The Putchaur may at my time by mines change order, mrnninae his agreement m many or all portions of to goods then not shipped, subject to any equitable adjustment berwoen to ponies m many work or materials then in progress provided that the Purcham, shall not M liable for any claims fir mnicipamal prof x on the uncompleted random of the goods andfr work, for incidental or consequential damages, and Nat no such adjustment be made in faro. orim Seller with rapttt to any goW, which fie fie Sellers awdmd stork. No such xmuicaion shall relieve the Purchaser or the Sella crony oftheir obligations as to any goods delivered hereunder. ]. CLAIMS FOR ADJUSTMENT. Any claim for adjustment most he msmed within ruin (30) days from the date fie change or memi aeon ordered. 8. COMPLIANCE WITH LAW. The Seller warrants that all goods sold hereunder shall have been produced, sold, delivered and famished in strict compliance with all applicable laws and regulations to which the goods are ,object. The Seller shall execute and deliver such documents as may be required to effect or evidence compliance. All laws and regulations required to be incorporated in agreements of this character arc hereby incorporated herein by this reference. The Seller agrees to indemnify and bold the Purchaser hamdess from all coals and damages suffered by the P... haser as a retell of the Sellers failure to comply with such law. 9. ASSIGNMENT. Neither party shall assign, transfer, or convey this order, or any monies due or to become due hereunder without the prior woven consent of the other pony. 10. TITLE. The Seller warrants full, clear and unrestricted title to the Purchaser for all equipment, materials, and items furnished in performance of ,his agreement, free and clear of any and all liens, restrictions, reservations, security interest encumbrances and claims of others. The Seller shall release the Purchaser and its contractors of any tier from all liability and claims of any, nature resulting from the per mourrim of such work. 'I his release shall apply even is the e,rat of fault of negligence of the only mland and shall extend to the direct ufar, and employees ofmch parry. 'The Seller's contractual obligations, including warranty, shall no, be deemed ,, be reduced, in any wary, because such work is performed or caused to he perfrmed by fie Purchase. 14. PATENTS. Whawver the Sella is required m me any design, device, material or powers covered by later, patent, trademark or copyright, the Seller shall indemnify and save M1mmlea the Purchaser from any and all claims for inGngement by reason of the use of such patented design, device, material or process in connection with the contract, and shall indemnify he Purchases for any cost, expense or damage which n may M obliged to pay by ream. of such infringement at any time during the prosecution or after the completion of the work. In an said equipment, or any pan thereof or the intended use of the goods, is in such suit held to constitute vibrational ahem nl and the use of said eqaipmmt or pan is enjoined, the Seller shall, at it, own expense and at its option, either procure for the Purchaser the fight to continue using said equipment or puts, replace the same with substantially rgml but noninf nt,ing egair.,, or modify it m it become noNrtGnging. 15. INSOLVENCY. If the Sella shall become insolvent or bankrupt, make an assignment for due hemlit of creditors, appoin, a or trustee for any of the Sellers pobus Paraguay, or iness, this order may forthwith be canceled by the Purcheer without liability. 16. GOVERNING LAN'. The definitions ofterms used or the interpretation of the agreement and the rights of all panics hereunder shall M comuued under and governed by due laws oftbe State of Colorado. USA. The following Additional Conditions apply only in cases where the Seller is to perform work hasoumier, including the services ofSelles Rep,,mntntive(s), on the premises of others. 17. SELLERS RESPONSIBILITY. The Seller shall mrry on said work at Seller's own risk until the same is fully completed and aceepmd, and shall, in e of any accident, destruction or injury to the work and/or materials before Seller's final completion and ucwptance, complete the work al Sella, own expenx and to the satisfaction of the Purchreas. When materials and trainmen, are furnished by others for installation or erection by the Sella. the Seller shill receive, waaad, store and handle same at the site and become responsible therefor as though su.It materials amVm equipment were Ming famished by the Seller under the order. 18. INSURANCE. The Seller shall, at his awn expenu, provide for the payment of workers compensation, including occupational disease benefits, to its employees employed on or in connection with the work covered by this purchase order, and/or to their dependents in accordance with the laws of fie state in which the work is to be done. The Seller shall also carry comprehensive Formal liability including, but not limited to, contractual and automobile public liability insurance with boJily injury and death limits of at least Sulu," for any one Person, 5500,000 for any fie acorder, and prupery damage limn, per accident of S400,000. The Sella shall Ilkewise require his conlracmq if any, to provide for such compensation and insurance. Before any of fie Sellers or his contractors employees shall do any work upon the Premises of others, the Sella shall famish the Purchaser with a certificate that such compensation and insurance have been provided. Such mrtifirmes shall specify fe date when such commentaries and insurance have been Provided. Such certificates shall specify the date when such rompewtim and insuma¢ expires. no Seller agrees mat such rompewtion and imumme shall be mein uinN until for me entire work is complaint and accepted. 19. PROTECTION AGAINST ACCIDENTS AND DAMAGES. The Sella hereby assumes the entire responsibility and liability for any and all damage, loss or injury ofany kind or among whiuoever to perm or property mused by or resulting from the execution of the work provided for in ,his purchase order orin ro:memon hem—da no Sella will indemnify and hold fimmlessthe Position, and any or all of the Purchasers offii agents and employees from and egairel any and all claims losses, damages, charges or expenses, whether direct or indirect, and whefer to persons or property to which the Pardoner may be put or subject by reason of any act, action, neglect, omission at default on the pan of the Seller, any of his ecommeners, or any of the Sellers or contractors officers, agents or employees. In can any suit r other by.,nproceedings shall be bough neglect she Purchases, or its officers, agents or employee ss minima on account or by reason of any ads, action, neglect, omission or default of the y ago es any si M1im thnwnors or any of its or their alders, agents or employees x aforesaid, the Sala hereby ,char es asmme the defense the er ex rod s. mydefend an the same at the Sellers dean expense, b pay any and all costs, charges, aor an fees and outer exposes, my cold all ploy rs i fat cony is incurred by ie imiIobtained regains, theanginal Purchaser or any lien is or their officers, agents or employees in arty .its to other proceedings, and in case judgment or other lien M placed upon o, the Sell a gainst elmprapaty arms Purchaser,or said poniesingeasa result bond osoils or other eSeeer and the Seller will at once muse the feme,o be dissolved and and install by giving bond necessary Poo the The Seller and his dents, contractors ,hull take all safety precautions, famish and install all guards necessary fur the prevention hof e accidents, comply with all laws and 1970and a with regard to safety including, but without limitation, the Occupational Safety and Health Act of 19]0 and all roles and regulations issued pursuant therein. Revised 03R010 FEDERALLY REQUIRED AND OTHER MODEL CLAUSES APPLICABILITY OF THIRD PARTY CONTRACT CLAUSES (excluding micro -purchases, except for construction contracts over $2,000) TYPE OF PROCUREMENT Clause Professional Operations/ Rolling Stock Construction Materials & LV ServiceslA& E Management Purchase Supplies No Federal Government Obligation To Third Parties All All All All All (by Use of a Disclaimer) False Statements or Claims All All All All All Civil and Criminal Fraud Access To Third Party All All All All All Contract Records Changes to Federal All All All All All Requirements Termination V, All All All All All Civil Rights Title VI, EEO, ADA >$10,000 >$10,000 >$10,000 >$10,000 >$10,000 Disadvantaged Business All All All All All Enterprises DBEs Incorporation of FTA Terms All All All All All Suspension and Debarment >$25,000 >$25,000 >$25,000 >$25,000 >$25,000 Buy America >$100,000 >$100,000 >$100,000 Resolution of Disputes, >$100,000 >$100,000 >$100,000 >$100,000 >$100,000 Breaches, or Other Litigation Lobbying >$100,000 >$100,000 >$100,000 >$100,000 >$100,000 Clean Air >$100,000 >$100,000 >$100,000 >$100,000 >$100,000 Clean Water >$100,000 >$100,000 >$100,000 >$100,000 >$100,000 Caro Preference All All All Fly America Involves foreign Involves foreign air Involves foreign Involves foreign Involves foreign air transport or travel trans or travel port air transport or air transport or transport or travel b travel travel Davis -Bacon And Copeland Anti- >$2,000 (including Kickback Acts ferry vessels Contract Work Hours And Safety >$2,500 (except >$2,000 (including Standards Act transportation >$2,500 ferry vessels) services) Bonding $100,000 Seismic Safety A & E for New Buildings & New Buildings & Additions Transit Employee Protective Transit Operations Agreements Charter Bus All School Bus All Drug Use - Testing and Alcohol Transit Operations Misuse - Testing Patent Rights and Rights in Data Research & and Copyright Requirements Development Energy Conservation All All All All All Recycled Products Contracts for items Contracts for items Contracts for items designated by designated by designated by EPA,when EPA,when EPA,when procuring $10,000 procuring $10,000 procuring $10,000 or more er ear or more per year or more per ear Conformance With ITS National ITS Projects ITS Projects ITS Projects ITS Projects ITS Projects Architecture ADA Access A & E All All All All Bus Testinq All Pre -Award And Post Delivery All Audits Small Purchase of: Title: Transfort Brochures > Transfort Bus Route Schedules > Transfort FLEX Bus Schedule Date: December 28, 2012 CONTRACT CHECKLIST FOR SMALL PURCHASES Checklist Item Contract File Comments Location 7) Independent Cost Estimate See attached I.C.E. dated The City made and documented an 12/04/12 independent cost estimate before receipt of proposals. 9) Unreasonable Qualification No Requirements This solicitation did not contain unreasonable requirements placed on firms in order for them to qualify to do business. 1 2) Arbitrary Action No There was no arbitrary action in the procurement process. (An example of arbitrary action is when award is made to other than the contractor who most satisfied all the City Requirements as specified in the solicitation and as evaluated by staff. 1 3) Brand Name Restrictions No Brand Name or Equal. When it is impractical or uneconomical to provide a clear and accurate description of the technical requirements of the property to be acquired, a "brand name or equal" description may be used to define the performance or other salient characteristics of a specific type of property. The City must identify the salient characteristics of the named brand that offerors must provide. When using a "brand name" specification, the City does not need to reverse -engineer a complicated part to identify precise measurements or specifications in order to describe its salient characteristics. FT A's "Best Practices Procurement Manual," (BPPM) contains additional information on preparation of specifications including examples with specific language. 1 4) Geographic Preferences No The solicitation contains no in -State or local geographic preference except where Federal statutes mandate or encourage them. 1 5) Contract Term Limitation No The contract period of performance for rolling stock and replacement parts does not exceed five (5) years inclusive of options without prior written FTA approval. For all other types of