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HomeMy WebLinkAboutCORRESPONDENCE - RFP - P1151 RESIDENTIAL REFRIGERATOR FREEZER RECYCLING SERVICES (7)of F6rt` Cottins Y: August 5, 2011 Jaco Environmental Attn: Mr. Michael Dunham PO Box 14307 Mill Creek, WA 98082 IVED AUG 17 2011 RE: Renewal, P1151 Residential Refrigerator, Freezer Recycling Services Dear Mr. Dunham: Financial Services Purchasing Division 215 North Mason Street 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 - fax fcgov. corn/purchasing The City of Fort Collins wishes to extend the agreement term for the above captioned proposal per the existing terms and conditions and the following: 1) Red Flags, Service Provider must implement reasonable policies and procedures to detect, prevent and mitigate the risk of identity theft in compliance with the Identity Theft Red Flags Rules found at 16 Code of Federal Regulations part 681. Further Service Orovider must take appropriate steps to mitigate identity theft if it occurs with one mo of the City's covered a qo Initial, .__ __ Dat 2) Confidentiality. IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the "City") pursuant to this Agreement (the "Agreement"), the Contractor hereby acknowledges that it has been informed that the City has established policies and procedures with regard to the handling of confidential information and other sensitive materials. In consideration of access to certain information, data and material (hereinafter individually and collectively, regardless of nature, referred to as "information") that are the property of and/or relate to the City or its employees, customers or suppliers, which access is related to the performance of services that the Contractor has agreed to perform, the Contractor hereby acknowledges and agrees as follows: That information that has or will come into its possession or knowledge in connection with the performance of services for the City may be confidential and/or proprietary. The Contractor agrees to treat as confidential (a) all information that is owned by the City, or that relates to the business of the City , or that is used by the City in carrying on business, and (b) all information that is proprietary to a third party (including but not limited to customers and suppliers of the City) . The Contractor shall not disclose any such information to any person not having a legitimate need -to -know for purposes authorized by the City. Further, the Contractor shall not use such information to obtain any economic or other benefit for itself, or any third party, except as specifically authorized by the City. The foregoing to the contrary notwithstanding, the Contractor understands that it shall Rev 07/08 have no obligation under this Agreement with respect to information and material that (a) becomes generally known to the public by publication or some means other than a breach of duty of this Agreement, or (b) is required by law, regulation or court order to be disclosed, provided that the request for such disclosure is proper and the disclosure does not exceed that which is required. In the event of any disclosure under (b) above, the Contractor shall furnish a copy of this Agreement to anyone to whom it is required to make such disclosure and shall promptly advise the City in writing of each such disclosure. In the event that the Contractor ceases to perform services for the City, or the City so requests for any reason, the Contractor shall promptly return to the City any and all information described hereinabove, including all copies, notes and/or summaries (handwritten or mechanically produced) thereof, in its possession or control or as to which it otherwise has access. The Contractor understands and agrees that the City's remedies at law for a breach of the Contractor's obligations under this Confidentiality Agreement may be inadequate and that the City shall, in the event of any such breach, be entitled to seek equitable relief (including witho,Ut_ limitation preliminary and permanent injunctive relief and specific pe, formance in addition to all other remedies provide hereunder or available at law. Da The term will be extended for one (1) additional year, January 1, 2012 through December 31, 2012. If the renewal is acceptable to your firm, please sign this letter in the space provided include a current copy of insurance naming the City as an additional insured and return all documents to the City of Fort Collins, Purchasing Division, P. O. Box 580, Fort Collins, CO 80522, within the next fifteen days. If this extension is not agreeable with your firm, we ask that you send us a written notice stating that you do not wish to renew the contract and state the reason for non -renewal. Please contact Opal F. Dick, CPPO, Senior Buyer at (970) 221-6778 if you have any questions regarding this matter. Sincerely, G as O'N ill Di�ec r-of � Signature ement Date (Please indicate your desire to renew P1151 by signing this letter and returning it to Purchasing Division within the next fifteen days.) JBO:II Rev 07/08 '°' CERTIFICATE OF LIABILITY INSURANCE page 1 of 2 09/1 /2010) PRODUCER 877-945-7378 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Willis of Seattle, Inc. HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 26 Century Blvd. ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. P. O. Box 305191 Nashville, TN 37230-5191 INSURED JACO Environmental, Inc. PO Box 1478 Snohomish, WA 98291 COVERAGES INSURERS AFFORDING COVERAGE NAIC# INSURERA:Zurich American Insurance Company 16535-001 INSURERB: Steadfast Insurance Company 26387-001 INSURER C: INSURER D: INSURER E: THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDI NSR TYPEOFINSURANCE POLICYNUMBER POLICYEFFECE ALTR YY POLICY EXPIRATION ATE M DD YY LIMITS A GENERAL LIABILITY GL0672515900 9/15/2010 9/15/2011 EACH OCCURRENCE $ 21000,000 X COMMERCIAL GENERAL LIABILITY CLAIMS MADE Fx� OCCUR DAMAGE TO RENTED PREMISES Eaoccure"ce $ 11000,000 MEDEXP(Anyone person ) $ rj 000. PERSONAL & ADV INJURY $ 1,000,000 X WA Stop Gap Included X $10, 000 Deductible GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ 2,000,000 POLICY X PE LOC AUTOMOBILE LIABILITY ANY AUTO COMBINED SINGLE LIMIT (Ea accident) $ BODILY INJURY (Per person) $ ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY (Per accident) $ HIRED AUTOS NON -OWNED AUTOS � PROPERTYDAMAGE (Per accident) $ GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ OTHER THAN EA ACC $ ANY AUTO $ AUTO ONLY: AGG B EXCESS/UMBRELLA LIABILITY X1 OCCUR CLAIMS MADE SE0672516300 9/15/2010 9/15/2011 EACHOCCURRENCE $ 51000,000 AGGREGATE $ 5,000,000 $ DEDUCTIBLE $ RETENTION $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY y/N ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBEREXCLUDED? ❑ (Mandatory in NH) If yes, describe under AOS WC672515800 _ _ - 9/15/2010 9/15/2011 TH- X TOFYLIMITS OER E.L. EACH ACCIDENT $ 11000,000 -- E.L. DISEASE - EA EMPLOYEE $ 1,000,000 E.L. DISEASE -POLICY LIMIT $ 1,000,000 SPECIAL PROVISIONS below B OTHER CPL672516200 9/15/2010 9/15/2011 Pollution Legal Liability $5,000,000 Per Incident including BI/PD & Cleanup $5,000,000 Aggregate 25,000 Deductible Each Incident DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS The Workers' Compensation policy covers California, New Mexico, Nevada, Oregon, Utah, Illinois, Colorado, Idaho, Georgia, Maine, Massachusetts, Michigan, New Jersey, Pennsylvania, Arizona, New York, Texas and Maine only. The Umbrella policy also extends over the primary auto liability policy which has a $2,000,000 limit. UEH I WIGATE HOLUER CANCELLATION City of Fort Collins Purchasing Division Attn: Christine Patterson -Jarvis 700 Wood Street Fort Collins, CO 80522-0580 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPR�ESENTATIVE j, AGUKU15(LUU9/U1) Coii:3127890 Tpl:1146386 Cert:14686349©1988-2009ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Page 2 of 2 IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER This Certificate of Insurance does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. AUUHU25(20U9/Ol) Co11:3127890 Tp1:1146386 Cert:14686349