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HomeMy WebLinkAbout102408 PIONEER PRESS OF GREELEY INC - PURCHASE ORDER - 9117338F6rtCity of Collins Date: 12/13/2011 PURCHASE ORDER Vendor: 102408 PIONEER PRESS OF GREELEY INC 2965 27TH AVE GREELEY Colorado 80631-8531 PO Number Page 9117338 'of 7 This number must appear on all invoices, packing slips and labels. Ship To: TRANSFORT BUS FACILITY CITY OF FORT COLLINS 6570 PORTNER ROAD CITY OF FORT COLLINS Colorado Delivery Date: 12/12/2011 Buyer: DAVID CAREY Note: Line Description Quantity Ordered UOM Unit Price Extended Price 1 Transfort Route Schedules 2012 1 LOT LS 5,078.00 Per Request for Quote 11/30/11 Vendor selected per competitive bid process, request dated 11/30/11. Quantities and Specifications per Request for Quotation dated 11/30/11. 60# Uncoated Text - white stock selected. Prices per vendor bid dated 12/06/11. 2 FLEX Bus Schedule for 2012 1 LOT LS 1,872.00 Per Request for Quote 11/30/11 Vendor selected per competitive bid process, request dated 11/30/11. Quantities and Specifications per Request for Quotation dated 11/30/11. Prices per vendor bid dated 12/06/11. s All Routes Map & Rider Guide 1 LOT LS 3,159.00 Per Request for Quote 11/30/11 Vendor selected per competitive bid process, request dated 11/30/11. Quantities and Specifications per Request for Quotation dated 11/30/11. Prices per vendor bid dated 12/06/11. All three brochures awarded on a total cost basis for ease of administration with one vendor. Estimated cost of $150 in processing costs to issue an additional PO. As a result, more cost effective to award to one vendor. Per option stated in Request for Quotation document. EPLS Seach Completed. Other: The following Federal Transit Administration (FTA) Contract Clauses apply to each job, PO Lines 1 thru 3, details attached: Invoice Address: City of Fort Collins Director of Purchasing and Risk Management This order is not valid over $5000 unless signed by James B. O'Neill II, CPPO City of Fort Collins City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580 Accounting Department Phone:970-221-6775 Fax: 970-221-6707 Email:purchasing@fcgov.com PO BOX 580 Fort Collins, CO 80522-0580 F6rtCity of Collins PURCHASE ORDER PO Number Page 9117338 2of7 This number must appear on all invoices, packing slips and labels. Line Description Quantity UOM Unit Price Extended Ordered Price 1. NO GOVERNMENT OBLIGATION TO THIRD PARTIES 2. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS AND RELATED ACTS 3. ACCESS TO RECORDS AND REPORTS 4. FEDERAL CHANGES 5. TERMINATION 6. CIVIL RIGHTS REQUIREMENTS 7. DISADVANTAGED BUSINESS ENTERPRISE (DBE) 8. INCORPORATION OF FEDERAL TRANSIT ADMINISTRATION (FTA) TERMS 9. GOVERNMENT -WIDE DEBARMENT AND SUSPENSIO (NONPROCUREMENT) 10. ENERGY CONSERVATION REQUIREMENTS Federally Required Federal Transit Administration (FTA) Contract Clauses for Purchases where only a Purchase Order is used as the contracting mechanism. 1. NO GOVERNMENT OBLIGATION TO THIRD PARTIES No Obligation by the Federal Government. (1) The Purchaser and Contractor acknowledge and agree that, notwithstanding any concurrence by the Federal Government in or approval of the solicitation or award of the underlying contract, absent the express written consent by the Federal Government, the Federal Government is not a party to this contract and shall not be subject to any obligations or liabilities to the Purchaser, Contractor, or any other party (whether or not a party to that contract) pertaining to any matter resulting from the underlying contract. (2) The Contractor agrees to include the above clause in each subcontract financed in whole or in part with Federal assistance provided by FTA. It is further agreed that the clause shall not be modified, except to identify the subcontractor who will be subject to its provisions. 2. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS AND RELATED ACTS Program Fraud and False or Fraudulent Statements or Related Acts. (1) The Contractor acknowledges that the provisions of the Program Fraud Civil Remedies Act of 1986, as amended, 31 U.S.C. § 3801 et seq . and U.S. DOT regulations, "Program Fraud Civil Remedies," 49 C.F.R. Part 31, apply to its actions pertaining to this Project. Upon execution of the underlying contract, the Contractor certifies or affirms the truthfulness and accuracy of any statement it has made, it makes, it may make, or causes to be made, pertaining to the underlying contract or the FTA assisted project for which this contract work is being performed. In addition to other penalties that may be applicable, the Contractor further acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification, the Federal Government reserves the right to impose the penalties of the Program Fraud Civil Remedies Act of 1986 on the Contractor to the extent the Federal Government deems appropriate. (2) The Contractor also acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification to the Federal Government under a contract connected with a project that is financed in whole or in part with Federal assistance originally awarded by FTA under the authority of 49 U.S.C. § 5307, the Government reserves the right to impose the penalties of 18 U.S.C. § 1001 and 49 U.S.C. § 5307(n)(1) on the Contractor, to the extent the Federal Government deems appropriate. (3) The Contractor agrees to include the above two clauses in each subcontract financed in whole or in part with Federal assistance provided by FTA. It is further agreed that the clauses shall not be modified, except to identify the subcontractor who will be subiect to the provisions. City of Fort Collins Director of Purchasing and Risk Management This order is not valid over $5000 unless signed by James B. O'Neill II, CPPO City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580 Phone:970-221-6775 Fax:970-221-6707 Email:purchasing@fcgov.com Invoice Address: City of Fort Collins Accounting Department PO Box 580 Fort Collins, CO 80522-0580 F6rtCity of Collins PURCHASE ORDER PO Number Page 9117338 3of7 This number must appear on all invoices, packing slips and labels. Line Description Quantity UOM Unit Price Extended Ordered Price 3. ACCESS TO RECORDS AND REPORTS Access to Records - The following access to records requirements apply to this Contract: A. Where the Purchaser is not a State but a local government and is the FTA Recipient or a subgrantee of the FTA Recipient in accordance with 49 C.F.R. 18.36(i), the Contractor agrees to provide the Purchaser, the FTA Administrator, the Comptroller General of the United States or any of their authorized representatives access to any books, documents, papers and records of the Contractor which are directly pertinent to this contract for the purposes of making audits, examinations, excerpts and transcriptions. Contractor also agrees, pursuant to 49 C.F.R. 633.17 to provide the FTA Administrator or his authorized representatives including any PMO Contractor access to Contractor's records and construction sites pertaining to a major capital project, defined at 49 U.S.C. 5302(a)1, which is receiving federal financial assistance through the programs described at 49 U.S.C. 5307, 5309 or 5311. B. The Contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed. C. The Contractor agrees to maintain all books, records, accounts and reports required under this contract for a period of not less than three years after the date of termination or expiration of this contract, except in the event of litigation or settlement of claims arising from the performance of this contract, in which case Contractor agrees to maintain same until the Purchaser, the FTA Administrator, the Comptroller General, or any of their duly authorized representatives, have disposed of all such litigation, appeals, claims or exceptions related thereto. Reference 49 CFR 18.39(i)(11). D. FTA does not require the inclusion of these requirements in subcontracts. 4. FEDERAL CHANGES Federal Changes - Contractor shall at all times comply with all applicable FTA regulations, policies, procedures and directives, including without limitation those listed directly or by reference in the Master Agreement between Purchaser and FTA, as they may be amended or promulgated from time to time during the term of this contract. Contractor's failure to so comply shall constitute a material breach of this contract. 5. TERMINATION a. Termination for Convenience (General Provision) The City may terminate this contract, in whole or in part, at any time by written notice to the Contractor when it is in the Government's best interest. The Contractor shall be paid its costs, including contract close-out costs, and profit on work performed up to the time of termination. The Contractor shall promptly submit its termination claim to the City to be paid the Contractor. If the Contractor has any property in its possession belonging to the City, the Contractor will account for the same, and dispose of it in the manner the City directs. b. Termination for Default [Breach or Cause] (General Provision) If the Contractor does not deliver supplies in accordance with the contract delivery schedule, or, if the contract is for services, the Contractor fails to perform in the manner called for in the contract, or if the Contractor fails to comply with any other provisions of the contract, the City may terminate this contract for default. Termination shall be effected by serving a notice of termination on the contractor setting forth the manner in which the Contractor is in default. The contractor will only be paid the contract price for supplies delivered and accepted, or services performed in accordance with the manner of performance set forth in the contract. City of Fort Collins Director of Purchasing and Risk Management This order is not valid over $5000 unless signed by James B. O'Neill II, CPPO City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580 Phone:970-221-6775 Fax:970-221-6707 Email:purchasing@fcgov.com Invoice Address: City of Fort Collins Accounting Department PO Box 580 Fort Collins, CO 80522-0580 F6rtCity of Collins PURCHASE ORDER PO Number Page 9117338 4of7 This number must appear on all invoices, packing slips and labels. Line Description Quantity UOM Unit Price Extended Ordered Price If it is later determined by the City that the Contractor had an excusable reason for not performing, such as a strike, fire, or flood, events which are not the fault of or are beyond the control of the Contractor, the City, after setting up a new delivery of performance schedule, may allow the Contractor to continue work, or treat the termination as a termination for convenience. c. Opportunity to Cure (General Provision) The City in its sole discretion may, in the case of a termination for breach or default, allow the Contractor [an appropriately short period of time] in which to cure the defect. In such case, the notice of termination will state the time period in which cure is permitted and other appropriate conditions If Contractor fails to remedy to The City' s satisfaction the breach or default of any of the terms, covenants, or conditions of this Contract within [ten (10) days] after receipt by Contractor of written notice from the City setting forth the nature of said breach or default, the City shall have the right to terminate the Contract without any further obligation to Contractor. Any such termination for default shall not in any way operate to preclude the City from also pursuing all available remedies against Contractor and its sureties for said breach or default. d. Waiver of Remedies for any Breach In the event that the City elects to waive its remedies for any breach by Contractor of any covenant, term or condition of this Contract, such waiver by the City shall not limit the City's remedies for any succeeding breach of that or of any other term, covenant, or condition of this Contract. e. Termination for Default (Supplies and Service) If the Contractor fails to deliver supplies or to perform the services within the time specified in this contract or any extension or if the Contractor fails to comply with any other provisions of this contract, the City may terminate this contract for default. The City shall terminate by delivering to the Contractor a Notice of Termination specifying the nature of the default. The Contractor will only be paid the contract price for supplies delivered and accepted, or services performed in accordance with the manner or performance set forth in this contract. If, after termination for failure to fulfill contract obligations, it is determined that the Contractor was not in default, the rights and obligations of the parties shall be the same as if the termination had been issued for the convenience of the City. 6. CIVIL RIGHTS REQUIREMENTS Civil Rights - The following requirements apply to the underlying contract: (1) Nondiscrimination - In accordance with Title VI of the Civil Rights Act, as amended, 42 U.S.C. § 2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102, section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12132, and Federal transit law at 49 U.S.C. § 5332, the Contractor agrees that it will not discriminate against any employee or applicant for employment because of race, color, creed, national origin, sex, age, or disability. In addition, the Contractor agrees to comply with applicable Federal implementing regulations and other implementing requirements FTA may issue. (2) Equal Employment Opportunity - The following equal employment opportunity requirements apply to the underlying contract: (a) Race, Color, Creed, National Origin, Sex - In accordance with Title VII of the Civil Rights Act, as amended, 42 U.S.C. § 2000e, and Federal transit laws at 49 U.S.C. § 5332, the Contractor agrees to comply with all applicable equal employment opportunity requirements of U.S. Department of Labor (U.S. DOL) regulations, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor," 41 City of Fort Collins Director of Purchasing and Risk Management This order is not valid over $5000 unless signed by James B. O'Neill II, CPPO City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580 Phone:970-221-6775 Fax:970-221-6707 Email:purchasing@fcgov.com Invoice Address: City of Fort Collins Accounting Department PO Box 580 Fort Collins, CO 80522-0580 F6rtCity of Collins PURCHASE ORDER PO Number Page 9117338 5of7 This number must appear on all invoices, packing slips and labels. Line Description Quantity UOM Unit Price Extended Ordered Price C.F.R. Parts 60 et seq ., (which implement Executive Order No. 11246, "Equal Employment Opportunity," as amended by Executive Order No. 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," 42 U.S.C. § 2000e note), and with any applicable Federal statutes, executive orders, regulations, and Federal policies that may in the future affect construction activities undertaken in the course of the Project. The Contractor agrees to take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, national origin, sex, or age. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. In addition, the Contractor agrees to comply with any implementing requirements FTA may issue. (b) Age - In accordance with section 4 of the Age Discrimination in Employment Act of 1967, as amended, 29 U.S.C. § § 623 and Federal transit law at 49 U.S.C. § 5332, the Contractor agrees to refrain from discrimination against present and prospective employees for reason of age. In addition, the Contractor agrees to comply with any implementing requirements FTA may issue. (c) Disabilities - In accordance with section 102 of the Americans with Disabilities Act, as amended, 42 U.S.C. § 12112, the Contractor agrees that it will comply with the requirements of U.S. Equal Employment Opportunity Commission, "Regulations to Implement the Equal Employment Provisions of the Americans with Disabilities Act," 29 C.F.R. Part 1630, pertaining to employment of persons with disabilities. In addition, the Contractor agrees to comply with any implementing requirements FTA may issue (3) The Contractor also agrees to include these requirements in each subcontract financed in whole or in part with Federal assistance provided by FTA, modified only if necessary to identify the affected parties. 7. DISADVANTAGED BUSINESS ENTERPRISE (DBE) a. This contract is subject to the requirements of Title 49, Code of Federal Regulations, Part 26, Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs. The national goal for participation of Disadvantaged Business Enterprises (DBE) is 10%. The agency's overall goal for DBE participation is 9.9 %. A separate contract goal [has not] been established for this procurement. b. The contractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of this DOT -assisted contract. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as City of Fort Collins deems appropriate. Each subcontract the contractor signs with a subcontractor must include the assurance in this paragraph ( see 49 CFR 26.13(b)). The successful bidder/offeror will be required to report its DBE participation obtained through race -neutral means throughout the period of performance. c. The contractor is required to pay its subcontractors performing work related to this contract for satisfactory performance of that work no later than 30 days after the contractor' s receipt of payment for that work from the City of Fort Collins . In addition, is required to return any retainage payments to those subcontractors within 30 days after incremental acceptance of the subcontractor' s work by the City of Fort Collins and contractor' s receipt of the partial retainage payment related to the subcontractor' s work. d. The contractor must promptly notify City of Fort Collins whenever a DBE subcontractor performing work City of Fort Collins Director of Purchasing and Risk Management This order is not valid over $5000 unless signed by James B. O'Neill II, CPPO City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580 Phone:970-221-6775 Fax:970-221-6707 Email:purchasing@fcgov.com Invoice Address: City of Fort Collins Accounting Department PO Box 580 Fort Collins, CO 80522-0580 F6rtCity of Collins PURCHASE ORDER PO Number Page 9117338 6of7 This number must appear on all invoices, packing slips and labels. Line Description Quantity UOM Unit Price Extended Ordered Price related to this contract is terminated or fails to complete its work, and must make good faith efforts to engage another DBE subcontractor to perform at least the same amount of work. The contractor may not terminate any DBE subcontractor and perform that work through its own forces or those of an affiliate without prior written consent of City of Fort Collins. INCORPORATION OF FEDERAL TRANSIT ADMINISTRATION (FTA) TERMS Incorporation of Federal Transit Administration (FTA) Terms - The preceding provisions include, in part, certain Standard Terms and Conditions required by DOT, whether or not expressly set forth in the preceding contract provisions. All contractual provisions required by DOT, as set forth in FTA Circular 4220.1 E, are hereby incorporated by reference. Anything to the contrary herein notwithstanding, all FTA mandated terms shall be deemed to control in the event of a conflict with other provisions contained in this Agreement. The Contractor shall not perform any act, fail to perform any act, or refuse to comply with any (name of grantee) requests which would cause (name of grantee) to be in violation of the FTA terms and conditions. 9. GOVERNMENT -WIDE DEBARMENT AND SUSPENSION (NONPROCUREMENT) Suspension and Debarment This contract is a covered transaction for purposes of 49 CFR Part 29. As such, the contractor is required to verify that none of the contractor, its principals, as defined at 49 CFR 29.995, or affiliates, as defined at 49 CFR 29.905, are excluded or disqualified as defined at 49 CFR 29.940 and 29.945. The contractor is required to comply with 49 CFR 29, Subpart C and must include the requirement to comply with 49 CFR 29, Subpart C in any lower tier covered transaction it enters into. By signing and submitting its bid or proposal, the bidder or proposer certifies as follows: The certification in this clause is a material representation of fact relied upon by {insert agency name). If it is later determined that the bidder or proposer knowingly rendered an erroneous certification, in addition to remedies available to {insert agency name), the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. The bidder or proposer agrees to comply with the requirements of 49 CFR 29, Subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The bidder or proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions. 10. ENERGY CONSERVATION REQUIREMENTS Energy Conservation - The contractor agrees to comply with mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act. City of Fort Collins Director of Purchasing and Risk Management This order is not valid over $5000 unless signed by James B. O'Neill II, CPPO City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580 Phone:970-221-6775 Fax:970-221-6707 Email:purchasing@fcgov.com Total Invoice Address: $10,109.00 City of Fort Collins Accounting Department PO Box 580 Fort Collins, CO 80522-0580 Purchase Order Terms and Conditions Page 7 of 7 1. COMMERCIAL DETAILS. Tax exemptions. By statute the City of Fort Collins is exempt from state and local taxes. Our Exemption Number is 98-04502. Federal Excise Tax Exemption Certificate of Registry 84-6000587 is registered with the Collector of Internal Revenue, Denver, Colorado (Ref Colorado Revised Statutes 1973, Chapter 39-26, 114 (a). Goods Rejected. GOODS REJECTED due to failure to meet specifications, either when shipped or due to defects of damage in transit, may be returned to you for credit and are not to be replaced except upon receipt of written instructions from the City of Fort Collins. Inspection. GOODS are subject to the City of Fort Collins inspection on arrival. Final Acceptance. Receipt of the merchandise, services or equipment in response to this order can result in authorized payment on the part of the City of Fort Collins. However, it is to be understood that FINAL ACCEPTANCE is dependent upon completion of all applicable required inspection procedures. Freight Terms. Shipments must be F.O.B., City of Fort Collins, 700 Wood St., Fort Collins, CO 80522, unless otherwise specified on this order. If permission is given to prepay freight and charge separately, the original freight bill must accompany invoice. Additional charges for packing will not be accepted. Shipment Distance. Where manufacturers have distributing points in various parts of the country, shipment is expected from the nearest distribution point to destination, and excess freight will be deducted from Invoice when shipments are made from greater distance. Permits. Seller shall procure at sellers sole cost all necessary permits, certificates and licenses required by all applicable laws, regulations, ordinances and rules of the state, municipality, territory or political subdivision where the work is performed, or required by any other duly constituted public authority having jurisdiction over the work of vendor. Seller further agrees to hold the City of Fort Collins harmless from and against all liability and loss incurred by them by reason of an asserted or established violation of any such laws, regulations, ordinances, rules and requirements. Authorization. All parties to this contract agree that the representatives are, in fact, bona fide and possess full and complete authority to bind said parties. LIMITATION OF TERMS. This Purchase Order expressly limits acceptance to the terms and conditions stated herein set forth and any supplementary or additional terms and conditions annexed hereto or incorporated herein by reference. Any additional or different terms and conditions proposed by seller are objected to and hereby rejected. 2. DELIVERY. PLEASE ADVISE PURCHASING AGENT immediately if you cannot make complete shipment to arrive on your promised delivery date as noted. Time is of the essence. Delivery and performance must be effected within the time stated on the purchase order and the documents attached hereto. No acts of the Purchasers including, without limitation, acceptance of partial late deliveries, shall operate as a waiver of this provision. In the event of any delay, the Purchaser shall have, in addition to other legal and equitable remedies, the option of placing this order elsewhere and holding the Seller liable for damages. However, the Seller shall not be Gable for damages as a result of delays due to causes not reasonably foreseeable which are beyond its reasonable control and without its fault of negligence, such acts of God, acts of civil or military authorities, governmental priorities, fires, strikes, flood, epidemics, wars or riots provided that notice of the conditions causing such delay is given to the Purchaser within five (5) days of the time when the Seller fast received knowledge thereof. In the event of any such delay, the date of delivery shall be extended for the period equal to the time actually lost by reason of the delay. 3. WARRANTY. The Seller warrants that all goods, articles, materials and work covered by this order will conform with applicable drawings, specifications, samples and/or other descriptions given, will be fit for the purposes intended, and performed with the highest degree of care and competence in accordance with accepted standards for work of a similar nature. The Seller agrees to hold the purchaser harmless from any loss, damage or expense which the Purchaser may suffer or incur on account of the Sellers breach of warranty. The Seller shall replace, repair or make good, without cost to the purchaser, any defects or faults arising within one (1) year or within such longer period of time as may be prescribed by law or by the terms of any applicable warranty provided by the Seller after the date of acceptance of the goods furnished hereunder (acceptance not to be unreasonably delayed), resulting from imperfect or defective work done or materials furnished by the Seller. Acceptance or use of goods by the Purchaser shall not constitute a waiver of any claim under this warranty. Except as otherwise provided in this purchase order, the Sellers liability hereunder shall extend to all damages proximately caused by the breach of any of the foregoing warranties or guarantees, but such liability shall in no event include loss of profits or loss of use. NO IMPLIED WARRANTY OR MERCHANTABILITY OR OF FITNESS FOR PURPOSE SHALL APPLY. 4. CHANGES IN LEGAL TERMS. The Purchaser may make changes to legal terms by written change order. 5. CHANGES IN COMMERCIAL TERMS. The Purchaser may make any changes to the terms, other than legal terms, including additions to or deletions from the quantities originally ordered in the specifications or drawings, by verbal or written change order. If any such change affects the amount due or the time of performance hereunder, an equitable adjustment shall be made. 6. TERMINATIONS. The Purchaser may at any time by written change order, terminate this agreement as to any or all portions of the goods then not shipped, subject to any equitable adjustment between the parties as to any work or materials then in progress provided that the Purchaser shall not be liable for any claims for anticipated profits on the uncompleted portion of the goods and/or work, for incidental or consequential damages, and that no such adjustment be made in favor of the Seller with respect to any goods which are the Sellers standard stock. No such termination shall relieve the Purchaser or the Seller of any of their obligations as to any goods delivered hereunder. 7. CLAIMS FOR ADJUSTMENT. Any claim for adjustment must be asserted within thirty (30) days from the date the change or termination is ordered. 8. COMPLIANCE WITH LAW. The Seller warrants that all goods sold hereunder shall have been produced, sold, delivered and famished in strict compliance with all applicable laws and regulations to which the goods me subject. The Seller shall execute and deliver such documents as may be required to effect or evidence compliance. All laws and regulations required to be incorporated in agreements of this character are hereby incorporated herein by this reference. The Seller agrees to indemnify and hold the Purchaser harmless from all costs and damages suffered by the Purchaser as a result of the Sellers failure to comply with such law. 9. ASSIGNMENT. Neither party shall assign, transfer, or convey this order, or any monies due or to become due hereunder without the prior written consent of the other party. 10. TITLE. The Seller warrants full, clear and unrestricted title to the Purchaser for all equipment, materials, and items furnished in performance of this agreement, free and clear of any and all liens, restrictions, reservations, security interest encumbrances and claims of others. 11. NONWAIVER. Failure of the Purchaser to insist upon strict performance of the terms and conditions hereof, failure or delay to exercise any rights or remedies provided herein or by law, failure to promptly notify the Seller in the event of a breach, the acceptance of or payment for goods hereunder or approval of the design, shall not release the Seller of any of the warranties or obligations of this purchase order and shall not be deemed a waiver of any right of the purchaser to insist upon strict performance hereof or any of its rights or remedies as to any such goods, regardless of when shipped, received or accepted, as to any prior or subsequent default hereunder, nor shall any purported oral modification or rescission of this purchase order by the Purchaser operate as a waiver of any of the terms hereof. 12. ASSIGNMENT OF ANTITRUST CLAIMS. Seller and the Purchaser recognize that in actual economic practice, overcharges resulting from antitrust violations are in fact borne by the Purchaser. Theretofore, for good cause and as consideration for executing this purchase order, the Seller hereby assigns to the Purchaser any and all claims it may now have or hereafter acquired under federal or state antitrust laws for such overcharges relating to the particular goods or services purchased or acquired by the Purchaser pursuant to this purchase order. 13. PURCHASERS PERFORMANCE OF SELLERS OBLIGATIONS. If the Purchaser directs the Seller to correct nonconforming or defective goods by a date to be agreed upon by the Purchaser and the Seller, and the Seller thereafter indicates its inability or unwillingness to comply, the Purchaser may cause the work to be performed by the most expeditious means available to it, and the Seller shall pay all costs associated with such work. The Seller shall release the Purchaser and its contractors of any tier from all liability and claims of any nature resulting from the performance of such work. This release shall apply even in the event of fault of negligence of the party released and shall extend to the directors, officers and employees of such party. The Seller's contractual obligations, including warranty, shall not be deemed to be reduced, in any way, because such work is performed or caused to be performed by the Purchaser. 14. PATENTS. Whenever the Seller is required to use any design, device, material or process covered by letter, patent, trademark or copyright, the Seller shall indemnify and save harmless the Purchaser from any and all claims for infringement by reason of the use of such patented design, device, material or process in connection with the contract, and shall indemnify the Purchaser for any cost, expense or damage which it may be obliged to pay by reason of such infringement at any time during the prosecution or after the completion of the work. In case said equipment, or any part thereof or the intended use of the goods, is in such suit held to constitute infringement and the use of said equipment or part is enjoined, the Seller shall, at its own expense and at its option, either procure for the Purchaser the right to continue using said equipment or parts, replace the same with substantially equal but noninfringing equipment, or modify it so it becomes noninfringing. 15. INSOLVENCY. If the Seller shall become insolvent or bankrupt, make an assignment for the benefit of creditors, appoint a receiver or trustee for any of the Sellers property or business, this order may forthwith be canceled by the Purchaser without liability. 16. GOVERNING LAW. The definitions of terms used or the interpretation of the agreement and the rights of all parties hereunder shall be construed under and governed by the laws of the State of Colorado, USA. The following Additional Conditions apply only in cases where the Seller is to perform work hereunder, including the services of Sellers Representative(s), on the premises of others. 17. SELLERS RESPONSIBILITY. The Seller shall cant' on said work at Seller's own risk until the same is fully completed and accepted, and shall, in case of any accident, destruction or injury to the work and/or materials before Seller's final completion and acceptance, complete the work at Seller's own expense and to the satisfaction of the Purchaser. When materials and equipment are furnished by others for installation or erection by the Seller, the Seller shall receive, unload, store and handle same at the site and become responsible therefor as though such materials and/or equipment were being furnished by the Seller under the order. 18. INSURANCE. The Seller shall, at his own expense, provide for the payment of workers compensation, including occupational disease benefits, to its employees employed on or in connection with the work covered by this purchase order, and/or to their dependents in accordance with the laws of the state in which the work is to be done. The Seller shall also carry comprehensive general liability including, but not limited to, contractual and automobile public liability insurance with bodily injury and death limits of at least $300,000 for any one person, $500,000 for any one accident and property damage limit per accident of $400,000. The Seller shall likewise require his contractors, if any, to provide for such compensation and insurance. Before any of the Sellers or his contractors employees shall do any work upon the premises of others, the Seller shall furnish the Purchaser with a certificate that such compensation and insurance have been provided. Such certificates shall specify the date when such compensation and insurance have been provided. Such certificates shall specify the date when such compensation and insurance expires. The Seller agrees that such compensation and insurance shall be maintained until after the entire work is completed and accepted. 19. PROTECTION AGAINST ACCIDENTS AND DAMAGES. The Seller hereby assumes the entire responsibility and liability for any and all damage, loss or injury of any kind or nature whatsoever to persons or property caused by or resulting from the execution of the work provided for in this purchase order or in connection herewith. The Seller will indemnify and hold harmless the Purchaser and any or all of the Purchasers officers, agents and employees from and against any and all claims, losses, damages, charges or expenses, whether direct or indirect, and whether to persons or property to which the Purchaser may be put or subject by reason of any act, action, neglect, omission or default on the part of the Seller, any of his contractors, or any of the Sellers or contractors officers, agents or employees. In case any suit or other proceedings shall be brought against the Purchaser, or its officers, agents or employees at any time on account or by reason of any act, action, neglect, omission or default of the Seller of any of his contractors or any of its or their officers, agents or employees as aforesaid, the Seller hereby agrees to assume the defense thereof and to defend the same at the Sellers own expense, to pay any and all costs, charges, attorneys fees and other expenses, any and all judgments that may be incurred by or obtained against the Purchaser or any of its or their officers, agents or employees in such suits or other proceedings, and in case judgment or other lien be placed upon or obtained against the property of the Purchaser, or said parties in or as a result of such suits or other proceedings, the Seller will at once cause the same to be dissolved and discharged by giving bond or otherwise. The Seller and his contractors shall take all safety precautions, furnish and install all guards necessary for the prevention of accidents, comply with all laws and regulations with regard to safety including, but without limitation, the Occupational Safety and Health Act of 1970 and all rules and regulations issued pursuant thereto. Revised 03/2010 alphagrapmese DESIGN . COPY • PRINT � COMMUNICATE City of Fort Collins - Transfort 6570 Portner Road Fort Collins CO 80525 Phone:970-416-2286 Fax: 970-224-6043 AlphaGraphics #480 115 E. Harmony Road Suite 220B Ft. Collins, Colorado 80525 (970) 223-6316 E-Invoice Doc No. �32458 Date 1/24/2011 Customer P.O. 29,000 9 x 15 Quad Fold Brochure, 4/4 on 70# FSC Text with 10% recycled, double parallel folds to 9 2,534.20 x 3.75 front bleeds, back no bleed with hard proof (production time of 7 days) 2,450 9 x 15 Quad Fold Brochure (Spanish version), 4/4 on 70# FSC Text with 10% recycled, double 480.50 parallel folds to 9 x 3.75 front bleeds, back no bleed with hard proof (production time of 7 days) 1,000 (English) 9 x 15 Quad Fold Brochure, 4/4 on 70# FSC Text (2-day turnaround time), 9 x 15 691.00 White 70# Cougar Opaque Text FSC MS 10% Recycled, Digitally Printed on 2 sides 50 (Spanish) 9 x 15 Quad Fold Brochure, 4/4 on 70# FSC Text (2 day turnaround time), 9 x 15 69.00 White 70# Cougar Opaque Text FSC MS 10% Recycled, Digitally Printed on 2 sides Sales Rep: Mattl Taken by: Matt Account Type: Charge Account This is an electronic copy of your invoice. Please pay from this invoice. If you have any questions, please call us at 970-223-6316 or email at Subtotal 3,774.70 us480@alphagraphics.com. Thank you for your business! Ask us about how we can make your printed project more environmentally Tax friendly! Shipping Total 1 3,774.70 alphagrap ose DESIGN • COPY • PRINT � COMMUNICATE City of Fort Collins - Transfort 6570 Portner Road Fort Collins CO 80525 Phone: 970-416-2286 Fax: 970-224-6043 AlphaGraphics #480 115 E. Harmony Road Suite 220E Ft. Collins, Colorado 80525 (970)223-6316 E-Estimate Doc N E#14968 Date 12/10/2010 Customer P.O. 20,000 9 x 15 Quad Fold Brochure, 4/4 on 70# FSC Text with 10% recycled, double parallel folds to 9 1,985.90 x 3.75 front bleeds, back no bleed with hard proof (production time of 7 days) 25,000 9 x 15 Quad Fold Brochure, 4/4 on 70# FSC Text with 10% recycled, double parallel folds to 9 2,275.34 x 3.75 front bleeds, back no bleed with hard proof (production time of 7 days) 30,000 9 x 15 Quad Fold Brochure, 4/4 on 70# FSC Text with 10% recycled, double parallel folds to 9 2,596.73 x 3.75 front bleeds, back no bleed with hard proof (production time of 7 days) 1,500 9 x 15 Quad Fold Brochure (spanish version), 4/4 on 70# FSC Text with 10% recycled, double 379.70 parallel folds to 9 x 3.75 front bleeds, back no bleed with hard proof (production time of 7 days) 2,000 9 x 15 Quad Fold Brochure (Spanish version), 4/4 on 70# FSC Text with 10% recycled, double 438.40 parallel folds to 9 x 3.75 front bleeds, back no bleed with hard proof (production time of 7 days) 2,500 9 x 15 Quad Fold Brochure (spanish version), 4/4 on 70# FSC Text with 10% recycled, double 480.50 parallel folds to 9 x 3.75 front bleeds, back no bleed with hard proof (production time of 7 days) Taken by: Matt Account Type: Charge Account Thank you for the opportunity to earn your business. Our prices are competitive with those who use the same quality materials and equipment. Subtotal This Estimate is subject to verification of artwork and materials. If your Estimate is older than 30 days, we will provide you with a new Estimate. Tax Shipping Total PIONEER PRESS —�— Pxrrin,-Personality Bark in hinriug July 18, 2011 Holly Reynerson City of Fort Collins 6570 Portner Road Fort Collins, CO 80525 Dear Holly, Thank you for giving us the opportunity to quote on this project. Please review the following specifications to confirm that I have an accurate understanding of your printing needs. Any differences in specifications may result in a difference in the price. Please don't hesitate to call if you have any questions or if I may be of any assistance. JOB SPECIFICATIONS TITLE / ESTIMATE#: Transfort Bus Map / Esti te# 26921 ARTWORK SUPPLIED: Electronic file PAGE COUNT: n/a SIZE: 22 x 18 (flat) PROOF: Inkjet color proof STOCK: 70# Gloss Text - white PRESS: Prints 4 color process on 2 sides, w/bleeds BINDERY: Accordian fold five times to 3.67" wide x 18" tall, then fold in half to a finished size of 3.67" x 9" PACKAGING: Bulk pack in 8 Vz (w) x 11 (1) x 12 (h) boxes, weighing 35-40 Ibs per box or less SHIPPING TOLERANCES: 0% under — 0% over DELIVERY ADDRESS: FOB Ft. Collins TURN: At least 15,000 due on or before August 8th QUANTITY: 28,000 PRICE: $2,995.00 1 look forward to hearing from you. Sincerely, Amy Bigelow Estimate is valid for 30 days 2965 27th Avenue • Greeley, CO 80631 • Phone 970.330.4800 • Fax 970.339.5107 • 800.704.7747 abigelow@pioneerpresscolorado.com • www.pioneerpresscolorado.com Page 1 of 1 David Carey f� lit, h S 51(�� S From: David Carey Sent: Wednesday, December 14, 2011 3:29 PM To: David Carey Cc: David Carey Subject: Price Analysis & Contractor Responsibility-Transfort Bus Route Brochures Bid NOTE TO FILE: Request for Quote notification and document file were sent via email on November 30, 2011 to the following six (6) printers: Vision Graphics -Loveland Pioneer Press -Greeley Citizen Printing -Fort Collins Publication Printers -Denver CPC Solutions -Grand Junction Alphagraphics-Fort Collins Responses were due by December 6, 2011. Bids were received from five (5) vendors. Price Analysis: Pioneer Press was determined to be the lowest responsive and responsible bidder per bid summary dated December 8, 2011. All three brochures awarded on a total cost basis for ease of administration with one vendor. Estimated cost of $150 in processing costs to issue an additional PO. As a result, more cost effective to award to one vendor. Per option stated in Request for Quotation document. Contractor Responsibility: 1. Contractor has a satisfactory performance record with the City, 2. Contractor has the ability to meet the required delivery schedule. 3. Contractor has the necessary production facilities. 12/14/201 l BID SUMMARY Date: 12/08/11 Job: Transfort Bus Route Schedules Quantity: 137,600 Total (17 different schedules) Sizes & Specs: Per Quote Request dated 11/30/11 Vendor Pricelea. 20# Uncoated Writing (Option 1) Total Price Meets Specs Y/N Price/ea. 60# Uncoated Text (Option 2) Total Meets Specs Price Y/N Vision Graphics $0.04325 $5.951,20 Y $0.04660 $6,412.16 Y Pioneer Press $0.03800 $5,172.00 Y $0.03690 $5,078.00 Y CPC Solutions $0.05828 $8,020.21 ?" $0,05828 $8,020.21 ?" AI ha ra hics $0.10128 $13,936.97 Y $0,10523 $14,480.22 Y Citizen Printing $0.05000 $6,872.00 Y $0.05300 $7,292.80 Y Publication Printers No Bid No Bid " CPC estimated on house 60# Vellum which they purchase by the railroad cards and then sheet in plant so this sheet would be less expensive to produce bus scheduleson than buying 50# (same basis as 20#) on the open sheeted market. Page 1 of 3 Job: Transkk FLEX Bus Schedules Quantity_ 25,000 ( 25,000-English, 1,000-Spanish) Sizes & Specs: Per Quote Request dated 11/30/11 Vendor Price/ea. Total Meets Specs 70# FSC Text - white Price Y/N Coated, Gloss 10% Recvcled Content i Graphics $0.07650 $1,989.00 Y per Press $0.07200 $1,872.00 Y Solutions $0.07660 $1.991.81 Y ** 09737 $7,280.001 Y Publication Printers No Bid Quoted 70# FSC Book-Gloss-10% Recycled Content Page 2 of 3 A - Job: Transfort All Routes Map & Rider Guide Quantity: 29,250 Sizes & Specs: Per Quote Request dated 11/30/11 Vendor Pricelea. Total Meets Specs 70# Gloss Text - white Price Y/N Vision Graphics $0,10380 $3,036.15 Y Pioneer Press $0.10800 $3,159.00 Y CPC Solutions $0.12763 $3,733.21 Y ** AI ha ra hics $0.24734 $7,234.84 Y Citizen Printing $0,16800 $4,914.00 Y Publication Printers No Bid " Quoted 70# FSC Book-Gloss-10% Recycled Content Page 3 of 3 Pagel of 3 David Carey From: Jim O'Neill Sent: Thursday, December 08, 2011 3:31 PM To: David Carey Subject: RE: Bid Summary-Transfort 2012 Bus Route Brochures Ok so just document the file that we will award on a total basis for ease of administration with one vendor. Plus we estimate it cost $150 to issue an additional PO in processing costs. So it is more cost effective to award to one. Jim Jim O'Neill, FNIGP, CPPO Director of Purchasing and Risk Management 970-221-6779 PO Box 580 Fort Collins, CO 80522 From: David Carey Sent: Thursday, December 08, 2011 1:43 PM To: Jim O'Neill Subject: RE: Bid Summary-Transfort 2012 Bus Route Brochures Jim, This is statement included in bid document. "City's preference is to award all brochures to one vendor. However, the City may award bids on either an individual brochure or on a total bid basis, whichever is most beneficial to the City." David From: Jim O'Neill Sent: Thursday, December 08, 2011 1:32 PM To: David Carey Subject: RE: Bid Summary-Transfort 2012 Bus Route Brochures What did the bid say as far as award — individual or total at our discression or? Jim O'Neill, FNIGP, CPPO Director of Purchasing and Risk Management 970-221-6779 PO Box 580 Fort Collins, CO 80522 From: David Carey Sent: Thursday, December 08, 2011 12:43 PM To: Holly Reynerson Cc: Jim O'Neill; Kurt Ravenschlag Subject: RE: Bid Summary-Transfort 2012 Bus Route Brochures Holly, Not sure if FTA requirements will allow. Jim will need to comment. City has also had a long-term, good relationship with Vision Graphics 12/14/201 l Page 2 of 3 David From: Holly Reynerson Sent: Thursday, December 08, 2011 12:35 PM To: David Carey Cc: Jim O'Neill; Kurt Ravenschlag Subject: RE: Bid Summary-Transfort 2012 Bus Route Brochures Hi David, My preference would be to go with Pioneer for everything if we can. They have printed two of the three pieces previously and have the best understanding of our needs and the project. It looks like they were the lowest bidder on two of the three. Their price was only about $100 higher for the All Routes Map, so hopefully that is negligible. The ease of working with one vendor would certainly be worth the $100 dollars to us — not to mention that they know the routine. Thanks, Holly Holly Reynerson Marketing I Communications City of Fort Collins p. 970-416-2303 // f. 970-416-2081 // w. fcgov.com/pdt From: David Carey Sent: Thursday, December 08, 2011 12:27 PM To: Holly Reynerson Cc: Jim O'Neill; Kurt Ravenschlag Subject: RE: Bid Summary-Transfort 2012 Bus Route Brochures Holly, Please review attached bid summary file and let me know how you would like to proceed. Also, attached are the lowest three bids received. You may want to confirm that stock for each lowest brochure bid meets the specifications requested. David From: David Carey [mailto:DCarey@fcgov.com] Sent: Wednesday, November 30, 2011 3:43 PM To: David Carey Cc: Holly Reynerson; Jim O'Neill Subject: Request for Quote-Transfort 2012 Bus Route Brochures Please confirm receipt of this email request. The City of Fort Collins is seeking bids from qualified vendors to produce the following brochures: > Transfort Bus Route Schedules > Transfort FLEX Bus Schedule > Transfort All Routes Map & Rider Guide Transfort is the City's public bus service provider 12/14/2011 Page 3 of 3 Please supply price and delivery information per the attached Request for Quotation file and specific brochure files. Respond by December 6, 2011 via fax or email to: David Carey, CPPB Buyer -City of Fort Collins Phone: (970) 416-2191 Fax: (970) 221-6707 Email: dcarey@fcgov.c_om 12/14/2011 Small Purchase of: Title: Transfort Brochures > Transfort Bus Route Schedules > Transfort FLEX Bus Schedule > Transfort All Routes Map & Rider Guide Date: December 12. 2011 CONTRACT CHECKLIST FOR SMALL PURCHASES Checklist Item Contract File Comments Location 7) Independent Cost Estimate See attached I.C.E. dated The City made and documented an 11/08/11 independent cost estimate before receipt of proposals. 9) Unreasonable Qualification No Requirements This solicitation did not contain unreasonable requirements placed on firms in order for them to qualiN to do business. 1 2) Arbitrary Action No There was no arbitrary action in the procurement process. (An example of arbitrary action is when award is made to other than the contractor who most satisfied all the City Requirements as specified in the solicitation and as evaluated by staff. 1 3) Brand Name Restrictions No Brand Name or Equal. When it is impractical or uneconomical to provide a clear and accurate description of the technical requirements of the property to be acquired, a "brand name or equal" description may be used to define the performance or other salient characteristics of a specific type of property. The City must identify the salient characteristics of the named brand that offerors must provide. When using a "brand name" specification, the City does not need to reverse -engineer a complicated part to identify precise measurements or specifications in order to describe its salient characteristics. FT A's "Best Practices Procurement Manual," (BPPM) contains additional information on preparation of specifications including examples with specific language. 1 4) Geographic Preferences No The solicitation contains no in -State or local geographic preference except where Federal statutes mandate or encourage them. 1 5) Contract Term Limitation No The contract period of performance for rolling stock and replacement parts does not exceed five 5 ears inclusive of options without r€or written FTA approval. For all other types of contracts, the procurement file contains evidence that the contract term is based on sound business judgment. 23) Price Quotations Yes Price or rate quotations were obtained from an adequate number of qualified sources. 24) Clear, Accurate, and Complete Yes - Per Request for Quotation Specification dated 11/30/11 A complete, adequate, and realistic specification or purchased description was available and included any specifications and pertinent attachments which define the items or services sought in order for the bidder to properly respond. 41 ) Cost or Price Analysis Price Analysis. Either a cost analysis or a price analysis was See Memorandum dated performed and documented. The price was 12/14/11. determined to be fair and reasonable. Price reasonableness based on: Price quotations. Previous purchase. Current price list or advertisement. Value Analysis -w copy in file. 42) Written Record of Procurement Yes. History Per P.O.# 9117338 The file contains records detailing the history of this procurement. At a minimum, these records include: (1) the rationale for the method of procurement, (2) Selection of contract type, (3) reasons for contractor selection or rejection, and 4 the basis for the contract price. Excluded Parties Search Yes, run 12/12/11. EPS run and include in the file Date: November 30, 2011 Vendor Name: REQUEST FOR QUOTATION Financial Service; Pnrchising Division 215 N. Mason St, 2"" Ploor 110 BOX Goo r'ort COIIInS. CO 80922 970.221.677E 970.221.6707- fax k:noV.cci/)I/r)(lI'Cl)i1S01g The City of Fort Collins is seeking bids from qualified vendors to produce the following brochures: • Transfort Bus Route Schedules > Transfort FLEX Bus Schedule > Transfort All Routes Map & Rider Guide Transfort is the City's public bus service provider. Please supply price and delivery information per the below referenced specifications. Respond by December 6, 2011 via fax or email to: David Carey, CPPB, Buyer, Fax: (970) 221-6707, Email: dcare fcgov.cem . Questions concerning the specifications should be directed to Holly Reynerson, Transfort Marketing & Corn munications, at (970) 416-2303 or hreynels9n@fc Questions regarding bid submittal or process should be directed to David Carey, CPPB, Buyer at (970) 416-2191 or dcaroy@ fcgoy_com . City's preference is to award all brochures to one vendor. However, the City may award bids on either an individual brochure or on a total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any and all bids, and to waive any irregularities or informalities. Specifications Job Name: Transfort Bus Route Schedules Quantity: 137,600 total, seventeen (17) different route schedules. See below for quantities per route. Size: 17.75 x 7. Folds to finished size of 3 x 7. (See sample file attached.) Page Count: 1 sheet, 2 sides Stock: 20# Uncoated Writing — white or 60# Uncoated Text — white (Quote both stocks) Colors: 2/2(PMS 301U & 369U) Bleeds: None Coating: None Finishing: Print, trim and Fold Artwork Supplied: Electronic file for each route, 17 different schedules Proofs: Final Epson proof before printing Packaging: Cartons, bulk, carton weight must not exceed 35-40 pounds; routes cannot be mixed in single cartons — each carton labeled with specific route schedule inside. Shipping Tolerances: 0% under — 0% over Delivery Date: December 30, 2011 — advise date files would be needed (internal target date for hand-off is December 12, 2011) Delivery Address; Transfort Operations - 6570 Fortner Road, Fort Collins, CO 80525 Quantities per Route: Route 1 — 16,000 Route 2 — 6,400 Route 3 — 8,000 Route 5 — 3,200 Route 6 — 8,000 Route 7 — 12,800 Route 8 — 11,200 Route 9 — 3,200 Route 11— 3,200 Route 14-12,800 Route 15-11,200 Route 16— 8,000 Route 17-3,200 Route 18— 6,400 Route 19— 8,000 Route 81-- 9,600 Green/Gold Route - 6,400 Other: The attached Federal Transit Administration (FTA) Contract Clauses apply. Page 1 of 1 I:1filYi77Tl Job Name: Transfort Bus Route Schedules Stock Option 1: 20# Uncoated Writing - White Route 1 - 16,000 "' 6v\ �i) j;)S�,$C. Route 2 - 6,400 $ $ '?c '7(� x� Route 3 - 8,000 $ Route 5 - 3,200 ou Route 6-8,000 $_ �__- — $ �3(p°° Route 7 - 12,800 C 0 553 Route 8 - 11,200 $ $ t f Route 9 - 3,200 ^ Route 11 - 3,200 $ $ Route 14- 12,II00 a 5S, j k Route15-11,200 $ 71tFT° Route 16 - 8,000 Route 17 - 3,200 $ _ $ 1 2 a - Route 18 - 6,400 $ $ Route 19 - 8,000 $ . 0 Route 81 -9,600 $ Green/Gold Route - 6,400 $ Total Quantity Cost: $ a� T5 6 „o � -bIIJ 137,GOO . Page 1 of 3 BID FORM Job Name: Transfort Bus Route Schedules Stock Option 2. 60# Uncoated Text - White Route 1 - 16,000 $ Route 2 - 6,400 $ Route 3 - 8,000 $ Route 5 - 3,200 $ $ _ } - Route 6 - 8,000 $ $ d Route 7 - 12,800 $ _ ve - Route 8 - 11,200 Route 9 - 3,200 $ $ Route 11 - 3,200 $ Route 14 - 12,800 $ $ - ati j `j G - ROUte 15 — 11,200 $ - _-^ $ Route 16 - 8,000 $ _ $ j `7 'LO Route 17 - 3,200 $ Route 18 - 6,400 $- Route 19-8,000 Route 81 - 9,600 $ T'- Green/Gold Route - 6,400- Total Quantity l �� Cost: $ cf," ,', . Page 2 of 3 BID FORM Job Name: Transfort Bus Route Schedules Prices must include delivery, Delivery (after proof approval): --' Items bid meet or exceed the specifications listed without exception. Yes No _ If not, please list exceptions on a separate sheet and attach to your bid. NOTE: This will be an annual award for one (1) year. In addition, at the option of the City, the award may be extended for additional one year periods not to exceed two (2). Notice of renewal shall be provided to the Service Provider no later than thirty (30) days prior to current award period end. Vendor Name: \4-, 110 Mbr %C-s G t1c.- Address: '" ( u tit`. 1 t Vat6t C0 '�05-36 Telephone It:�_(�"�e(3 ��� Email: gE'�1b1U41''n �,CS-I'lle.en:vv �i� ---.2` r ---- Name: V qm(S N\_ Ano,,�\ r Title:—_S1� k-S By:�A &',)f1 Page 3 of 3 Date: - t d 1 I t3 "Go) J Specifications Job Name: Transfort FLEX Bus Schedule Quantity: 25,000 (English version) 1,000 (Spanish version) Size: 9" x 15 (flat). Bindery: Quad Fold, Double parallel folds to 9" x 3.75" (See sample file attached.) Page Count: 1 sheet, 2 sides Stock: 70# FSC Text — white, with 10% recycled content. Colors: Prints 4-color process on 2 sides Bleeds: Front -Yes, Back -No Coating: None Finishing: Print, trim and Fold Artwork Supplied: Electronic file. Proofs: Final Epson proof before printing Packaging: Cartons, bulk, weighing 35-40 lbs. per box max; Spanish and English cannot be mixed and each should be labeled on the outside of the carton. Shipping Tolerances: 0% under — 0% over Delivery Date: December 30, 2011 — advise date files would be needed (internal target date for hand-off is December 12, 2011) Delivery Address: Transfort Operations - 6570 Portner Road, Fort Collins, CO 80525 Other: The attached Federal Transit Administration (FTA) Contract Clauses apply. Page 1 of 1 BID FORM Job Name: Transfort FLEX Bus Schedules Quantity Price Each Total Price 25,000 (English) $ O - ,076Y� $ 1,000(Spanish) $_- 'olio yiGJ$ 6G Total Quantity Cost: $ _ I 'q'M Prices must include delivery. f Delivery (after proof approval): Items bid meet or exceed the specifications listed without exception. Yes-4 No _ list exceptions If not, please xceptions on a separate sheet and attach to your bid. NOTE: This will be an annual award for one (1) year. In addition, at the option of the City, the award may be extended for additional one year periods not to exceed two (2). Notice of renewal shall be provided to the Service Provider no later than thirty (30) days prior to current award period end. Vendor Name: _I 10A .... 4 (n h i C'S _l. tic, Address: SL10 I %�) Vr Pf IL6VQJ AJ CO Telephone #: 770 -r 13 "06 0zZ7- Email: MtC'' V Lo tc a B1 iC5 o- C c. x r; By; Title: Date: Page 1 of 1 Specifications Job Name: Transfer( All Routes Map & Rider Guide Quantity: 29,250 Size: 22 x 18 (flat). Bindery: Accordian fold five times to 3.67" wide x 18" tall, then fold in half to finished size of 3.67" x 9. (See sample attached.) Page Count: 'I sheet, 2 sides Stock: 70# Gloss Text — white Colors: Prints 4-color process on 2 sides Bleeds: Yes Coating: None Finishing: Print, trim and Fold Artwork Supplied: Electronic file. Proofs: Final Epson proof before printing Packaging: Bulk pack in cartons weighing 35-40 lbs. per box or less. Shipping Tolerances: 0% under — 0% over Delivery Date: December 30, 2011 — advise date files would be needed (internal target date for hand-off is December 12, 2011) Delivery Address: Transfort Operations - 6570 Portner Road, Fort Collins, CO 80525 Other: The attached Federal Transit Administration (FTA) Contract Clauses apply. Page 1 of 1 Job.Name: Transfort All Routes Map & Rider Guide Quantity Price Each Total Price 29,250 $ 10 `° „,=,1s—.S i= Total Quantity Cost: 3 0 3 G, Prices must include delivery. Delivery (after proof approval): terns bid meet or exceed the specifications listed without exception. Yes No _ If n t, please list exceptions on a separate sheet and attach to your bid. NOTE: This will be an annual award for one (1) year. In addition, at the option of the City, the award may be extended for additional one year periods not to exceed two (2), Notice of renewal shall be provided to the Service Provider no later than thirty (30) days prior to current award period end. Vendor Name: V 1S\Ov� Goa �\c5 Address: 5L 1 0 60 Qd -A Qom, � c-e e,� { tv D �U .? r. Telephone#470-Grl,1 Email: - 1!!LR J V�Stotc Ca nc.cc-�t Name: ones ft _ 3S (C ��cir� Title: Set ie (Please tint) Page 1 of 1 Date: 2965 27'" Avenue Greeley, CO 80631 PressPioneer 970.330.4800 phone s bh SQ 800.704.7747 toll free 970-339-5107 fax / 0 To: David Carey From: Amy Bigelow Company: City of Fort Collins Pages: of (including cover sheet) Fa1c 970-221te= f('70-7 Date- 12/6/2011 Phone: CC: ❑ Urgent ❑ For Review CI Please Comment ❑ Please Reply ❑ Please Recycle Hi David — To follow are our bids for the 3 transfort bus map/schedule projects. Amy CaYer rt Collins Independent Cost Estimate Date of Estimate: 8-Nov-11 Contract Type. Existing Contract or PO (YIN): N Oesaiption of Goods (A) or Services (B): Printing of Transfod bus schedules, FLEX bus schedules (English and Spanish) and Transfon Rider Guide I have obtained the following estimate from; Published Price List / Past Pricing (date) IDICO0108 4I142010 Engineering or Techincal Estimate (performed by) Independent Third Party Estimate (performed by) Other (specifiy) Cost Estimate Details'. (Estimate calculated in US Dollars) Cost of Standard Items Product Cost($lea) Cost(Leai Notes/Data Source Delivered No Frieght Route l Schedule -16k 576.00 Pioneer Press Bid -6/22111 Route 2 Schedule - 6400 230.40 Pioneer Press Bid -622/11 Route 3 Schedule -8h 288.00 Pioneer Press Bid -W2111 Route S Schedule -32W 116,20 Pioneer Press Bid -622111 Route 6 Schedule -8k 288,00 Pioneer Press Bid -6122/11 Route 7 Schedule- 12800 46080 Pioneer Press Bid -6122111 Route B Schedule - 11200 403.20 Pioneer Press Bid -WMI Route 9 Scheduke-32M 11520 Pioneer Press Bid -622/11 Route ll Schedule -32W 115.20 Pioneer Press Bid -622111 Route 14 Schedule- 12800 460.80 Pioneer Press Bid -WM I Route 15 Schetlule- 112M 403201 Pioneer Press Bid -6/22111 Route 16 Schedule -8k 288.00 Pioneer Press Bid -622/11 Route 17 Schetlule-32M 115.20 Pioneer Press Bid -W2/11 Route 18- Schedule -6400 230,40 Pioneer Press Bid -622111 Route 19 - Schedule - 8k 288.00 Pioneer Press Bid -W2/11 Route 81- Schedule -9600 34560 Pioneer Press Bitl-6/22/11 Route Green - Schedule .6400 230A0 Pioneer Press Bid -6122/11 Route Gold - Schedule -6400 23040 Pioneer Press Bid -6/22/11 FLEX En - Schedule -25k 2,275.34 AG Estimate#14968 FLEX Span -Schedule-1k 691.00 AG Estimate#32458 Transfoh Rider Goals 3,129.00 Pioneer Press Estimate #26921 Total 11,279.34 Cost of Services, Repairs, or Nonstandard Items Itemcl ask: Materials or Work Description Other Direct Costs Labor Rate ($) Labor Hours Allocated Overhead SGBA' Profit TOTAL Total $ "". asiwYu ..tr. p. Signature of Preparer ragp I of 3 BID FOB Job Name: Transfort Bus Route Schedules Stock Option 2. 60#Uncoated Text White uantit Price Cach Total Price Route 1 - 16,000 Route 2 - 6,400 m $ ---� Route 3 - 8,000 Route 5 - 3,200 Route 6 - 8,000 Route 7 - 12,800 Route 8-11,200 Route 9 - 3,200 Route 11 - 3,200 Route 14-12,800 Route 15-11,200 Route 16 - 8,000 Route 17 - 3,200 Route 18 - 6,400 Route 19 - 8,000 Route 81 -9,600 Green/Gold Route-6,400 $ Total Quantity Cost: I �71 b m �+ a�er.►� '�rcSS � �� QUO 1U�-I--7`74� Page 2 of 3 $ 5 DU 8i Job Name: Transfort Bus Route Schedules Prices must include delivery. 1 Delivery fter�pr off ap rov ): � C{ IterrT� �d� eet or`escceUthe specificatmis lis ed� ith u Oexd ion. tM Yes-ZNo _ If not, please list exceptions on a separate sheet and attach to your bid. NOTE: This will be an annual award for one (1) year. In addition, at the option of the City, the award may be extended for additional one year periods not to exceed two (2). Notice of renewal shall be provided to the Service Provider no later than thirty (30) days prior to current award period end, Vendor Name:=j_._I6m t /�1 DY ��� Address: 'a I L Co Telephone _T%��F— l�`�1 Email: Respondent Name: V -Title: CL (Please Print) By:I�%��JV Date: t0 (Signature) Page 3 of 3 BID FORM Job Name Transfort FLEX Bits Sc edules Quartti-ty Price Each Total Price 25,000 (English) $ 1 6 /�7 1-)' $ 1,000 (Spanish) $ D —?., $ a ` Total Quantity Cost: Prices must include delivery. , Q Delivery (after proof approval): / �W J� (� I Items bid meet or exceed the specifications listed without exception. Yes_ZNo _ If not, please list exceptions an a separate sheet and attach to your bid. NOTE: This will be an annual award for one (1) year. In addition, at the option of the City, the award may be extended for additional one year periods not to exceed two (2). Notice of renewal shall be provided to the Service Provider no later than thirty (30) days prior to current award period end. Vendor N Address: 0U Telephon ame: �7 Email: Respondent Name: (Please int) By: / ��"� // _ Date: / Page 1 of 1 Respondent Name: (Please Rrint) By: _I (Sig BID -FORM Job Name: Transfort All Routes Map & Rider Guide Quantity Price Each Total Total Price 29,250 $ i (D $ 1� Total Quantity Cost: $_3_[Sa�D Prices must include delivery. Delivery (after proof approval): I �J LrRi' Items bidmeetor exceed the specifications listed without exception. Yes `! No _ If not, please list exceptions on a separate sheet and attach to your bid. NOTE: This will be an annual award for one (1) year. In addition, at the option of the City, the award may be extended for additional one year periods not to exceed two (2). Notice of renewal shall be provided to the Service Provider no later than thirty (30) days prior to current award period end. Vendor Name: �16> 1 Pool J L_ W �> (' Ad�j� . 7 0 ' __7 Lc) HOC Tele hone # Email: LW Title:&�I0 Ltd + ' £C�dl V- Date: ` LO Page 1 of 1 BID FORM Job Name: Transfort Bus Route Schedules Stock Option 1: 20# Uncoated Writln -White Quantity,Price Each Total Price Route 1 - 16,000 $ $ Route 2 - 6,400 $ $ Route 3-8,000 $, ���� $ Route 5 - 3,200 $ $ Route 6 - 8,000 $ $ Route 7 - 12,800 $ $ Route 8-11,200 /r1�2 $ c V $ Route 9 - 3,200 $ 4? Route 11 - 3,200 $ $ Route 14 - 12,800 rr11 $ Route 15-11,200 $ Route 16 - 8,000 $ $ Route 17 - 3,200 $ D '�`d $-- Route. 18 - 6,400 $ $ Route 19-8,000 /�I�� $ $ Route 81 -9,600 $ Green/Gold Route-6,400 $ $ Total Quantity Cost: l 3 l / bK) $ IE� 11 a JD T�--Neer 7�� 9 (acj-c Page I of 2 David Carey CM S From: Gary Crews (garyc@cpcsolutions.coml Sent: Tuesday, December 06, 2011 11:33 AM To: David Carey Subject: Re: Request for Quote-Transfort 2012 Bus Route Brochures Attachments: City of Fort Collins Transfort bus route schedules - 17 different.pdf David, Good Morning! Here is the last estimate for your project - we estimated on our house 609 which we purchase by the railroad car and this cost for us would be even less then buying 20#/50# on the open sheeted market so you can secure a better product for hopefully a lower cost as well. Please let me know if you have any questions and have a great Tuesday! Gary Crews Area Account Manager 4447 Cole Drive, Loveland, CO 80538 913 302 5005 mobile 970 242 0360 fax garyc@cpcsol utions,com CPC Solutions 2800 Printers Way, Grand Junction CO 81506 yours Visit us at cpc5olutionsx0m! On 11 /30/20113:43 PM, David Carey wrote: i tion:together Please confirm receipt of this email request. The City of Fort Collins is seeking bids from qualified vendors to produce the following brochures: > Transfort Bus Route Schedules > Transfort FLEX Bus Schedule > Transfort All Routes Map & Rider Guide 12/7/20l 1 Page 2 of 2 Transfort is the City's public bus service provider. Please supply price and delivery information per the attached Request for Quotation file and specific brochure files. Respond by December 6, 2011 via fax or email to: David Carey, CPPB Buyer -City of Fort Collins Phone: (970) 416-2191 Fax: (970) 221-6707 Email: dcar.ey@Tcgov,co..m 12/7/2011 Formerly cpcS O I U I O S .dy Gr Toll F ee 800 3J2-1069 , '<;_- Phone 9]0.2hLJ312 Fax 9]0-?4bOJG0 ax Estimate: 90951 a>s1�t��] trs�a el - Your:Contaet Info`rmatiopYour, nrns� Customerl9ervlce Team David Carey Phone: 970-221-6707 Salesperson: Customer Service Representative: City of For Collins Gary Crews Lynn Wilson 215 North Mason Email: dcarey@fcgov,wm Phone: 913.302-5005 Direct' Foil Collins, CO 80524 garyc@cpcsolutions com Toll Free: 000.332-1 C69 x lynnw@cpcsolutions.com Miir ate:Descnptron rat '.''� ",�1�- '*v a..✓:1 +."Not K us,.�. c•s.<,A, .n w .�x.. .. ..<.. TRANSFORT BUS ROUTE SCHEDULES - 17 DIFFERENT ROUTES - VARIOUS QUANTITESv� ,...\ .... .. ..i .... z.; �!?4v 17.75 X 7 FLAT TWO PMS/SAME - NO BLEEDS 60 CPC OFFSET - TRIM AND FOLD IN HALF WITH ONE SHORT PANEL AND FINAL FOLD IN THIRDS TO 3 X 7 PLOTTER PROOFS NO UNDERS(OVERS INCLUDE FREIGHT TO FORT COLLINS CO - NO LIFT GATE REQUIRED WE UNDERSTAND YOU WILL PROVIDE: PRINT -READY FILES Quantity: 137,600 Total Price: $8,020,21 Place Your Order: Please save this form to your computer and fill out the information balo•.v. You may then save the form and email it to your CSR, Lynn Wilson, at lynnw@cpcsolu6ons.com. Or. you may print it out and fax it to us at 970-242-0360. If you need any assistance, please do not hesitate to contact your CSR. Indicate the quantity you would like. Ouantity' Purchase Order N, if applicable r 3n..o ,� .},... , .. ...._, v,'.ax < i_ 'ob ..tu,• ,.c , .� I will provide files on physical media (e.g. CD, DVD, flash drive). (CPCS recommends using an over night service ) I will upload files through the CPCS upload site, located at proof coloradoprinting.com, (The login and password are available from your CSR,) I will upload files through the CPCS FainTrax process. (Details available from your CSR.) Veris matchprintsB Imposition proofs (indicate address below, it different than above) Softproofs(indcate emal below, it different than above) Pr0(IUCt':t)ellVefY _, .. e; \ ., sy u_:3 v. C... .s `< :r i, • , 1. r !n .. A ati Please indicate your shipping instructions below. You many also attach a sheet or include instructions in the body of your email. If you would like to ship to multiple locations, you may attach a spreadsheet with the address information. Feel free to contact your CSR for assistance. Ship final product to my main address above. Ship final product to the address(es) below. Desired Delivery Date: Ship samples to my main address above. _Ship samples to the address(es) below. Special:lnstructwns.z.'�= �x•. },F.t `s4 �t. `.'.,. 1 '�.;I'll I agree to the specifications and quantity as indicated on this form Signature Date Quotes are good fur 30 days. Paymc t is due 30 days from involoa date. The specified quantity plus or minus 10% (unless otherwise spas, ied in the desaglion) shall eonstdutp acceptable do!ivery anal rill be bYlad according to the actual quantity delivered. If you have any questions or need additional ir1crmation, please feel free to.11, Thank you for Ine Opportunity, to serve you. O CPC Sdutbns is FSC Cenified (SW-COCX003Mi ). 'Ne are also a Rainforest Alliance Cenified, FSC Tuesday, December 6, 2011 Page 1 of David Carey From: Gary Crews (garyc@cpcsolutions.coml Sent: Monday, December 05, 2011 2:46 PM To: David Carey Subject: Re: Request for Quote-Transfort 2012 Bus Route Brochures Attachments: City of Fort Collins TRANSFORT FLEX BUS SCHEDULE - 2 VERSIONS.pdf; City of Fort Collins TRANSFORT ALL ROUTES MAP & RIDER GUIDE.pdf David, Good afternoon - Please find 2 out of the 3 requested estimates - l will have the final estimate for the Route Schedules NLT tomorrow. Have a great evening and please let me know if you have any questions. Gary Crews Area Account Manager 4447 Cole Drive, Loveland, CO 80538 913 302 5005 mobile 970 242 0360 fax garyc@cpcsolu tions,com, CPC Solutions 2800 Printers Way, Grand Junction CO 81506 ... C . - At t1 .,�. . ppicsAfflons Putting your solutionaogether Visit us at cacsolutions.coml On 11/30/2011 3:43 PM, David Carey wrote: Please confirm receipt of this email request. The City of Fort Collins is seeking bids from qualified vendors to produce the following brochures: > Transfort Bus Route Schedules > Transfort FLEX Bus Schedule > Transfort All Routes Map & Rider Guide Transfort is the City's public bus service provider. 12/6/2011 Page 2 of 2 Please supply price and delivery information per the attached Request for Quotation file and specific brochure files. Respond by December 6, 2011 via fax or email to: David Carey, CPPB Buyer -City of Fort Collins Phone: (970) 416-2191 Fax: (970) 221-6707 Email: dcarey@fcgov,com 12/6/2011 2955 27"Avon,, Greeley, co e0631 970-330.4800 phone 800-704.7747 ton free 970-332-5107 fAx �111��11� Fax ro: David Carey Company: City of Fort Collins Fax: (970)221-6707 Phone: 970-330-4800 Pioneer Press it i From: Pages: -4—(-in—cluddiingg cover ateD - 6t2MOt� CC: Cl Urgent ❑ For Review ❑ Please Comment ❑ Please Reply ❑ Please Racycle y! cpcsolut Estimate: 9093 Your,Contactlnfo�matlon �-' >r��.��.�aVr�_„1�H.._�.:lJ David Carey Phone: (970)221-6775 City of Fort Collins 215 Mason Email: DCarey@fcgov.com Fort Collins, CO 80524 2100 Printers Way Formerly I O {<"� Grand Junction, CO 81506 I ' s Toll Free 392-1069 Phone 9]0-2423312 O Fax 970-242 0360 - D (Rtmt�a Yaikdustorner Service Team :tea .- s, - ,r;i Salesperson: Customer Service Representative: Gary Crews Lynn Wilson Phone: 913302-5005 Direct: garyc@cpcsolutions.00m Toil Free: 800-332-1069 x lynnw@cpcsolutions.com EstrmateDescription _ a „ a 1;;� 4, , TRANSFORT FLEX BUS SCHEDULE - 2 VERSIONS = 26,000 TOTAL- " 25M ENGLISH VERSION 1000 SPANISH VERSION 15 X9 FLAT 414 70# CPC GLOSS BOOK, #2 FSC CERTIFIED WITH 10 % PCW TRIM AND DP FOLD TO 3.75 X 9 PLOTTER PROOF ADD $110-$130 FOR ONE SHIPMENT GROUND FREIGHT TO 80525 WE UNDERSTAND YOU WILL PROVIDE: PRINT -READY FILES Quantity: 26,000 Total Price: $1,991.81 Place Your Order: Please save this form to your computer and fill out the information below. You Iynnw(4ciocsolutions.com. Or, you may print it out and fax it to us at 970-242-C Indicate the quantity you would Quantity: then save the form and email it to your CSR, If you need any assistance. olease do not he Purchase Wilson, at I will provide files on physical media (e.g. CO, DVD, flash drive). (CPCS recommends using an over night service) _ I will upload files through the CPCS upload site, located at proof.coloradoprinting.com. (The login and password are available from your CSR.) I will upload files through the CPCS FastTrax process. (Details available from your CSR.) Proofing Veris matchp6nls d imposilion proofs (indicate address below. if different than above) Softproofs (indicate email below, if different than above) Please indicate your shipping instructions below. You many also attach a sheet or include instructions in the body of your email. IF you would like to ship f0 multiple locations, you may attach a spreadsheet with the address information. Feel free to contact your CSR for assistance. Ship final product to my main address above. Ship final product to the address(es) below. Desired Delivery Date: Ship samples to my main address above. _Ship samples to the addresses) below. Speciallrstruchons:....� sjtg,jruafure `-' agree to the specifications and quantity as indicated on this form. Quotas are good for 30 days. Payment is due 30 days from invoice dale. The specified quantity plus or minus 10%(unless otherwise specified in the descriptor) shall constitute acceptable delivery and will be billed according to the actual quantity delivered. If you have any questions or need additional information, ptease feel Gee to call. Thank you for the opportunity to some you. //�)o < CPC Solutions is -SC Certified (SW-COC 10003367), We are also �_ _ 7 pl ` Rainforest Alliance Certified. FSC 444C J! Monday, December 5, 2011 2800 Pnnlers Way FormerlY.. \ ('� O U t I O n ("� Grand Junction, C081536 :3312 �rM J I '\,l Toll Free e00.332-1009 /- Phone 970.312'069 Estimate: 90931 Fax 070-242.0360 om IRtm>e�0 1Yll5affi Your,Coritactlnfo`rmatlon „ ;_r; ;, ,; Your CustomerServlce,Team ,, ,y, David Carey Phone: (970)221-6775 Salesperson: Customer Service Representative: City of Fort Collins Gary Crews Lynn Wilson 215 Mason Email: DCarey@fcgov.com Phone: 913-302-5005 Direct: Fort Collins, CO 80524 garyc@cpcsolutions.com Toll Free: 800.332-1069x lynnw@cpcsolutions.com ESflmdt2'.l)eSCflptlOn n'm<;i TRANSPORT ALL ROUTES MAP 8 RIDER GUIDE 22 X 18 FLAT 414 70P CPC GLOSS BOOK, #2 FSC CERTIFIED WITH 10 % PCW TRIM, ACCODIAN FOLD TO 3.67 X 18, AND REFOLD IN HALF TO FINAL SIZE OF 3.67 X 9 PLOTTER PROOF ADD $155-$175 FOR ONE SHIPMENT GROUND FREIGHT TO 80525 NO OVERS/UNDERS WE UNDERSTAND YOU WILL PROVIDE: PRINT -READY FILES PrICln9•. ko » _,�K "'.'',sx as.. v„er„-a.�.. ...0 •. ;�`Tn..y tiewzl a,sn„ Quantity: 29,250 _ _..,l'A Total Price: $3,733.21 Place Your Order: Please save this form to your computer and fill out the information below. You may then save the form and email it to your CSR, Lynn Wilson, at lynnw@cpcsolutions.com. Or you may print It out and fax it to us at 970-242 0360 If you need any assistance, please do not hesitate to contact your CSR. QuantltY.Sand'Optior , .M,.`. :. .,.... ;.,.l.v t,..`.u�:.. ...,_'.,, ?,. s=+Ms ' ,:;' _ . W ., a.•., Indicate the quantity you would like. Quantity Purchase Order N if applicable: I will provide files on physical media (e.g. CD, DVD, flash drive). (CPCS recommends using an over night service) I will upload files through the CPCS upload site, located at proof.coloradoprinting.com. (The login and password are available from your CSR.) I will upload files through the CPCS Fas(Trax process. (Details available from your CSR.) Vens matchprints & imposition proofs (indicate address below, if different than above) Softproofs (indicate email below. If different than above) PfOd UCtjgelivery`": o- C, z. .,. ,.` :a .c«...,,` w h.....'j Please Indicate your shipping Instructions below. You many also attach a sheet or include instructions in the body of your email. If you would like to ship to multiple locations, you may attach a spreadsheet with the address Information. Feel free to contact your CSR for assistance. Ship final product to my main address above. _Ship final product to the address(es) below. Desiretl Delivery Date: Ship samples to my main address above. _Ship samples to the address(es) below. Specialclnstructions:�;,, , >n.n;, .� Sleetoth,ure ,„, .�.�,. 3,� ..• r �,_�`,..�-a, _,_..`. _.., "s..�:,. ,�._:.`� w .,.ern, -t I agree to the specifications and quantity as indicated on this form Quotas are good for 30 days. Payment is due 30 days from invoice date. The specified quantity plus or minus 10% (unless otherwise specified in the description) shall constitute acceptable delivery and will be billed according to the actual quantity delivered. If you have any questions or need additional information, please feel free to call. Thank you for the Opportunity to serve you. //�70 CPC Solutions is FSO Certified (SW-COGa003367). We are alsofied. -L!�J _ Rainforest Alliance Certij rsc Monday, December 5, 2011 Pagel oF3 David Carey From: Gary Crews [garyc@cpcsolutions.coml Sent: Tuesday, December 06, 2011 11:36 AM To: David Carey Cc: Holly Reynerson Subject: Re: Request for Quote-Transfort 2012 Bus Route Brochures David, Thank you - our house gloss is a recycled FSC Certified sheet made for us by Sappi (Domestic) and would be at the lowest cost for us as we purchase this stock in rolls by the railroad car and sheet to the required size to further reduce waste/cost. Have a great Tuesday and thank you for checking Gary Crews Area Account Manager 4447 Cole Drive, Loveland, CO 80538 913 302 5005 mobile 970 242 0360 fax garyc@cpcsolutions..com CPC Solutions 2800 Printers Way, Grand Junction CO 81506 S\_A.0 l cpcsolutions Putting your solution together Visit us at cpcsolutions.com! On 12/6/2011 11:32 AM, David Carey wrote: Gary, In case this makes a difference with your bid. The stock for the FLEX bus schedule should be coated —gloss. Request did not indicate whether it should be a coated or an uncoated 70# FSC Text with 10% recycled content. One vendor just now questioned. David David Carey, CPPB Buyer -City of Fort Collins 970-416-2191 l2/7/2011 Page 2 of 3 dcarey@fcgov.com From: Gary Crews [mailto:ga.ryc@.cpcsolutions com] Sent: Monday, December 05, 2011 2:46 PM To: David Carey Subject: Re: Request for Quote-Transfort 2012 Bus Route Brochures David, Good afternoon - Please find 2 out of the 3 requested estimates - I will have the Final estimate for the Route Schedules NLT tomorrow. Have a great evening and please let me know if you have any questions. Gary Crews Area Account Manager 4447 Cole Drive, Loveland, CO 80538 913 302 5005 mobile 970 242 0360 fax garyc@cpcsolutions.com CPC Solutions 2800 Printers Way, Grand Junction CO 81506 cpicsolu`tions P 1. Visit us at cpcsolutlons.com! On 11/30/2011 3:43 PM, David Carey wrote: Please confirm receipt of this email request. The City of Fort Collins is seeking bids from qualified vendors to produce the following brochures: > Transfort Bus Route Schedules > Transfort FLEX Bus Schedule > Transfort All Routes Map & Rider Guide Transfort is the City's public bus service provider. Please supply price and delivery information per the attached Request for Quotation file and specific brochure files. Respond by December 6, 2011 via fax or email to: 12/7/20l 1 Page 3 of 3 David Carey, CPPB Buyer -City of Fort Collins Phone: (970) 416-2191 Fax: (970) 221-6707 Email: dcarey@fcgov.com 12/7/2011 U,; Ponse Pinarwt¢! Sernaes � PuYchaaing biui5!on 27$ N. htatitlM 6k 2nd Fleor Po Box 580 Fort COMM CO 80522 820.221.6776 070221.6107-fax fogov.carn/purchastnp . f� 7TN Vendor Name: DXVlrl C<�✓ec� /� �"� Date: November 30, 2011 REQUEST FOR QUOTATION The City of Fort Collins is seeking bids from qualified vendors to produce the following brochures: n Transfort Bus Route Schedules > Transfort FLEX Bus Schedule • TransfortAll Routes Map & Rider Guide Transfort is the City's public bus service provider. Please supply price and delivery Information per the below referenced specifications. Respond by December 6, 2011 via fax or email to: David Carey, CPPB, Buyer, Fax: (970) 221-6707, Email: dcarevCd?fcgov.com . Questions concerning the specifications should be directed to Holly Reynerson, Transfort Marketing & Communications, at (970) 416-2303 or hrevnorsonatcoov.com . Questions regarding bid submittal or process should be directed to David Carey, CPPB, Buyer at (970) 416.2191 or dcarey(iftoov.com . City's preference is to award all brochures to one vendor. However, the City may award bids on either an individual brochure or on a total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any and all bids, and to waive any irregularities or informalities. 6/1 'd 80WON ONI WA]dd N;Z111O Wd88:8 HOZ I '1aO Specifications Job Name: Trancfort R-US Ro ,tp Schedule Quantity: 137,600 total, seventeen (17) different route schedules, See below for quantities per route. Size: 17,75 x 7. Folds to finished size of 3 x 7. (See sample file attached.) Page Count: 1 sheet, 2 sides Stock: 20# Uncoated Writing — white or 60# Uncoated Text — white (Quote both stocks) Colors: 212(PMS 301 U & 369U) Bleeds: None Coating: None Finishing: Print, trim and Fold Artwork Supplied: Electronic file for each route, 17 different schedules Proofs: Final Epson proof before printing Packaging: Cartons, bulk, carton weight must not exceed 35-40 pounds; routes cannot be mixed in single cartons — each carton labeled with specific route schedule inside. Shipping Tolerances: 0% under— 0% over Delivery Date: December 30, 2011 — advise date files would be needed (internal target date for hand-off is December 12, 2011) Delivery Address: Transfort Operations - 6570 Portner Road, Fort Collins, CO 80526 Quantities per Route: Route 1—16,000 Route 2 — 6,400 Route 3 — 8,000 Route 5 — 3,200 Route 6 — 8,000 Route 7 — 12,800 Route 8 — 11,200 Route 9 — 3,200 Route 11— 3,200 Route 14-12,800 Route 15-11,200 Route 16— s,o00 Route 17- 3,200 Route 18— 6,400 Route 19-8,000 Route 81— 9,600 Green/Gold Route - 6.400 Other: The attached Federal Transit Administration (FTA) Contract Clauses apply. Page 1 of 1 6/Z 'd MPON A BN AHd NKIII1 INdH 8 IIOZ '9 '000 BID FORM Job Name: Transfort Bus Route Schedules Stock Option 1: 20# Uncoated Writing -White Quantity Price Each Total Price Route 1-16,000 Route 2 - 6,400 Route 3 - 8,000 Route 5 - 3,200 Route 6 - 8,000 Route 7 - 12,800 Route 8 - 11,200 Route 9 - 3,200 Route 11 -3,200 Route 14 - 12,800 Route 15-11,200 Route 16 - 8,000 Route 17 - 3,200 Route 18 - 6,400 Route 19 - 8,000 Route 81 -9,600 Green/Gold Route - 6,400 Total Quantity Cost: V/ 'd MI'ON ON] 9NI1NIH NK1113 RtM 1107 '9 'OM Page 1 of 3 BID FORM Job Name: Transfort Bus Route Schedules Stock Option 2: 60# Uncoated Text- White Quantity Price Each Total Price Route 1-16,D00 $ -�,-) j� $ Route 2 - 6,400 $ O,o 5 �2 $ Route 3-8,000 $L-2sl $ 4d4 Route 5 - 3,200 $ �j ,� $ f i Route 6-8,000 $C n:,�� $ 9z Route 7 - 12,800 $ n. , $ 40 Route 8 - 11,200 Route 9 - 3,200 $ (; . n 5 3 $ q Route 11 -3,2oo $ r -,r_ $ 1�1 Route 14 - 12,800 $ Route 15-11,200 $ $ Sg5e Route 16-8,000 $ ,,r53 $ Lq� Route 17 - 3,200 $ $�o� Route 18 - 6,400 $ GC 5 3 $ ?� Route 19-S,000 $ •.c� � $may CIO Route 81 - 9,600 $ $ Green/Gold Route - 6,400 $ $ 5 1 2 Total Quantity Cost: $ ` 11e;k tic) Page 2 of 3 6'/V 'd 80L ON ONl DNIAH NHIII1 hdtcl 110d '9 '000 BID FORM Job Name: Transfort Bus Route Schedules Prices mus include deliver,. Delivery (after proof approval): a,,, ':' C- - aC% 1 I Items bid meet or exceed the specifications listed without exception. Yes V No _ if not, please list exceptions on a separate sheet and attach to your bid. NOTE: This will be an annual award for one (1) year. In addition, at the option of the City, the award may be extended for additional one year periods not to exceed two (2). Notice of renewal shall be provided to the Service Provider no later than thirty (30) days prior to current award period end. Vendor Name: (n zc. C Address: 5Qre Telephone 1P,gZL-Q?2. Email: Respondent Name: f�P 11 f-�E- vL4 ✓ Title: (Please Print) By: &Lt do = ✓" Date: (Signature) Page 3 of 3 E/9 'd HL 1'0N aNI 9NI1NIdd NK I M WdtE:s H K '9 '06a C::ItY 0 i Date: June 16, 2011 Vendor Name: PIONEEZ PF:EsS REQUEST FOR QUOTATION Financial Services Purchasing Division 215 North Mason Street 2nd Floor PO Box 580 Fort Collins, CO 80522 970,221.6775 970.221,6707 - fax Icgov.com1purchasing The City of Fort Collins is seeking bids from qualified vendors to produce the Transfort Bus Schedules. Transfort is the City's public bus service provider. Please supply price and delivery information per the below referenced specifications. Respond by June 22, 2011 via fax or email to: David Carey, CPPB, Buyer, Fax: (970) 221-6707, Email: dcarey@fcgov.com Any questions regarding this inquiry should be directed to the appropriate Buyer. The City reserves the right to accept or reject all quotes. Specifications Job Name: Transfort Bus Schedules Quantity: 168,000 total, seventeen (17) different schedules. See below for quantities per route. Size: 17.75 x 7. Folds to finished size of 3 x 7. (See sample attached.) Page Count: 1 sheet, 2 sides Stock: 20# Uncoated Writing — white or 60# Uncoated Text — white (Quote both stocks) Colors: 2/2(PMS 301U & 369U) Bleeds: None Coating: None Finishing: Print, trim and Fold Artwork Supplied: Electronic file for each route, 17 different schedules Proofs: Final Epson proof before printing Packaging: Cartons, bulk, bundle in quantities of 50 using most cost effective process. Shipping Tolerances: 0% under — D% over Delivery Date: August 8, 2011 — advise date files would be needed (internal target date for hand-off is July 5) Delivery Address: Transfort Operations - 6570 Portner Road, Fort Collins, CO 80525 Page 1 of 2 BID FORM Job Name: Transfort FLEX Bu &heduies -Quantity Price Each Total Price 26.000 (English) $ f� '&E $ -low 1,000 (Spanish) Total Quantity Cost: Prices must include delivery Delivery (after proof approval): 11L, ob't'� — ,LC) I I Items bid meet or exceed the specifications listed without exception. Yes ✓ No If not, please list exceptions on a separate sheet and attach to your bid. cS-_TQQ YL -70 i .SC TL— x T 1o"16 of cL_ic I�cf Coa4 ed (�r Lir,co j 0 _ NOTE: This will be an annual award for one (1) year. In addition, at the option of the City, the award may be extended for additional one year periods not to exceed two (2). Notice of renewal shall be provided to the Service Provider no later than thirty (30) days prior to current award period end. Vendor Name: C' i ize; �r i n k i n ci Address: 1309 (,Lll75Y��,� Telephone #:_CDC- Email: dA- r,-l-iileze0)kIZPnPrjn4ir,5,Cnr'n Respondent Name: ,-Title: (Please Print) By: C�k Date: l2IL III (Signature) page 1 of 1 6/9 'd BEPON ONI 0N11NIdd NKIM NM4 110? '0 'Oa0 Specifications Job Ngme: Transfort FLEX Bus Schedule Quantity: 25,000 (English version) 1,000 (Spanish version) Size: 9" x 15' (flat), Bindery: Quad Fold, Double parallel folds to 9" x 3.75" (See sample file attached.) Page Count: 1 sheet, 2 sides Stock: 70#f FSC Text-- white, with 10% recycled content. Colors: Prints 4-color process on 2 sides Bleeds: Front -Yes, Back -No Coating: None Finishing: Print, trim and Fold Artwork Supplied: Electronic file. Proofs: Final Epson proof before printing Packaging: Cartons, bulk, weighing 35-40 lbs. per box max; Spanish and English cannot be mixed and each should be labeled on the outside of the carton. Shipping Tolerances: 0% under -- 0% over Delivery Date: December 30, 2011 — advise date files would be needed (internal target date for hand-off is December 12, 2011) Delivery Address: Transfort Operations - 6570 Portner Road, Fort Collins, CO 80525 Other: The attached Federal Transit Administration (FTA) Contract Clauses apply. Page 1 of 1 6/L 'd 80L1'0N ONI MINIdd NKiilo Wd98 8 110d '9 '090 Specifications lob Name: Transfort All RoutesMar) & Rider Guide Quantity: 29,25D Size: 22 x 18 (flat). Bindery: Accordian fold five times to 3.67" wide x 18" tall, then fold in half to finished size of 3.67" x 9. (See sample attached.) Page Count: 1 sheet, 2 sides Stock: 70# Gloss Text — white Colors: Prints 4-color process on 2 sides Bleeds: Yes Coating: None Finishing: Print, trim and Fold Artwork Supplied: Electronic file. Proofs: Final Epson proof before printing Packaging: Bulk pack in cartons weighing 35-40 lbs. per box or less. Shipping Tolerances: 0% under — 0% over Delivery Date: December 30, 2011 — advise date files would be needed (intamal target date for hand-off is December 12, 2011) Dslivory Addreoa: Transfort OPLiWUui is - 6370 Portner R00, Fort Collins, CU 80525 Other: The attached Federal Transit Administration (FTA) Contract Clauses apply. Page 1 of 1 6/8 'd 8EI'ON ONI WINIU ELM Wd9M, 1107 '9 '080 BID FORM Job Name: Ttanafui(All Ruulab Mali & RIUar Guide Quantity Price Each Total Price 29,250 $ G�t $ �},414p0 C?C ^ Total Quantity Cost: $ q ly Prices must include delivery, Delivery (after proof approval): Items bid meet or exceed the specifications listed without exception. Yes V No _ If not, please list exceptions on a separate sheet and attach to your bid. NOTE: This will be an annual award for one (1) year. In addition, at the option of the City, the award may be extended for additional one year periods not to exceed two (2). Notice of renewal shall be provided to the Service Provider no later than thirty (30) days prior to current award period end. Vendor Name: 417 D ki DV (✓}-u% qCA Address: );, nnti I Telephone#: C110,-481 Email: dY11CLril(r.Z Pcjj k) PrIryi rnq.j01-'l Respondent Name: F*ti r. Title: /-'d�(x�Yla' TMyui<�.pr (Please Print) By: Date: (� (Signature) Page 1 of 1 6/6 'd 8011'ON 0N1 J AIdd UZ 1110 Wd9M 110Z '9 '0s4 Harmony Road, Suite 2208 alph.ag:P81phios Fort Collins, Colorado 80525 Phone• 970 223 DESIGN ■I COPY ■ PRINT FCOMMUNICATE - ( ) -63 16 Fax; (970) 223-,8644 Fax To: ��CAVI,j Cam, �Fax Number: ?-Li - � 9v} Number of Pages (including this sheet) O Date: )� 11 From: t+ (ram �,re_ Notes: - Fa 1 �%AV-,S� r 1 �,f�ct3 F6rtCollinsh,, Date: November 30, 2011 Vendor Name: Financial Services Purchasing Dlvlelon 215 N. Mason St Yi° Floor PO Box 550 Fort Collins, c0 90522 970.221.5775 970.221.0707- fax 1090v,co n/purchasing ��Y • `I� S `' ` P�I NVUNM-'e1C 1 BEQUEST FOR QUOTATION The City of Fort Collins is seeking bids from qualified vendors to produce the following brochures: > Transfort Bus Route Schedules > Transfort FLEX Bus Schedule a Transfort All Routes Map & Rider Guide Transfort is the City's public bus service provider. Please supply price and delivery information per the below referenced specifications. Respond by December 6, 2011 via fax or email to: David Carey, CPPB, Buyer, Fax: (970) 221-6707, Email: dcarey@fcaov.mm . Questions concerning the specifications should be directed to Holly Reynerson, Transfort Marketing & Communications, at (970) 416-2303 or hrevnersonCa2fcoov.com . Questions regarding bid submittal or process should be directed to David Carey, CPPB, Buyer at (970) 416-2191 or dcarey(a).fcgov.com . City's preference is to award all brochures to one vendor. However, the City may award bids on either an individual brochure or on a total bld basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any and all bids, and to waive any irregularities or Informalities. Specifications Quantity: 137,600 total, seventeen (17) different route schedules. See below for quantities per route. Size: 17.75 x 7. Folds to finished size of 3 x 7. (See sample file attached.) Page Count: 1 sheet, 2 sides Stock: 20# Uncoated Writing -- white or 60# Uncoated Text - white (Quote both stocks) Colors: 2/2(PMS 301U & 369U) Bleeds: None Coating: None Finishing: Print, trim and Fold Artwork Supplied: Electronic file for each route, 17 different schedules Proofs: Final Epson proof before printing Packaging: Cartons, bulk, carton weight must not exceed 35-40 pounds: routes cannot be mixed in single cartons - each carton labeled with specific route schedule inside. Shipping Tolerances: 0% under -0% over Delivery Date: December 30, 2011 - advise date files would be needed (internal target date for hand-off is December 12, 2011) Delivery Address: Transfort Operations - 6570 Portner Road, Fort Collins, CO 80525 Quantities per Route: Route 1-16,000 Route 2 - 6,400 Route 3- 8,000 Route 5 - 3,200 Route 6 -- 8,000 Route 7-12.800 Route 8-11,200 Route 9 - 3,200 Route 11- 3,200 Route 14-12.800 Route 15-11,200 Route 16- 8,000 Route 17- 3,200 Route 18- 6,400 Route 19-8,000 Route 81- 9,600 Green/Gold Route - 6,400 Other: The attached Federal Transit Administration (FTA) Contract Clauses apply. Page 1 of 1 M3 BID FORM Job Name: Transfort Bus Route Schedules Stock Option 1: 20# Uncoated Writing - White Quantity Price Each Total Price Route 1-16,000 $ _ N ! _ $ NJ A Route 2 — 6,400 $ t _ $ Route 3 — 8,000 $ $ Route 5 — 3,200 $ $ Route 6 — 8,000 $ $ Route 7 — 12,800 $ $ Route 8 — 11,200 $ $ Route 9 — 3,200 $ $ Route 11 — 3,200 $ $ Route 14 — 12,800 $ $ Route 15-11,200 $ $ Route 16 — 8,000 $ $ Route 17 - 3,200 $ $ Route 18 — 6,400 $ $ Route 19 — 8,000 $ $ Route 81 — 9,600 $ $ Green/Gold Route — 6,400 $ $ Total Quantity Cost: $ I We w n 9G�i;l-�e �� s Page 1 of 3 ID FORM Job Name: Transfort Bus Route Schedules Stock Option 2: 60#Uncoated Text - White Quantity Price Each Total Price Route 1 - 16,000 Route 2 - 6,400 $ Route 3 - 8,000 $ $ Route 5 - 3,200 $ $ Route 6 - 8,000 $ $ Route 7 - 12,800 $ $ Route 8 - 11,200 $ $ Route 9 - 3,200 $ $ Route 11 -3,200 $ $ Route 14 - 12,800 $ $ Route 15- 11,200 $ $ Route 16 - 8,000 $ $ Route 17 - 3,200 $ $ Route 18-6,400 $ $ Route 19 - 8,000 $ $ Route 81 -9,600 $ $ Green/Gold Route -6,400 $ $ Total Quantity Cost: Page 2 of 3 jry —V4A�1 ;K a 4Iy s C- 1b BID FORM Job Name. Transfort Bus Route Schedules Prices must include delivery. Delivery (after proof afiproval): ,iSi .rss 1j ay S - O, uL q (ems is fe2 �F� 4� Items bid meet or excJied the specifications listed without exception. `(Yxws7v / Ci i- y Yes- No _ If not, please list exceitions on a separate sheet and attach to your bid. NOTE: This will be ari annual award for one (1) year, In addition, at the option of the City, the award may be extended for additional one year periods not to exceed two (2). Notice of renewal shall be provided to the Service Provider no later than thirty (30) days prior to current award period and. Vendor Name: Address: #Z Z-0 R FTC, C0 SI)szS Telephone# / -��3 63I Email: VIA�w•v v�E c �Jn gy�p)ic$ ova Respondent Name: ! ' `A�y�vrr-Q-Title: .3vASi Nes S (Please Print By: Date: I Z SJtl (signature) Page 3 of 3 M� Quantities per route: Route 1 — 30,000 Route 2 — 18,000 Route 3 — 16,000 Route 5 — 9,000 Route 6 — 11,000 Route 7 — 7,000 Route 8 — 9,000 Route 9 — 6,000 Route 11 — 15,000 Route 14 — 5,000 Route 15 — 10,000 Route 16 — 7,000 Route 17- 4,000 Route 18-8,000 Route 19 — 7,000 Route 81 — 4,000 Routes 91 & 92 (one schedule) — 2,000 Other: The following Federal Transit Administration (FTA) Contract Clauses apply, details attached: 1. NO GOVERNMENT OBLIGATION TO THIRD PARTIES 2. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS AND RELATED ACTS 3. ACCESS TO RECORDS AND REPORTS 4. FEDERAL CHANGES 5. TERMINATION 6. CIVIL RIGHTS REQUIREMENTS 7. DISADVANTAGED BUSINESS ENTERPRISE (DBE) 8. INCORPORATION OF FEDERAL TRANSIT ADMINISTRATION (FTA) TERMS 9. GOVERNMENT -WIDE DEBARMENT AND SUSPENSION (NONPROCUREMENT) 10. ENERGY CONSERVATION REQUIREMENTS Page 2 of 2 Specifiaauons •. � •..l : Ell • -. Quantity: 25,000 (English version) 1,000 (Spanish version) Size: 9" x 15' (flat). Bindery: Quad Fold, Double parallel folds to 9" x 3.75" (See sample file attached Page Count: 1 sheet, 2 sides Stack: 70# FSC Text —white, with 10% recycled content. Colors: Prints 4-color process on 2 sides Bleeds: Front -Yes, Back -No Coating: None Finishing: Print, trim and Fold Artwork Supplied: Electronic file. Proofs: Final Epson proof before printing Packaging: Cartons, bulk, weighing 35-40 lbs. per box max; Spanish and English cannot be mixed and each should be labeled on the outside of the carton. Shipping Tolerances: 0% under -• 0% over Delivery Date: December 30, 2011 — advise date files would be needed (internal target date for hand-off is December 12, 2011) Delivery Address: Transfort Operations - 6570 Fortner Road, Fort Collins, CO 80525 Other: The attached Federal Transit Administration (FTA) Contract Clauses apply. Page 1 of 1 0 BID FORM ONE U-171-7111IRT, Quantity Price Each, total Price 25,000 (English) $ Q act �1 $ obi a 7-'08 1,000 (Spanish) $ Z 9 3 °v $ 01� 'a, 0 O Total Quantity Cost: $ I.6 Prices must include delivery. Delivery (after proof approval): Items bid meet or exceed the specifications listed without exception. Yes—K No If not, please list exceptions on a separate sheet and attach to your bid. NOTE: This will be an annual award for one (1) year, In addition, at the option of the City, the award may be extended for additional one year periods not to exceed two (2). Notice of renewal shall be provided to the Service Provider no later than thirty (30) days prior to current award period and. Vendor Name: P_Yva y Address: ( �. ���.n^o� �d of Z 8, rZc CCC)�L Telephone #:T/ ZZ3-6 316 Email: Respondent Name: 4 &�.,V\vvgr Title; S t MS S ��P� �upwr�� Lf I (Please Print By: Date: fy / 11 (Signature) Page 1 of 1 0 Specifications Quantity: 29,250 Size: 22 x 18 (flat), Bindery; Accordien fold five times to 3.67" wide x 18" tall, then fold in half to Finished size of 3.67" x 9. (See sample attached.) Page Count: 1 sheet, 2 sides Stock: 70# Gloss Text — white Colors: Prints 4-color process on 2 sides Bleeds: Yes Coating: None Finishing: Print, trim and Fold Artwork Supplied: Electronic file. Proofs: Final Epson proof before printing Packaging; Bulk pack in cartons weighing 35-40 lbs. per box or less, Shipping Tolerances: 0% under— 0% over Delivery Date: December 30, 2011 — advise date files would be needed (internal target date for hand-off Is December 12, 2011) Delivery Address: Transfort Operations - 6570 Portner Road, Fort Collins, CO 80525 Other: The attached Federal Transit Administration (FTA) Contract Clauses apply. Page 1 of 1 BID FORM Job N. Transfort All Routes Map & Rider Guide Quantity price Each Total 7Price i� 29,250 $ F aLI q 3`i j $ q I I Ili, g 4 Total Quantity Cost: $ --+, 23`1,�Jl4 Prices must include delivery, y� g,neSS v Delivery (after proof approval): Up/UJ Items bid meet or exceed the specifications listed without exception. Yes-4 No _ If not, please list exceptions on a separate sheet and attach to your bid. NOTE; This will be an annual award for one (1) year. In addition, at the option of the City, the award may be extended for additional one year periods not to exceed two (2). Notice of renewal shall be provided to the Service Provider no later than thirty (30) days prior to current award period and. Vendor Name; Address; 115 k, Telephone#:fl' iV Email:yv�6rLAnK1CV-C c, I a3 1`� CS'�o,,,., Respondent Name: _ Title: __R(A5 rnP S S %Je (Please Pi I) v�. By: Date: �, (Signature) Page t of 1 M\3 Page 1 of 2 David Carey )ti'b � J - f �k4 �i�GA i'Qn From: Jacob Garelik jjacob.garelik@publicationprinters.com] Sent: Tuesday, December 06, 2011 1:15 PIM To: David Carey Subject: RE: Request for Quote-Transfort 2012 Bus Route Brochures Pr,a�Q, r David, Thank you for clarification, we will not bid on the job, I think is the job will be better to run on sheet fed press. Best wishes! Jacob Garelik Publication Printers Corp. Local: 303-936-0303 Ext.115 Toll Free: 888-824-0303 Direct Fax: 303-937-5416 Ja,-- iarelik@publicationprinters,com www.publicationprinters.com "The Official Printer of the Denver Broncos" �" From: David Carey [mai Ito: DCarey@fcgov.com] Sent: Tuesday, December 06, 2011 11:49 AM To: Jacob Garelik Cc: Holly Reynerson Subject: RE: Request for Quote-Transfort 2012 Bus Route Brochures Importance: High Jacob, In case you intend to submit a bid and this makes a difference. The stock for the FLEX bus schedule should be coated —gloss. Request did not indicate whether it should be a coated or an uncoated 70# FSC Text with 10% recycled content. One vendor just now questioned. David David Carey, CPPB Buyer -City of Fort Collins 970-416-2191 dcarey@fcgov.com From: David Carey Sent: Wednesday, November 30, 2011 3:43 PM To: David Carey Cc: Holly Reynerson; Jim O'Neill Subject: Request for Quote-Transfort 2012 Bus Route Brochures Importance: High Please confirm receipt of this email request. 12/14/2011 Page 2 of 2 The City of Fort Collins is seeking bids from qualified vendors to produce the following brochures: > Transfort Bus Route Schedules > Transfort FLEX Bus Schedule > Transfort All Routes Map & Rider Guide Transfort is the City's public bus service provider. Please supply price and delivery information per the attached Request for Quotation file and specific brochure files. Respond by December 6, 2011 via fax or email to: David Carey, CPPB Buyer -City of Fort Collins Phone: (970) 416-2191 Fax: (970) 221-6707 Email: dcarey@fcgovcom 12/14/2011 City of Fort Collins Purchasing Date: November 30, 2011 Vendor Name: REQUEST FOR QUOTATION Financial services Purchasing Division 215 N. Mason St 2n0 Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707- fax /cgov, corn/purchasing The City of Fort Collins is seeking bids from qualified vendors to produce the following brochures: > Transfort Bus Route Schedules > Transfort FLEX Bus Schedule > Transfort All Routes Map & Rider Guide Transfort is the City's public bus service provider. Please supply price and delivery information per the below referenced specifications. Respond by December 6, 2011 via fax or email to: David Carey, CPPB, Buyer, Fax: (970) 221-6707, Email: dcarev(cDfcgov.com . Questions concerning the specifications should be directed to Holly Reyerson, Transfort Marketing & Communications, at (970) 416-2303 or hreyersonc@,fcgov.com com . Questions regarding bid submittal or process should be directed to David Carey, CPPB, Buyer at (970) 416-2191 or dcarey(@fcgov.com . City's preference is to award all brochures to one vendor. However, the City may award bids on either an individual brochure or on a total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any and all bids, and to waive any irregularities or informalities. Specifications Job Name: Transfort Bus Route Schedules Quantity: 137,600 total, seventeen (17) different route schedules. See below for quantities per route. Size: 17.75 x 7. Folds to finished size of 3 x 7. (See sample file attached.) Page Count: 1 sheet, 2 sides Stock: 20# Uncoated Writing — white or 60# Uncoated Text — white (Quote both stocks) Colors: 2/2(PMS 301 U & 369U) Bleeds: None Coating: None Finishing: Print, trim and Fold Artwork Supplied: Electronic file for each route, 17 different schedules Proofs: Final Epson proof before printing Packaging: Cartons, bulk, carton weight must not exceed 35-40 pounds; routes cannot be mixed in single cartons — each carton labeled with specific route schedule inside. Shipping Tolerances: 0% under — 0% over Delivery Date: December 30, 2011 — advise date files would be needed (internal target date for hand-off is December 12, 2011) Delivery Address: Transfort Operations - 6570 Portner Road, Fort Collins, CO 80525 Quantities per Route: Route 1 — 16,000 Route 2 — 6,400 Route 3 — 8,000 Route 5 — 3,200 Route 6 — 8,000 Route 7 — 12,800 Route 8 — 11,200 Route 9 — 3,200 Route 11— 3,200 Route 14-12,800 Route 15-11,200 Route 16— 8,000 Route 17- 3,200 Route 18— 6,400 Route 19— 8,000 Route 81— 9,600 Green/Gold Route- 6,400 Other: The attached Federal Transit Administration (FTA) Contract Clauses apply. Page 1 of 1 BID FORM Job Name: Transfort Bus Route Schedules Stock Option 1: 20# Uncoated Writing — White Quantity Price Each Total Price Route 1 — 16,000 $ $ Route 2 — 6,400 $ $ Route 3 — 8,000 $ $ Route 5 — 3,200 $ $ Route 6 — 8,000 $ $ Route 7 — 12,800 $ $ Route 8 — 11,200 $ $ Route 9 — 3,200 $ $ Route 11 —3,200 $ $ Route 14 — 12,800 $ $ Route 15 — 11,200 $ $ Route 16 — 8,000 $ $ Route 17 - 3,200 $ $ Route 18 — 6,400 $ $ Route 19 — 8,000 $ $ Route 81 — 9,600 $ $ Green/Gold Route — 6,400 $ $ Total Quantity Cost: $ Page 1 of 3 BID FORM Job Name: Transfort Bus Route Schedules Stock Option 2: 60# Uncoated Text — White Quantity Price Each Total Price Route 1 — 16,000 $ $ Route 2 — 6,400 $ $ Route 3 — 8,000 $ $ Route 5 — 3,200 $ $ Route 6 — 8,000 $ $ Route 7 — 12,800 $ $ Route 8 — 11,200 $ $ Route 9 — 3,200 $ $ Route 11 —3,200 $ $ Route 14 — 12,800 $ $ Route 15 — 11,200 $ $ Route 16 — 8,000 $ $ Route 17 - 3,200 $ $ Route 18 — 6,400 $ $ Route 19 — 8,000 $ $ Route 81 — 9,600 $ $ Green/Gold Route — 6,400 $ $ Total Quantity Cost: $ Page 2 of 3 ID FORM Job Name -.-Iransfort Bus Schedules Stock Ontion 2: 60# Uncoated Text - white Quantit price Each Total Price Route 1 — 30,000 $ t Route 2 — 18,000 Route 3—16,000 Route 5 — 9,000 Route 6 — 11,000 Route 7 — 7,000 Route 8 — 9,000 Route 9 — 6,000 Route 11-15,000 Route 14 — 5,000 Route 15 — 10,000 Route 16 — 7,000 Route 17- 4;000": Route 18 — 8,000 Route 19 — 7,000 Route 81 — 4,000 Routes 91 & 92 (one Total Quantity Cost; A PIONEER PRESS — I PutongPcrennallty Rack m Printing+ AMY BIGELOW Account executive 2965 27th Avenue ♦ Greeley, Co 80631 970.330.4800 ♦ 800,704.7747 ♦ Fax 970,339.5107 Page 2 of 3 ablgelouv®ploneerpresscolorado.com _.._ BID FORM Job Name: Transfort Bus Route Schedules Prices must include delivery. Delivery (after proof approval): Items bid meet or exceed the specifications listed without exception. Yes_ No _ If not, please list exceptions on a separate sheet and attach to your bid. NOTE: This will be an annual award for one (1) year. In addition, at the option of the City, the award may be extended for additional one year periods not to exceed two (2). Notice of renewal shall be provided to the Service Provider no later than thirty (30) days prior to current award period end. Vendor Name: Address: Telephone #: Respondent Name: (Please Print) By: (Signature) Email: Title: Page 3 of 3 Date: Specifications Job Name: Transfort FLEX Bus Schedule Quantity: 25,000 (English version) 1,000 (Spanish version) Size: 9" x 15" (flat). Bindery: Quad Fold, Double parallel folds to 9" x 3.75" (See sample file attached.) Page Count: 1 sheet, 2 sides Stock: 70# FSC Text — white, with 10% recycled content. Colors: Prints 4-color process on 2 sides Bleeds: Front -Yes, Back -No Coating: None Finishing: Print, trim and Fold Artwork Supplied: Electronic file. Proofs: Final Epson proof before printing Packaging: Cartons, bulk, weighing 35-40 lbs. per box max; Spanish and English cannot be mixed and each should be labeled on the outside of the carton. Shipping Tolerances: 0% under — 0% over Delivery Date: December 30, 2011 — advise date files would be needed (internal target date for hand-off is December 12, 2011) Delivery Address: Transfort Operations - 6570 Portner Road, Fort Collins, CO 80525 Other: The attached Federal Transit Administration (FTA) Contract Clauses apply. Page 1 of 1 BID FORM Job Name: Transfort FLEX Bus Schedules Quantity Price Each Total Price 25,000 (English) 1,000 (Spanish) Total Quantity Cost: Prices must include delivery. Delivery (after proof approval): Items bid meet or exceed the specifications listed without exception. Yes_ No _ If not, please list exceptions on a separate sheet and attach to your bid. NOTE: This will be an annual award for one (1) year. In addition, at the option of the City, the award may be extended for additional one year periods not to exceed two (2). Notice of renewal shall be provided to the Service Provider no later than thirty (30) days prior to current award period end. Vendor Name: Address: Telephone #: Respondent Name: (Please Print) By: (Signature) Email: Title: Date: Page 1 of 1 Specifications Job Name: Transfort All Routes Mao & Rider Guide Quantity: 29,250 Size: 22 x 18 (flat). Bindery: Accordian fold five times to 3.67" wide x 18" tall, then fold in half to finished size of 3.67" x 9. (See sample attached.) Page Count: 1 sheet, 2 sides Stock: 70# Gloss Text — white Colors: Prints 4-color process on 2 sides Bleeds: Yes Coating: None Finishing: Print, trim and Fold Artwork Supplied: Electronic file. Proofs: Final Epson proof before printing Packaging: Bulk pack in cartons weighing 35-40 lbs. per box or less. Shipping Tolerances: 0% under — 0% over Delivery Date: December 30, 2011 — advise date files would be needed (internal target date for hand-off is December 12, 2011) Delivery Address: Transfort Operations - 6570 Portner Road, Fort Collins, CO 80525 Other: The attached Federal Transit Administration (FTA) Contract Clauses apply. Page 1 of 1 BID FORM Job Name: Transfort All Routes Map & Rider Guide Quantity Price Each Total Price 29,250 $ Total Quantity Cost: Prices must include delivery. Delivery (after proof approval): Items bid meet or exceed the specifications listed without exception. Yes_ No _ If not, please list exceptions on a separate sheet and attach to your bid. NOTE: This will be an annual award for one (1) year. In addition, at the option of the City, the award may be extended for additional one year periods not to exceed two (2). Notice of renewal shall be provided to the Service Provider no later than thirty (30) days prior to current award period end. Vendor Name: Address: Telephone #: Respondent Name: (Please Print) By: (Signature) Email: Title: Page 1 of 1 Date: The following Federal Transit Administration (FTA) Contract Clauses apply to each job, details attached: 1. NO GOVERNMENT OBLIGATION TO THIRD PARTIES 2. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS AND RELATED ACTS 3. ACCESS TO RECORDS AND REPORTS 4. FEDERAL CHANGES 5. TERMINATION 6. CIVIL RIGHTS REQUIREMENTS 7. DISADVANTAGED BUSINESS ENTERPRISE (DBE) 8. INCORPORATION OF FEDERAL TRANSIT ADMINISTRATION (FTA) TERMS 9. GOVERNMENT -WIDE DEBARMENT AND SUSPENSION (NONPROCUREMENT) 10. ENERGY CONSERVATION REQUIREMENTS 1. NO GOVERNMENT OBLIGATION TO THIRD PARTIES No Obligation by the Federal Government. (1) The Purchaser and Contractor acknowledge and agree that, notwithstanding any concurrence by the Federal Government in or approval of the solicitation or award of the underlying contract, absent the express written consent by the Federal Government, the Federal Government is not a party to this contract and shall not be subject to any obligations or liabilities to the Purchaser, Contractor, or any other party (whether or not a party to that contract) pertaining to any matter resulting from the underlying contract. (2) The Contractor agrees to include the above clause in each subcontract financed in whole or in part with Federal assistance provided by FTA. It is further agreed that the clause shall not be modified, except to identify the subcontractor who will be subject to its provisions. 2. Program Fraud and False or Fraudulent Statements or Related Acts. (1) The Contractor acknowledges that the provisions of the Program Fraud Civil Remedies Act of 1986, as amended, 31 U.S.C. § 3801 et seq. and U.S. DOT regulations, "Program Fraud Civil Remedies," 49 C.F.R. Part 31, apply to its actions pertaining to this Project. Upon execution of the underlying contract, the Contractor certifies or affirms the truthfulness and accuracy of any statement it has made, it makes, it may make, or causes to be made, pertaining to the underlying contract or the FTA assisted project for which this contract work is being performed. In addition to other penalties that may be applicable, the Contractor further acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification, the Federal Government reserves the right to impose the penalties of the Program Fraud Civil Remedies Act of 1986 on the Contractor to the extent the Federal Government deems appropriate. (2) The Contractor also acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification to the Federal Government under a contract connected with a project that is financed in whole or in part with Federal assistance originally awarded by FTA under the authority of 49 U.S.C. § 5307, the Government reserves the right to impose the penalties of 18 U.S.C. § 1001 and 49 U.S.C. § 5307(n)(1) on the Contractor, to the extent the Federal Government deems appropriate. (3) The Contractor agrees to include the above two clauses in each subcontract financed in whole or in part with Federal assistance provided by FTA. It is further agreed that the clauses shall not be modified, except to identify the subcontractor who will be subject to the provisions. 3. ACCESS TO RECORDS AND REPORTS Access to Records - The following access to records requirements apply to this Contract: A. Where the Purchaser is not a State but a local government and is the FTA Recipient or a subgrantee of the FTA Recipient in accordance with 49 C.F.R. 18.36(i), the Contractor agrees to provide the Purchaser, the FTA Administrator, the Comptroller General of the United States or any of their authorized representatives access to any books, documents, papers and records of the Contractor which are directly pertinent to this contract for the purposes of making audits, examinations, excerpts and transcriptions. Contractor also agrees, pursuant to 49 C.F.R. 633.17 to provide the FTA Administrator or his authorized representatives including any PMO Contractor access to Contractor's records and construction sites pertaining to a major capital project, defined at 49 U.S.C. 5302(a)1, which is receiving federal financial assistance through the programs described at 49 U.S.C. 5307, 5309 or 5311. B. The Contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed. C. The Contractor agrees to maintain all books, records, accounts and reports required under this contract for a period of not less than three years after the date of termination or expiration of this contract, except in the event of litigation or settlement of claims arising from the performance of this contract, in which case Contractor agrees to maintain same until the Purchaser, the FTA Administrator, the Comptroller General, or any of their duly authorized representatives, have disposed of all such litigation, appeals, claims or exceptions related thereto. Reference 49 CFR 18.39(i)(11). D. FTA does not require the inclusion of these requirements in subcontracts. 4. FEDERAL CHANGES Federal Changes - Contractor shall at all times comply with all applicable FTA regulations, policies, procedures and directives, including without limitation those listed directly or by reference in the Master Agreement between Purchaser and FTA, as they may be amended or promulgated from time to time during the term of this contract. Contractor's failure to so comply shall constitute a material breach of this contract. 5. TERMINATION a. Termination for Convenience (General Provision) The City may terminate this contract, in whole or in part, at any time by written notice to the Contractor when it is in the Government's best interest. The Contractor shall be paid its costs, including contract close-out costs, and profit on work performed up to the time of termination. The Contractor shall promptly submit its termination claim to the City to be paid the Contractor. If the Contractor has any property in its possession belonging to the City, the Contractor will account for the same, and dispose of it in the manner the City directs. b. Termination for Default [Breach or Cause] (General Provision) If the Contractor does not deliver supplies in accordance with the contract delivery schedule, or, if the contract is for services, the Contractor fails to perform in the manner called for in the contract, or if the Contractor fails to comply with any other provisions of the contract, the City may terminate this contract for default. Termination shall be effected by serving a notice of termination on the contractor setting forth the manner in which the Contractor is in default. The contractor will only be paid the contract price for supplies delivered and accepted, or services performed in accordance with the manner of performance set forth in the contract. If it is later determined by the City that the Contractor had an excusable reason for not performing, such as a strike, fire, or flood, events which are not the fault of or are beyond the control of the Contractor, the City, after setting up a new delivery of performance schedule, may allow the Contractor to continue work, or treat the termination as a termination for convenience. c. Opportunity to Cure (General Provision) The City in its sole discretion may, in the case of a termination for breach or default, allow the Contractor [an appropriately short period of time] in which to cure the defect. In such case, the notice of termination will state the time period in which cure is permitted and other appropriate conditions If Contractor fails to remedy to The City's satisfaction the breach or default of any of the terms, covenants, or conditions of this Contract within [ten (10) days] after receipt by Contractor of written notice from the City setting forth the nature of said breach or default, the City shall have the right to terminate the Contract without any further obligation to Contractor. Any such termination for default shall not in any way operate to preclude the City from also pursuing all available remedies against Contractor and its sureties for said breach or default. d. Waiver of Remedies for any Breach In the event that the City elects to waive its remedies for any breach by Contractor of any covenant, term or condition of this Contract, such waiver by the City shall not limit the City's remedies for any succeeding breach of that or of any other term, covenant, or condition of this Contract. e. Termination for Default (Supplies and Service) If the Contractor fails to deliver supplies or to perform the services within the time specified in this contract or any extension or if the Contractor fails to comply with any other provisions of this contract, the City may terminate this contract for default. The City shall terminate by delivering to the Contractor a Notice of Termination specifying the nature of the default. The Contractor will only be paid the contract price for supplies delivered and accepted, or services performed in accordance with the manner or performance set forth in this contract. If, after termination for failure to fulfill contract obligations, it is determined that the Contractor was not in default, the rights and obligations of the parties shall be the same as if the termination had been issued for the convenience of the City. 6. CIVIL RIGHTS REQUIREMENTS Civil Rights - The following requirements apply to the underlying contract: (1) Nondiscrimination - In accordance with Title VI of the Civil Rights Act, as amended, 42 U.S.C. § 2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102, section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12132, and Federal transit law at 49 U.S.C. § 5332, the Contractor agrees that it will not discriminate against any employee or applicant for employment because of race, color, creed, national origin, sex, age, or disability. In addition, the Contractor agrees to comply with applicable Federal implementing regulations and other implementing requirements FTA may issue. (2) Equal Employment Opportunity - The following equal employment opportunity requirements apply to the underlying contract: (a) Race. Color, Creed, National Origin, Sex - In accordance with Title VI of the Civil Rights Act, as amended, 42 U.S.C. § 2000e, and Federal transit laws at 49 U.S.C. § 5332, the Contractor agrees to comply with all applicable equal employment opportunity requirements of U.S. Department of Labor (U.S. DOL) regulations, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor," 41 C.F.R. Parts 60 et seq., (which implement Executive Order No. 11246, "Equal Employment Opportunity," as amended by Executive Order No. 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," 42 U.S.C. § 2000e note), and with any applicable Federal statutes, executive orders, regulations, and Federal policies that may in the future affect construction activities undertaken in the course of the Project. The Contractor agrees to take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, national origin, sex, or age. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. In addition, the Contractor agrees to comply with any implementing requirements FTA may issue. (b) Age - In accordance with section 4 of the Age Discrimination in Employment Act of 1967, as amended, 29 U.S.C. § § 623 and Federal transit law at 49 U.S.C. § 5332, the Contractor agrees to refrain from discrimination against present and prospective employees for reason of age. In addition, the Contractor agrees to comply with any implementing requirements FTA may issue. (c) Disabilities - In accordance with section 102 of the Americans with Disabilities Act, as amended, 42 U.S.C. § 12112, the Contractor agrees that it will comply with the requirements of U.S. Equal Employment Opportunity Commission, "Regulations to Implement the Equal Employment Provisions of the Americans with Disabilities Act," 29 C.F.R. Part 1630, pertaining to employment of persons with disabilities. In addition, the Contractor agrees to comply with any implementing requirements FTA may issue. (3) The Contractor also agrees to include these requirements in each subcontract financed in whole or in part with Federal assistance provided by FTA, modified only if necessary to identify the affected parties. 7. DISADVANTAGED BUSINESS ENTERPRISE (DBE) a. This contract is subject to the requirements of Title 49, Code of Federal Regulations, Part 26, Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs. The national goal for participation of Disadvantaged Business Enterprises (DBE) is 10%. The agency's overall goal for DBE participation is 9.9 %. A separate contract goal [has not] been established for this procurement. b. The contractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of this DOT -assisted contract. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as City of Fort Collins deems appropriate. Each subcontract the contractor signs with a subcontractor must include the assurance in this paragraph (see 49 CFR 26.13(b)). The successful bidder/offeror will be required to report its DBE participation obtained through race -neutral means throughout the period of performance. c. The contractor is required to pay its subcontractors performing work related to this contract for satisfactory performance of that work no later than 30 days after the contractor's receipt of payment for that work from the City of Fort Collins. In addition, is required to return any retainage payments to those subcontractors within 30 days after incremental acceptance of the subcontractor's work by the City of Fort Collins and contractor's receipt of the partial retainage payment related to the subcontractor's work. d. The contractor must promptly notify City of Fort Collins whenever a DBE subcontractor performing work related to this contract is terminated or fails to BID FORM Job Name; Transfort Bus Schedules � lYl P ac, Stacl(pption 1: 20#Uncoated Writina - white -.Quantity, Price Each I Total P,rrIce 3G Route 1-30,000 $ r 13$ iop Route 2—18,000 $ Route 3—16,000 $ Route 6 — 9,000 $ Route 6 — 11,000 $ Route 7 — 7,000 $ Route 8 — 9,000 $ Route 9 — 6,000 $ Route 11 — 15,000 $ Route 14-5,000 $ Route 15- io,000 $ Route 16 — 7,000 $ Route 17- 4,000 $ Route 18 — 8o00 $ Route 19 — 7,000 $ Route 81 — 4,000 $ Routes 91 & 92 (one schedule) -- $ Total Quantity Cost: PIONEER PRESS —�— Patting PersanaBty Bark ib Printing AMY BIGELOW Account Executive 2965 27tb Avenue ♦ Greeley, rD 00621 970.330.4900 f 800.704.7747 f Fax 970.339,5107 Page 1 of 3 abigelowap)oaeerpresscotorado.com complete its work, and must make good faith efforts to engage another DBE subcontractor to perform at least the same amount of work. The contractor may not terminate any DBE subcontractor and perform that work through its own forces or those of an affiliate without prior written consent of City of Fort Collins. 8. INCORPORATION OF FEDERAL TRANSIT ADMINISTRATION (FTA) TERMS Incorporation of Federal Transit Administration (FTA) Terms - The preceding provisions include, in part, certain Standard Terms and Conditions required by DOT, whether or not expressly set forth in the preceding contract provisions. All contractual provisions required by DOT, as set forth in FTA Circular 4220.1 E, are hereby incorporated by reference. Anything to the contrary herein notwithstanding, all FTA mandated terms shall be deemed to control in the event of a conflict with other provisions contained in this Agreement. The Contractor shall not perform any act, fail to perform any act, or refuse to comply with any (name of grantee) requests which would cause (name of grantee) to be in violation of the FTA terms and conditions. 9. GOVERNMENT -WIDE DEBARMENT AND SUSPENSION (NONPROCUREMENT Suspension and Debarment This contract is a covered transaction for purposes of 49 CFR Part 29. As such, the contractor is required to verify that none of the contractor, its principals, as defined at 49 CFR 29.995, or affiliates, as defined at 49 CFR 29.905, are excluded or disqualified as defined at 49 CFR 29.940 and 29.945. The contractor is required to comply with 49 CFR 29, Subpart C and must include the requirement to comply with 49 CFR 29, Subpart C in any lower tier covered transaction it enters into. By signing and submitting its bid or proposal, the bidder or proposer certifies as follows: The certification in this clause is a material representation of fact relied upon by (insert agency name). If it is later determined that the bidder or proposer knowingly rendered an erroneous certification, in addition to remedies available to (insert agency name), the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. The bidder or proposer agrees to comply with the requirements of 49 CFR 29, Subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The bidder or proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions. 10. ENERGY CONSERVATION REQUIREMENTS Energy Conservation - The contractor agrees to comply with mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act. Panel 6—t.T5' NonServke Days Ne'rm'M um'e cn ]oslutry' T"olr. a�Y a. 1.aDN oar. inanrag-gnaq pry, w Oetambat 25. 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' -------------- ja _---_____-__.,._-_.._-_- ----- {................................. .... .... . ae Ys:aaliilYkis:lY if xanxe nxanxanYae YeeY nur.Yun+ Y:YE.............Y SIY96Y9tYY6%IIf%Yt%Yf�SHo�ee �i :Pa::e:x�::%:YxxYYY:YYYtl:YtldCY6atl�CtlSCM,aw � ..••..-..„:i4$g4L"F4444HF$ensoa Anznnnneeno w:."�'""" 9 FalntleraiC4�4 ee'uee440YC CCMCiI+'�Cb YBa �«.�iae� .......................................... _............. _.........................I a� 3 }�' FLOX flemoco.com CONTACTINFO Transforl - Fart Collins 970.22 1 .6620 fccrovcom/trani COLT - Lovatmw 970.962.2700 ci.lovelandca.co1publicvorks/COLT RTD - Demms/LonlinonVBouWer 800.366.RIDE (7433) rtd-demmcmm tlleN**ry ®ffexnoco FARES SINGLE RIDE .......... .......... ............ $1.25 Seniors (60+) Disabled & Medicare ...............60s Youth(17 and Younger) .......... .. .. FREE EXACT FARE ONLY. Driven carry NO CHANGE TRANSFERS Passengers may transfer to and from FLEX on to COLT and Transfort systems. Passengers will need to pay RTD fare or use an RTD pass to board the RTD system. Pass and pric- ing information can be found at cad-denvercorn. PASSES COLT, Transfon, and Eco Passes accepted. Contact agency for prices. SERVICE FLEX offers a variety of options to maximize convenience and accessibility to communities in Northern Colorado. During peak morning and evening times, an express route wilt serve primary stops between Fort Collins and Long- mont Mid -day, FLEX will provide a basic service between Fort Collins and Loveland. Please refer to the timetables listed on the reverse side for more detail. Sevice alerts and updates are provided in real-time through Twitter (@flexni or by calling 970.221-6620. HOLIDAYS No FLEX service on January I, Memorial Day, July 4, Labor Day, Thanksgiving Day, or December 25. TRAVELTRAINING Travel trainers will show you how to ride FLEX buses and plan trips. Travel training is a FREE service, To schedule training for groups or individuals, call 970.221.6620. ABOUT FLEX FLEX is made possible through a regional partnership among Northern Colorado cities and counties. The prop ect is federally funded through a Congestion Mitigation and Air Quality grant, and serves as a pilot rest over the nest two years to determine if the service is warranted and can he successful, Never before has the Northern From Range been completely connected through transit Riders can expect to find the route offers commuter -friendly, conve- nient, and economical access to a variety of places along the Northern Front Range and into the Denver Metropolitan Area. TITLE A PM We ere rommaed to emurirx the no Peron is eduded ham Partin, PROn at a dined the bereft CO. a be vulvam diorrc m'n the I." W ass sewae m the basis of core. ,0.. rana,al one. a easy (da Jvraimobviprwded by 1rv+n0uJ,1%Tile N J wl kolas Act 0191 asar,,.ed. 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NOTE: This will be an annual award for one (1) year. in addition, at the option of the City, the award may be extended for additional one year periods not to exceed two (2). Notice of renewal shall be provided to the Service provider no later than thirty (30) days prior to current award period end. Vendor Name: Address; W Telephone #: 7 /� v r 1 mail , � l 6-ice' l . Respondent Name: (/ >ti Title: (Please Print) By; (Sig ature) Date: Page 3 of 3