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Home My WebLink AboutCORRESPONDENCE - BID - 6045 ASPHALT SUPPLY (10)City of F6rt Collins 11�� February 24, 2011 Lafarge West, Inc. Attn: Mr. Kenneth Ball 1800 North Taft Hill Road Fort Collins, CO 80521 RE: Renewal, 6045 Asphalt Supply Dear Mr. Ball: Financial Services Purchasing Division 215 North Mason Street 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 - fax fcgov.com/Purchasing The City of Fort Collins wishes to extend the agreement term for the above captioned proposal per the existing terms and conditions and the attached three (3) pages of revised Section 109 — Asphalt Cement Cost Adjustment. The term will be extended for one (1) additional year, May 5, 2011 through May 4, 2012. If the renewal is acceptable to your firm, please sign this letter and Bid Schedule, Page 3 of the attachment in the spaces provided include a current copy of insurance naming the City as an additional insured and return all documents to the City of Fort Collins, Purchasing Division, P. O. Box 580, Fort Collins, CO 80522, within the next fifteen days. If this extension is not agreeable with your firm, we ask that you send us a written notice stating that you do not wish to renew the contract and state the reason for non -renewal. Please contact John D. Stephen, CPPO, CPPB, Senior Buyer at (970) 221-6777 if you have any questions regarding this matter. Sincerely, James B. O'Neill Il, CPPO, FNIGP Director of Purchasing and Risk Man aEent S nat re Date (Please indicate your des're to rene 6045 by signing this letter and returning it to Purchasing Division withi e next fi en days.) JBO:II REVISION OF SECTION 109 ASPHALT CEMENT COST AD.IUSTMENT Section 109 of the Standard Specifications is hereby revised for this contract as follows: Subsection 109.06 shall include the following: 1. Price adjustments will be paid on a monthly basis for asphalt cement included in the work with the following conditions: A Payment will be based on the pay item quantities per the invoice for the following pay items when asphalt cement is included in the pay items: 403 Hot Mix Asphalt (HMA) B Price adjustments may be either positive or negative dollar amounts. The intention of the monthly price adjustment is to account for direct price increases or decreases due to asphalt cement costs only. Any asphalt cement price decreases will also be passed on to the City in the form of a price reduction. C Vendor will be required to submit HMA monthly pricing including the asphalt cement supplier quote for the upcoming month at least one week prior but no later than the 2" to the last business day of each month. D In the event a vendor does not submit new monthly pricing for the upcoming month, no material will be purchased from that vendor for that month, E No payments will be made to the vendor without receipt of the asphalt cement suppliers' invoice as verification of the asphalt cement price deviation from the original per ton bid price. The prices submitted for verification shall be for delivered asphalt cement for the respective month of invoicing. F Asphalt cement cost adjustments will not be made for any invoices falling wholly after the expiration of contract time. G No payment will be allowed for any HMA material that is deemed to not meet the specifications. The asphalt cement cost adjustment will be the sum of the individual adjustments for each of the pay items. No adjustment will be made for asphalt cement costs on items other than those shown above. EXAMPLE: The bid price per ton listed in Column 1 shall be valid and held firm for the entire month of March 2011.The price listed in Column 2 will be the "Price Adjustment Factor" and shall remain fixed throughout the term of the contract. • Bidders will be required to state the March 2011 asphalt cement price per ton. This will be the base price per ton. • Price increases based on the cost of asphalt cement will be allowed per the following: Page I oI 3 REVISION OF SECTION 109 ASP14ALT CEMENT COST ADJUSTMENT The vendor must use the amount stated for Item A (March 2011 asphalt cement cost per ton) as a base. If the per ton cost of asphalt cement rises, the amount of increase (the new cost per ton less the base amount shown in Item A) will be calculated as "Increment Units" that will be factored into the formula below to establish the amount of allowable increase for a ton of finished product. Each "Increment Unit" will equal $10.00 (example; a per ton increase of $35.00 for asphalt cement will result in 3.5 Increment Units). Partial increment units of 0.50 and above will be rounded up; partial units of 0.49 and below will be rounded down. This formula will be used to calculate the allowable price increases for each finished product: Allowable increase = number of Increment Units x Price Adjustment Factor Note: The above calculation will also be utilized for any Price decreases. Item A: The following bid price is based on the March 2011 price for: Asphalt cement (PG 64-22) MIX DESIGN COLUMN 1 Mix Design Method FACTOR GR S (PG 64-22) with 20% RAP $ 35.00 /ton 300.00 /ton COLUMN 2 PRICE ADJUSTMENT SHRP N DESIGN 75 OR 100 $ 0.39 /ton The following example illustrates a price adjustment using the above examples: March per ton cost of asphalt cement = $300.00 April per ton cost of asphalt cement = $335,00 Note: the figure in Item A will always be the figure that is subtracted from each respective increase per ton cost of asphalt cement. Increment Units = $335.00 - $300,00 divided by $10.00 = 3.5 (rounded up to 4,0) 4.0 Increment Units x $0.39 Price Adjustment Factor = $1.56 Original Bid price per ton in Column 1 for GR S (PG 64-22) with 20% RAP = $35,00/ton New April price per ton for GR S (PG 64-22) with 20% RAP = $ 36.56 /ton Page 2 of 3 BID SCHEDULE 2011 CITY OF FORT COLLINS ASPHALT SUPPLY CONTRACT Hot Mix Asphalt Pricing (FOB Plant) ITEM ITEM ESTIMATED UNIT NO. DESCRIPTION QUANTITY PRICE 403.10 HMA GR SX (PG 58-28) 20% RAP 100 tons $ 60/ton 403.15 HMA GR SX (PG 64-22) 20% RAP 100 tons [[. $ q5,50 /ton L13, 403.20 HMA GR S (PG 58-28) 20% RAP 100 tons $ oQ /ton 403.25 HMA GR S (PG 64-22) 20% RAP 12,200 tons s38,30 /ton 403.30 HMA GR S (PG 64-28) 20% RAP 100 tons $ 6 c�)'0Q /ton 403.40 HMA GR SG (PG 58-28) 20% RAP 18,580 tons $ 3 , 00 /ton 403.45 HMA GR SG (PG 64-22) 20% RAP 27,515 tons $ 3 Ll• 80 /ton Note: The quantities listed above are estimates only. The City of Fort Collins reserves the right to modify the quantities for any or all items listed. IN ADDITION TO THE BID SCHEDULE PRICES FOR EACH MIX DESIGN LISTED ABOVE, VENDORS MUST SUBMIT THE FOLLOWING COSTS FOR MARCH 2O11: Asphalt Cement (PG 58-28) $ 0 • 00 /ton Asphalt Cement (PG 64-22) $ d, 60 /ton Asphalt Cement (PG 64-28) $6/ton Price Adjustment Factor: GR SX (PG 58-28) 20% RAP GR SX (PG 64-22) 20% RAP GR S (PG 58-28) 20% RAP GR S (PG 64-22) 20% RAP GR S (PG 64-28) 20% RAP GR SG (PG 58-2 -) 20% RAP GR SG (PG 64=a BAP (Sign (Compan Check One v Individual Doing Business in Company Name Partnership _ ✓Corporation $ 0• S I /ton $ /ton $ • q Cf /ton $ U •.'Jo/ton $ /ton $ /ton $ • . /ton City of Fort Collins Page 3 of 3 "� CERTIFICATE OF LIABILITY INSURANCE °AT07101/22010 " THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPO ANT: N the certMpte holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. N SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER CONTACT Aon Risk Services Central, Inc. Philadelphia PA Office One Liberty Place 1650 Market Street Suite 1000 Philadelphia PA 19103 USA Nam' Iyp, No. ExQ; C866) 283-7122 1 NBC : (847) 953-5390 E#WL ADDRESS. CPUReTIOICER e: 570000031880 INSURER($) AFFORDING COVERAGE NAICe INSURED Lafarge west, Inc 1800 North Taft Hill Road, Fort Collins Co 80521 USA INSURER A: National union Fire Ins CO of Pittsburgh 19445 INSURER B: Insurance Company of the State of PA 19429 INSURER C: Granite State Insurance Company 23809 INSURER D: Illinois National Insurance Co 23817 INSURER E: INSURER F: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Lhnhs shown are as req ueaW LTR TYPE OF INSURANCE Raw!yyy POLICY NUMBER UMTS GENERAL LWBIUTY X COMMERCIAL GENERAL LIABILITY X CLAIMS -MADE ❑OCCUR ULVI13UVI kCMjEACH OCCURRENCE $2,000,000 PREMISES Ee occurrence $SOO, OOO MEDEXP(Anyortepereon) $5,000 PERSONAL aADV IWURY $2,000,000 GENERALAGGREGATE $2,000,000 GEM AGGREGATE % POLICY LIMIT APPLIES PER: PRO- LOC PRODUCTS - COMP/OP AGO $2,000,000 A A A A AUTOMOBILE JX LIABILITY ANY AUTOCA1607652 ALLOWNEDAUTOS AUTOSPROPERTY HIRED AUTOS NON OWNED AUTOS CA CA1607651 (MA) (OR) CA1607653 (VA) 07/01/2010 07/O1/2010 07/01/2010 07/01/2011 07/O1/2011 07/01/2011BODILY COMBINED SINGLE LIMB f2, OOO,OOO BOOILV INJURY(Par paaon) INJURY (Per accident)SCHEDULED DAAMGE Per ac ent UMBRELLA LIAS EXCESS LIAB OCCUR CLAIMS -MADE EACH OCCURRENCE AGGREGATE DEDUCTIBLE RETENTION B D D C D WORKERS COMPENSATION AND ES•LOYBRS LIABILITY YIN ANY PROPRIETOR (PARTNER/ EID:CDTIVE OFFICERAIEMBER EXCLUDED? [!] (Mmewwry In WI) If y$6 doecbe unde, DESCRIPTION OF OPERATIONS below N/A WC AO$ WC5145488 (CA) wC5145489 (FL) WC5145490 CLA,etc) WC$145491 (MI) 7 07/01/2010 07/01/2030 07/01/2010 07/01/2010 1 07/01/2011 07/01/2011 07/01/2011 07/01/2011 X WRY LITATTSU- OTH. ER E.L. EACH ACCIDENT S2,000, p00 E.L. DISEASE -EA EMPLOYEE S2,000,000 E.L. DISEASE -POLICY LIMIT $2,000,000 DESCRIPTION OF OPERATIONS / LOCATI NE; / VEIBCLES IAsaon ACORO 101, A44NbnM Remeft ftM u,e, N mac ePecs N rpulra0 RE: Asphalt supply, lob No. 6045. City Of Fort Collins Purchasing Division is Additional Insured (except On workers' Compensation) as respects operations of the Named Insured where required by written contract. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATN)N DATE THEREOF, NOTICE WILL BE DELIVERED B ACCORDANCE WITH THE POLICY PROVISIONS. City Of Fort Collins Purchasing Division AUTHORIZED REPRESENTATIVE Attn: James a. O'Neill 215 North Mason, 2nd Floor t� PO Box 580 Fort Collins CO 80520522-0580 USA (M988-2009 ACORD CORPORATION. All rights reserved. ACORD 25 (2009109) The ACORD name and logo are registered marks of ACORD Attachment to ACORD Certificate for Lafarge west, Inc The terms, conditions and provisions noted below are hereby attached to the captioned certificate as additional description of the coverage afforded by the insurer(s). This attachment does not contain all terms, conditions, coverages or exclusions contained in the policy. INSURED Lafarge West, Inc 1800 North Taft Hill Road, Fort Collins CO 80521 USA ADDMONAL POLICIES INSURER INSURER If a policy below does not includ certificate form for policy limits. refer to the LTR TYPE OF INSURANCE INSR SwVD POLICY NUMBER/ POLICY DESCR1PrION POLICY EFF (MM/DD/YYYY) POUCY E" (MM/DD/YYYY) LIMITS WORKERS COMPENSATION g N/A wc5145492 (NJ) 7 1 1 07 011 A N/A WC5145493 (OR) 7/01/201 07/01/2011 g N/A WC5145494 (WI) 7/01/201 07/01/2011 Cerdfleate No: 570039477203