HomeMy WebLinkAboutRFP - P1085 VENDING MACHINE SERVICES (4)Administrative Services
Purchasing Divison
215 North Mason Street y 2nd Floor y P.O. Box 580 y Fort Collins, CO 80522-0580 y (970) 221-6775 y Fax (970) 221-6707 www.fcgov.com
REQUEST FOR PROPOSAL
P1085 VENDING MACHINE SERVICES
The City of Fort Collins is requesting proposals from firms for Beverage, Snack and Video Game
Vending Machine Services at Northside Aztlan Community Center (NACC), Edora Pool Ice Center
(EPIC), Mulberry Pool, 215 N. Mason Street Building, and Downtown Transit Center (DTC).
Written proposals, five (5 ) will be received at the City of Fort Collins' Purchasing Division, 215 North
Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before 3:00 p.m. (our
clock), October 1, 2007. Proposal No. P1085. If delivered, they are to be sent to 215 North Mason
Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins,
80522-0580.
Questions regarding scope of the services, proposal submittal or process should be directed to: David
Carey, CPPB, Buyer, phone: (970) 416-2191, email: dcarey@fcgov.com
A copy of the Proposal may be obtained as follows:
1. Download the Proposal/Bid from the BuySpeed Webpage,
https://secure2.fcgov.com/bso/login.jsp
2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a
copy of the Bid.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a
financial interest in the sale to the City of any real or personal property, equipment, material, supplies
or services where such officer or employee exercises directly or indirectly any decision-making
authority concerning such sale or any supervisory authority over the services to be rendered. This
rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor,
entertainment, kickback or any items of monetary value from any person who has or is seeking to do
business with the City of Fort Collins is prohibited.
Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be
rejected and reported to authorities as such. Your authorized signature of this proposal assures that
such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive any
irregularities or informalities.
Sincerely,
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing & Risk Management
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REQUEST FOR PROPOSAL
P1085 VENDING MACHINE SERVICES
A. Background
The City of Fort Collins (City) is requesting proposals from qualified firms to provide beverage,
snack, and limited game vending machine services at the following facilities in Fort Collins:
1. Northside Aztlan Community Center (NACC) located at 112 East Willow.
2. Edora Pool & Ice Center (EPIC) located at 1801 Riverside.
3. Mulberry Pool located at 424 West Mulberry Street.
4. Muncipal Office Building located at 215 North Mason Street.
5. Downtown Transit Center (DTC) located at 250 N. Mason Street.
All machines must be housed within the area specified by the authorized City Representative.
Machines will be added or deleted at the option of the City. It is desirable to have all machines
available and on sites by October 12, 2007. All machines, except those at Municipal Office
Building, will have public access. A commission rate is to be paid monthly to the appropriate
City department on cash collected less applicable taxes.
The City's preference is to award the RFP to one vendor, but reserves the right to split beverage
and snack vending machine services if it is in the best interest of the City.
The contract will be awarded for an initial period beginning October 1, 2007 and ending October
1, 2008. At the City’s option, the contract may be renewed for additional one-year periods, not
to exceed four (4) additional periods. Any changes in contract terms shall be negotiated by and
agreed to in writing by both parties.
B. Scope of Services
The Vendor shall provide beverage, snack and game vending machine services at the
location(s) specified by the City. Vendor shall be responsible for timely restocking of products,
maintenance and repair of equipment, customer refunds, monthly sales and commission
reporting, and payments to the City as required by the Services Agreement.
Anticipated machine mix and sites are as follows:
1. Northside Aztlan Community Center (NACC):
(1) Sport Drink / Water Machine – 20oz plastic bottles
Shall have a minimum of 9 selections (Pepsi and/or Coca-Cola)..
(2) Soft Drink Machines – 20oz plastic bottles
Shall have a minimum of 9 selections (Pepsi and/or Coca-Cola)..
.
(1) Snack Machine
Shall have minimum of 32 selections to handle variety of snacks and candy items. No
gum or shelled (peanut, sunflower seed, etc.) products.
(1) Dollar Bill Changer -separate unit
Shall be in addition to any other machines that have this capacity.
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2. Edora Pool & Ice Center (EPIC):
(2) Snack Machines
Each shall have a minimum of 32 selections to handle a variety of snacks and candy
items. No gum or shelled (peanut, sunflower seed, etc.) products.
(2) Soft Drink Machines - 20oz plastic bottles
Each shall have a minimum of nine (9) different Pepsi and Coca-Cola products.
(2) Juice/Sport Drink/Water Machines-16/20oz plastic bottles
Shall have a minimum of nine (9) different products (Pepsi and/or Coca-Cola).
(2) Dollar Bill Changers -separate units
Shall be in addition to any other machines that have this capacity.
(2) Games
One must be the Super Chexx Hockey game. If the other is a video game, it must be
acceptable to the City Representative with no violence or sexual content.
3. Mulberry Pool:
(1) Snack Machine
Shall have a minimum of 32 selections to handle a variety of snack and candy items.
No gum or shelled (peanut, sunflower seed, etc.) products.
(1) Soft Drink / Juice / Sport Drink Machine-16/20oz plastic bottles
Shall have a minimum of nine (9) different products (Pepsi and/or Coca-Cola).
4. Municipal Office Building-215 North Mason Street:
(1) Snack Machine – Shall have a minimum of 32 selections to handle a variety of
snacks and candy items. No gum or shelled (peanut, sunflower seed, etc.) products.
One (1) Soft Drink / Juice Machine –16/20oz plastic bottles
Shall have a minimum of nine (9) different products (Pepsi and/or Coca-Cola).
5. Downtown Transit Center (DTC):
One (1) Snack Machine
Shall have a minimum of 32 selections to handle a variety of snack and candy items.
No gum or shelled (peanut, sunflower seed, etc.) products.
One (1) Soft Drink / Water Machine - 20oz plastic bottles
Shall have a minimum of nine (9) different products (Pepsi and/or Coca-Cola).
One (1) Dollar Bill Changer - separate unit.
Shall be in addition to any other machines that have this capacity.
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C. General Conditions & Specifications
The following conditions and specifications are presented for general guidance in preparing a
written proposal. Some of these terms will be included in the Concession Agreement (Exhibit A)
in an attachment (Scope of Services), and others are already part of the Agreement. Proposers
should carefully review while preparing their response.
1. All machines shall be installed, stocked, maintained and serviced by the Vendor at no
expense to the City. Malfunctioning equipment shall be repaired and operating normally
within 24 hours after Vendor is notified. Equipment which cannot be repaired within 24
hours will be removed and replaced in a timely manner. Vendor must have a local or toll-
free number for service calls posted on all machines.
2. No machines may be installed, removed, or locations changed without the prior written
authorization of the City Representative. The Vendor will be allowed to make reasonable
adjustments in machine placement or product offering to provide maximum service in
keeping with good business practice.
3. All machines must be new or refurbished to like new condition.
4. Vendor shall furnish the City Representative a description of each make or type of
machine installed or to be installed under this Agreement, including a manufacturer’s
specification sheet.
5. Each machine shall have the ENERGY STAR rating or incorporate an energy-saving
technology device, such as VendingMiser®. ENERGY STAR is a joint program of the
U.S. Environmental Protection Agency and the U.S. Department of Energy helping us all
save money and protect the environment through energy efficient products and
practices.
6. Each vending machine must accept both coins and one dollar bills and dispense proper
change.
7. The City will in no way be responsible for normal wear, loss, or damage to the machines
including losses from theft, property damage or vandalism. All losses incurred by the
vendor due to the above shall not be considered in determining gross revenues.
8. Name of the Vendor, contact information and customer refund procedures must be
prominently displayed on each machine. Refund procedures must be approved by the
City Representative.
9. Vendor must comply with all applicable laws, rules and regulations governing their
activities and obtain all applicable licenses or permits.
10. Products must be identified by brand name and weight or size including pricing.
11. Vendor must have a reliable, flexible system available for maintaining adequate product
inventory and keeping machines properly stocked. Must coordinate restocking
requirements for tournaments and special events, including weekends, with City
Representative as required.
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12. Storage is not available at vending locations. Vendor must provide for storage.
13. For the first six calendar months of this contract, no changes in pricing of any item will be
allowed. Any changes after that period in brands, weight or price must be pre-approved
in writing by the City Representative.
14. Detailed sales reports per machine must accompany each monthly statement and are
subject to audit by the City.
15. Gross sales are defined as total vended sales excluding sales tax. It is computed by
adding the beginning inventory to additions of merchandise to the vending machine and
subtracting the ending inventory, at vended price less sales tax. Cash receipts cannot
be considered as gross sales.
16. City shall provide adequate electrical outlets, lighting fixtures for general area
illumination, and unmetered electricity in the vending sites.
D. Supplementary Conditions
1. Access to City Facilities.
City Representative shall coordinate providing Vendor with access cards or keys for
entrance to each site, as needed.
Prior to beginning work under this Agreement, the Vendor must obtain clearance from
Fort Collins Police Services for any person who needs access to City facilities to perform
the Vendor’s obligations under this Agreement. Police Services will check all sources of
information they deem relevant and appropriate to determine if clearance will be given.
The Vendor will provide the City Representative with information about each person
seeking clearance as requested by Police Services including name, date of birth, Social
Security number and Colorado Drivers license or ID number. Police Services may deny
clearance to any person who:
a) Has an active criminal arrest warrant;
b) Has a felony arrest or conviction;
c) Has a drug-related misdemeanor or a petty offense conviction;
d) Has a non-drug-related misdemeanor or a petty offense conviction within
the past three (3) years;
e) Is a suspect in an active criminal investigation;
f) Was previously terminated from employment by the City of Fort Collins;
g) Is determined to be a threat to the safety of persons or property or to the
confidentiality of City information.
Human Resources shall provide the Vendor with identification cards for all persons given
clearance. Such identification cards shall be displayed, in an easily seen manner, on the
person of all employees and representatives of the Vendor at all times such persons are
in City facilities. Identification cards, access cards and keys to City facilities of persons
who no longer work for the Vendor or who no longer work in City facilities shall be
immediately returned to the City Representative. Any employee or representative of the
Vendor in a City facility without a properly displayed identification card is subject to
immediate eviction from the facility.
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The Vendor shall provide the City with a current and complete list of the names, I.D. card
numbers, address and telephone numbers of all employees and representatives of the
Vendor. The Vendor shall keep this list current and shall immediately inform the City
Representative of all personnel changes.
All information needed for ID’s to be issued, is to be provided to the City’s
Representative before Notice to Proceed is issued.
2. Building Security.
The Vendor will assign a member of their staff to be responsible for locking all exterior
doors, when after hours, upon completion of their work each day. Only Vendor
employees assigned to the building are authorized in the building.
E. Proposal Requirements
Firms submitting proposals shall submit four (4) copies of the proposal with the following
information:
1. Company history and experience in providing beverage and snack vending machine
services, as described in the scope of work. Describe the company business structure
(sole-proprietorship, partnership, or corporation) and indicate whether the concession
would be operated directly by the company or by a sub-contractor.
2. The names and brief resumes of the company representatives responsible for providing
further information and for coordinating vending operations with the City.
3. References from five (5) or more organizations, preferably and governmental and local,
that currently use your company for similar products and services. For each reference,
give the length of service and describe the services and products provided.
4. A written description of each vending machine proposed, indicating whether it is new or
refurbished, and a list of proposed products.
5. Proposed product descriptions, vending price and commission rate
6. Each vending machine shall be proposed separately and shall include a commission
rate, percentage (%) of gross sales excluding sales tax, to be paid to the City. This
percentage shall be submitted to two decimal places (_.__ %).
7. Proposal must be signed by a duly authorized representative of the firm. The signature
shall include the title of the individual.
The City reserves the right to refuse any proposal that does not include these requirements.
The City of Fort Collins shall not reimburse any firm for costs incurred in the preparation and
presentation of their proposal.
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E. Proposal Acceptance
All proposals shall remain subject to initial acceptance 90 days after the day of submittal.
F. Miscellaneous
The City expects to enter into a written Services Agreement (“Agreement”) with the chosen
vendor that shall incorporate this RFP and their proposal. The anticipated terms and conditions
of the Agreement are set forth in the attached document. However, the City may include
additional terms and conditions in the Services Agreement as deemed necessary.
G. Review and Assessment
Firms will be evaluated on the following criteria. These criteria will be the basis for review of the
written proposals and interview session.
The City of Fort Collins reserves the right to select a vendor for this project on the basis of
written proposals submitted only.
The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and
5 being an outstanding rating. Weighting factors for the criteria are listed adjacent to the
qualification.
Weighting
Factor
Qualification
Standard
2.0
Scope of Proposal
How well does the proposal address the services
and requirements contained in the RFP?
1.0
Assigned Personnel
Do the persons who will be providing the services
have the necessary skills?
Are sufficient people of the requisite skills
available?
2.0
Availability
Can the firm provide vending machine services in a
timely manner?
1.0
Motivation
Is the firm interested and are they capable of
providing services in the required time frame?
2.0
Price, Selection
& Commission
What is the product selection, price and
commission rate?
2.0
Firm Capability
Does the firm have required experience and
resources? Has the firm provided services of this
type and scope?
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H. Reference Evaluation (Top Ranked Firm)
The Project Manager will check references using the following criteria. The evaluation rankings
will be labeled Satisfactory/Unsatisfactory.
Qualification
Standard
Overall Performance
Would you hire this firm again?
Did they show the skills required?
Timetable
Were machines initially installed in a timely
manner? Does the company provide ongoing
services regularly?
Completeness
Has the company been responsive to client
needs? Has the company anticipated
problems? Were problems solved quickly and
effectively?
Cost
Has original pricing been increased
substantially?
Job Knowledge
Do firm and personnel have the necessary
knowledge and skills?
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(SAMPLE)
SERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter
referred to as the "City" and , hereinafter referred to as "Service Provider".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed
by and between the parties hereto as follows:
1. Scope of Services. The Service Provider agrees to provide services in
accordance with the scope of services attached hereto as Exhibit "A", consisting of
pages and incorporated herein by this reference.
2. Contract Period. This Agreement shall commence , and shall continue in
full force and effect until , unless sooner terminated as herein provided.
3. Delay. If either party is prevented in whole or in part from performing its
obligations by unforeseeable causes beyond its reasonable control and without its fault or
negligence, then the party so prevented shall be excused from whatever performance is
prevented by such cause. To the extent that the performance is actually prevented, the Service
Provider must provide written notice to the City of such condition within fifteen (15) days from
the onset of such condition.
4. Early Termination by City/Notice. Notwithstanding the time periods contained
herein, the City may terminate this Agreement at any time without cause by providing written
notice of termination to the Service Provider. Such notice shall be delivered at least fifteen (15)
days prior to the termination date contained in said notice unless otherwise agreed in writing by
the parties. All notices provided under this Agreement shall be effective when mailed, postage
prepaid and sent to the following addresses:
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City: Service Provider:
City of Fort Collins
Attn: Purchasing
PO Box 580
Fort Collins, CO 80522
In the event of early termination by the City, the Service Provider shall be paid for services
rendered to the date of termination, subject only to the satisfactory performance of the Service
Provider's obligations under this Agreement. Such payment shall be the Service Provider's sole
right and remedy for such termination.
5. Contract Sum. The City shall pay the Service provider for the performance of this
Contract, subject to additions and deletions provided herein, per the attached Exhibit "A",
consisting of pages, and incorporated herein by this reference.
6. City Representative. The City will designate, prior to commencement of the
work, its representative who shall make, within the scope of his or her authority, all necessary
and proper decisions with reference to the services provided under this agreement. All requests
concerning this agreement shall be directed to the City Representative.
7. Independent Service provider. The services to be performed by Service Provider
are those of an independent service provider and not of an employee of the City of Fort Collins.
The City shall not be responsible for withholding any portion of Service Provider's
compensation hereunder for the payment of FICA, Workmen's Compensation or other taxes or
benefits or for any other purpose.
8. Personal Services. It is understood that the City enters into the Agreement
based on the special abilities of the Service Provider and that this Agreement shall be
considered as an agreement for personal services. Accordingly, the Service Provider shall
neither assign any responsibilities nor delegate any duties arising under the Agreement without
the prior written consent of the City.
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9. Acceptance Not Waiver. The City's approval or acceptance of, or payment for
any of the services shall not be construed to operate as a waiver of any rights or benefits
provided to the City under this Agreement or cause of action arising out of performance of this
Agreement.
10. Warranty.
(a) Service Provider warrants that all work performed hereunder shall be
performed with the highest degree of competence and care in accordance
with accepted standards for work of a similar nature.
(b) Unless otherwise provided in the Agreement, all materials and equipment
incorporated into any work shall be new and, where not specified, of the
most suitable grade of their respective kinds for their intended use, and all
workmanship shall be acceptable to City.
(c) Service Provider warrants all equipment, materials, labor and other work,
provided under this Agreement, except City-furnished materials,
equipment and labor, against defects and nonconformances in design,
materials and workmanship/workwomanship for a period beginning with
the start of the work and ending twelve (12) months from and after final
acceptance under the Agreement, regardless whether the same were
furnished or performed by Service Provider or by any of its subcontractors
of any tier. Upon receipt of written notice from City of any such defect or
nonconformances, the affected item or part thereof shall be redesigned,
repaired or replaced by Service Provider in a manner and at a time
acceptable to City.
11. Default. Each and every term and condition hereof shall be deemed to be a
material element of this Agreement. In the event either party should fail or refuse to perform
according to the terms of this agreement, such party may be declared in default thereof.
12. Remedies. In the event a party has been declared in default, such defaulting
party shall be allowed a period of ten (10) days within which to cure said default. In the event
the default remains uncorrected, the party declaring default may elect to (a) terminate the
Agreement and seek damages; (b) treat the Agreement as continuing and require specific
performance; or (c) avail himself of any other remedy at law or equity. If the non-defaulting party
commences legal or equitable actions against the defaulting party, the defaulting party shall be
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liable to the non-defaulting party for the non-defaulting party's reasonable attorney fees and
costs incurred because of the default.
13. Binding Effect. This writing, together with the exhibits hereto, constitutes the
entire agreement between the parties and shall be binding upon said parties, their officers,
employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs,
personal representatives, successors and assigns of said parties.
14. Indemnity/Insurance.
a. The Service Provider agrees to indemnify and save harmless the City, its
officers, agents and employees against and from any and all actions, suits, claims,
demands or liability of any character whatsoever brought or asserted for injuries to or
death of any person or persons, or damages to property arising out of, result from or
occurring in connection with the performance of any service hereunder.
b. The Service Provider shall take all necessary precautions in performing the
work hereunder to prevent injury to persons and property.
c. Without limiting any of the Service Provider's obligations hereunder, the
Service Provider shall provide and maintain insurance coverage naming the City as an
additional insured under this Agreement of the type and with the limits specified within
Exhibit B, consisting of one (1) page, attached hereto and incorporated herein by this
reference. The Service Provider before commencing services hereunder, shall deliver to
the City's Director of Purchasing and Risk Management, P. O. Box 580 Fort Collins,
Colorado 80522 one copy of a certificate evidencing the insurance coverage required
from an insurance company acceptable to the City.
15. Entire Agreement. This Agreement, along with all Exhibits and other documents
incorporated herein, shall constitute the entire Agreement of the parties. Covenants or
representations not contained in this Agreement shall not be binding on the parties.
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16. Law/Severability. The laws of the State of Colorado shall govern the construction
interpretation, execution and enforcement of this Agreement. In the event any provision of this
Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such
holding shall not invalidate or render unenforceable any other provision of this Agreement.
17. Prohibition Against Employing Illegal Aliens. This paragraph shall apply to all
Contractors whose performance of work under this Agreement does not involve the delivery of a
specific end product other than reports that are merely incidental to the performance of said
work. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Contractor represents and agrees that:
a. As of the date of this Agreement:
1. Contractor does not knowingly employ or contract with an illegal alien;
and
2. Contractor has participated or attempted to participate in the basic pilot
employment verification program created in Public Law 208, 104th Congress, as
amended, and expanded in Public Law 156, 108th Congress, as amended,
administered by the United States Department of Homeland Security (the “Basic
Pilot Program”) in order to confirm the employment eligibility of all newly hired
employees.
b. Contractor shall not knowingly employ or contract with an illegal alien to perform
work under this Agreement or knowingly enter into a contract with a subcontractor that
knowingly employs or contracts with an illegal alien to perform work under this
Agreement.
c. Contractor shall continue to apply to participate in the Basic Pilot Program and
shall in writing verify same every three (3) calendar months thereafter, until Contractor is
accepted or the public contract for services has been completed, whichever is earlier.
The requirements of this section shall not be required or effective if the Basic Pilot
Program is discontinued.
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d. Contractor is prohibited from using Basic Pilot Program procedures to undertake
pre-employment screening of job applicants while this Agreement is being performed.
e. If Contractor obtains actual knowledge that a subcontractor performing work
under this Agreement knowingly employs or contracts with an illegal alien, Contractor
shall:
1. Notify such subcontractor and the City within three days that Contractor
has actual knowledge that the subcontractor is employing or contracting with an
illegal alien; and
2. Terminate the subcontract with the subcontractor if within three days of
receiving the notice required pursuant to this section the subcontractor does not
cease employing or contracting with the illegal alien; except that Contractor shall
not terminate the contract with the subcontractor if during such three days the
subcontractor provides information to establish that the subcontractor has not
knowingly employed or contracted with an illegal alien.
f. Contractor shall comply with any reasonable request by the Colorado
Department of Labor and Employment (the “Department”) made in the course of an
investigation that the Department undertakes or is undertaking pursuant to the authority
established in Subsection 8-17.5-102 (5), C.R.S.
g. If Contractor violates any provision of this Agreement pertaining to the duties
imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this
Agreement is so terminated, Contractor shall be liable for actual and consequential
damages to the City arising out of Contractor’s violation of Subsection 8-17.5-102,
C.R.S.
h. The City will notify the Office of the Secretary of State if Contractor violates this
provision of this Agreement and the City terminates the Agreement for such breach.
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18. Special Provisions. [Optional] Special provisions or conditions relating to the
services to be performed pursuant to this Agreement are set forth in Exhibit " ", consisting
of ( ) pages, attached hereto and incorporated herein by this reference.
CITY OF FORT COLLINS, COLORADO
a municipal corporation
By:_______________________________
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing and Risk Management
Date:_____________________________
ATTEST:
_________________________________
City Clerk
APPROVED AS TO FORM:
________________________________
Assistant City Attorney
By:_______________________________
__________________________________
PRINT NAME
__________________________________
CORPORATE PRESIDENT OR VICE PRESIDENT
Date:_____________________________
ATTEST: (Corporate Seal)
_____________________________
CORPORATE SECRETARY
EXHIBIT B
INSURANCE REQUIREMENTS
1. The Service Provider will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs. Before commencing work under
this bid, the Service Provider shall furnish the City with certificates of insurance showing the
type, amount, class of operations covered, effective dates and date of expiration of policies,
and containing substantially the following statement:
"The insurance evidenced by this Certificate will not be cancelled or materially altered,
except after ten (10) days written notice has been received by the City of Fort Collins."
In case of the breach of any provision of the Insurance Requirements, the City, at its option,
may take out and maintain, at the expense of the Service Provider, such insurance as the City
may deem proper and may deduct the cost of such insurance from any monies which may be
due or become due the Service Provider under this Agreement. The City, its officers, agents
and employees shall be named as additional insureds on the Service Provider's general liability
and automobile liability insurance policies for any claims arising out of work performed under
this Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Service Provider shall
maintain during the life of this Agreement for all of the Service Provider's employees
engaged in work performed under this agreement:
1. Workers' Compensation insurance with statutory limits as required by
Colorado law.
2. Employer's Liability insurance with limits of $100,000 per accident,
$500,000 disease aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Service Provider shall maintain
during the life of this Agreement such commercial general liability and automobile
liability insurance as will provide coverage for damage claims of personal injury,
including accidental death, as well as for claims for property damage, which may arise
directly or indirectly from the performance of work under this Agreement. Coverage for
property damage shall be on a "broad form" basis. The amount of insurance for each
coverage, Commercial General and Vehicle, shall not be less than $500,000 combined
single limits for bodily injury and property damage.
In the event any work is performed by a subcontractor, the Service Provider shall be
responsible for any liability directly or indirectly arising out of the work performed under
this Agreement by a subcontractor, which liability is not covered by the subcontractor's
insurance.
Administrative Services
Purchasing Divison
215 North Mason Street y 2nd Floor y P.O. Box 580 y Fort Collins, CO 80522-0580 y (970) 221-6775 y Fax (970) 221-6707 www.fcgov.com
ADDENDUM No. 1
SPECIFICATIONS AND CONTRACT DOCUMENTS
Description of RFP: P1085 Vending Machine Services
OPENING DATE: 3:00 P.M. (Our Clock) October 1, 2007
To all prospective bidders under the specifications and contract documents described above,
the following changes are hereby made.
Questions and Answers:
Question 1: What are the reported sales for the last 12 months?
Question 2: What are the current commission rates paid by the current vendor?
Question 3: Who is the current vendor?
ANSWERS: See spreadsheet attached.
Please contact David M. Carey, CPPB, C. P. M., Buyer at (970) 416-2191 with any questions
regarding this addendum.
RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT
ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN
RECEIVED.
Addendum No. 1
RFP P1085-Vending Machine Services
Date: 09/24/07
Site: Gross Sales Gross Sales Service Commission Current
2006 2007 YTD Rate Vendor
1. Northside Aztlan Community Center (NACC) $5,535.00 $3,574.00 All 0.0% Vending Services
of Colorado
2. Edora Pool Ice Center (EPIC) $13,158.00 $7,371.00 Beverage 22.0% R&D Vending
$13,909.00 $9,537.00 Snack 22.0% R&D Vending
$2,573.00 $1,429.00 Games 40.0% R&D Vending
3. Mulberry Pool $1,429.00 $1,536.00 Beverage 22.0% R&D Vending
$7,205.00 $5,973.00 Snack 22.0% R&D Vending
4. Muncipal Office Building (215 N. Mason) $2,542.00 $1,840.00 All 0.0% R&D Vending
5. Downtown Transit Center (DTC) $5,059.00 $4,383.00 Beverage 22.0% R&D Vending
$7,569.00 $6,349.00 Snack 22.0% R&D Vending
Total $58,979.00 $41,992.00
Administrative Services
Purchasing Divison
215 North Mason Street y 2nd Floor y P.O. Box 580 y Fort Collins, CO 80522-0580 y (970) 221-6775 y Fax (970) 221-6707 www.fcgov.com
REQUEST FOR PROPOSAL
P1085 VENDING MACHINE SERVICES
The City of Fort Collins is requesting proposals from firms for Beverage, Snack and Video Game
Vending Machine Services at Northside Aztlan Community Center (NACC), Edora Pool Ice Center
(EPIC), Mulberry Pool, 215 N. Mason Street Building, and Downtown Transit Center (DTC).
Written proposals, five (5 ) will be received at the City of Fort Collins' Purchasing Division, 215 North
Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before 3:00 p.m. (our
clock), October 1, 2007. Proposal No. P1085. If delivered, they are to be sent to 215 North Mason
Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins,
80522-0580.
Questions regarding scope of the services, proposal submittal or process should be directed to: David
Carey, CPPB, Buyer, phone: (970) 416-2191, email: dcarey@fcgov.com
A copy of the Proposal may be obtained as follows:
1. Download the Proposal/Bid from the BuySpeed Webpage,
https://secure2.fcgov.com/bso/login.jsp
2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a
copy of the Bid.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a
financial interest in the sale to the City of any real or personal property, equipment, material, supplies
or services where such officer or employee exercises directly or indirectly any decision-making
authority concerning such sale or any supervisory authority over the services to be rendered. This
rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor,
entertainment, kickback or any items of monetary value from any person who has or is seeking to do
business with the City of Fort Collins is prohibited.
Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be
rejected and reported to authorities as such. Your authorized signature of this proposal assures that
such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive any
irregularities or informalities.
Sincerely,
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing & Risk Management