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HomeMy WebLinkAboutRFP - P1117 CONSULTING ENGINEERING SERVICES FUTURE WATER WW SW FACILITIES CAPITAL IMPROVEMENTS (4)Request for Proposal For Fort Collins Utilities For Consulting Engineering Services For Future Water, Wastewater, and Stormwater Facilities Capital Improvements RFP P1117 Opening Date: 3:00 P.M. (Our Clock ) April 25, 2008 rev 01/08 Purchasing Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing REQUEST FOR PROPOSAL P1117 Consulting Engineering Services for Future Water, Wastewater, and Stormwater facilities Capital Improvements The City of Fort Collins is soliciting proposals from qualified consultants for design and construction management services for water, wastewater, and stormwater capital improvement projects. Written proposals, eight (8) will be received at the City of Fort Collins' Purchasing Division, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before 3:00 p.m. (our clock), April 25, 2008. Proposal No. P1117. If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Questions concerning the scope of the project should be directed to Project Managers Sue Paquette P.E. (970) 224-6068 or Jay Rose (970) 224-6106. Questions regarding proposals submittal or process should be directed to Opal F. Dick, CPPO, Senior Buyer (970) 221-6778. A copy of the Proposal may be obtained as follows: 1. Download the Proposal/Bid from the BuySpeed Webpage, www.fcgov.com/eprocurement 2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a copy of the Bid. The City of Fort Collins is subject to public information laws, which permit access to most records and documents. Proprietary information in your response must be clearly identified and will be protected to the extent legally permissible. Proposals may not be marked ‘Proprietary’ in their entirety. Information considered proprietary is limited to material treated as confidential in the normal conduct of business, trade secrets, discount information, and individual product or service pricing. Summary price information may not be designated as proprietary as such information may be carried forward into other public documents. All provisions of any contract resulting from this request for proposal will be public information. Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision- making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. Your authorized signature of this proposal assures t hat such proposal is genuine and is not a collusive or sham proposal. The City of Fort Collins reserves the right to reject any and all proposals and to waive any ir regularities or informalities. Sincerely, James B. O'Neill II, CPPO, FNIGP Director of Purchasing & Risk Management rev 01/08 RFP P1117 Consulting Engineering Services for Future Water, Wastewater, and Stormwater Facilities Capital Improvements I. Purpose The City of Fort Collins is soliciting proposals from qualified consultants for design and construction management services for water, wastewater, and stormwater capital improvement projects. It is anticipated that the primary use of these engineering services will be in the areas of water distribution and transmission infrastructure improvements and system rehabilitation as well as wastewater collection infrastructure improvements and system rehabilitation. Future projects will be managed by The City of Fort Collins Utilities and may involve a cooperative effort between other City Departments. The selected Consultant will participate in the City of Fort Collins Utilities Alternative Product Delivery System (APDS) during the design and construction phases of future projects. The contract generated from this Request for Proposal may be renewed annually for up to five years. II. Scope of Services A. General Description The intent of the City of Fort Collins Utilities is to award a contract to a qualified consultant for engineering consultation services during the design and construction phases of water, wastewater, and stormwater infrastructure improvement and rehabilitation projects. The selected consultant may be retained by the City of Fort Collins Utilities annually for up to five years to provide studies, system modeling, engineering design, bidding services, surveying and construction management services for projects as they are required. Projects may be related to water pipelines, stormwater and sanitary sewer pipelines, drainage channels, detention ponds, improvements at the City’s Water Treatment Facility and Water Reclamation Facilities, and development and modification of water distribution and wastewater collection systems models. The City of Fort Collins Utilities envisions an increasing need for innovative engineering solutions for the rehabilitation of ageing underground water, wastewater, and stormwater systems. Project designs will seek to minimize the impacts to neighborhoods and the environment by fully utilizing trenchless technologies and sustainability strategies. Projects will be managed using the Alternative Product Delivery System (APDS). The selected consultant will be part of a project team consisting of City of Fort Collins Utility staff, project construction company staff, and the engineering consultant staff. All team members will participate in the project from project conception, through the design phase, and during construction. Participation by all team members throughout the project is expected to encourage innovation and enhance project quality and value. Work will be on an as needed basis with the scope of work to be defined and a work order negotiated prior to the time the work on each project is commenced. Since January 1, 2007, the utility has expended approximately $400,000 under the prior work order contract. This amount is provided as an indicator of work, but should not be interrupted as a guarantee of future work. Interested firms are encouraged to visit with the above named project manager(s) to better understand the RFP and associated future work. B. Project Requirements 1. A description of water, wastewater, and storm water projects your firm and design team has worked on in the past 5 years that utilized innovative design concepts and trenchless technology, i.e, boring tools which include pipe pulling, pipe ramming, pipe bursting, sliplining and directional boring equipment; tunneling; liners; etc. 2. The City of Fort Collins Utilities has undertaken and completed an infiltration study of the ageing NW Sanitary Sewer Trunk Line. The study indicated that the portion of the trunk line between Shields Street and the town of Laporte, Colorado, which is served by the trunk line, is experiencing significant infiltration. This infiltration results in undesirable treatment cost increases at the sewage treatment facility. Describe how your firm would proceed to establish the source and causes of the infiltration in the North West Trunk Line. Provide details as to potential innovative and cost effective solutions your firm may recommend to address the problem. Include a description of any types of trenchless technology that your firm has experience with that may offer innovative and desireable results, and enhance project quality and value. C. General Information For Future Work • Consultant should have experience with H2OMap Sewer and Water, model produced by MWHSoft. The SELECTED CONSULTANT will be expected to purchase (or already have) the specified modeling software for their own use. Thus, hydraulic modeling for sanitary and water projects will be prepared using H2OMap Sewer and/or Water, produced by MWHSoft, Inc. Documentation in both hard copy and disk format will be required at the working and complete model levels. • Hydraulic modeling for stormwater projects will be prepared using HEC- RAS. Frequencies analyzed shall be the same as provided for in the Master Plan. Documentation will be provided in both hard copy and disk format will be required at the Preliminary design level. Residual flood plains will be documented on “as-constructed” drawings. • Drawings will be AutoCAD (Version 2008) generated, ink on mylar. "As- Constructed drawings" will be provided to the City on CD’s or DVD’s at the completion of each project. Provide "As-Constructed" stamped, original mylars at the completion of the project to become the property of the City of Fort Collins Utility. • Prepare construction contract documents and specifications using CSI format and City of Fort Collins modified EJCDC General Conditions, standard front end and Utility Technical Specifications with modifications. • Identify all easements or properties required for project construction and prepare all legal descriptions and exhibits needed by City staff in acquiring these easements and/or properties. • All known existing utilities and structures will be identified, located and shown horizontally and vertically, if possible, in relationship to proposed improvements. • All applications for permits will be prepared by the consultant. • Provide construction administration, submittal review and continuous full time field inspection of the project. Resident Project Representative duties must be performed with experienced and qualified personnel approved by the Utility. • Provide all surveying required for the design of the project and baseline control for contractor use during construction. • Provide all geotechnical services required for the design process and for testing during construction projects. • Provide detailed written monthly progress reports throughout the duration of the design and construction of all work. The progress reports will be part of the billing submitted monthly. • Provide detailed estimate of construction cost at the 50% and 90% levels of design. III. Instructions to Consultants A. Submittal Requirements Qualified consultants interested in performing the work described in this request for proposals should submit the following information to the City. 1. Qualifications of your firm and staff proposed to perform the work on City of Fort Collins Utilities Department projects. This should include resumes of staff and any recommendation/commendation letters received for past projects. 2. Provide a scope of work and engineering cost estimate for the analysis and potential innovation solutions for the infiltration problems associated with the Northwest trunk line. Include a spread sheet of hourly rates for personnel and any sub consultants proposed to perform work under this contract. 3. References from at least three other water, wastewater, or storm water projects, including MWHSoft H2OMap Sewer and Water modeling experience, with similar requirements that have been completed within the past five years and that have involved the staff proposed to work on this project. As part of the reference check process, the City may choose to visit one or more of the listed projects and/or request a copy of the plans and documentation completed. 4. Detail any experience your proposed team has with the design/build process (working with a selected contractor through the design and construction phases of a project) or other innovative construction processes. 5. Detail any experience your firm has in using a formal partnering process (such as the above mentioned APDS Process) on construction projects. 6. Limit the total length of your proposal to a maximum of 30 pages (excluding covers and dividers). The Director of Purchasing and Risk Management may reject proposals received that are longer than 30 pages in length. 7. Submit a total of eight (8) copies of your proposal. 8. Proposals must be received no later than 3:00 pm (our clock), April 25, 2008 to: City of Fort Collins – Purchasing and Risk Management Division 215 N. Mason St., 2nd Floor P.O. Box 580 Fort Collins, CO 80522 B. Contacts Questions related to procedures should be directed to: Opal Dick, CPPO – Senior Buyer City of Fort Collins Utilities 700 Wood Street P.O. Box 580 Fort Collins, CO 80522 (970) 221-6778 Questions related to the scope of work should be directed to: Main Contacts: Sue Paquette, P.E. – Project Manager Jay Rose – Project Manager City of Fort Collins Utilities City of Fort Collins Utilities 700 Wood Street 700 Wood Street P.O. Box 580 P.O. Box 580 Fort Collins, CO 80522 Fort Collins, CO 80522 (970) 224-6068 (970) 224-6106 spaquette@fcgov.com jrose@fcgov.com IV. Selection Criteria and Method The City of Fort Collins’ Capital Project Management Control System Manual prescribes the consultant selection criteria and method. This document is available for review at the Purchasing and Risk Management Office. V. Award At the option of the City, a second firm may be chosen to provide described services. VI. Terms and Conditions The payment for services, as described under the Scope of Services, shall be based upon hourly rates as outlined in the submitted cost schedule/estimate. The submitted cost estimate shall establish a “not to exceed” amount for the contract. Any changes in scope to the original contract will be treated as a negotiated change order to the contract. Utility PSA WO rev06/07 REVIEW AND ASSESSMENT Professional firms will be evaluated on the following criteria. These criteria will be the basis for review of the written proposals and interview session. The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and 5 being an outstanding rating. WEIGHTING FACTOR QUALIFICATION STANDARD 2.0 Scope of Proposal Does the proposal show an understanding of the project objective, methodology to be used and results that are desired from the project? 2.0 Assigned Personnel Do the persons who will be working on the project have the necessary skills? Are sufficient people of the requisite skills assigned to the project? 1.0 Availability Can the work be completed in the necessary time? Can the target start and completion dates be met? Are other qualified personnel available to assist in meeting the project schedule if required? Is the project team available to attend meetings as required by the Scope of Work? 1.0 Motivation Is the firm interested and are they capable of doing the work in the required time frame? 2.0 Cost and Work Hours Do the proposed cost and work hours compare favorably with the project Manager's estimate? Are the work hours presented reasonable for the effort required in each project task or phase? 2.0 Firm Capability Does the firm have the support capabilities the assigned personnel require? Has the firm done previous projects of this type and scope? Utility PSA WO rev06/07 Reference evaluation (Top Ranked Firm) The project Manager will check references using the following criteria. The evaluation rankings will be labeled Satisfactory/Unsatisfactory. QUALIFICATION STANDARD Overall Performance Would you hire this Professional again? Did they show the skills required by this project? Timetable Was the original Scope of Work completed within the specified time? Were interim deadlines met in a timely manner? Completeness Was the Professional responsive to client needs; did the Professional anticipate problems? Were problems solved quickly and effectively? Budget Was the original Scope of Work completed within the project budget? Job Knowledge a) If a study, did it meet the Scope of Work? b) If Professional administered a construction contract, was the project functional upon completion and did it operate properly? Were problems corrected quickly and effectively? Utility PSA WO rev06/07 PROFESSIONAL SERVICES AGREEMENT WORK ORDER TYPE THIS AGREEMENT made and entered into the day and year set forth below by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and , [insert either a corporation, a partnership or an individual, doing business as , hereinafter referred to as "Professional". WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Professional agrees to provide services in accordance with any project Work Orders for (RFP or project name), issued by the City. A blank sample of a work order is attached hereto as Exhibit "A", consisting of one (1) page and is incorporated herein by this reference. No Work Order shall exceed $ . The City reserves the right to independently bid any project rather than issuing a Work Order to the Professional for the same pursuant to this Agreement. 2. The Work Schedule. The services to be performed pursuant to this Agreement shall be performed in accordance with the Work Schedule stated on each Work Order. 3. Time of Commencement and Completion of Services. The services to be performed pursuant to this Agreement shall be initiated as specified on each Work Order. Time is of the essence. Any extensions of any time limit must be agreed upon in writing by the parties hereto. 4. Contract Period. This Agreement shall commence upon the date of execution shown on the signature page of this Agreement and shall continue in full force and effect for one (1) year, unless sooner terminated as herein provided. In addition, at the option of the City, the Utility PSA WO rev06/07 Agreement may be extended for an additional period of one (1) year at the rates provided with written notice to the professional mailed no later than ninety (90) days prior to contract end. 4. Contract Period. [Option 1] This Agreement shall commence , 200 , and shall continue in full force and effect until , 200 , unless sooner terminated as herein provided. In addition, at the option of the City, the Agreement may be extended for additional one year periods not to exceed ( ) additional one year periods. Renewals and pricing changes shall be negotiated by and agreed to by both parties. The Denver Boulder Greeley CPIU published by the Colorado State Planning and Budget Office will be used as a guide. Written notice of renewal shall be provided to the Service Provider and mailed no later than ninety (90) days prior to contract end. 5. Early Termination by City/Notice. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this agreement shall be effective when mailed, postage prepaid and sent to the following address: Professional: City With copy to In the event of any such early termination by the City, the Professional shall be paid for services rendered prior to the date of termination subject only to the satisfactory performance of the Professional's obligations under this Agreement. Such payment shall be the Professional's sole right and remedy for such termination. Utility PSA WO rev06/07 6. Design, Project Insurance and Insurance Responsibility. The Professional shall be responsible for the professional quality, technical accuracy, timely completion and the coordination of all services rendered by the Professional, including but not limited to designs, plans, reports, specifications, and drawings and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. The Professional shall indemnify, save and hold harmless the City its officers and employees, in accordance with Colorado law, from all damages whatsoever claimed by third parties against the City and for the City's costs and reasonable attorneys fees arising directly or indirectly out of the Professional's negligent performance of any of the services furnished under this Agreement. The Professional shall maintain commercial general liability insurance in the amount of $500,000 combined single limits, and errors and omissions insurance in the amount of . 7. Compensation. In consideration of services to be performed pursuant to this Agreement, the City agrees to pay Professional on a time and reimbursable direct cost basis designated in Exhibit "B", consisting of ( ) page(s), attached hereto and incorporated herein by this reference. At the election of the City, each Work Order may contain a maximum fee, which shall be negotiated by the parties hereto for each such Work Order. Monthly partial payments based upon the Professional's billings and itemized statements are permissible. The amounts of all such partial payments shall be based upon the Professional's City-verified progress in completing the services to be performed pursuant to the Work Order and upon approval of the Professional's direct reimbursable expenses. Final payment shall be made following acceptance of the work by the City. Upon final payment, all designs, plans, reports, specifications, drawings, and other services rendered by the Professional shall become the sole property of the City. 8. City Representative. The City will designate, prior to commencement of work, its project representative who shall make, within the scope of his or her authority, all necessary and Utility PSA WO rev06/07 proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to the City Representative. 9. Project Drawings. Upon conclusion of the project and before final payment, the Professional shall provide the City with reproducible drawings of the project containing accurate information on the project as constructed. Drawings shall be of archival, prepared on stable mylar base material using a non-fading process to provide for long storage and high quality reproduction. "CD" disc of the as-built drawings shall also be submitted to the owner in and AutoCAD version no older then the established city standard. 10. Monthly Report. Commencing thirty (30) days after Notice to Proceed is given on any Work Order and every thirty days thereafter, Professional is required to provide the City Representative with a written report of the status of the work with respect to the Work Order, Work Schedule and other material information. Failure to provide any required monthly report may, at the option of the City, suspend the processing of any partial payment request. 11. Independent Contractor. The services to be performed by Professional are those of an independent contractor and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Professional's compensation hereunder for the payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose. 12. Personal Services. It is understood that the City enters into this Agreement based on the special abilities of the Professional and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Professional shall neither assign any responsibilities nor delegate any duties arising under this Agreement without the prior written consent of the City. 13. Acceptance Not Waiver. The City's approval of drawings, designs, plans, specifications, reports, and incidental work or materials furnished hereunder shall not in any way relieve the Professional of responsibility for the quality or technical accuracy of the work. The Utility PSA WO rev06/07 City's approval or acceptance of, or payment for, any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement. 14. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default. 15. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non-defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non-defaulting party for the non-defaulting party's reasonable attorney fees and costs incurred because of the default. 16. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 17. Law/Severability. The laws of the State of Colorado shall govern the construction, interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. 18. Prohibition Against Employing Illegal Aliens. This paragraph shall apply to all Contractors whose performance of work under this Agreement does not involve the delivery of a Utility PSA WO rev06/07 specific end product other than reports that are merely incidental to the performance of said work. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Contractor represents and agrees that: a. As of the date of this Agreement: 1. Contractor does not knowingly employ or contract with an illegal alien; and 2. Contractor has participated or attempted to participate in the basic pilot employment verification program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the “Basic Pilot Program”) in order to confirm the employment eligibility of all newly hired employees. b. Contractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or knowingly enter into a contract with a subcontractor that knowingly employs or contracts with an illegal alien to perform work under this Agreement. c. Contractor shall continue to apply to participate in the Basic Pilot Program and shall in writing verify same every three (3) calendar months thereafter, until Contractor is accepted or the public contract for services has been completed, whichever is earlier. The requirements of this section shall not be required or effective if the Basic Pilot Program is discontinued. d. Contractor is prohibited from using Basic Pilot Program procedures to undertake pre-employment screening of job applicants while this Agreement is being performed. e. If Contractor obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Contractor shall: Utility PSA WO rev06/07 1. Notify such subcontractor and the City within three days that Contractor has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and 2. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien; except that Contractor shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. f. Contractor shall comply with any reasonable request by the Colorado Department of Labor and Employment (the “Department”) made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. g. If Contractor violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement is so terminated, Contractor shall be liable for actual and consequential damages to the City arising out of Contractor’s violation of Subsection 8-17.5-102, C.R.S. h. The City will notify the Office of the Secretary of State if Contractor violates this provision of this Agreement and the City terminates the Agreement for such breach. 19. Special Provisions. Special provisions or conditions relating to the services to be performed pursuant to this Agreement are set forth in Exhibit "C", consisting of ( ) page(s), attached hereto and incorporated herein by this reference. Utility PSA WO rev06/07 THE CITY OF FORT COLLINS, COLORADO By: _________________________________ Darin Atteberry City Manager By: _________________________________ James B. O'Neill II, CPPO, FNIGP Director of Purchasing & Risk Management Date: ______________________________ ATTEST: _________________________________ City Clerk APPROVED AS TO FORM: ________________________________ Assistant City Attorney [Insert Professional's name] or [Insert Partnership Name] or [Insert individual's name] Doing business as ____ [insert name of business] By: _________________________________ Title: _______________________________ CORPORATE PRESIDENT OR VICE PRESIDENT Date: _______________________________ ATTEST: _________________________________ (Corporate Seal) Corporate Secretary EXHIBIT "A" WORK ORDER FORM PURSUANT TO AN AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND DATED: Work Order Number: Purchase Order Number: Project Title: Commencement Date: Completion Date: Maximum Fee: (time and reimbursable direct costs): Project Description: ____________________________________________________________________________________ Scope of Services: ____________________________________________________________________________________ Professional agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Professional Services Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Professional Services Agreement and this work order (including the attached forms) the Professional Services Agreement shall control. The attached forms consisting of Exhibits _, _, _, consisting of ___ (_) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given. cc: Purchasing Professional: By: ___________________________________ Date: __________________________________ City of Fort Collins Submitted By: ___________________________ Project Manager Date: ___________________________ Reviewed by: ___________________________ Senior Utility Engineer Date: ___________________________ Approved by: ___________________________ Utilities General Manager Date: ___________________________ Approved by: ___________________________ Director of Purchasing & Risk Management (if over $30,000.) Date: __________________________________ ADDENDUM No. 1 P1117 Consulting Engineering Services Future Water, Wastewater and Stormwater Facilities Capital Improvements SPECIFICATIONS AND CONTRACT DOCUMENTS Description of RFP: P1117 Consulting Engineering Services Future Water, Wastewater and Stormwater Facilities Capital Improvements OPENING DATE: 3:00 P.M. (Our Clock) May 2, 2008 To all prospective bidders under the specifications and contract documents described above, the following changes are hereby made. AMEND: Opening Date: May 2, 2008 3:00 p.m. AMEND: II. Scope of Services, B. Project Requirements Item 2 2. The City of Fort Collins Utilities has undertaken and completed an infiltration study of the ageing NW Sanitary Sewer Trunk Line. The study indicated that the portion of the trunk line between Shields Street and the town of Laporte, Colorado, which is served by the trunk line, is experiencing significant infiltration. This infiltration results in undesirable treatment cost increases at the sewage treatment facility. Describe how your firm would proceed to establish the source and causes of the infiltration in the North West Trunk Line. Provide details as to potential innovative and cost effective solutions your firm may recommend to address the problem. Include a description of any types of trenchless technology that your firm has experience with that may offer innovative and desirable results, and enhance project quality and value. ADD: II. Scope of Services, B. Project Requirement, paragraphs 3 and 4: Suppose that your investigation of the NW sanitary sewer trunk line indicates that 2000 feet of 20 inch clay tile pipe is responsible for the majority of the infiltration into the sewer. Half of this reach lies within an arterial street with a perpendicular railroad crossing. The other half lies within a dedicated easement in undeveloped land. This portion of the sewer also passes under the Poudre River. There is also another 500 foot branch of 8 inch cast iron sewer tributary to the 20 inch clay tile trunk. Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing This 8 inch branch also appears to contribute a significant amount of infiltration. Prepare a spread sheet that shows the design tasks you propose, the assigned personnel to work on the project, and the design time with corresponding costs that you firm would propose to prepare a set of construction drawings and specifications to address the infiltration problem. Please contact Opal F. Dick, CPPO, Senior Buyer at (970) 221-6778 with any questions regarding this addendum. RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. rev 01/08 Request for Proposal For Fort Collins Utilities For Consulting Engineering Services For Future Water, Wastewater, and Stormwater Facilities Capital Improvements RFP P1117 Opening Date: 3:00 P.M. (Our Clock ) April 25, 2008 Purchasing Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing REQUEST FOR PROPOSAL P1117 Consulting Engineering Services for Future Water, Wastewater, and Stormwater facilities Capital Improvements The City of Fort Collins is soliciting proposals from qualified consultants for design and construction management services for water, wastewater, and stormwater capital improvement projects. Written proposals, eight (8) will be received at the City of Fort Collins' Purchasing Division, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before 3:00 p.m. (our clock), April 25, 2008. Proposal No. P1117. If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Questions concerning the scope of the project should be directed to Project Managers Sue Paquette P.E. (970) 224-6068 or Jay Rose (970) 224-6106. Questions regarding proposals submittal or process should be directed to Opal F. Dick, CPPO, Senior Buyer (970) 221-6778. A copy of the Proposal may be obtained as follows: 1. Download the Proposal/Bid from the BuySpeed Webpage, www.fcgov.com/eprocurement 2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a copy of the Bid. The City of Fort Collins is subject to public information laws, which permit access to most records and documents. Proprietary information in your response must be clearly identified and will be protected to the extent legally permissible. Proposals may not be marked ‘Proprietary’ in their entirety. Information considered proprietary is limited to material treated as confidential in the normal conduct of business, trade secrets, discount information, and individual product or service pricing. Summary price information may not be designated as proprietary as such information may be carried forward into other public documents. All provisions of any contract resulting from this request for proposal will be public information. Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision- making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. rev 01/08 Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal. The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities. Sincerely, James B. O'Neill II, CPPO, FNIGP Director of Purchasing & Risk Management