HomeMy WebLinkAboutRFP - P1092 MASTER PLAN FOR DOWNTOWN ALLEYS AND INTEGRATED WALKWAYS1
REQUEST FOR PROPOSAL
P1092 Master Plan for Downtown Alleys and Integrated Walkways
The Fort Collins Downtown Development Authority (“DDA”) is soliciting proposals from
qualified consultants with broad experience in streetscape, civic area design, and
pedestrian facility planning to develop a master plan for downtown alleys and integrated
walkways with an emphasis on connectivity from Old Town to the Downtown River
District and the Colorado State University campus. The master plan will describe the
means by which the DDA, the City, and affiliated stakeholders can achieve the vision for
creating an integrated pedestrian network through the identification and enhancement of
formal and informal pedestrian pathways and facilities. The master plan will contain a
conceptual design component.
The DDA encourages teams comprised of a lead urban design or landscape architecture
firm with a supporting role provided by a qualified civil engineering firm to ensure a
detailed and accurate assessment of utility issues.
Written proposals, five (5) will be received at the City of Fort Collins' Purchasing Division,
215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be
received before 3:00 p.m. (our clock), November 14, 2007. Proposal No. P1092. If
delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins,
Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580.
A pre-proposal meeting will be held October 29, at 2:00 p.m. at 215 N Mason,
Conference Room 2A.
Questions concerning the scope of the project should be directed to Matt Robenalt,
Project Manager of the Downtown Development Authority, 970-419-4381 or e-mail at
mrobenalt@fcgov.com
Questions regarding proposals submittal or process should be directed to John D.
Stephen, CPPO, CPPB, Senior Buyer (970) 221-6777.
A copy of the Proposal may be obtained as follows:
1. Download the Proposal/Bid from the BuySpeed Webpage,
https://secure2.fcgov.com/bso/login.jsp
2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and
request a copy of the Bid.
Administrative Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov.com/purchasing
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Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council,
shall have a financial interest in the sale to the City of any real or personal property,
equipment, material, supplies or services where such officer or employee exercises
directly or indirectly any decision-making authority concerning such sale or any
supervisory authority over the services to be rendered. This rule also applies to
subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment,
kickback or any items of monetary value from any person who has or is seeking to do
business with the City of Fort Collins is prohibited.
Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal
will be rejected and reported to authorities as such. Your authorized signature of this
proposal assures that such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive
any irregularities or informalities.
Sincerely,
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing & Risk Management
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P1092 Master Plan for Downtown Alleys and Integrated Walkways
PROJECT DESCRIPTION & SCOPE OF WORK
I. INTRODUCTION
The Fort Collins Downtown Development Authority (“DDA”) is soliciting proposals from
qualified consultants with broad experience in streetscape, civic area design, and
pedestrian facility planning to develop a master plan for downtown alleys and integrated
walkways with an emphasis on connectivity from Old Town to the Downtown River
District, and from Old Town to the Colorado State University campus. See Attached
Study Area Map. The master plan will describe the means by which the DDA, the City,
and affiliated stakeholders can achieve the vision for creating an integrated pedestrian
network through the identification and enhancement of formal and informal pedestrian
pathways and facilities. The plan will contain a conceptual design component, and
estimate of probable construction costs.
The selected consultant/consultant team will suggest urban design features that will
significantly enhance the visual pedestrian experience, improve safety, improve
cleanliness, and provide clear directional signage for the integrated alley and walkway
system. Methods for mitigating displacement of traditional utilitarian functions in
alleyways, such as delivery vehicle loading/unloading and trash/recycling storage are of
very high importance.
It is the intent of this scope of work to give prospective consultants the needed
information to prepare a proposal for master planning services. The director of the
Downtown Development Authority and/or their representative will be available to answer
questions during the proposal process.
History and Context
In 2004, the Fort Collins Downtown Strategic Plan identified as a “pedestrian strategy”,
the concept to integrate pedestrian infrastructure by dramatically enhancing alleyways
that connect prominent destinations such as parking structures and Old Town Square
Plaza. As a result, in 2006 the DDA funded and constructed the Trimble Court Alley and
Tenney Court Alley improvements. These alley improvements integrated urban design
features that significantly enhanced the visual pedestrian experience, improved safety
and cleanliness, stimulated businesses to build storefronts opening to the alleys,and
provided the framework and template for future alley enhancements in the downtown.
In 2007, the Community Foundation of Northern Colorado convened UniverCity
Connections, a process that brought more than 100 citizen stakeholders together to
develop a vision to guide "connections" between CSU, the Downtown, and the Cache La
Poudre River. The connections, both physical and programmatic in nature, have been
embodied in an action plan prepared by eight task groups. The UniverCity Connections
Transit & Mobility task group deemed that getting there should be as much fun as being
there, and outlined actions for creating an exciting mobility system that can enhance the
unfolding cultural milieu of the city by connecting the Downtown River District to Old
Town; connecting the university with downtown; and connecting all to the Mason
Corridor. The task force recommended expansion of the DDA’s downtown alleyway
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enhancement program to create the vibrant and interesting pedestrian linkages
envisioned for the UniverCity Connections study area.
II. Planning Process Oversight
The planning process will be directed by the DDA and guided by a committee
established through appointment by the DDA that will include, but not be limited to,
representatives from the City of Fort Collins, UniverCity Connections Transit & Mobility
task force members, and CSU facility and campus planning staff. Property and business
owner involvement is critical to the success of this planning process, and their
engagement is expected to be thorough and inclusive throughout the process.
III. Scope of Work
Under the following sections, the listed tasks/elements will require research, analysis
and recommendations, including coordination with property and business owners and
solicitation of input in at least three public sessions.
Proposing consultant/consultant teams should provide a detailed written response to
each task, the definition of cost by task, and the key personnel that will be assigned to
each task.
Task A. Identify and Analyze Pedestrian Linkages Options
It is human nature for pedestrians to navigate the shortest distance to their
destination, and they often choose a myriad of pathways to accomplish their
travel. Throughout the downtown, and in the surrounding areas between the
river and university campus, pedestrians utilize both formal and informal
pathways and facilities to reach their destinations.
The primary goal of this project is to identify and analyze the current use of
the existing pedestrian facilities and pathways and make recommendations
for enhancing the logical connections between primary destinations and
activity nodes in the study area via alleyways, existing sidewalks, and “goat
paths.” “Goat paths” are examples of the informal short-cut routes taken by
pedestrians across parking lots, through vacant lots and between or through
buildings.
Identify pedestrian linkage options, including alleyways, ideally suited
for enhancement in each sub-area: Downtown River District, Old
Town, and Downtown-Campus.
Task B. Identify Assets, Opportunities, and Challenges to Enhancement of
Pedestrian Linkage Options
In detailed narrative format, identify the assets, opportunities and challenges
to enhancing the pedestrian linkage options identified in Task A of the scope
of work. Identify and expound the characteristics of the proposed linkages in
relation to:
adjacency to primary destinations and activity nodes (existing and
future);
unique urban vistas;
physical barriers;
real or perceived safety concerns;
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access issues related to private property;
compatibility or conflicts with public utilities;
cleanliness or maintenance issues; and
trash/recycling storage and collection; and
other related items identified during the planning process.
Summarize in a tabular-style or matrix format (11x17 inch layout), all
assets, opportunities and challenges identified in Task A of the scope of
work.
Task C. Creative Solutions for Trash/Recycling Storage & Collection, and
General Cleanliness
The redevelopment and enhancement of alleyways creates a situation where
the utilitarian function of trash/recycling storage and collection is displaced to
accommodate the more desired outcome of a vibrant, alive, safe and clean
pedestrian passageway. It is therefore necessary to develop a creative
solution to mitigate the impact to trash generators, trash collectors,
neighboring businesses, and to general users of the enhanced alleyways.
The project team will engage representatives of local trash hauling
companies, and impacted businesses to determine the best possible solution
for each alleyway proposed for enhancement in Task A. This task will require
identification of the type (e.g. restaurant, office, residential) and volume of
waste generation occurring in each alleyway, the type and volume of storage
devices currently in use, and the frequency of pickup by haulers.
Recommended solutions will include cost feasibility for construction and
implementation, and will examine, at a minimum, the following:
Voluntary districting (a.k.a. private contracting with sole service
provider) on the block level
Traditional dumpster storage vs. trash compactor
Underground dumpster storage and related technologies
Daily collection vs. non-daily pickup schedules
Grease/oil storage containment options for restaurants
Task D. Recommendation
In detailed narrative format with supporting location maps, develop a
two-tier recommendation (Preferred and Alternate) of pedestrian
linkage routes that are ideally suited for enhancement in the sub-
areas: Downtown River District, Old Town, and Downtown-Campus.
The recommendations will be made by applying informal criteria to be
developed by the consultant team and the DDA, and will be based on
the goals of:
Facilitation of efficient access, circulation, and connection to
existing and future destinations and activity nodes in the study
area; and
Improvement of comfort, convenience, safety and visual
enjoyment of the pedestrian environment; and
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Enhancement of the economic vitality of sub-areas through
increased opportunities for private investment in alley façade
improvements and infill redevelopment adjacent to the
pedestrian linkages; and
Enhancement of the social and cultural experience of
students, residents and visitors of the study area.
Task E. Conceptual Design Sketches
Prepare color concept sketches for the “Preferred” alleyways and integrated
walkways recommended in Task D. Final sketch formatting will include:
8.5 x 11 inch format .pdf (color) ea.
11 x 17 inch format .pdf (very high resolution, color) ea.
24 x 36 inch format mounted on foam-core presentation boards
(color) ea.
IV. MEETINGS & PUBLIC PROCESS
Coordination and review by city and DDA staff will be required throughout the project.
As the master plan progresses, review by other City Departments will be necessary.
The Consultant will be expected to participate in these reviews.
Meetings - It is anticipated that the following meetings will be required, at a
minimum, for this project:
Initial Coordination Meeting: At this meeting the Consultant will be expected to provide a
detailed schedule of the planning process, including the work of any sub-consultants,
identifying important milestones in the process and target dates for these milestones.
Progress Meetings: Progress meetings will be held every two weeks during the course of
the project. Meetings may be more frequent at times, if need be.
Utility Coordination: At least three meetings are anticipated to coordinate with affected
utility companies. Prior to meeting with utilities, the DDA and City will assist the
Consultant in collecting comments from utilities through the existing utility coordination
process.
Attend review meetings with appropriate city staff including Parks and Recreation,
Planning, Engineering and Utility departments with regard to the enhanced alleyways
and integrated walkways. In addition, attend any necessary individual meetings with the
other City departments, and business/property owners as requested.
Public meetings: The DDA anticipates there will be at least four public meetings. These
will be in the form of neighborhood meetings using affected property owner and business
owner lists generated by the City and DDA. One meeting should be conducted in
charette format with invitees to include business and property owners, and open to the
general public, and a series of open houses to present draft concept renderings, and
final plan and renderings. The DDA will be responsible for leading the public
involvement program with the support of the Consultant. The Consultant will be
responsible for development of renderings, and related handouts for the public meetings.
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The Consultant is expected to provide a written summary of public comments from all
meetings.
The Consultant will be expected to attend a total of 4 City and DDA Board (2 ea.)
meetings for review and acceptance of the project.
V. DELIVERABLES
Deliverables shall include:
Final Master Plan Document – 15 full-color copies, 11x17” lefthand bound
booklet that:
describes tasks,
summary of findings,
summary of progression of planning and public process (including
meeting summaries)Issue resolution plan
Conceptual design plans for pedestrian connections – see Task E
Final Master Plan – digital format .pdf provided on DVD (2 copies)
Deliverables are due on November 1, 2008
VI. PROJECT FUNDING
Funding for the elements of this project outlined in this RFP will be provided primarily
through DDA resources. Funds have been appropriated, are available and will not be
disclosed.
VII. FEES
These services will be awarded based on a Not-to-Exceed Time and Reimbursable
Direct Cost Basis Agreement. The Consultant will provide as part of its proposal a rough
order-of magnitude estimate of site analysis, feasibility fees, and design fees, based
upon the services described in this proposal. Consultants must also provide hourly
rates. Upon the selection of the Consultant, the final fee will be negotiated with input
from the Consultant based upon how they foresee the overall project.
VIII. SCHEDULE
Start date: upon execution of signed contract and issuance of letter to proceed.
End: November 1, 2008
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IX. EVALUATION AND ASSESSMENT OF PROPOSAL
An evaluation committee shall rank the interested firms based on their written
proposals using the ranking system set forth below. Firms shall be evaluated on the
following criteria.
The ranking scale shall be from 1 to 5, with 1 being a poor rating and 5 an
outstanding rating. Recommended weighting factors for the criteria are listed
adjacent to the qualification.
Weighting Factor
Qualification
Standard
2.0
Scope of Proposal
Does the proposal show an
understanding of the project objective,
methodology to be used, and results
that are desired from the project?
2.0
Assigned Personnel
Do the persons who will be working on
the project have the necessary skills?
Are sufficient people of the requisite
skills assigned to the project?
1.0
Availability
Can the work be completed in the
necessary time? Can the target start
and completion dates be met? Are
other qualified personnel available to
assist in meeting the project schedule if
required? Is the project team available
to attend meetings as required by the
Scope of Work?
1.0
Motivation
Is the firm interested and are they
capable of doing the work in the
required time frame?
2.0
Cost and Work Hours
Do the proposed cost and work hours
compare favorably with the project
Manager's estimate? Are the work
hours presented reasonable for the
effort required in each project task or
phase?
2.0
Firm Capability
Does the firm have the support
capabilities the assigned personnel
require? Has the firm done previous
projects of this type and scope?
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X. REFERENCE EVALUATION (Top-ranked firms)
The Project Manager will check references using the following criteria. The
evaluation rankings will be labeled Satisfactory / Unsatisfactory.
QUALIFICATION STANDARD
Overall Performance Would you hire this Professional again? Did
they show the skills required by this project?
Timetable Was the original Scope of Work completed
within the specified time? Were interim
deadlines met in a timely manner?
Completeness Was the Professional responsive to client
needs; did the Professional anticipate
problems? Were problems solved quickly
and effectively?
Budget Was the original Scope of Work completed
within the project budget?
Job Knowledge a) If a study, did it meet the Scope of
work?
b) If Professional administered a
construction contract, was the
project functional upon completion
and did it operate properly? Were
problems corrected quickly and
effectively.
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PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below, by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter
referred to as the "City" and _____, [insert either a corporation, a partnership or an
individual,doing business as _______________, hereinafter referred to as "Professional".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed
by and between the parties hereto as follows:
1. Scope of Services. The Professional agrees to provide services in accordance
with the scope of services attached hereto as Exhibit "A", consisting of ( ) pages,
and incorporated herein by this reference.
2. The Work Schedule. [Optional] The services to be performed pursuant to this
Agreement shall be performed in accordance with the Work Schedule attached hereto as
Exhibit "B", consisting of ( ) pages, and incorporated herein by this reference.
3. Contract Period. This Agreement shall commence 200 and shall
continue in full force and effect until 200 , unless sooner terminated as herein
provided. In addition, at the option of the City, the Agreement may be extended for additional
one year periods not to exceed four (4) additional one year periods. Renewals and pricing
changes shall be negotiated by and agreed to by both parties. The Denver Boulder Greeley
CPIU published by the Colorado State Planning and Budget Office will be used as a guide. .
Written notice of renewal shall be provided to the Service Provider and mailed no later than
ninety (90) days prior to contract end.
4. Early Termination by City. Notwithstanding the time periods contained herein,
the City may terminate this Agreement at any time without cause by providing written notice of
termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to
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the termination date contained in said notice unless otherwise agreed in writing by the parties.
All notices provided under this Agreement shall be effective when mailed, postage prepaid and
sent to the following addresses:
Professional:
City:
With Copy to:
City of Fort Collins, Purchasing
PO Box 580
Fort Collins, CO 80522
In the event of any such early termination by the City, the Professional shall be paid for services
rendered prior to the date of termination, subject only to the satisfactory performance of the
Professional's obligations under this Agreement. Such payment shall be the Professional's sole
right and remedy for such termination.
5. Design, Project Indemnity and Insurance Responsibility. The Professional shall
be responsible for the professional quality, technical accuracy, timely completion and the
coordination of all services rendered by the Professional, including but not limited to designs,
plans, reports, specifications, and drawings and shall, without additional compensation,
promptly remedy and correct any errors, omissions, or other deficiencies. The Professional
shall indemnify, save and hold harmless the City, its officers and employees in accordance with
Colorado law, from all damages whatsoever claimed by third parties against the City; and for the
City's costs and reasonable attorneys fees, arising directly or indirectly out of the Professional's
performance of any of the services furnished under this Agreement. The Professional shall
maintain commercial general liability insurance in the amount of $500,000 combined single
limits and errors and omissions insurance in the amount of $ .
6. Compensation. [Use this paragraph or Option 1 below.] In consideration of
the services to be performed pursuant to this Agreement, the City agrees to pay Professional a
fixed fee in the amount of ($ ) plus reimbursable direct costs. All such fees and
costs shall not exceed ($ ). Monthly partial payments based upon the Professional's
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billings and itemized statements are permissible. The amounts of all such partial payments
shall be based upon the Professional's City-verified progress in completing the services to be
performed pursuant hereto and upon the City's approval of the Professional's actual
reimbursable expenses. [Optional] Insert Subcontractor ClauseFinal payment shall be made
following acceptance of the work by the City. Upon final payment, all designs, plans, reports,
specifications, drawings, and other services rendered by the Professional shall become the sole
property of the City.
6. Compensation. [Option 1] In consideration of the services to be performed
pursuant to this Agreement, the City agrees to pay Professional on a time and reimbursable
direct cost basis according to the following schedule:
Hourly billing rates:
Reimbursable direct costs:
with maximum compensation (for both Professional's time and reimbursable direct costs) not to
exceed ($ ). Monthly partial payments based upon the Professional's billings and
itemized statements of reimbursable direct costs are permissible. The amounts of all such
partial payments shall be based upon the Professional's City-verified progress in completing the
services to be performed pursuant hereto and upon the City's approval of the Professional's
reimbursable direct costs. Final payment shall be made following acceptance of the work by the
City. Upon final payment, all designs, plans, reports, specifications, drawings and other
services rendered by the Professional shall become the sole property of the City.
7. City Representative. The City will designate, prior to commencement of work, its
project representative who shall make, within the scope of his or her authority, all necessary and
proper decisions with reference to the project. All requests for contract interpretations, change
orders, and other clarification or instruction shall be directed to the City Representative.
8. Project Drawings. [Optional]Upon conclusion of the project and before final
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payment, the Professional shall provide the City with reproducible drawings of the project
containing accurate information on the project as constructed. Drawings shall be of archival,
prepared on stable mylar base material using a non-fading process to provide for long storage
and high quality reproduction. "CD" disc of the as-built drawings shall also be submitted to the
owner in and AutoCAD version no older then the established city standard.
9. Monthly Report. Commencing thirty (30) days after the date of execution of this
Agreement and every thirty (30) days thereafter, Professional is required to provide the City
Representative with a written report of the status of the work with respect to the Scope of
Services, Work Schedule, and other material information. Failure to provide any required
monthly report may, at the option of the City, suspend the processing of any partial payment
request.
10. Independent Contractor. The services to be performed by Professional are those
of an independent contractor and not of an employee of the City of Fort Collins. The City shall
not be responsible for withholding any portion of Professional's compensation hereunder for the
payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose.
11. Personal Services. It is understood that the City enters into this Agreement
based on the special abilities of the Professional and that this Agreement shall be considered as
an agreement for personal services. Accordingly, the Professional shall neither assign any
responsibilities nor delegate any duties arising under this Agreement without the prior written
consent of the City.
12. Acceptance Not Waiver. The City's approval of drawings, designs, plans,
specifications, reports, and incidental work or materials furnished hereunder shall not in any way
relieve the Professional of responsibility for the quality or technical accuracy of the work. The
City's approval or acceptance of, or payment for, any of the services shall not be construed to
operate as a waiver of any rights or benefits provided to the City under this Agreement.
13. Default. Each and every term and condition hereof shall be deemed to be a
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material element of this Agreement. In the event either party should fail or refuse to perform
according to the terms of this agreement, such party may be declared in default.
14. Remedies. In the event a party has been declared in default, such defaulting
party shall be allowed a period of ten (10) days within which to cure said default. In the event
the default remains uncorrected, the party declaring default may elect to (a) terminate the
Agreement and seek damages; (b) treat the Agreement as continuing and require specific
performance; or (c) avail himself of any other remedy at law or equity. If the non-defaulting
party commences legal or equitable actions against the defaulting party, the defaulting party
shall be liable to the non-defaulting party for the non-defaulting party's reasonable attorney fees
and costs incurred because of the default.
15. Binding Effect. This writing, together with the exhibits hereto, constitutes the
entire agreement between the parties and shall be binding upon said parties, their officers,
employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs,
personal representatives, successors and assigns of said parties.
16. Law/Severability. The laws of the State of Colorado shall govern the
construction, interpretation, execution and enforcement of this Agreement. In the event any
provision of this Agreement shall be held invalid or unenforceable by any court of competent
jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this
Agreement.
17. Prohibition Against Employing Illegal Aliens. This paragraph shall apply to all
Contractors whose performance of work under this Agreement does not involve the delivery of a
specific end product other than reports that are merely incidental to the performance of said
work. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Contractor represents and agrees that:
a. As of the date of this Agreement:
1. Contractor does not knowingly employ or contract with an illegal alien;
and
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2. Contractor has participated or attempted to participate in the basic pilot
employment verification program created in Public Law 208, 104th Congress, as
amended, and expanded in Public Law 156, 108th Congress, as amended,
administered by the United States Department of Homeland Security (the “Basic
Pilot Program”) in order to confirm the employment eligibility of all newly hired
employees.
b. Contractor shall not knowingly employ or contract with an illegal alien to perform
work under this Agreement or knowingly enter into a contract with a subcontractor that
knowingly employs or contracts with an illegal alien to perform work under this
Agreement.
c. Contractor shall continue to apply to participate in the Basic Pilot Program and
shall in writing verify same every three (3) calendar months thereafter, until Contractor is
accepted or the public contract for services has been completed, whichever is earlier.
The requirements of this section shall not be required or effective if the Basic Pilot
Program is discontinued.
d. Contractor is prohibited from using Basic Pilot Program procedures to undertake
pre-employment screening of job applicants while this Agreement is being performed.
e. If Contractor obtains actual knowledge that a subcontractor performing work
under this Agreement knowingly employs or contracts with an illegal alien, Contractor
shall:
1. Notify such subcontractor and the City within three days that Contractor
has actual knowledge that the subcontractor is employing or contracting with an
illegal alien; and
2. Terminate the subcontract with the subcontractor if within three days of
receiving the notice required pursuant to this section the subcontractor does not
cease employing or contracting with the illegal alien; except that Contractor shall
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not terminate the contract with the subcontractor if during such three days the
subcontractor provides information to establish that the subcontractor has not
knowingly employed or contracted with an illegal alien.
f. Contractor shall comply with any reasonable request by the Colorado
Department of Labor and Employment (the “Department”) made in the course of an
investigation that the Department undertakes or is undertaking pursuant to the authority
established in Subsection 8-17.5-102 (5), C.R.S.
g. If Contractor violates any provision of this Agreement pertaining to the duties
imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this
Agreement is so terminated, Contractor shall be liable for actual and consequential
damages to the City arising out of Contractor’s violation of Subsection 8-17.5-102,
C.R.S.
h. The City will notify the Office of the Secretary of State if Contractor violates this
provision of this Agreement and the City terminates the Agreement for such breach.
18. Special Provisions. [Optional] Special provisions or conditions relating to the
services to be performed pursuant to this Agreement are set forth in Exhibit " ", consisting
of ( ) pages, attached hereto and incorporated herein by this reference.
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THE CITY OF FORT COLLINS, COLORADO
By: _________________________________
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing & Risk Management
DATE: ______________________________
ATTEST:
_________________________________
City Clerk
APPROVED AS TO FORM:
________________________________
Assistant City Attorney
[Insert Professional's name] or
[Insert Partnership Name] or
[Insert individual's name] or
Doing business as [insert name of business]
By: __________________________________
Title: _______________________________
CORPORATE PRESIDENT OR VICE PRESIDENT
Date: _______________________________
ATTEST:
_________________________________ (Corporate Seal)
Corporate Secretary
ADDENDUM No. 1
P1092 Master Plan for Downtown Alleys and Integrated Walkways
SPECIFICATIONS AND CONTRACT DOCUMENTS
Description of RFP: P1092 Master Plan for Downtown Alleys and Integrated Walkways
OPENING DATE: 3:00 P.M. (Our Clock) November 14, 2007
To all prospective bidders under the specifications and contract documents described above,
the following changes are hereby made.
Additions:
• Study area map for the Alley Master Plan RFP Attached.
• The proposed budget for this project is approximately $50,000.
Please contact John D. Stephen, CPPO, CPPB, Senior Buyer at (970) 221-6777 with any
questions regarding this addendum.
RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT
ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN
RECEIVED.
Administrative Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov.com/purchasing
STUDY AREA
Focused within area defined by the golden yellow line
ADDENDUM No. 2
P1092 Master Plan for Downtown Alleys and Integrated Walkways
SPECIFICATIONS AND CONTRACT DOCUMENTS
Description of RFP: P1092 Master Plan for Downtown Alleys and Integrated Walkways
OPENING DATE: 3:00 P.M. (Our Clock) November 14, 2007
To all prospective bidders under the specifications and contract documents described above,
the following changes are hereby made.
• LINKS to Documents Identified in RFP
2004 Fort Collins Downtown Strategic Plan
http://www.ci.fort-collins.co.us/cityplanning/pdf/dsp-doc.pdf
Refer to Section 2.4 Pedestrian
2007 UniverCity Connections Report From The Stakeholders
http://www.univercityconnections.org/
Refer to Transit and Mobility chapter, page 28.
• CLARIFICATIONS based on questions received at pre-bid meeting:
• It is the expectation of the DDA that there will be at least 3 public meeting as stated
on page 4 of the RFP. On page 6, it is an error where stated that at least 4 public
meetings will be held.
• The DDA staff will arrange access to GIS coverage of building footprints, parcel
lines, etc., for use by the winning firm. This data will not be made available for
preparing RFP’s.
• As an additional deliverable, the Final Master Plan Document as defined on Page 7,
shall include an estimate of probable construction costs for each of the
Preferred pedestrian connections.
• No proposal of feasibility fees is required in the bids. This project is not seeking
feasibility analysis as previously stated on Page 7, VII.Fees.
Administrative Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov.com/purchasing
• SUMMARY OF DDA STAFF COMMENTS made at Pre-bid meeting:
The DDA envisions this project as both an economic development investment to
drive more rear-building façade improvements, but also as a project to create cool
and exciting designed pedestrian connections that are safe, functional, and
distinctive. The plan will communicate design concepts and cost estimates, but as
equally important, the planning process will serve as a problem solving exercise to
address such issues as delivery truck access and circulation, private parking
circulation, trash/recycling storage and pick-up issues, etc. The intent is to identify
and analyze a menu of solutions for the aforementioned issues, and to recommend
appropriate solutions from this menu for individual pedestrian connections.
As stated in the RFP document, the supporting plans for an enhanced pedestrian
system in the downtown include the 2004 Fort Collins Downtown Strategic Plan, and
more recently the UniverCity Connections Transit and Mobility Task Group
recommendation to expand the concept to the UniverCity Connections study area.
The 2004 Fort Collins Downtown Strategic Plan identified nearly all of the alleyways
in the downtown area for enhancement, but with the advent of the UniverCity
Connections process, and knowledge of how much actual costs are for alley
enhancement (Tenney Court and Trimble Court) the DDA is looking at isolating the
logical choices for enhanced pedestrian connections over a broader area. The DDA
expects there will likely be 10 – 15 enhanced pedestrian connections identified in the
master plan.
The DDA feels there are some obvious pedestrian connections that are well suited
for this master plan, and examples include Poudre Street and a possible connection
from Willow Street to Jefferson Street (between Linden and College Ave) in the
Downtown River District. Other examples include the north/south alley between
College Avenue and Remington Street running from E. Mountain Avenue to Olive
Street behind the Cupboard and the proposed Corporex hotel site in the public
parking lot on Remington Street. Another example includes the extension of Tenney
Court south of W. Mountain between College Avenue and Mason Street behind the
Stonehouse Grill and City Drug.
In the downtown-campus area, enhancements to the alley and parking area behind
Chipotle and The Garment District north of Laurel Avenue between College Avenue
and Mason Street should be explored.
South of Olive Street, the DDA is interested in enhancing east/west pedestrian
connections to the Mason Corridor, and is not looking for this master plan to suggest
streetscape enhancements on Mason Street. The idea is to identify and make the
logical east/west pedestrian connections from the adjacent blocks to Mason Street,
and from such destinations as the Lincoln Center.
The DDA will look to the expertise of the consultant team to identify and make
recommendations for other logical pedestrian connections. It is possible that some
traditional pedestrian sidewalks will emerge as the recommended connection, but the
more alleyway enhancements and “goat paths” that are recommended for
enhancement the more closely this master plan will adhere to the pedestrian strategy
identified in the 2004 Downtown Strategic Plan.
The RFP document refers to “goat paths” as possible enhanced connections. An
example of a “goat path” that many pedestrians already utilize is the First National
Bank parking lot north of Olive Street between Howes and Mason Streets. If a
pedestrian is walking from Old Town to the Post Office, it is a natural shortcut to cut
across this parking lot instead of following the traditional sidewalk path around the
property. If for example, this natural connection is deemed well suited for
enhancement, then part of the implementation strategy in the master plan should
include a recommendation that the DDA negotiate and acquire a public access
easement across the First National Bank property.
The concept sketches requested in 11x17 inch format as a deliverable are
envisioned as one-page per pedestrian connection using a combination of a plan-
view rendering and one or two perspective renderings that invokes a potential theme,
artistic or otherwise, or highlights a unique urban view shed in the pedestrian
connection.
• PREBID ATTENDANCE (attached)
Please contact John D. Stephen, CPPO, CPPB, Senior Buyer at (970) 221-6777 with any
questions regarding this addendum.
RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT
ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN
RECEIVED.
ADDENDUM No. 3
P1092 Master Plan for Downtown Alleys and Integrated Walkways
SPECIFICATIONS AND CONTRACT DOCUMENTS
Description of RFP: P1092 Master Plan for Downtown Alleys and Integrated Walkways
OPENING DATE: 3:00 P.M. (Our Clock) November 14, 2007
To all prospective bidders under the specifications and contract documents described above,
the following changes are hereby made.
Responses to Bidder’s Questions
1. Q: When does the current DDA tax increment district sunset?
DDA: The current tax increment district expires on 12/31/2011
2. Q: Is the DDA tied to the current lighting scheme used in the two improved alleys, or are
you looking for different ideas in the concept stage?
DDA: NO we are not tied to the current lighting scheme, and YES new ideas and
lighting concepts are encouraged in this concept stage. In this plan we do not
expect a specific palette of luminaries or site/street furnishings to be defined.
3. Q: Is signage to be a part of this scope and fee?
DDA: Yes, development of concepts for basic directional signage is part of the scope
and fee. Our expectation of basic directional signage includes the name of the
pedestrian link, or a basic directional message such as “To Mason Street”. Private
building signs or interpretive signage is not included in this scope and fee.
4. Q: Does aerial mapping exist for the study area, and will it be provided?
DDA: Yes, aerial photo coverage will be available.
5. Q: Will the GIS data provided to the winning firm include alleyway related data or is that
something that will need to be created?
DDA: To the extent that alley data has already been created by the City of Fort
Collins, it will be made available. It is not expected that any new data will need to be
created.
Please contact John D. Stephen, CPPO, CPPB, Senior Buyer at (970) 221-6777 with any
questions regarding this addendum.
RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT
ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN
RECEIVED.
Administrative Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov.com/purchasing
1
REQUEST FOR PROPOSAL
P1092 Master Plan for Downtown Alleys and Integrated Walkways
The Fort Collins Downtown Development Authority (“DDA”) is soliciting proposals from
qualified consultants with broad experience in streetscape, civic area design, and
pedestrian facility planning to develop a master plan for downtown alleys and integrated
walkways with an emphasis on connectivity from Old Town to the Downtown River
District and the Colorado State University campus. The master plan will describe the
means by which the DDA, the City, and affiliated stakeholders can achieve the vision for
creating an integrated pedestrian network through the identification and enhancement of
formal and informal pedestrian pathways and facilities. The master plan will contain a
conceptual design component.
The DDA encourages teams comprised of a lead urban design or landscape architecture
firm with a supporting role provided by a qualified civil engineering firm to ensure a
detailed and accurate assessment of utility issues.
Written proposals, five (5) will be received at the City of Fort Collins' Purchasing Division,
215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be
received before 3:00 p.m. (our clock), November 14, 2007. Proposal No. P1092. If
delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins,
Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580.
A pre-proposal meeting will be held October 29, at 2:00 p.m. at 215 N Mason,
Conference Room 2A.
Questions concerning the scope of the project should be directed to Matt Robenalt,
Project Manager of the Downtown Development Authority, 970-419-4381 or e-mail at
mrobenalt@fcgov.com
Questions regarding proposals submittal or process should be directed to John D.
Stephen, CPPO, CPPB, Senior Buyer (970) 221-6777.
A copy of the Proposal may be obtained as follows:
1. Download the Proposal/Bid from the BuySpeed Webpage,
https://secure2.fcgov.com/bso/login.jsp
2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and
request a copy of the Bid.
Administrative Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov.com/purchasing
2
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council,
shall have a financial interest in the sale to the City of any real or personal property,
equipment, material, supplies or services where such officer or employee exercises
directly or indirectly any decision-making authority concerning such sale or any
supervisory authority over the services to be rendered. This rule also applies to
subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment,
kickback or any items of monetary value from any person who has or is seeking to do
business with the City of Fort Collins is prohibited.
Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal
will be rejected and reported to authorities as such. Your authorized signature of this
proposal assures that such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive
any irregularities or informalities.
Sincerely,
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing & Risk Management