HomeMy WebLinkAboutRFP - P1061 VANGO MOBILE AVL GPS SOLUTIONAdministrative Services
Purchasing Divison
215 North Mason Street y 2nd Floor y P.O. Box 580 y Fort Collins, CO 80522-0580 y (970) 221-6775 y Fax (970) 221-6707 www.fcgov.com
REQUEST FOR PROPOSAL
P1061
VanGo™ Mobile AVL/GPS Solution
The City of Fort Collins on behalf of the North Front Range Metropolitan Planning Organization,
hereinafter referred to as "NFRMPO" or "MPO", is soliciting proposals for a mobile AVL/GPS solution
for their fleet of commuter pool vans.
Written proposals, five (5) will be received at the City of Fort Collins' Purchasing Division, 215 North
Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before 2:30 p.m. (our
clock), February 23, 2007. Proposal No. P1061. If delivered, they are to be sent to 215 North Mason
Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins,
80522-0580.
Questions concerning the scope of the project should be directed to Project Manager Aaron Fodge
(970 224-6162
Questions regarding proposals submittal or process should be directed to James R. Hume, CPPO,
Senior Buyer (970) 221-6776.
A copy of the Proposal may be obtained as follows:
1. Download the Proposal/Bid from the BuySpeed Webpage,
https://secure2.fcgov.com/bso/login.jsp
2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a
copy of the Bid.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a
financial interest in the sale to the City of any real or personal property, equipment, material, supplies
or services where such officer or employee exercises directly or indirectly any decision-making
authority concerning such sale or any supervisory authority over the services to be rendered. This
rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor,
entertainment, kickback or any items of monetary value from any person who has or is seeking to do
business with the City of Fort Collins is prohibited.
Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be
rejected and reported to authorities as such. Your authorized signature of this proposal assures that
such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive any
irregularities or informalities.
Sincerely,
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing & Risk Management
SA Jan 2007
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REQUEST FOR PROPOSAL
P- 1061
VanGo™ Mobile AVL/GPS Solution
Section 1.0: Proposal Requirements
1.1 General Description
The City of Fort Collins on behalf of the North Front Range Metropolitan Planning Organization,
hereinafter referred to as "NFRMPO" or "MPO", is soliciting proposals for a mobile AVL/GPS
solution for their fleet of commuter pool vans.
1.2 Proposal Submittal
Neither the City of Fort Collins nor the MPO will reimburse any firm for costs incurred in the
preparation and presentation of their proposal.
Firms submitting proposals shall submit five (5) copies of the proposal with the following
information:
1. Company history and experience in providing AVL/GPS products and services, as
described in the Scope of Work.
2. The name of the company representatives responsible for:
• Providing information during the evaluation process
• Coordinating initial purchase and the pilot program
• Supporting NFRMPO during fleet purchase, installation, and warranty period.
3. Provide contact information for three or more fleet operations using the same or similar
version of the proposed AVL/GPS system.
4. Provide, in the same order the items appear in the Scope of Work, a written description
of the proposed products and services.
5. Pricing, as requested.
The proposal must be signed by a duly authorized representative of the firm submitting the
proposal. The signature shall include the title of the individual signing the proposal.
Section 2.0: Background
Current VanGo Program
History
The VanGoTM Vanpool Services (VanGo) program is currently a division of the North Front
Range Metropolitan Planning Organization. It has been servicing the Northern Colorado Front
Range for 10 years. At its inception in 1994 the program was managed by the City of Fort
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Collins Commuter Pool program. The purpose of the program was to offer vanpool services, as
part of the Commuter Pool program, for individuals living in the Fort Collins/Loveland/Greeley
area. In 2001, the North Front Range Metropolitan Planning Organization, including the VanGo
program, began taking steps to be an independent organization from the City of Fort Collins.
The program has grown from the original eight vans to approximately 70 vans used by 450
commuters, representing over 30 communities along the Front Range.
Existing Conditions
The VanGo program has grown 10% -20% a year since the program began operating in 1994. It
is almost as large as Denver’s RideArrangers program but is servicing a population about a 10th
the size. The 70 vans in daily service travel an average of 30,000 miles each year. The Vehicle
Miles Traveled (VMT) by the vans in the program has saved approximately 5 million private
vehicle miles annually over the past five years.
The majority of the vanpools service commuters traveling to jobs in Denver, Boulder, Loveland,
Fort Collins and Greeley along with individuals commuting from the Denver/Boulder area into
Fort Collins. A typical vanpool route travels a one-way commute distance of 20 - 80 miles. Fare
revenue collected by the program participants pays approximately 70% of the costs and Federal
funding pays for the remainder of the costs.
Currently, the NFRMPO has an established relationship with Verizon Wireless for cellular
services. While this doesn’t preclude cellular providers from submitting a proposal, the
acknowledgment of the relationship may be beneficial for the submittal.
Operations and Management
VanGo is administered by 1.5 NFRMPO staff members. Vehicles are maintained by the
following entities:
City of Fort Collins Transfort
6570 Portner Rd.
Fort Collins, CO 80525
(970) 221-6620
City of Greeley Transit Services
1200 A Street
Greeley, CO 80631
(970) 350-9287
Section 3.0: Scope of Work
The North Front Range MPO is seeking a supplier for Geographic Positioning System (GPS) for
the 70 vehicles in the mobile vanpool fleet that includes a visual terminal/touchpad in the vans
for collecting participation data and sending messages/alerts to the vanpoolers.
VanGo Vanpool Services is seeking a mobile GPS system that achieves the following:
1. Installation Ease
2. Fleet Interface
3. User-Configurable
4. Speed Tracking
5. Demonstrated Use by Fleet Managers
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Installation Ease
The AVL/GPS system will be installed by fleet technicians at the City of Fort Collins Transfort
location. The selected supplier will be required to provide:
1. Onsite installation demonstration for GPS and terminal
2. Installation documentation
Fleet Interface
The AVL/GPS system shall provide VanGo a real-time interface for viewing all vehicles in the
VanGo fleet at our home office. The interface should depict the status of the vehicles in motion
and parked. MPO desires that data be transmitted in XML format or be converted into XML
format via software provided by the vendor.
User-Configurable
The AVL/GPS system must have:
1. Programmable reporting mechanisms that include geo-fences, alerts, & maps
2. Open architecture maps and mapping tool, and an open application programming
interface (API) for future integration with the NFRMPO’s transportation portal.
Speed Tracking
The AVL/GPS system should incorporate a mechanism for identifying fleet vehicles that are
speeding in excess of the speed limit for the commute they are traveling daily. The system
should report daily fleet vehicles that have exceeded speed limits during their commute.
Graphical Interface
1. Produce real-time views with continuous updating.
2. Show if you can support:
• Status bars
• Zoomable maps
• Historical views
• Bus stop markers
• Color-coded speed indicators.
Other Functionality
Route Optimization, Emergency Tracking and Exception Alerts.
Other Services
Provide data interface assistance and advice to the MPO Internet team.
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Section 4.0: Pricing
All submitting companies should breakdown their proposal in the following way:
1. Cost per GPS Unit with terminal/touchpad
2. Installation and training costs for pilot program.
3. Cost per monthly data transmission charge per unit (wireless provider)
4. Cost of tracking and display system
5. Cost for additional services, specified or unspecified.
Totals should be summed for the entire project cost with lease terms including prices for each
unit, plus the data transmission costs, and additional services. You may also propose other
services not specified in the Scope of Work.
Describe the process for purchasing additional units after the initial 70 unit purchase
Section 5.0: Pilot Test Program
The evaluation team will review the proposals received and select an apparent winner. The
NFRMPO will then purchase ten (10) test units and conduct comprehensive tests on the most
highly rated vendor’s hardware and communications solutions to determine actual functionality
and the products ability to produce reliable data. Firms should be prepared to:
1. Install the test units in VanGo vehicles.
2. Train service personnel to install, setup and troubleshoot the AVL/GPS units.
3. Demonstrate the proposed tracking and display system.
Firms should indicate whether temporary communications are available for conducting tests of
their solutions. Additional purchases of hardware or communications will not be made unless
tests are successful as determined by the NFRMPO.
If necessary, the NFRMPO would then test the second rated responsive, responsible vendor’s
solution in the same manner. A contract will not be signed unless the tests are successful.
Section 6.0: Proposal Acceptance
All proposals shall remain subject to initial acceptance 90 days after the day of submittal.
Section 7.0: Evaluation
Evaluation and Assessment of Proposal
An evaluation team shall rank the interested firms based on their written proposals using the
ranking system set forth below. Firms shall be evaluated on the following criteria.
The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 an average rating, and 5 an
outstanding rating. Recommended weighting factors for the criteria are listed adjacent to the
qualification. Applicable portions of the evaluation criteria will also be used to evaluate products
and services during the Pilot Test period.
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Weighting Factor
Qualification
Standard
2.0
Scope of
Proposal
Does the proposal show an understanding of the
project objective, methodology to be used, and
results that are desired from the project?
2.0
Assigned
Personnel
Do the persons who will work on the contract have
the necessary skills? Are sufficient people of the
requisite skills assigned to the contract?
1.0
Availability
Can the work be completed in the time frame
required? Can target dates be met? Is the firm
willing to participate in the Pilot Test Program?
1.0
Motivation
Is the firm interested and are they capable of doing
the work in the required time frame?
2.0
Cost
Do the proposed costs compare favorably with the
other proposals and budget estimates?
2.0
Firm Capability
Does the firm have the support capabilities the
assigned personnel require? Has the firm done
previous projects of this type and scope?
Reference Evaluation
The evaluation team will check references, as needed, using the following criteria. The
evaluation rankings will be labeled Satisfactory / Unsatisfactory.
Qualification and Standard
a. Overall Performance - Would you hire this company again?
b. Timetable - Was the original Scope of Work completed within the specified time?
Were interim deadlines met in a timely manner?
c. Completeness - Was the company responsive to client needs; did the company
anticipate problems? Were problems solved quickly and effectively?
d. Budget - Was the original Scope of Work completed within the project budget?
e. Job Knowledge - Did company personnel exhibit the knowledge and skills
necessary for the efficient completion of the Scope of Work?
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** Sample **
SERVICES AGREEMENT
VanGoTM AVL/GPS System
THIS AGREEMENT made and entered into the day and year set forth below by and between
THE NORTH FRONT RANGE METROPOLITAN PLANNING ORGANIZATION, a government
corporation, hereinafter referred to as the "MPO" and ___________ , hereinafter referred to as
"Service Provider".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed by and
between the parties hereto as follows:
1. Scope of Services
The Service Provider agrees to provide services in accordance with the scope of services
attached hereto as Exhibit "A", consisting of ____ (____) page[s], and incorporated herein by
this reference.
2. The Work Schedule
The services to be performed pursuant to this Agreement shall be performed in accordance with
the Work Schedule attached hereto as Exhibit "__", consisting of ____ (____) page[s], and
incorporated herein by this reference.
3. Time of Commencement and Completion of Services
The services to be performed pursuant to this Agreement shall be initiated within
______________ (____) days following execution of this Agreement. Services shall be
completed no later than _______________. Time is of the essence. Any extensions of the time
limit set forth above must be agreed upon in a writing signed by the parties.
4. Contract Period
This Agreement shall commence ________ , 200_, and shall continue in full force and effect
until ________ , 200_, unless sooner terminated as herein provided. In addition, at the option of
the MPO, the Agreement may be extended for additional one year periods not to exceed ___ (_)
additional one year periods. Pricing changes shall be negotiated by and agreed to by both
parties. The Denver - Boulder CPI-U as published by the Colorado State Planning and Budget
Office will be used as a guide. Written notice of renewal shall be provided to the Service
Provider and mailed no later than sixty (60) days prior to contract end.
5. Delay
If either party is prevented in whole or in part from performing its obligations by unforeseeable
causes beyond its reasonable control and without its fault or negligence, then the party so
prevented shall be excused from whatever performance is prevented by such cause. To the
extent that the performance is actually prevented, the Service Provider must provide written
notice to the MPO of such condition within fifteen (15) days from the onset of such condition.
6. Early Termination by MPO/Notice
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Notwithstanding the time periods contained herein, the MPO may terminate this Agreement at
any time without cause by providing written notice of termination to the Service Provider. Such
notice shall be delivered at least fifteen (15) days prior to the termination date contained in said
notice unless otherwise agreed in writing by the parties.
All notices provided under this Agreement shall be effective when mailed, postage prepaid and
sent to the following addresses:
MPO:
Service Provider:
NFRMPO
235 Mathews St.
Fort Collins, CO 80524
In the event of early termination by the MPO, the Service Provider shall be paid for services
rendered to the date of termination, subject only to the satisfactory performance of the Service
Provider's obligations under this Agreement. Such payment shall be the Service Provider's sole
right and remedy for such termination.
7. Contract Sum
The MPO shall pay the Service provider for the performance of this Contract, subject to
additions and deletions provided herein, the sum of Dollars ($ ). [Cost
breakdown, if needed, may be attached as Exhibit "__", incorporated herein by the reference.]
8. MPO Representative
The MPO will designate, prior to commencement of the work, its representative who shall make,
within the scope of his or her authority, all necessary and proper decisions with reference to the
services provided under this agreement. All requests concerning this agreement shall be
directed to the MPO Representative.
9. Independent Service provider
The services to be performed by Service Provider are those of an independent service provider
and not of an employee of the MPO. The MPO shall not be responsible for withholding any
portion of Service Provider's compensation hereunder for the payment of FICA, Workmen's
Compensation or other taxes or benefits or for any other purpose.
10. Personal Services
It is understood that the MPO enters into the Agreement based on the special abilities of the
Service Provider and that this Agreement shall be considered as an agreement for personal
services. Accordingly, the Service Provider shall neither assign any responsibilities nor
delegate any duties arising under the Agreement without the prior written consent of the MPO.
11. Acceptance Not Waiver
The MPO's approval or acceptance of, or payment for any of the services shall not be construed
to operate as a waiver of any rights or benefits provided to the MPO under this Agreement or
cause of action arising out of performance of this Agreement.
12. Warranty
a. Service Provider warrants that all work performed hereunder shall be performed with the
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highest degree of competence and care in accordance with accepted standards for work
of a similar nature.
b. Unless otherwise provided in the Agreement, all materials and equipment incorporated
into any work shall be new and, where not specified, of the most suitable grade of their
respective kinds for their intended use, and all workmanship shall be acceptable to
MPO.
c. Service Provider warrants all equipment, materials, labor and other work, provided under
this Agreement, except MPO-furnished materials, equipment and labor, against defects
and nonconformance in design, materials and workmanship for a period beginning with
the start of the work and ending twelve (12) months from and after final acceptance
under the Agreement, regardless whether the same were furnished or performed by
Service Provider or by any of its subcontractors of any tier. Upon receipt of written
notice from MPO of any such defect or nonconformance, the affected item or part
thereof shall be redesigned, repaired or replaced by Service Provider in a manner and at
a time acceptable to MPO.
13. Default
Each and every term and condition hereof shall be deemed to be a material element of this
Agreement. In the event either party should fail or refuse to perform according to the terms of
this agreement, such party may be declared in default thereof.
14. Remedies
In the event a party has been declared in default, such defaulting party shall be allowed a period
of ten (10) days within which to cure said default. In the event the default remains uncorrected,
the party declaring default may elect to:
a. Terminate the Agreement and seek damages;
b. Treat the Agreement as continuing and require specific performance; or
c. Avail himself of any other remedy at law or equity. If the non-defaulting party
commences legal or equitable actions against the defaulting party, the defaulting party
shall be liable to the non-defaulting party for the non-defaulting party's reasonable
attorney fees and costs incurred because of the default.
15. Binding Effect
This writing, together with the exhibits hereto, constitutes the entire agreement between the
parties and shall be binding upon said parties, their officers, employees, agents and assigns
and shall inure to the benefit of the respective survivors, heirs, personal representatives,
successors and assigns of said parties.
16. Indemnity/Insurance
a. The Service Provider agrees to indemnify and save harmless the MPO, its officers,
agents and employees against and from any and all actions, suits, claims, demands or
liability of any character whatsoever brought or asserted for injuries to or death of any
person or persons, or damages to property arising out of, result from or occurring in
connection with the performance of any service hereunder.
b. The Service Provider shall take all necessary precautions in performing the work
hereunder to prevent injury to persons and property.
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c. Without limiting any of the Service Provider's obligations hereunder, the Service Provider
shall provide and maintain insurance coverage naming the MPO as an additional insured
under this Agreement of the type and with the limits specified within Exhibit "__",
consisting of one (1) page, attached hereto and incorporated herein by this reference.
The Service Provider before commencing services hereunder, shall deliver to the
NFRMPO, 235 Mathews St, Fort Collins, CO 80524, one copy of a certificate evidencing
the insurance coverage required from an insurance company acceptable to the MPO.
17. Entire Agreement
This Agreement, along with all Exhibits and other documents incorporated herein, shall
constitute the entire Agreement of the parties. Covenants or representations not contained in
this Agreement shall not be binding on the parties.
18. Law/Severability
The laws of the State of Colorado shall govern the construction interpretation, execution and
enforcement of this Agreement. In the event any provision of this Agreement shall be held
invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate
or render unenforceable any other provision of this Agreement.
19. Prohibition Against Employing Illegal Aliens
This paragraph shall apply to all Contractors whose performance of work under this
Agreement does not involve the delivery of a specific end product other than reports that are
merely incidental to the performance of said work. Pursuant to Section 8-17.5-101, C.R.S., et.
seq., Contractor represents and agrees that:
A. As of the date of this Agreement:
1. Contractor does not knowingly employ or contract with an illegal alien; and
2. Contractor has participated or attempted to participate in the basic pilot
employment verification program created in Public Law 208, 104th
Congress, as amended, and expanded in Public Law 156, 108th
Congress, as amended, administered by the United States Department of
Homeland Security (the “Basic Pilot Program”) in order to verify that
Contractor does not employ any illegal aliens.
B. Contractor shall not knowingly employ or contract with an illegal alien to
perform works under this Agreement or enter into a contract with a
subcontractor that fails to certify to Contractor that the subcontractor shall not
knowingly employ or contract with an illegal alien to perform work under this
Agreement.
C. Contractor shall continue to apply to participate in the Basic Pilot Program and
shall in writing verify same every three (3) calendar months thereafter, until
Contractor is accepted or the public contract for services has been completed,
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whichever is earlier. The requirements of this section shall not be required or
effective if the Basic Pilot Program is discontinued.
D. Contractor is prohibited from using Basic Pilot Program procedures to
undertake pre-employment screening of job applicants while this Agreement is
being performed.
E. If Contractor obtains actual knowledge that a subcontractor performing work
under this Agreement knowingly employs or contracts with an illegal alien,
Contractor shall:
1. Notify such subcontractor and the MPO within three days that Contractor
has actual knowledge that the subcontractor is employing or contracting
with an illegal alien; and
2. Terminate the subcontract with the subcontractor if within three days of
receiving the notice required pursuant to this section the subcontractor
does not cease employing or contracting with the illegal alien; except that
Contractor shall not terminate the contract with the subcontractor if during
such three days the subcontractor provides information to establish that
the subcontractor has not knowingly employed or contracted with an illegal
alien.
F. Contractor shall comply with any reasonable request by the Colorado
Department of Labor and Employment (the “Department”) made in the course
of an investigation that the Department undertakes or is undertaking pursuant
to the authority established in Subsection 8-17.5-102 (5), C.R.S.
G. If Contractor violates any provision of this Agreement pertaining to the duties
imposed by Subsection 8-17.5-102, C.R.S. the MPO may terminate this
Agreement. If this Agreement is so terminated, Contractor shall be liable for
actual and consequential damages to the MPO arising out of Contractor’s
violation of Subsection 8-17.5-102, C.R.S.
H. The MPO will notify the Office of the Secretary of State if Contractor violates
this provision of this Agreement and the MPO terminates the Agreement for
such breach.
20. Incorporation of FTA Terms
This Agreement includes certain Standard Terms and Conditions required by the federal
Department of Transportation ("DOT") and other federal and state authorities, whether or not
expressly set forth in this Agreement. All contractual provisions required by DOT, as set forth
in FTA Circular 4220.1D, dated April 15, 1996, are hereby incorporated by reference. Anything
to the contrary herein notwithstanding, all FTA mandated terms shall be deemed to control in
the event of a conflict with other provisions contained in this Agreement. Professional shall not
perform any act, fail to perform any act, or refuse to comply with any the MPO requests which
would cause the MPO to be in violation of the FTA terms and conditions.
21. Grant Assurances and Federal Requirements This Agreement involves the expenditure
of federal funds, which requires the MPO and Professional at all times during the execution of
this Agreement to adhere to and comply with all applicable federal laws and regulations, as
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they currently exist and may hereafter be amended, which are incorporated herein by this
reference as terms and conditions of this Agreement. A non-exhaustive list of federal laws and
regulations that may be applicable is included below. By signing this Agreement, Professional
avers that it is his or her responsibility to be aware of the requirements that may be imposed by
the following federal laws and regulations, and others not listed, that he or she is aware of any
such requirements, and that he or she will comply with all applicable laws and regulations.
a. Laws and regulations prohibiting false claims and statements from being
made to the federal government, 31 U.S.C.A § 3801, et seq., 49 C.F.R. Part 31, and 18
U.S.C.A. § 1001;
b. Federal privacy law, 5 U.S.C.A. § 552;
c. Nondiscrimination and equal employment opportunity laws in accordance
with Title VI of the Civil Rights Act, 42 U.S.C.A. § 2000d; § 303 of the Age Discrimination
Act of 1975, 42 U.S.C.A. § 6102; § 202 of the Americans with Disabilities Act of 1990, 42
U.S.C.A. § 12132 ("ADA"); and Federal transit law, 49 U.S.C.A. § 5332;
d. Mandatory standards and policies relating to energy efficiency that are
contained in the state energy conservation plan issued in compliance with the Energy
Policy and Conservation Act, 42 U.S.C.A. § 6201.
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Exhibit B: Insurance Requirements
1. The Service Provider will provide, from insurance companies acceptable to the MPO, the
insurance coverage designated hereinafter and pay all costs. Before commencing work
under this bid, the Service Provider shall furnish the MPO with certificates of insurance
showing the type, amount, class of operations covered, effective dates and date of
expiration of policies, and containing substantially the following statement:
* "The insurance evidenced by this Certificate will not be cancelled or materially altered,
except after ten (10) days written notice has been received by the North Front Range
Metropolitan Planning Organization."
In case of the breach of any provision of the Insurance Requirements, the MPO, at its
option, may take out and maintain, at the expense of the Service Provider, such
insurance as the MPO may deem proper and may deduct the cost of such insurance
from any monies which may be due or become due the Service Provider under this
Agreement. The MPO, its officers, agents and employees shall be named as additional
insured on the Service Provider's general liability and automobile liability insurance
policies for any claims arising out of work performed under this Agreement.
2. Insurance coverage shall be as follows:
A. Workers' Compensation & Employer's Liability. The Service Provider shall
maintain during the life of this Agreement for all of the Service Provider's
employees engaged in work performed under this agreement:
1. Workers' Compensation insurance with statutory limits as required by
Colorado law.
2. Employer's Liability insurance with limits of $100,000 per accident,
$500,000 disease aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Service Provider shall maintain
during the life of this Agreement such commercial general liability and automobile
liability insurance as will provide coverage for damage claims of personal injury,
including accidental death, as well as for claims for property damage, which may
arise directly or indirectly from the performance of work under this Agreement.
Coverage for property damage shall be on a "broad form" basis. The amount of
insurance for each coverage, Commercial General and Vehicle, shall not be less
than $500,000 combined single limits for bodily injury and property damage.
In the event any work is performed by a subcontractor, the Service Provider shall
be responsible for any liability directly or indirectly arising out of the work
performed under this Agreement by a subcontractor, which liability is not covered
by the subcontractor's insurance.
Administrative Services
Purchasing Divison
215 North Mason Street y 2nd Floor y P.O. Box 580 y Fort Collins, CO 80522-0580 y (970) 221-6775 y Fax (970) 221-6707 www.fcgov.com
REQUEST FOR PROPOSAL
P1061
VanGo™ Mobile AVL/GPS Solution
The City of Fort Collins on behalf of the North Front Range Metropolitan Planning Organization,
hereinafter referred to as "NFRMPO" or "MPO", is soliciting proposals for a mobile AVL/GPS solution
for their fleet of commuter pool vans.
Written proposals, five (5) will be received at the City of Fort Collins' Purchasing Division, 215 North
Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before 2:30 p.m. (our
clock), February 23, 2007. Proposal No. P1061. If delivered, they are to be sent to 215 North Mason
Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins,
80522-0580.
Questions concerning the scope of the project should be directed to Project Manager Aaron Fodge
(970 224-6162
Questions regarding proposals submittal or process should be directed to James R. Hume, CPPO,
Senior Buyer (970) 221-6776.
A copy of the Proposal may be obtained as follows:
1. Download the Proposal/Bid from the BuySpeed Webpage,
https://secure2.fcgov.com/bso/login.jsp
2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a
copy of the Bid.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a
financial interest in the sale to the City of any real or personal property, equipment, material, supplies
or services where such officer or employee exercises directly or indirectly any decision-making
authority concerning such sale or any supervisory authority over the services to be rendered. This
rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor,
entertainment, kickback or any items of monetary value from any person who has or is seeking to do
business with the City of Fort Collins is prohibited.
Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be
rejected and reported to authorities as such. Your authorized signature of this proposal assures that
such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive any
irregularities or informalities.
Sincerely,
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing & Risk Management