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Home My WebLink AboutCORRESPONDENCE - BID - 6051 PORTABL VIDEO EQUIPMENT FOR PUBLIC ACCESSSPECIFICATIONS AND CONTRACT DOCUMENTS FOR Concrete Maintenance Project BID NO. 6046 PURCHASING DIVISION 215 NORTH MASON STREET, 2ND FLOOR, FORT COLLINS April 2, 2007 – 3:00 P.M. (OUR CLOCK) CONTRACT DOCUMENTS TABLE OF CONTENTS Section Pages BID INFORMATION 00020 Notice Inviting Bids 00020-1 - 00020-2 00100 Instruction to Bidders 00100-1 - 00100-9 00300 Bid Form 00300-1 - 00300-3 00400 Supplements to Bid Forms 00400-1 00410 Bid Bond 00410-1 - 00410-2 00420 Statements of Bidders Qualifications 00420-1 - 00420-3 00430 Schedule of Major Subcontractors 00430-1 CONTRACT DOCUMENTS 00500 Agreement Forms 00500-1 00510 Notice of Award 00510-0 00520 Agreement 00520-1 - 00520-6 00530 Notice to Proceed 00530-1 00600 Bonds and Certificates 00600-1 00610 Performance Bond 00610-1 - 00610-2 00615 Payment Bond 00615-1 - 00615-2 00630 Certificate of Insurance 00630-1 00635 Certificate of Substantial Completion 00635-1 00640 Certificate of Final Acceptance 00640-1 00650 Lien Waiver Release(Contractor) 00650-1 - 00650-2 00660 Consent of Surety 00660-1 00670 Application for Exemption Certificate 00670-1 - 00670-2 CONDITIONS OF THE CONTRACT 00700 General Conditions 00700-1 - 00700-34 Exhibit GC-A GC-A1 - GC-A2 00800 Supplementary Conditions 00800-1 - 00800-2 00900 Addenda, Modifications, and Payment 00900-1 00950 Contract Change Order 00950-1 - 00950-2 00960 Application for Payment 00960-1 - 00960-4 SPECIFICATIONS 07/2001 Section 00020 Page 2 SECTION 00020 INVITATION TO BID 07/2001 Section 00020 Page 1 SECTION 00020 INVITATION TO BID Date: March 15, 2007 Sealed Bids will be received by the City of Fort Collins (hereinafter referred to as OWNER), at the office of the Purchasing Division, 3:00 P.M., our clock, on April 2, for the Concrete Maintenance Project; BID NO. 6046. If delivered, they are to be delivered to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado, 80524. If mailed, the mailing address is P. O. Box 580, Fort Collins, CO 80522-0580. At said place and time, and promptly thereafter, all Bids that have been duly received will be publicly opened and read aloud. This is a one year agreement but, at the option of the City, the Agreement may be extended for additional one year periods not to exceed four (4) additional one year periods. Pricing changes shall be negotiated by and agreed to by both parties and may use the Denver - Boulder CPI-U as published by the Colorado State Planning and Budget Office as a guide. Written notice of renewal shall be provided to the Service Provider and mailed no later than 90 days prior to contract end. The Contract Documents consist of the removal and/or installation of concrete curbs, gutters, sidewalks, crosspans, aprons, drive approaches, inlets, concrete pavement, and pedestrian access ramps and placement of temporary asphalt patching adjacent to new concrete on designated streets in the City of Fort Collins. Related traffic control is also included. All Bids must be in accordance with the Contract Documents on file with The City of Fort Collins, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Contract Documents will be available March 16, 2007. A prebid conference and job walk with representatives of prospective Bidders will be held at March 20, 2007, at 10:00 a.m., at 281 N. College Ave. Conference Room 1B, Fort Collins. 07/2001 Section 00020 Page 2 The Contract Documents and Construction Drawings may be examined online at: City of Fort Collins BuySpeed: https://secure2.fcgov.com/bso/login.jsp Copies of the Contract Documents, complete with Construction Specifications and Drawings, may be viewed at: City of Fort Collins Purchasing 215 N. Mason, 2nd Fl., Fort Collins 80524 Prospective Bidders are invited to present their questions relative to this Bid proposal at this meeting. Bids will be received as set forth in the Bidding Documents. The Work is expected to be commenced within the time as required by Section 2.3 of General Conditions. Substantial Completion of the Work is required as specified in the Agreement. The successful Bidder will be required to furnish a Performance Bond and a Payment Bond guaranteeing faithful performance and the payment of all bills and obligations arising from the performance of the Contract. No Bid may be withdrawn within a period of forty-five (45) days after the date fixed for opening Bids. The OWNER reserves the right to reject any and all Bids, and to waive any informalities and irregularities therein. Bid security in the amount of not less than 5% of the total Bid must accompany each Bid in the form specified in the Instructions to Bidders. Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision-making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited City of Fort Collins By ______________________________________ James B. O'Neill, II, CPPO, FNIGP Purchasing/Risk Management Director Administrative Services Purchasing Divison 215 North Mason Street y 2nd Floor y P.O. Box 580 y Fort Collins, CO 80522-0580 y (970) 221-6775 y Fax (970) 221-6707 www.fcgov.com FirmName:_________________________ Date: April 5, 2007 Ref #: 6051 Portable Video Equipment for Public Access THIS IS A PRICE QUOTATION -- NOT AN ORDER Please supply pricing and delivery information, all items to be quoted FOB Fort Collins, Colorado, as requested below; and respond via FAX or e-mail BY end-of-business Friday April 20, 2007 to: Ed Bonnette, C.P.M., CPPB (970) 221-6707 or ebonnette@fcgov.com Any Purchasing questions regarding this inquiry should be directed to Ed Bonnette, Buyer, C.P.M., CPPB (970) 416-2247. Any Technical questions regarding this inquiry should be directed to Carson Hamlin @ Cable Channel 14 (970) 221-6510. The City of Fort Collins is requesting bids for Portable Video Equipment for Public Access, using the following BIDDING GUIDELINES: 1) Bidder is to fill in the Unit Price for each item, and multiply it out by the Quantity Requested, to fill in the Extended Price. Please list the Manufacturer Name and the Model Number for the item you are bidding. Also, please fill in the Lead Time to deliver the item. All items must include freight F.O.B. Destination, Freight Prepaid. All freight charges must be included in prices submitted on proposal. 2) The City reserves the right to award items by Total Bid, by Line Item, or by Product Type &/or Group; if that is more advantageous to the City. If all items are bid, please be sure to fill in the TOTAL BID EXTENDED PRICE box on the Bid Sheet. 3) The City has listed a Preferred Brand for most items listed on the Bid Sheet. Please bid on the Preferred Brand where listed, due to compatibility issues with other existing City equipment. No substitutes are acceptable! The City will be the final judge as to whether the brand listed is acceptable and compatible with our requirements. SUPPLEMENTAL INSTRUCTIONS Prices quoted must remain firm for a 30 day period after the opening date. Freight terms: F.O.B. destination freight prepaid. All freight charges must be included in pricing submitted on proposal and not entered as separate pricing. Any discount allowed by Vendor for prompt payment, etc. must be reflected in quoted figure, and not entered as separate pricing. The City reserves the right to accept or reject any and all quotes. __________________________________________________________ SIGNATURE AND TITLE __________________________________________________________ TYPED OR PRINTED NAME AND TITLE __________________________________________________________ EMAIL __________________________________________________________ COMPANY NAME (AREA CODE) TELEPHONE & FAX NUMBER __________________________________________________________ ADDRESS: STREET, CITY, STATE, ZIP DATE PLEASE GO TO www.fcgov.com/purchasing TO REGISTER IN OUR E- PROCUREMENT SYSTEM FOR FUTURE BID OPPORTUNITIES! BE SURE TO SELECT ALL APPROPRIATE COMMODITY CODES! FaxBid #6051 Portable Video Equipment for Public Access Bid Sheet QTY DESCRIPTION PRODUCT # UNIT PRICE EXTENDED LEAD TIME 2 Panasonic AG-DVX100B camcorders Panasonic #AG- DVX100B 1 Petrol PCUB-1N U-Bag 1N Camcorder Bag Petrol PCUB-1N 2 Panasonic CGR-D54 Lithium-Ion Battery Pack Panasonic CGR- D54 2 Tiffin 72mm UV Protector Glass Filter Tiffin 72mm 1 Century VS-06WA-DVX 0.6X Wide Angle Adapter Lens Century VS- 06WA-DVX 2 Bogen 3001 N Tripods with 3433 (501) Fluid Heads Bogen 3001 N 2 Panasonic PV-GS180 3-CCD camcorders Panasonic PV- GS180 1 Light Kit with Lowepro Edit 110 case and Sunpak 7001DX tripod Light Kit Page 1 of 4 FaxBid #6051 Portable Video Equipment for Public Access Bid Sheet QTY DESCRIPTION PRODUCT # UNIT PRICE EXTENDED LEAD TIME 1 Lowel Omni 3 Tungsten Light Kit (0193LBZ) with soft case Lowel Omni 3 Tungsten Light Kit (0193LBZ) 1 Botero Super Collapsible Background - 8x16' - #026 Chroma-Key Green, with stands Botero Super Collapsible Background - 8x16' 2 Sony ECM 44B Lavalier Microphones Sony ECM 44B 2 Azden 100LT UHF Wireless Lavalier Microphones Azden 100LT 1 Sennheiser ME66/K6 - Shotgun Condenser Microphone with Universal Shock Mount, Rycote Softie, K-Tek Boompole, Universal Hand Grip, Right Angled XLR Cables Sennheiser ME66/K6 6 25-foot XLR/M-XLR/F audio cables Page 2 of 4 FaxBid #6051 Portable Video Equipment for Public Access Bid Sheet QTY DESCRIPTION PRODUCT # UNIT PRICE EXTENDED LEAD TIME 4 50-foot XLR/M-XLR/F audio cables 4 6-foot Mini Male to XLR Female cables 4 10 foot BNC/F-RCA/M video cables 3 LaCie External USB 2.0 Hard Drive, 320GB, 7200 RPM (Item #219546) LaCie External USB 2.0 Hard Drive 1 Panasonic AG-DV2500 Professional DV Editing VTR Panasonic AG- DV2500 50 MiniDV tapes in bulk 1 Shure SM57 Audio Microphone Shure SM57 1 Audio Technica Pro 37R Condenser Microphone Audio Technica Pro 37R 2 Portable boom microphone stands Page 3 of 4 FaxBid #6051 Portable Video Equipment for Public Access Bid Sheet QTY DESCRIPTION PRODUCT # UNIT PRICE EXTENDED LEAD TIME TOTAL BID EXTENDED PRICE (IF ALL ITEMS BID): Page 4 of 4 BID TALLY SHEET Bid Name: Bid Date and Time: 4/20/07 5:00 p.m. BIDDER TOTAL PRICE All Line Items Bid? Burst Communications $15,621.00 Y B&H Photo-Video $12,657.00 1 item not bid Visual Interactive Dynamics $9,897.00 several items not bid Ceavco $13,539.00 several items not bid Pueblo Wintronic $15,688.00 several items not bid VSA, Inc $10,729.09 several items not bid BID TALLY SHEET 6051 Portable Video Equipment for Public Access