HomeMy WebLinkAboutRFP - P1052 NEW HOME INSPECTIONAdministrative Services
Purchasing Divison
215 North Mason Street y 2nd Floor y P.O. Box 580 y Fort Collins, CO 80522-0580 y (970) 221-6775 y Fax (970) 221-6707 www.fcgov.com
ADDENDUM No. 1
SPECIFICATIONS AND CONTRACT DOCUMENTS
Description of RFP: P1052 New Home Inspection and Performance Testing
OPENING DATE: 3:00 P.M. (Our Clock) January 19, 2007
To all prospective bidders under the specifications and contract documents described above,
the following changes are hereby made.
Questions and Answers
How many homes will be inspected and/or tested in this project?
As the RFP states on page 3, “Sample sizes have not yet been finalized but the total number of
site visits is anticipated to be approximately 20.” We cannot provide a better estimate at this
time. As noted on page 6 (Proposal Contents), we’re asking you to “clearly show fixed
time/costs and incremental time/costs per home for each type of visit (insulation stage vs.
completed home).” This will provide us the information we need to evaluate your proposal.
How large will the homes in the sample be? Will any of them include multiple HVAC
systems?
Since the sample has not yet been selected, we can’t answer these definitively. But we
anticipate that most of the homes will be toward the center of bell curve of new Fort Collins
homes rather than on either extreme of very small or very large. We anticipate that most, if not
all, of the homes in the sample will have a single HVAC system. However we encourage you to
specify any incremental fee you propose to charge if more than one system is present.
What do you mean when you say “Comparison with Manual D design” in Appendix A?
As part of the building permit submittal, builders must include a Manual D (Air Conditioning
Contractors of America) duct design. We will provide this information, along with the plans, as
the contractor selected for this work performs a site visit. The contractor’s job will be to assess
how closely the as-built ductwork resembles the submitted design. We expect a macro-level
description that highlights general observations, rather than a detailed, run-by-run assessment.
If there are discrepancies between the design and as-built system, some specific, typical
examples should be cited. The selected contractor is NOT responsible for performing a Manual
D duct design.
What do you mean when you ask the bidder to include a “Proposed quality control
protocol” in the proposal?
We’re asking you to describe the steps you will take to provide data in which you and we can
have a high level of confidence.
Will all the homes we inspect or test have central air-conditioning systems? How will we
test AC systems in cold weather?
We don’t know how many homes will have AC systems. Though the market penetration of AC
systems in Fort Collins is high, many new Fort Collins homes are purchased without AC
installed by the builder. We realize cold weather will restrict the opportunity to test AC operation
and refrigerant charge. Given those uncertainties, we encourage you to break out AC testing in
your estimate of time and costs.
What is the budget for this work?
We are not releasing that information. We encourage you to bid competitively, while realizing
that budget is just one of several criteria upon which we will evaluate proposals.
Please contact Opal F. Dick, CPPO, Senior Buyer at (970) 221-6778 with any questions
regarding this addendum.
RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT
ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN
RECEIVED.
Administrative Services
Purchasing Divison
215 North Mason Street y 2nd Floor y P.O. Box 580 y Fort Collins, CO 80522-0580 y (970) 221-6775 y Fax (970) 221-6707 www.fcgov.com
REQUEST FOR PROPOSAL
P1052 New Home Inspection and Performance Testing
Written proposals, six (6) will be received at the City of Fort Collins' Purchasing Division, 215 North
Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before 3:00 p.m. (our
clock), January 19, 2007. Proposal No. P1052. If delivered, they are to be sent to 215 North Mason
Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins,
80522-0580.
Questions concerning the scope of the project should be directed to Project Manager Doug Swartz,
(970) 221-6719.
Questions regarding proposals submittal or process should be directed to Opal F. Dick, CPPO,
Senior Buyer (970) 221-6778.
A copy of the Proposal may be obtained as follows:
1. Download the Proposal/Bid from the BuySpeed Webpage,
https://secure2.fcgov.com/bso/login.jsp
2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a
copy of the Bid.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a
financial interest in the sale to the City of any real or personal property, equipment, material, supplies
or services where such officer or employee exercises directly or indirectly any decision-making
authority concerning such sale or any supervisory authority over the services to be rendered. This
rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor,
entertainment, kickback or any items of monetary value from any person who has or is seeking to do
business with the City of Fort Collins is prohibited.
Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be
rejected and reported to authorities as such. Your authorized signature of this proposal assures that
such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive any
irregularities or informalities.
Sincerely,
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing & Risk Management
Administrative Services
Purchasing Divison
215 North Mason Street y 2nd Floor y P.O. Box 580 y Fort Collins, CO 80522-0580 y (970) 221-6775 y Fax (970) 221-6707 www.fcgov.com
REQUEST FOR PROPOSAL
P1052 New Home Inspection and Performance Testing
Written proposals, six (6) will be received at the City of Fort Collins' Purchasing Division, 215 North
Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before 3:00 p.m. (our
clock), January 19, 2007. Proposal No. P1052. If delivered, they are to be sent to 215 North Mason
Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins,
80522-0580.
Questions concerning the scope of the project should be directed to Project Manager Doug Swartz,
(970) 221-6719.
Questions regarding proposals submittal or process should be directed to Opal F. Dick, CPPO,
Senior Buyer (970) 221-6778.
A copy of the Proposal may be obtained as follows:
1. Download the Proposal/Bid from the BuySpeed Webpage,
https://secure2.fcgov.com/bso/login.jsp
2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a
copy of the Bid.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a
financial interest in the sale to the City of any real or personal property, equipment, material, supplies
or services where such officer or employee exercises directly or indirectly any decision-making
authority concerning such sale or any supervisory authority over the services to be rendered. This
rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor,
entertainment, kickback or any items of monetary value from any person who has or is seeking to do
business with the City of Fort Collins is prohibited.
Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be
rejected and reported to authorities as such. Your authorized signature of this proposal assures that
such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive any
irregularities or informalities.
Sincerely,
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing & Risk Management
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Request for Proposals
P1052 New Home Inspection and Performance Testing
City of Fort Collins is seeking an experienced contractor who will perform visual inspections of
homes under construction and performance testing of completed homes for an evaluation of new
home design, construction and performance. The selected firm must not have active business
relationships in the Fort Collins new home market.
Background
Fort Collins, Colorado is located near the northern end of the Front Range region of Colorado.
The city has a population of about 120,000. Approximately 1000 units of housing are annually
built in Fort Collins.
City of Fort Collins is known for its advocacy and support for improved housing performance.
Since the early 1990s it has promoted a building-science based, “whole-house approach” to new
home design and construction. This has been done via energy codes, training for the building
industry, consumers and other housing market stakeholders, development of a builder’s guide for
energy-efficient design and construction, and other approaches.
A new home performance study published in 2002 evaluated the impacts of the 1996 energy
code and characterized the design, construction and performance of Fort Collins homes built in
the mid- to late-1990s. This study was wide-ranging, including inspection of homes during
construction, energy ratings and performance testing of occupied homes, energy bill analysis,
energy modeling, interviews with builders and homeowners.
Since the period of the homes represented in the earlier study, many things have changed:
• Greater awareness about performance issues among many housing market stakeholders (What
To Look For in a New Home awareness campaign, numerous educational events for the
building industry sponsored by a variety of Colorado entities, New Home Stakeholder
Group).
• Anecdotal information about changes in typical building practices (e.g. greater use of low-e
windows and 90% AFUE furnaces, improved ductwork construction, widespread use of
weather-resistant barriers).
• Energy code changes, including a major package of changes in the Fort Collins residential
code in 2005 (the current code is a locally amended version of the 2003 International
Residential Code).
• Growth in the performance testing infrastructure.
• Growth in the energy rating industry and the number of new homes complying with the Fort
Collins code via the “Simulated Performance Alternative” path.
• Growth in participation in the ENERGY STAR Homes and Built Green Colorado new home
labeling programs.
• Continued growth in the market penetration of residential air conditioning.
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The City of Fort Collins plans to conduct another new home study to provide feedback on design
load calculations and equipment sizing; energy code implementation and compliance; and home
design, construction and performance. Compared with the earlier study, the current study is
considerably smaller in scope, both in terms of tasks and sample size. The study will include:
• Analysis of new home plans
• Visual inspections of homes under construction
• Performance testing of completed (but unoccupied) homes
This Request for Proposals solicits a contractor to perform the latter two tasks (the first task will
be performed by City staff). The work will require close cooperation with the two City
departments collaborating on this project: Fort Collins Utilities (the municipal utility) and City of
Fort Collins Building & Zoning Services (the building department). Fort Collins Utilities will
manage the project.
Scope of Work
This section outlines the work in which the selected contractor will participate. Parts of the
description are intentionally open-ended, because there is the possibility that the contractor will
be assisted by City staff in some portions of the work. These details will be fleshed out in the
negotiations to develop a final scope of work and contract for the selected contractor.
Respondents are encouraged to describe options they feel might be feasible.
Samples and Scheduling
Sample sizes have not yet been finalized but are anticipated to be in the range of ten to 20 homes
for each task. Homes will be selected to represent “typical” Fort Collins new construction: stick-
built with gas forced-air heating. Some will have central air conditioning.
Visual inspection will typically be performed after homes are insulated, prior to wallboard
installation. Performance testing will typically be performed when homes are substantially
completed, just before they receive a Certificate of Occupancy.
The City will provide addresses and access to the homes in which the contractor will collect data.
The City and contractor will work closely together to schedule site visits to minimize
inconvenience to builders. For each home in the sample, the City will provide the contractor with
a set of plans and specifications submitted by the builder.
Visual Inspection
Objectives of the visual inspection task are to:
• Characterize the components and construction techniques being used; and
• Learn how field practices compare with (1) code requirements and (2) the plans and
specifications submitted by builders with the building permit application.
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Components and systems to be investigated include:
• Solar design aspects
• Foundation
• Framing
• Drainage
• Air sealing
• Insulation
• Fenestration
• Water heating
• Heating and cooling equipment
• Heating/cooling ductwork
• Combustion air supply
• Mechanical ventilation
• Humidification
A draft list of inspection items is included in Appendix A. For each home in the sample, City
staff will pre-populate the data collection form with anticipated values based on information
gleaned from the builder’s plans submittal. [We need to discuss timing to see if this will be
possible]
Performance Testing
Objectives of the performance testing task are to:
• Characterize the performance of installed components and systems; and
• Learn how field practices compare with (1) code requirements, (2) plans and specifications
submitted by builders with the building permit application and (3) manufacturers instructions.
Areas to be investigated include:
• Integrity of the thermal boundary
• Performance of heating and cooling equipment and forced-air distribution system
• Pressure balance
• Combustion safety
• Mechanical ventilation performance
Much of the visual inspection data collected in homes under construction will also be collected
on the completed home sample, as well as several additional items that cannot be observed under
construction. A draft list of inspection/testing items is included in Appendix B.
Design heating and cooling air flows will be provided by the City. [May not be able to do this
due to tight timing; we may be calculating these after the site visit. And having this info could
potentially bias the test results?]
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Protocols
As part of the proposal requirements, respondents will propose inspection, testing and reporting
protocols and forms. Well-established, standardized protocols are preferred when available and
feasible. City staff and the selected contractor will work together to finalize the scope and details
of the protocols, data collection forms and reporting formats. These will be pilot tested on one or
two homes and, based on that experience, fine-tuned for the rest of the samples.
Data collected in the testing portion need to be quality controlled on a real-time basis, to ensure
that data are valid for every home.
Equipment and Supplies
The selected contractor will supply all necessary equipment and supplies to complete the scope
of work, with the possible exception of infrared scanning equipment that the City may be able to
loan for this work.
Reporting
Data reports on each home inspected or tested must be delivered within three working days of
data collection. This includes the original data collection workbook as well as data compiled in
standard electronic format. In addition to the specific data requirements, the contractor will
submit well-documented digital photographs (minimum resolution 2048 x 1536 pixels) and
comments that will help the analysts interpret what was observed and measured on-site.
The contractor is not responsible for analysis beyond what is required to calculate the required
performance parameters.
Review
The contractor will review the data compilation and report written by the City.
Staffing
The City would like to explore options in which (1) the selected contractor is responsible for the
full scope of inspection and testing tasks; and (2) City staff assists the selected contractor in the
site work. The potential to split the job will be discussed as part of the selection process and
negotiation of scope and budget details.
Communication
Regular communication with the project manager is expected throughout the duration of the
work.
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Software Compatibility
The City uses Microsoft Office 2002 software products. The contractor must submit data in a
format compatible with these products. Additionally, the contractor must have e-mail capability
to send and receive large (up to 2 MB) attachments.
Liability
The attached Personal Services Agreement outlines standard City requirements for insurance
coverage.
Confidentiality and rights to data
All data collected by the contractor will be treated confidentially. The data from this project will
be the property of the City. It may be possible for the contractor to use the aggregate, anonymous
data from this project for other purposes, with written permission from the City. The City will
consider such requests on a case-by-case basis.
Timeline
The timeline is outlined here. It will be adjusted based on negotiations among the selected
contractor and the two City departments involved in this work, and the practicalities of accessing
homes at the appropriate stages.
• Hiring
− RFP issued December 21, 2006
− Final questions to City January 8, 2007
− Final City response to questions January 12
− Proposals due January 19
− Proposals reviewed January 26
− Interviews (if necessary) February 1-2
− Contractor selected February 6
− Contract negotiated, work begins February 20
• Inspection and testing Completed by March 31
• Review draft data compilation, report April 30
Proposal Contents
All proposals must be organized in the following format to allow an orderly review and
evaluation. Address all aspects of the Scope of Work. The proposed contract between the City of
Fort Collins and the successful respondent is attached for reference purposes.
• Table of Contents. List proposal content by section and by page number.
• Statement of understanding of required services.
• Proposed protocol, tools, supplies and data collection approaches for homes-under-construction
sample. Suggest other data that may be valuable.
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• Proposed protocol, tools, supplies and data collection approaches for completed home sample.
Suggest other data/testing that may be valuable.
• Proposed quality control protocol (be specific on what will be checked and how).
• Proposed data management and reporting approach.
• Timeline. Include estimates of the number of homes in each sample that could realistically be
evaluated per day.
• Staffing. Describe options you feel might be feasible. Describe each team member’s or assistant’s
roles and responsibilities in completing the Scope of Work.
• Qualifications. Include information describing staff capabilities and experience relevant to this
project. Describe experience with Northern Colorado housing stock and construction practices.
When citing other projects, describe the specific role played by the respondent.
• Proposed compensation and estimate of personnel time to complete this work. Provide estimates
that (1) assume the bidder will do 100% of the inspection and testing work; and (2) assume that
City staff will assist in the inspection and testing. Clearly state assumptions about divisions of
work. Show any fixed costs and incremental costs per house in each phase of the work.
• References. Provide at least five references, each including name, title, address, phone number
and e-mail address of the client’s program manager.
• Availability.
• Potential conflicts of interest. List any business relationships that could potentially raise concerns
about your ability to objectively evaluate new homes in Fort Collins. [Is this the appropriate way
to say this? Also note reference in intro paragraph, page 1]
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Appendix A
DRAFT: Data to be Collected at Under-Construction Inspection
Exterior photos: all elevations
Solar-related design aspects
• Orientation
• Solar exposure and shading
• Pre-planning for future solar
Foundation
• Crawl spaces: location/depth, thermal design,
moisture barrier, insulation, ventilation,
conditioning
• Basements: Insulation
• Slabs-on-grade: Insulation
Framing practices: advanced, conventional
Drainage
• Overhangs
• WRB, flashings
• Windows, skylights, doors, decks
• Wall / roof intersections
Air sealing and insulation
• Air barrier continuity and details
• Insulation: Location, materials, R-values,
installation practices, vapor barrier
• Air barrier / insulation boundary alignment
Windows, skylights, doors
• Area
• Type
• Location
• NFRC ratings
• Solar exposure
Fireplaces
• Quantity
• Location
• Type
Water heating
• Water heater: quantity, location, type,
make/model, rated efficiency
• Standby heat loss measures
Furnace and AC
• Quantity
• Type
• Make/model
• Rated AFUE, SEER, EER
• AC coil model #s
• Rated capacity, heat rise, ESP
• Blower / motor size
• Electrical ratings for furnace + AC
• AC outdoor unit level?
Heating/cooling ductwork
• Layout
− Air handler location
− Sizes of major components
− Components that decrease / increase
pressure drop
− Number of zones
− Registers: quantity, locations, sizes
− Comparison with Manual D design
• Details on run with longest equivalent length
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Appendix B:
DRAFT: Data to be Collected at Completed Home Inspection and Testing
Visual Inspection Data
(it may not be possible to collect all of this data at every home)
Exterior photos: all elevations
Solar-related design aspects
• Orientation
• Solar exposure and shading
• Pre-planning for future solar
Foundations
• Crawl spaces: location/depth, thermal design,
moisture barrier, insulation, ventilation,
conditioning
• Basements: Insulation
• Slabs-on-grade: Insulation
Drainage: overhangs, gutters
Windows, skylights, doors
• Area
• Type
• Location
• NFRC ratings
• Solar exposure
Fireplaces
• Quantity
• Location
• Type
Water heating
• Water heater: quantity, location, type,
make/model, rated efficiency
• Standby heat loss measures
Heating/cooling control type
• # of zones • Thermostat type
Furnace and AC
• Quantity
• Type
• Make/model
• Rated AFUE, SEER, EER
• Filter type
• AC coil model #s
• Rated capacity, heat rise, ESP
• Blower / motor size
• Electrical ratings for furnace + AC
• AC outdoor unit level?
Ductwork
• Layout
− Air handler location
− Sizes of major components
− Components that decrease / increase pressure
drop
− Registers: quantity, locations, sizes
− Comparison with Manual D design
• Details on run with greatest equivalent length
• Construction approach / materials
• Sealing: materials, extent, obvious leaks
• Insulation: locations, materials, R-values,
practices
Combustion air ducts
• Number
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Performance-Testing Data
Thermal barrier integrity
• Infrared scan without and with blower door
• Whole-building air leakage rate
• Major leakage locations
• Buffer space connections to core of home
Air handler
• External static pressure • Total system flow
Furnace
• Heat rise
• (Gas pressure)
• (Combustion gas analysis)
• (Electrical draw)
Air conditioner
• Refrigerant charge
• (other AC performance parameters?)
Ductwork
• Leakage: total and supply / return split
• Leakage to outdoors
• Register connection to outdoors
• Leakage locations
• Air flow at each register (and temp?)
Pressure balance at rooms with closeable doors
Combustion safety: all natural gas appliances
• CO production
• Draft pressure
• Worst-case CAZ depressurization test
• Impact of closing combustion air ducts
Mechanical ventilation systems
• Noise • Air flow
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REVIEW AND ASSESSMENT
Professional firms will be evaluated on the following criteria. These criteria will be the basis for
review of the written proposals and interview session.
The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and
5 being an outstanding rating.
WEIGHTING
FACTOR
QUALIFICATION
STANDARD
2.0
Scope of Proposal
Does the proposal show an understanding of the
project objective, methodology to be used and
results that are desired from the project?
2.0
Assigned Personnel
Do the persons who will be working on the project
have the necessary skills? Are sufficient people of
the requisite skills assigned to the project?
1.0
Availability
Can the work be completed in the necessary time?
Can the target start and completion dates be met?
Are other qualified personnel available to assist in
meeting the project schedule if required? Is the
project team available to attend meetings as
required by the Scope of Work?
1.0
Motivation
Is the firm interested and are they capable of doing
the work in the required time frame?
2.0
Cost and
Work Hours
Do the proposed cost and work hours compare
favorably with the project Manager's estimate? Are
the work hours presented reasonable for the effort
required in each project task or phase?
2.0
Firm Capability
Does the firm have the support capabilities the
assigned personnel require? Has the firm done
previous projects of this type and scope?
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Reference evaluation (Top Ranked Firm)
The project Manager will check references using the following criteria. The evaluation rankings
will be labeled Satisfactory/Unsatisfactory.
QUALIFICATION
STANDARD
Overall Performance
Would you hire this Professional again? Did
they show the skills required by this project?
Timetable
Was the original Scope of Work completed
within the specified time? Were interim
deadlines met in a timely manner?
Completeness
Was the Professional responsive to client
needs; did the Professional anticipate
problems? Were problems solved quickly and
effectively?
Budget
Was the original Scope of Work completed
within the project budget?
Job Knowledge
a) If a study, did it meet the Scope of Work?
b) If Professional administered a construction
contract, was the project functional upon
completion and did it operate properly?
Were problems corrected quickly and
effectively?
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SERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter
referred to as the "City" and , hereinafter referred to as "Service Provider".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed
by and between the parties hereto as follows:
1. Scope of Services. The Service Provider agrees to provide services in
accordance with the scope of services attached hereto as Exhibit "A", consisting of
( ) page and incorporated herein by this reference.
2. The Work Schedule. The services to be performed pursuant to this Agreement
shall be performed in accordance with the Work Schedule attached hereto as Exhibit "B",
consisting of ( ) page, and incorporated herein by this reference.
3. Contract Period. This Agreement shall commence , and shall continue in
full force and effect until , 200 , unless sooner terminated as herein provided. In
addition, at the option of the City, the Agreement may be extended for additional one year
periods not to exceed ( ) additional one year periods. Renewals and pricing
changes shall be negotiated by and agreed to by both parties. The Denver Boulder Greeley
CPIU published by the Colorado State Planning and Budget Office will be used as a guide.
Written notice of renewal shall be provided to the Service Provider and mailed no later than
ninety (90) days prior to contract end.
4. Delay. If either party is prevented in whole or in part from performing its
obligations by unforeseeable causes beyond its reasonable control and without its fault or
negligence, then the party so prevented shall be excused from whatever performance is
prevented by such cause. To the extent that the performance is actually prevented, the Service
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Provider must provide written notice to the City of such condition within fifteen (15) days from
the onset of such condition.
[Early Termination clause here as an option.
5. Early Termination by City/Notice. Notwithstanding the time periods contained
herein, the City may terminate this Agreement at any time without cause by providing written
notice of termination to the Service Provider. Such notice shall be delivered at least fifteen (15)
days prior to the termination date contained in said notice unless otherwise agreed in writing by
the parties. All notices provided under this Agreement shall be effective when mailed, postage
prepaid and sent to the following addresses:
City: Service Provider:
In the event of early termination by the City, the Service Provider shall be paid for services
rendered to the date of termination, subject only to the satisfactory performance of the Service
Provider's obligations under this Agreement. Such payment shall be the Service Provider's sole
right and remedy for such termination.
6. Contract Sum. The City shall pay the Service provider for the performance of this
Contract, subject to additions and deletions provided herein, per the attached Exhibit "C",
consisting of ( ) page(s), and incorporated herein by this reference.
7. City Representative. The City will designate, prior to commencement of the
work, its representative who shall make, within the scope of his or her authority, all necessary
and proper decisions with reference to the services provided under this agreement. All requests
concerning this agreement shall be directed to the City Representative.
8. Independent Service provider. The services to be performed by Service Provider
are those of an independent service provider and not of an employee of the City of Fort Collins.
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The City shall not be responsible for withholding any portion of Service Provider's
compensation hereunder for the payment of FICA, Workmen's Compensation or other taxes or
benefits or for any other purpose.
9. Personal Services. It is understood that the City enters into the Agreement
based on the special abilities of the Service Provider and that this Agreement shall be
considered as an agreement for personal services. Accordingly, the Service Provider shall
neither assign any responsibilities nor delegate any duties arising under the Agreement without
the prior written consent of the City.
10. Acceptance Not Waiver. The City's approval or acceptance of, or payment for
any of the services shall not be construed to operate as a waiver of any rights or benefits
provided to the City under this Agreement or cause of action arising out of performance of this
Agreement.
11. Warranty.
(a) Service Provider warrants that all work performed hereunder shall be
performed with the highest degree of competence and care in accordance
with accepted standards for work of a similar nature.
(b) Unless otherwise provided in the Agreement, all materials and equipment
incorporated into any work shall be new and, where not specified, of the
most suitable grade of their respective kinds for their intended use, and all
workmanship shall be acceptable to City.
(c) Service Provider warrants all equipment, materials, labor and other work,
provided under this Agreement, except City-furnished materials,
equipment and labor, against defects and nonconformances in design,
materials and workmanship/workwomanship for a period beginning with
the start of the work and ending twelve (12) months from and after final
acceptance under the Agreement, regardless whether the same were
furnished or performed by Service Provider or by any of its subcontractors
of any tier. Upon receipt of written notice from City of any such defect or
nonconformances, the affected item or part thereof shall be redesigned,
repaired or replaced by Service Provider in a manner and at a time
acceptable to City.
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12. Default. Each and every term and condition hereof shall be deemed to be a
material element of this Agreement. In the event either party should fail or refuse to perform
according to the terms of this agreement, such party may be declared in default thereof.
13. Remedies. In the event a party has been declared in default, such defaulting
party shall be allowed a period of ten (10) days within which to cure said default. In the event
the default remains uncorrected, the party declaring default may elect to (a) terminate the
Agreement and seek damages; (b) treat the Agreement as continuing and require specific
performance; or (c) avail himself of any other remedy at law or equity. If the non-defaulting party
commences legal or equitable actions against the defaulting party, the defaulting party shall be
liable to the non-defaulting party for the non-defaulting party's reasonable attorney fees and
costs incurred because of the default.
14. Binding Effect. This writing, together with the exhibits hereto, constitutes the
entire agreement between the parties and shall be binding upon said parties, their officers,
employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs,
personal representatives, successors and assigns of said parties.
15. Indemnity/Insurance. a. The Service Provider agrees to indemnify and save
harmless the City, its officers, agents and employees against and from any and all actions,
suits, claims, demands or liability of any character whatsoever brought or asserted for injuries to
or death of any person or persons, or damages to property arising out of, result from or
occurring in connection with the performance of any service hereunder.
b. The Service Provider shall take all necessary precautions in performing the work
hereunder to prevent injury to persons and property.
c. Without limiting any of the Service Provider's obligations hereunder, the Service
Provider shall provide and maintain insurance coverage naming the City as an additional
insured under this Agreement of the type and with the limits specified within Exhibit ,
consisting of ( ) pages[s], attached hereto and incorporated herein by this
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reference. The Service Provider before commencing services hereunder, shall deliver to the
City's Director of Purchasing and Risk Management, P. O. Box 580 Fort Collins, Colorado
80522 one copy of a certificate evidencing the insurance coverage required from an insurance
company acceptable to the City.
16. Entire Agreement. This Agreement, along with all Exhibits and other documents
incorporated herein, shall constitute the entire Agreement of the parties. Covenants or
representations not contained in this Agreement shall not be binding on the parties.
17. Law/Severability. The laws of the State of Colorado shall govern the construction
interpretation, execution and enforcement of this Agreement. In the event any provision of this
Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such
holding shall not invalidate or render unenforceable any other provision of this Agreement.
18. Prohibition Against Employing Illegal Aliens. This paragraph shall apply to all
Contractors whose performance of work under this Agreement does not involve the delivery of a
specific end product other than reports that are merely incidental to the performance of said
work. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Contractor represents and agrees that:
A. As of the date of this Agreement:
1. Contractor does not knowingly employ or contract with an illegal alien; and
2. Contractor has participated or attempted to participate in the basic pilot
employment verification program created in Public Law 208, 104th
Congress, as amended, and expanded in Public Law 156, 108th
Congress, as amended, administered by the United States Department of
Homeland Security (the “Basic Pilot Program”) in order to verify that
Contractor does not employ any illegal aliens.
B. Contractor shall not knowingly employ or contract with an illegal alien to
perform works under this Agreement or enter into a contract with a
subcontractor that fails to certify to Contractor that the subcontractor shall not
knowingly employ or contract with an illegal alien to perform work under this
Agreement.
C. Contractor shall continue to apply to participate in the Basic Pilot Program and
shall in writing verify same every three (3) calendar months thereafter, until
Contractor is accepted or the public contract for services has been completed,
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whichever is earlier. The requirements of this section shall not be required or
effective if the Basic Pilot Program is discontinued.
D. Contractor is prohibited from using Basic Pilot Program procedures to
undertake pre-employment screening of job applicants while this Agreement is
being performed.
E. If Contractor obtains actual knowledge that a subcontractor performing work
under this Agreement knowingly employs or contracts with an illegal alien,
Contractor shall:
1. Notify such subcontractor and the City within three days that Contractor
has actual knowledge that the subcontractor is employing or contracting
with an illegal alien; and
2. Terminate the subcontract with the subcontractor if within three days of
receiving the notice required pursuant to this section the subcontractor
does not cease employing or contracting with the illegal alien; except that
Contractor shall not terminate the contract with the subcontractor if during
such three days the subcontractor provides information to establish that
the subcontractor has not knowingly employed or contracted with an illegal
alien.
F. Contractor shall comply with any reasonable request by the Colorado
Department of Labor and Employment (the “Department”) made in the course
of an investigation that the Department undertakes or is undertaking pursuant
to the authority established in Subsection 8-17.5-102 (5), C.R.S.
G. If Contractor violates any provision of this Agreement pertaining to the duties
imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this
Agreement. If this Agreement is so terminated, Contractor shall be liable for
actual and consequential damages to the City arising out of Contractor’s
violation of Subsection 8-17.5-102, C.R.S.
H. The City will notify the Office of the Secretary of State if Contractor violates
this provision of this Agreement and the City terminates the Agreement for
such breach.
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CITY OF FORT COLLINS, COLORADO
a municipal corporation
By:_______________________________
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing and Risk Management
ATTEST:
_________________________________
City Clerk
APPROVED AS TO FORM:
________________________________
Assistant City Attorney
Date:_____________________________
By:_______________________________
__________________________________
PRINT NAME
__________________________________
CORPORATE PRESIDENT OR VICE PRESIDENT
Date:_____________________________
ATTEST: (Corporate Seal)
_____________________________
CORPORATE SECRETARY
20
EXHIBIT B
INSURANCE REQUIREMENTS
1. The Service Provider will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs. Before commencing work under
this bid, the Service Provider shall furnish the City with certificates of insurance showing the
type, amount, class of operations covered, effective dates and date of expiration of policies, and
containing substantially the following statement:
"The insurance evidenced by this Certificate will not be cancelled or materially altered,
except after ten (10) days written notice has been received by the City of Fort Collins."
In case of the breach of any provision of the Insurance Requirements, the City, at its option,
may take out and maintain, at the expense of the Service Provider, such insurance as the City
may deem proper and may deduct the cost of such insurance from any monies which may be
due or become due the Service Provider under this Agreement. The City, its officers, agents
and employees shall be named as additional insureds on the Service Provider's general liability
and automobile liability insurance policies for any claims arising out of work performed under
this Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Service Provider shall
maintain during the life of this Agreement for all of the Service Provider's employees
engaged in work performed under this agreement:
1. Workers' Compensation insurance with statutory limits as required by
Colorado law.
2. Employer's Liability insurance with limits of $100,000 per accident,
$500,000 disease aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Service Provider shall maintain
during the life of this Agreement such commercial general liability and automobile liability
insurance as will provide coverage for damage claims of personal injury, including
accidental death, as well as for claims for property damage, which may arise directly or
indirectly from the performance of work under this Agreement. Coverage for property
damage shall be on a "broad form" basis. The amount of insurance for each coverage,
Commercial General and Vehicle, shall not be less than $500,000 combined single limits
for bodily injury and property damage.
In the event any work is performed by a subcontractor, the Service Provider shall be
responsible for any liability directly or indirectly arising out of the work performed under
this Agreement by a subcontractor, which liability is not covered by the subcontractor's
insurance.
Administrative Services
Purchasing Divison
215 North Mason Street y 2nd Floor y P.O. Box 580 y Fort Collins, CO 80522-0580 y (970) 221-6775 y Fax (970) 221-6707 www.fcgov.com
ADDENDUM No. 1
SPECIFICATIONS AND CONTRACT DOCUMENTS
Description of RFP: P1052 New Home Inspection and Performance Testing
OPENING DATE: 3:00 P.M. (Our Clock) January 19, 2007
To all prospective bidders under the specifications and contract documents described above,
the following changes are hereby made.
Questions and Answers
How many homes will be inspected and/or tested in this project?
As the RFP states on page 3, “Sample sizes have not yet been finalized but the total number of
site visits is anticipated to be approximately 20.” We cannot provide a better estimate at this
time. As noted on page 6 (Proposal Contents), we’re asking you to “clearly show fixed
time/costs and incremental time/costs per home for each type of visit (insulation stage vs.
completed home).” This will provide us the information we need to evaluate your proposal.
How large will the homes in the sample be? Will any of them include multiple HVAC
systems?
Since the sample has not yet been selected, we can’t answer these definitively. But we
anticipate that most of the homes will be toward the center of bell curve of new Fort Collins
homes rather than on either extreme of very small or very large. We anticipate that most, if not
all, of the homes in the sample will have a single HVAC system. However we encourage you to
specify any incremental fee you propose to charge if more than one system is present.
What do you mean when you say “Comparison with Manual D design” in Appendix A?
As part of the building permit submittal, builders must include a Manual D (Air Conditioning
Contractors of America) duct design. We will provide this information, along with the plans, as
the contractor selected for this work performs a site visit. The contractor’s job will be to assess
how closely the as-built ductwork resembles the submitted design. We expect a macro-level
description that highlights general observations, rather than a detailed, run-by-run assessment.
If there are discrepancies between the design and as-built system, some specific, typical
examples should be cited. The selected contractor is NOT responsible for performing a Manual
D duct design.
What do you mean when you ask the bidder to include a “Proposed quality control
protocol” in the proposal?
We’re asking you to describe the steps you will take to provide data in which you and we can
have a high level of confidence.
Will all the homes we inspect or test have central air-conditioning systems? How will we
test AC systems in cold weather?
We don’t know how many homes will have AC systems. Though the market penetration of AC
systems in Fort Collins is high, many new Fort Collins homes are purchased without AC
installed by the builder. We realize cold weather will restrict the opportunity to test AC operation
and refrigerant charge. Given those uncertainties, we encourage you to break out AC testing in
your estimate of time and costs.
What is the budget for this work?
We are not releasing that information. We encourage you to bid competitively, while realizing
that budget is just one of several criteria upon which we will evaluate proposals.
Please contact Opal F. Dick, CPPO, Senior Buyer at (970) 221-6778 with any questions
regarding this addendum.
RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT
ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN
RECEIVED.
Administrative Services
Purchasing Divison
215 North Mason Street y 2nd Floor y P.O. Box 580 y Fort Collins, CO 80522-0580 y (970) 221-6775 y Fax (970) 221-6707 www.fcgov.com
REQUEST FOR PROPOSAL
P1052 New Home Inspection and Performance Testing
Written proposals, six (6) will be received at the City of Fort Collins' Purchasing Division, 215 North
Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before 3:00 p.m. (our
clock), January 19, 2007. Proposal No. P1052. If delivered, they are to be sent to 215 North Mason
Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins,
80522-0580.
Questions concerning the scope of the project should be directed to Project Manager Doug Swartz,
(970) 221-6719.
Questions regarding proposals submittal or process should be directed to Opal F. Dick, CPPO,
Senior Buyer (970) 221-6778.
A copy of the Proposal may be obtained as follows:
1. Download the Proposal/Bid from the BuySpeed Webpage,
https://secure2.fcgov.com/bso/login.jsp
2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a
copy of the Bid.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a
financial interest in the sale to the City of any real or personal property, equipment, material, supplies
or services where such officer or employee exercises directly or indirectly any decision-making
authority concerning such sale or any supervisory authority over the services to be rendered. This
rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor,
entertainment, kickback or any items of monetary value from any person who has or is seeking to do
business with the City of Fort Collins is prohibited.
Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be
rejected and reported to authorities as such. Your authorized signature of this proposal assures that
such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive any
irregularities or informalities.
Sincerely,
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing & Risk Management
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2
Request for Proposals
P1052 New Home Inspection and Performance Testing
City of Fort Collins is seeking an experienced contractor who will perform visual inspections of
homes under construction and performance testing of completed homes for an evaluation of new
home design, construction and performance. The selected firm must not have active business
relationships in the Fort Collins new home market.
Background
Fort Collins, Colorado is located near the northern end of the Front Range region of Colorado.
The city has a population of about 120,000. Approximately 1000 units of housing are annually
built in Fort Collins.
City of Fort Collins is known for its advocacy and support for improved housing performance.
Since the early 1990s it has promoted a building-science based, “whole-house approach” to new
home design and construction. This has been done via energy codes, training for the building
industry, consumers and other housing market stakeholders, development of a builder’s guide for
energy-efficient design and construction, and other approaches.
A new home performance study published in 2002 evaluated the impacts of the 1996 energy
code and characterized the design, construction and performance of Fort Collins homes built in
the mid- to late-1990s. This study was wide-ranging, including inspection of homes during
construction, energy ratings and performance testing of occupied homes, energy bill analysis,
energy modeling, interviews with builders and homeowners.
Since the period of the homes represented in the earlier study, many things have changed:
• Greater awareness about performance issues among many housing market stakeholders (What
To Look For in a New Home awareness campaign, numerous educational events for the
building industry sponsored by a variety of Colorado entities, New Home Stakeholder
Group).
• Anecdotal information about changes in typical building practices (e.g. greater use of low-e
windows and 90% AFUE furnaces, improved ductwork construction, widespread use of
weather-resistant barriers).
• Energy code changes, including a major package of changes in the Fort Collins residential
code in 2005 (the current code is a locally amended version of the 2003 International
Residential Code).
• Growth in the performance testing infrastructure.
• Growth in the energy rating industry and the number of new homes complying with the Fort
Collins code via the “Simulated Performance Alternative” path.
• Growth in participation in the ENERGY STAR Homes and Built Green Colorado new home
labeling programs.
• Continued growth in the market penetration of residential air conditioning.
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The City of Fort Collins plans to conduct another new home study to provide feedback on design
load calculations and equipment sizing; energy code implementation and compliance; and home
design, construction and performance. Compared with the earlier study, the current study is
considerably smaller in scope, both in terms of tasks and sample size. The study will include:
• Analysis of new home plans
• Visual inspections of homes under construction
• Performance testing of completed (but unoccupied) homes
This Request for Proposals solicits a contractor to perform the latter two tasks (the first task will
be performed by City staff). The work will require close cooperation with the two City
departments collaborating on this project: Fort Collins Utilities (the municipal utility) and City of
Fort Collins Building & Zoning Services (the building department). Fort Collins Utilities will
manage the project.
Scope of Work
This section outlines the work in which the selected contractor will participate. Parts of the
description are intentionally open-ended, because there is the possibility that the contractor will
be assisted by City staff in some portions of the work. These details will be fleshed out in the
negotiations to develop a final scope of work and contract for the selected contractor.
Respondents are encouraged to describe options they feel might be feasible.
Samples and Scheduling
Sample sizes have not yet been finalized but are anticipated to be in the range of ten to 20 homes
for each task. Homes will be selected to represent “typical” Fort Collins new construction: stick-
built with gas forced-air heating. Some will have central air conditioning.
Visual inspection will typically be performed after homes are insulated, prior to wallboard
installation. Performance testing will typically be performed when homes are substantially
completed, just before they receive a Certificate of Occupancy.
The City will provide addresses and access to the homes in which the contractor will collect data.
The City and contractor will work closely together to schedule site visits to minimize
inconvenience to builders. For each home in the sample, the City will provide the contractor with
a set of plans and specifications submitted by the builder.
Visual Inspection
Objectives of the visual inspection task are to:
• Characterize the components and construction techniques being used; and
• Learn how field practices compare with (1) code requirements and (2) the plans and
specifications submitted by builders with the building permit application.
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Components and systems to be investigated include:
• Solar design aspects
• Foundation
• Framing
• Drainage
• Air sealing
• Insulation
• Fenestration
• Water heating
• Heating and cooling equipment
• Heating/cooling ductwork
• Combustion air supply
• Mechanical ventilation
• Humidification
A draft list of inspection items is included in Appendix A. For each home in the sample, City
staff will pre-populate the data collection form with anticipated values based on information
gleaned from the builder’s plans submittal. [We need to discuss timing to see if this will be
possible]
Performance Testing
Objectives of the performance testing task are to:
• Characterize the performance of installed components and systems; and
• Learn how field practices compare with (1) code requirements, (2) plans and specifications
submitted by builders with the building permit application and (3) manufacturers instructions.
Areas to be investigated include:
• Integrity of the thermal boundary
• Performance of heating and cooling equipment and forced-air distribution system
• Pressure balance
• Combustion safety
• Mechanical ventilation performance
Much of the visual inspection data collected in homes under construction will also be collected
on the completed home sample, as well as several additional items that cannot be observed under
construction. A draft list of inspection/testing items is included in Appendix B.
Design heating and cooling air flows will be provided by the City. [May not be able to do this
due to tight timing; we may be calculating these after the site visit. And having this info could
potentially bias the test results?]
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Protocols
As part of the proposal requirements, respondents will propose inspection, testing and reporting
protocols and forms. Well-established, standardized protocols are preferred when available and
feasible. City staff and the selected contractor will work together to finalize the scope and details
of the protocols, data collection forms and reporting formats. These will be pilot tested on one or
two homes and, based on that experience, fine-tuned for the rest of the samples.
Data collected in the testing portion need to be quality controlled on a real-time basis, to ensure
that data are valid for every home.
Equipment and Supplies
The selected contractor will supply all necessary equipment and supplies to complete the scope
of work, with the possible exception of infrared scanning equipment that the City may be able to
loan for this work.
Reporting
Data reports on each home inspected or tested must be delivered within three working days of
data collection. This includes the original data collection workbook as well as data compiled in
standard electronic format. In addition to the specific data requirements, the contractor will
submit well-documented digital photographs (minimum resolution 2048 x 1536 pixels) and
comments that will help the analysts interpret what was observed and measured on-site.
The contractor is not responsible for analysis beyond what is required to calculate the required
performance parameters.
Review
The contractor will review the data compilation and report written by the City.
Staffing
The City would like to explore options in which (1) the selected contractor is responsible for the
full scope of inspection and testing tasks; and (2) City staff assists the selected contractor in the
site work. The potential to split the job will be discussed as part of the selection process and
negotiation of scope and budget details.
Communication
Regular communication with the project manager is expected throughout the duration of the
work.
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Software Compatibility
The City uses Microsoft Office 2002 software products. The contractor must submit data in a
format compatible with these products. Additionally, the contractor must have e-mail capability
to send and receive large (up to 2 MB) attachments.
Liability
The attached Personal Services Agreement outlines standard City requirements for insurance
coverage.
Confidentiality and rights to data
All data collected by the contractor will be treated confidentially. The data from this project will
be the property of the City. It may be possible for the contractor to use the aggregate, anonymous
data from this project for other purposes, with written permission from the City. The City will
consider such requests on a case-by-case basis.
Timeline
The timeline is outlined here. It will be adjusted based on negotiations among the selected
contractor and the two City departments involved in this work, and the practicalities of accessing
homes at the appropriate stages.
• Hiring
− RFP issued December 21, 2006
− Final questions to City January 8, 2007
− Final City response to questions January 12
− Proposals due January 19
− Proposals reviewed January 26
− Interviews (if necessary) February 1-2
− Contractor selected February 6
− Contract negotiated, work begins February 20
• Inspection and testing Completed by March 31
• Review draft data compilation, report April 30
Proposal Contents
All proposals must be organized in the following format to allow an orderly review and
evaluation. Address all aspects of the Scope of Work. The proposed contract between the City of
Fort Collins and the successful respondent is attached for reference purposes.
• Table of Contents. List proposal content by section and by page number.
• Statement of understanding of required services.
• Proposed protocol, tools, supplies and data collection approaches for homes-under-construction
sample. Suggest other data that may be valuable.
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• Proposed protocol, tools, supplies and data collection approaches for completed home sample.
Suggest other data/testing that may be valuable.
• Proposed quality control protocol (be specific on what will be checked and how).
• Proposed data management and reporting approach.
• Timeline. Include estimates of the number of homes in each sample that could realistically be
evaluated per day.
• Staffing. Describe options you feel might be feasible. Describe each team member’s or assistant’s
roles and responsibilities in completing the Scope of Work.
• Qualifications. Include information describing staff capabilities and experience relevant to this
project. Describe experience with Northern Colorado housing stock and construction practices.
When citing other projects, describe the specific role played by the respondent.
• Proposed compensation and estimate of personnel time to complete this work. Provide estimates
that (1) assume the bidder will do 100% of the inspection and testing work; and (2) assume that
City staff will assist in the inspection and testing. Clearly state assumptions about divisions of
work. Show any fixed costs and incremental costs per house in each phase of the work.
• References. Provide at least five references, each including name, title, address, phone number
and e-mail address of the client’s program manager.
• Availability.
• Potential conflicts of interest. List any business relationships that could potentially raise concerns
about your ability to objectively evaluate new homes in Fort Collins. [Is this the appropriate way
to say this? Also note reference in intro paragraph, page 1]
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Appendix A
DRAFT: Data to be Collected at Under-Construction Inspection
Exterior photos: all elevations
Solar-related design aspects
• Orientation
• Solar exposure and shading
• Pre-planning for future solar
Foundation
• Crawl spaces: location/depth, thermal design,
moisture barrier, insulation, ventilation,
conditioning
• Basements: Insulation
• Slabs-on-grade: Insulation
Framing practices: advanced, conventional
Drainage
• Overhangs
• WRB, flashings
• Windows, skylights, doors, decks
• Wall / roof intersections
Air sealing and insulation
• Air barrier continuity and details
• Insulation: Location, materials, R-values,
installation practices, vapor barrier
• Air barrier / insulation boundary alignment
Windows, skylights, doors
• Area
• Type
• Location
• NFRC ratings
• Solar exposure
Fireplaces
• Quantity
• Location
• Type
Water heating
• Water heater: quantity, location, type,
make/model, rated efficiency
• Standby heat loss measures
Furnace and AC
• Quantity
• Type
• Make/model
• Rated AFUE, SEER, EER
• AC coil model #s
• Rated capacity, heat rise, ESP
• Blower / motor size
• Electrical ratings for furnace + AC
• AC outdoor unit level?
Heating/cooling ductwork
• Layout
− Air handler location
− Sizes of major components
− Components that decrease / increase
pressure drop
− Number of zones
− Registers: quantity, locations, sizes
− Comparison with Manual D design
• Details on run with longest equivalent length
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Appendix B:
DRAFT: Data to be Collected at Completed Home Inspection and Testing
Visual Inspection Data
(it may not be possible to collect all of this data at every home)
Exterior photos: all elevations
Solar-related design aspects
• Orientation
• Solar exposure and shading
• Pre-planning for future solar
Foundations
• Crawl spaces: location/depth, thermal design,
moisture barrier, insulation, ventilation,
conditioning
• Basements: Insulation
• Slabs-on-grade: Insulation
Drainage: overhangs, gutters
Windows, skylights, doors
• Area
• Type
• Location
• NFRC ratings
• Solar exposure
Fireplaces
• Quantity
• Location
• Type
Water heating
• Water heater: quantity, location, type,
make/model, rated efficiency
• Standby heat loss measures
Heating/cooling control type
• # of zones • Thermostat type
Furnace and AC
• Quantity
• Type
• Make/model
• Rated AFUE, SEER, EER
• Filter type
• AC coil model #s
• Rated capacity, heat rise, ESP
• Blower / motor size
• Electrical ratings for furnace + AC
• AC outdoor unit level?
Ductwork
• Layout
− Air handler location
− Sizes of major components
− Components that decrease / increase pressure
drop
− Registers: quantity, locations, sizes
− Comparison with Manual D design
• Details on run with greatest equivalent length
• Construction approach / materials
• Sealing: materials, extent, obvious leaks
• Insulation: locations, materials, R-values,
practices
Combustion air ducts
• Number
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Performance-Testing Data
Thermal barrier integrity
• Infrared scan without and with blower door
• Whole-building air leakage rate
• Major leakage locations
• Buffer space connections to core of home
Air handler
• External static pressure • Total system flow
Furnace
• Heat rise
• (Gas pressure)
• (Combustion gas analysis)
• (Electrical draw)
Air conditioner
• Refrigerant charge
• (other AC performance parameters?)
Ductwork
• Leakage: total and supply / return split
• Leakage to outdoors
• Register connection to outdoors
• Leakage locations
• Air flow at each register (and temp?)
Pressure balance at rooms with closeable doors
Combustion safety: all natural gas appliances
• CO production
• Draft pressure
• Worst-case CAZ depressurization test
• Impact of closing combustion air ducts
Mechanical ventilation systems
• Noise • Air flow
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REVIEW AND ASSESSMENT
Professional firms will be evaluated on the following criteria. These criteria will be the basis for
review of the written proposals and interview session.
The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and
5 being an outstanding rating.
WEIGHTING
FACTOR
QUALIFICATION
STANDARD
2.0
Scope of Proposal
Does the proposal show an understanding of the
project objective, methodology to be used and
results that are desired from the project?
2.0
Assigned Personnel
Do the persons who will be working on the project
have the necessary skills? Are sufficient people of
the requisite skills assigned to the project?
1.0
Availability
Can the work be completed in the necessary time?
Can the target start and completion dates be met?
Are other qualified personnel available to assist in
meeting the project schedule if required? Is the
project team available to attend meetings as
required by the Scope of Work?
1.0
Motivation
Is the firm interested and are they capable of doing
the work in the required time frame?
2.0
Cost and
Work Hours
Do the proposed cost and work hours compare
favorably with the project Manager's estimate? Are
the work hours presented reasonable for the effort
required in each project task or phase?
2.0
Firm Capability
Does the firm have the support capabilities the
assigned personnel require? Has the firm done
previous projects of this type and scope?
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Reference evaluation (Top Ranked Firm)
The project Manager will check references using the following criteria. The evaluation rankings
will be labeled Satisfactory/Unsatisfactory.
QUALIFICATION
STANDARD
Overall Performance
Would you hire this Professional again? Did
they show the skills required by this project?
Timetable
Was the original Scope of Work completed
within the specified time? Were interim
deadlines met in a timely manner?
Completeness
Was the Professional responsive to client
needs; did the Professional anticipate
problems? Were problems solved quickly and
effectively?
Budget
Was the original Scope of Work completed
within the project budget?
Job Knowledge
a) If a study, did it meet the Scope of Work?
b) If Professional administered a construction
contract, was the project functional upon
completion and did it operate properly?
Were problems corrected quickly and
effectively?
SA 09/01/06
13
SERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter
referred to as the "City" and , hereinafter referred to as "Service Provider".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed
by and between the parties hereto as follows:
1. Scope of Services. The Service Provider agrees to provide services in
accordance with the scope of services attached hereto as Exhibit "A", consisting of
( ) page and incorporated herein by this reference.
2. The Work Schedule. The services to be performed pursuant to this Agreement
shall be performed in accordance with the Work Schedule attached hereto as Exhibit "B",
consisting of ( ) page, and incorporated herein by this reference.
3. Contract Period. This Agreement shall commence , and shall continue in
full force and effect until , 200 , unless sooner terminated as herein provided. In
addition, at the option of the City, the Agreement may be extended for additional one year
periods not to exceed ( ) additional one year periods. Renewals and pricing
changes shall be negotiated by and agreed to by both parties. The Denver Boulder Greeley
CPIU published by the Colorado State Planning and Budget Office will be used as a guide.
Written notice of renewal shall be provided to the Service Provider and mailed no later than
ninety (90) days prior to contract end.
4. Delay. If either party is prevented in whole or in part from performing its
obligations by unforeseeable causes beyond its reasonable control and without its fault or
negligence, then the party so prevented shall be excused from whatever performance is
prevented by such cause. To the extent that the performance is actually prevented, the Service
SA 09/01/06
14
Provider must provide written notice to the City of such condition within fifteen (15) days from
the onset of such condition.
[Early Termination clause here as an option.
5. Early Termination by City/Notice. Notwithstanding the time periods contained
herein, the City may terminate this Agreement at any time without cause by providing written
notice of termination to the Service Provider. Such notice shall be delivered at least fifteen (15)
days prior to the termination date contained in said notice unless otherwise agreed in writing by
the parties. All notices provided under this Agreement shall be effective when mailed, postage
prepaid and sent to the following addresses:
City: Service Provider:
In the event of early termination by the City, the Service Provider shall be paid for services
rendered to the date of termination, subject only to the satisfactory performance of the Service
Provider's obligations under this Agreement. Such payment shall be the Service Provider's sole
right and remedy for such termination.
6. Contract Sum. The City shall pay the Service provider for the performance of this
Contract, subject to additions and deletions provided herein, per the attached Exhibit "C",
consisting of ( ) page(s), and incorporated herein by this reference.
7. City Representative. The City will designate, prior to commencement of the
work, its representative who shall make, within the scope of his or her authority, all necessary
and proper decisions with reference to the services provided under this agreement. All requests
concerning this agreement shall be directed to the City Representative.
8. Independent Service provider. The services to be performed by Service Provider
are those of an independent service provider and not of an employee of the City of Fort Collins.
SA 09/01/06
15
The City shall not be responsible for withholding any portion of Service Provider's
compensation hereunder for the payment of FICA, Workmen's Compensation or other taxes or
benefits or for any other purpose.
9. Personal Services. It is understood that the City enters into the Agreement
based on the special abilities of the Service Provider and that this Agreement shall be
considered as an agreement for personal services. Accordingly, the Service Provider shall
neither assign any responsibilities nor delegate any duties arising under the Agreement without
the prior written consent of the City.
10. Acceptance Not Waiver. The City's approval or acceptance of, or payment for
any of the services shall not be construed to operate as a waiver of any rights or benefits
provided to the City under this Agreement or cause of action arising out of performance of this
Agreement.
11. Warranty.
(a) Service Provider warrants that all work performed hereunder shall be
performed with the highest degree of competence and care in accordance
with accepted standards for work of a similar nature.
(b) Unless otherwise provided in the Agreement, all materials and equipment
incorporated into any work shall be new and, where not specified, of the
most suitable grade of their respective kinds for their intended use, and all
workmanship shall be acceptable to City.
(c) Service Provider warrants all equipment, materials, labor and other work,
provided under this Agreement, except City-furnished materials,
equipment and labor, against defects and nonconformances in design,
materials and workmanship/workwomanship for a period beginning with
the start of the work and ending twelve (12) months from and after final
acceptance under the Agreement, regardless whether the same were
furnished or performed by Service Provider or by any of its subcontractors
of any tier. Upon receipt of written notice from City of any such defect or
nonconformances, the affected item or part thereof shall be redesigned,
repaired or replaced by Service Provider in a manner and at a time
acceptable to City.
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16
12. Default. Each and every term and condition hereof shall be deemed to be a
material element of this Agreement. In the event either party should fail or refuse to perform
according to the terms of this agreement, such party may be declared in default thereof.
13. Remedies. In the event a party has been declared in default, such defaulting
party shall be allowed a period of ten (10) days within which to cure said default. In the event
the default remains uncorrected, the party declaring default may elect to (a) terminate the
Agreement and seek damages; (b) treat the Agreement as continuing and require specific
performance; or (c) avail himself of any other remedy at law or equity. If the non-defaulting party
commences legal or equitable actions against the defaulting party, the defaulting party shall be
liable to the non-defaulting party for the non-defaulting party's reasonable attorney fees and
costs incurred because of the default.
14. Binding Effect. This writing, together with the exhibits hereto, constitutes the
entire agreement between the parties and shall be binding upon said parties, their officers,
employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs,
personal representatives, successors and assigns of said parties.
15. Indemnity/Insurance. a. The Service Provider agrees to indemnify and save
harmless the City, its officers, agents and employees against and from any and all actions,
suits, claims, demands or liability of any character whatsoever brought or asserted for injuries to
or death of any person or persons, or damages to property arising out of, result from or
occurring in connection with the performance of any service hereunder.
b. The Service Provider shall take all necessary precautions in performing the work
hereunder to prevent injury to persons and property.
c. Without limiting any of the Service Provider's obligations hereunder, the Service
Provider shall provide and maintain insurance coverage naming the City as an additional
insured under this Agreement of the type and with the limits specified within Exhibit ,
consisting of ( ) pages[s], attached hereto and incorporated herein by this
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17
reference. The Service Provider before commencing services hereunder, shall deliver to the
City's Director of Purchasing and Risk Management, P. O. Box 580 Fort Collins, Colorado
80522 one copy of a certificate evidencing the insurance coverage required from an insurance
company acceptable to the City.
16. Entire Agreement. This Agreement, along with all Exhibits and other documents
incorporated herein, shall constitute the entire Agreement of the parties. Covenants or
representations not contained in this Agreement shall not be binding on the parties.
17. Law/Severability. The laws of the State of Colorado shall govern the construction
interpretation, execution and enforcement of this Agreement. In the event any provision of this
Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such
holding shall not invalidate or render unenforceable any other provision of this Agreement.
18. Prohibition Against Employing Illegal Aliens. This paragraph shall apply to all
Contractors whose performance of work under this Agreement does not involve the delivery of a
specific end product other than reports that are merely incidental to the performance of said
work. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Contractor represents and agrees that:
A. As of the date of this Agreement:
1. Contractor does not knowingly employ or contract with an illegal alien; and
2. Contractor has participated or attempted to participate in the basic pilot
employment verification program created in Public Law 208, 104th
Congress, as amended, and expanded in Public Law 156, 108th
Congress, as amended, administered by the United States Department of
Homeland Security (the “Basic Pilot Program”) in order to verify that
Contractor does not employ any illegal aliens.
B. Contractor shall not knowingly employ or contract with an illegal alien to
perform works under this Agreement or enter into a contract with a
subcontractor that fails to certify to Contractor that the subcontractor shall not
knowingly employ or contract with an illegal alien to perform work under this
Agreement.
C. Contractor shall continue to apply to participate in the Basic Pilot Program and
shall in writing verify same every three (3) calendar months thereafter, until
Contractor is accepted or the public contract for services has been completed,
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18
whichever is earlier. The requirements of this section shall not be required or
effective if the Basic Pilot Program is discontinued.
D. Contractor is prohibited from using Basic Pilot Program procedures to
undertake pre-employment screening of job applicants while this Agreement is
being performed.
E. If Contractor obtains actual knowledge that a subcontractor performing work
under this Agreement knowingly employs or contracts with an illegal alien,
Contractor shall:
1. Notify such subcontractor and the City within three days that Contractor
has actual knowledge that the subcontractor is employing or contracting
with an illegal alien; and
2. Terminate the subcontract with the subcontractor if within three days of
receiving the notice required pursuant to this section the subcontractor
does not cease employing or contracting with the illegal alien; except that
Contractor shall not terminate the contract with the subcontractor if during
such three days the subcontractor provides information to establish that
the subcontractor has not knowingly employed or contracted with an illegal
alien.
F. Contractor shall comply with any reasonable request by the Colorado
Department of Labor and Employment (the “Department”) made in the course
of an investigation that the Department undertakes or is undertaking pursuant
to the authority established in Subsection 8-17.5-102 (5), C.R.S.
G. If Contractor violates any provision of this Agreement pertaining to the duties
imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this
Agreement. If this Agreement is so terminated, Contractor shall be liable for
actual and consequential damages to the City arising out of Contractor’s
violation of Subsection 8-17.5-102, C.R.S.
H. The City will notify the Office of the Secretary of State if Contractor violates
this provision of this Agreement and the City terminates the Agreement for
such breach.
SA 09/01/06
19
CITY OF FORT COLLINS, COLORADO
a municipal corporation
By:_______________________________
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing and Risk Management
ATTEST:
_________________________________
City Clerk
APPROVED AS TO FORM:
________________________________
Assistant City Attorney
Date:_____________________________
By:_______________________________
__________________________________
PRINT NAME
__________________________________
CORPORATE PRESIDENT OR VICE PRESIDENT
Date:_____________________________
ATTEST: (Corporate Seal)
_____________________________
CORPORATE SECRETARY
20
EXHIBIT B
INSURANCE REQUIREMENTS
1. The Service Provider will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs. Before commencing work under
this bid, the Service Provider shall furnish the City with certificates of insurance showing the
type, amount, class of operations covered, effective dates and date of expiration of policies, and
containing substantially the following statement:
"The insurance evidenced by this Certificate will not be cancelled or materially altered,
except after ten (10) days written notice has been received by the City of Fort Collins."
In case of the breach of any provision of the Insurance Requirements, the City, at its option,
may take out and maintain, at the expense of the Service Provider, such insurance as the City
may deem proper and may deduct the cost of such insurance from any monies which may be
due or become due the Service Provider under this Agreement. The City, its officers, agents
and employees shall be named as additional insureds on the Service Provider's general liability
and automobile liability insurance policies for any claims arising out of work performed under
this Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Service Provider shall
maintain during the life of this Agreement for all of the Service Provider's employees
engaged in work performed under this agreement:
1. Workers' Compensation insurance with statutory limits as required by
Colorado law.
2. Employer's Liability insurance with limits of $100,000 per accident,
$500,000 disease aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Service Provider shall maintain
during the life of this Agreement such commercial general liability and automobile liability
insurance as will provide coverage for damage claims of personal injury, including
accidental death, as well as for claims for property damage, which may arise directly or
indirectly from the performance of work under this Agreement. Coverage for property
damage shall be on a "broad form" basis. The amount of insurance for each coverage,
Commercial General and Vehicle, shall not be less than $500,000 combined single limits
for bodily injury and property damage.
In the event any work is performed by a subcontractor, the Service Provider shall be
responsible for any liability directly or indirectly arising out of the work performed under
this Agreement by a subcontractor, which liability is not covered by the subcontractor's
insurance.
Administrative Services
Purchasing Divison
215 North Mason Street y 2nd Floor y P.O. Box 580 y Fort Collins, CO 80522-0580 y (970) 221-6775 y Fax (970) 221-6707 www.fcgov.com
REQUEST FOR PROPOSAL
P1052 New Home Inspection and Performance Testing
Written proposals, six (6) will be received at the City of Fort Collins' Purchasing Division, 215 North
Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before 3:00 p.m. (our
clock), January 19, 2007. Proposal No. P1052. If delivered, they are to be sent to 215 North Mason
Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins,
80522-0580.
Questions concerning the scope of the project should be directed to Project Manager Doug Swartz,
(970) 221-6719.
Questions regarding proposals submittal or process should be directed to Opal F. Dick, CPPO,
Senior Buyer (970) 221-6778.
A copy of the Proposal may be obtained as follows:
1. Download the Proposal/Bid from the BuySpeed Webpage,
https://secure2.fcgov.com/bso/login.jsp
2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a
copy of the Bid.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a
financial interest in the sale to the City of any real or personal property, equipment, material, supplies
or services where such officer or employee exercises directly or indirectly any decision-making
authority concerning such sale or any supervisory authority over the services to be rendered. This
rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor,
entertainment, kickback or any items of monetary value from any person who has or is seeking to do
business with the City of Fort Collins is prohibited.
Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be
rejected and reported to authorities as such. Your authorized signature of this proposal assures that
such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive any
irregularities or informalities.
Sincerely,
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing & Risk Management
• Diameter
• Length
• Termination location
• Labeling
Spot ventilation
• Bath fan type / specs
• Kitchen stove type
• Kitchen hood type / specs
Whole-house ventilation
• System type / description
Humidifiers: type and quantity
Cooling equipment other than central AC
• Ceiling fans
• Whole-house fan
• Evaporative cooler
Lighting
Inventory: fixtures, # sockets, bulb type and wattage, control type
• Construction approach / materials
• Sealing: materials, extent, obvious leaks
• Insulation: locations, materials, R-values, practices
Combustion air ducts
• Number
• Diameter
• Length
• Termination location
• Labeling
Spot ventilation
• Bath fan type / specs
• Bath fan duct and termination
• Kitchen stove type
• Kitchen hood type / specs
• Kitchen hood duct and termination
Whole-house ventilation
• System type / description • Installation
Humidifiers: type and quantity
Cooling equipment other than central AC
• Ceiling fans
• Whole-house fan
• Evaporative cooler
• Diameter
• Length
• Termination location
• Labeling
Spot ventilation
• Bath fan type / specs
• Kitchen stove type
• Kitchen hood type / specs
Whole-house ventilation
• System type / description
Humidifiers: type and quantity
Cooling equipment other than central AC
• Ceiling fans
• Whole-house fan
• Evaporative cooler
Lighting
Inventory: fixtures, # sockets, bulb type and wattage, control type
• Construction approach / materials
• Sealing: materials, extent, obvious leaks
• Insulation: locations, materials, R-values, practices
Combustion air ducts
• Number
• Diameter
• Length
• Termination location
• Labeling
Spot ventilation
• Bath fan type / specs
• Bath fan duct and termination
• Kitchen stove type
• Kitchen hood type / specs
• Kitchen hood duct and termination
Whole-house ventilation
• System type / description • Installation
Humidifiers: type and quantity
Cooling equipment other than central AC
• Ceiling fans
• Whole-house fan
• Evaporative cooler