HomeMy WebLinkAboutBID - 6005 ACCESS CONTROL AND CARD READER UPGRADEAdministrative Services
Purchasing Divison
215 North Mason Street y 2nd Floor y P.O. Box 580 y Fort Collins, CO 80522-0580 y (970) 221-6775 y Fax (970) 221-6707 www.fcgov.com
CITY OF FORT COLLINS
INVITATION TO BID
BID 6005
ACCESS CONTROL and CARD READER UPGRADE
BID OPENING: 2:30 p.m. (our clock), November 15, 2006
Sealed bids will be received and publicly opened at the office of the Director of Purchasing and Risk
Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522, at the
time and date noted on the bid proposal and/or contract documents. If delivered, they are to be
sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is
P.O. Box 580, Fort Collins, 80522-0580.
Mandatory Pre-Bid: There will be a mandatory Pre-bid walk through of the each of the four (4)
buildings where new controls are being installed prior to awarding this bid. This walk through will
take place on Friday, November 3, 2006 at 9:00 am starting at the EPIC job site at 1201
Riverside Ave, Fort Collins, Co. We will meet in the Lobby area of EPIC. Questions about the
walk through, contact Steve Strickland at 221-6536.
Bids must be received at the Purchasing Office prior to 2:30 p.m. (our clock), November 15,
2006.
Questions concerning the scope of the bid should be directed to Project Manager Steve Strickland,
(970) 221-6536.
Questions regarding bid submittal or process should be directed to James R. Hume, CPPO, Senior
Buyer (970) 221-6776.
A copy of the Bid may be obtained as follows:
1. Download the Bid from the Purchasing Webpage, Current Bids page, at:
https://secure2.fcgov.com/bso/login.jsp.
2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a
copy of the Bid.
Special Instructions
All bids must be properly signed by an authorized representative of the company with the legal
capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set
for closing. Once bids have been accepted by the City and closing has occurred, failure to enter
into contract or honor the purchase order will be cause for removal of supplier's name from the City
of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may
also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of
forty-five (45) days after bid openings.
Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained
in the City's specifications initially provided to the bidder. Any proposed modification must be
accepted in writing by the City prior to award of the bid.
Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly
identified by the bid number and bid name contained in the bid proposal.
No proposal will be accepted from, or any purchase order awarded, to any person, firm or
corporation in default on any obligation to the City.
Bids must be furnished exclusive of any federal excise tax, wherever applicable.
Bidders must be properly licensed and secure necessary permits wherever applicable.
Bidders not responding to this bid will be removed from our automated vendor listing for the subject
commodities.
The City may elect where applicable, to award bids on an individual item/group basis or on a total
bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject
any and all bids, and to waive any irregularities or informalities.
Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a
financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision-
making authority concerning such sale or any supervisory authority over the services to be
rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or
is seeking to do business with the City of Fort Collins is prohibited.
Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight
charges must be included in prices submitted on proposal.
Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not
entered as separate pricing on the proposal form.
Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with
the City's purchasing restrictions. A copy of the resolutions is available for review in the Purchasing
Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions.
Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported
to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is
not a collusive or sham bid.
Bid results: for information regarding results for individual bids send a self-addressed, self-stamped
envelope and a bid tally will be mailed to you. Bid results will be posted in our office 7 days after
the bid opening.
James B. O’Neill II, CPPO, FNIGP
Director of Purchasing and Risk Management
BID PROPOSAL
BID # 6005
ACCESS CONTROL and CARD READER UPGRADE
1.) EPIC Facility (1201 Riverside Ave) Access Control
2.) Lincoln Center ( 417 South Meldrum) Access Control
3.) Library (201 Peterson St) Access Control
4.) Fort Collins Museum ( 220 Mathews)
5) Upgrade of Card Readers in Sixteen City Bldg
BID OPENING: November 15, 2006, 2:30pm (our clock)
We hereby enter our bid for the City of Fort Collins' requirements for Access Control Installation
and Upgrades, per the bid invitation and any referenced specifications:
SPECIFICATIONS FOR ACCESS CONTROL INSTALL AT EPIC (1201 Riverside Ave ) &
LINCOLN CENTER (417 South Meldrum) Fort Collins, Co. & Upgrading of Card Readers in
Existing City Buildings.
Objective #1: To install Continental Controls Door Access Control System in four (4)
City Facilities:
1. EPIC Facility (1201 Riverside Ave)
2. Lincoln Center ( 417 South Meldrum)
3. Library (201 Peterson St)
4. Fort Collins Museum ( 220 Mathews)
Objective #2: Replace 150 (plus 5 extra for stock) existing Indalla Card Readers with HID 125kHz
Mini Prox Readers or ThinLine II Readers and supply The City of Fort Collins with 2,500 Hid Access
(card and /or FOBs) devices (2000 Key Fob style and 500 Credit card style). Numbering sequence
to begin at 5,000.
Mandatory Pre-Bid: There will be a mandatory Pre-bid walk through of the each of the four (4)
buildings where new controls are being installed prior to awarding this bid. This walk through will
take place on Friday, November 3, 2006 at 9:00 am starting at the EPIC job site at 1201
Riverside Ave, Fort Collins, Co. We will meet in the Lobby area of EPIC. Questions about the
walk through, contact Steve Strickland at 221-6536.
Contractor Responsibilities :
1. Scope of Work
• Materials and field labor:
a) Install and wire City of Fort Collins furnished Continental Controls
Superterm 4 / 8 or Continental Controls mini-term 2 door controller as
specified on drawings. Note: 120 VAC power to controller to be furnished by
City of Fort Collins
b) Install and wire City of Fort Collins furnished Securitron 24VDC Power
Supply & battery backup devices. Note: 120 VAC power to be furnished by
City of Fort Collins.
c) Furnish, install, adjust and wire-in (from doors/readers to Controller) new door
hardware/control at designated locations (this would include card readers,
door closures, latch guards, manual surface bolt locks, electric strikes,
electrified locksets, Exit Devices with power supplies requirements, upgraded
door panic devices, and early lockdown switches or timers on doors
designated on floor plan schedule (see Lincoln Center dwg).
d) Furnish and install sub-network communications wiring between Continental
Controls field devices to allow communication between master controller
(controller that has lantronix micro serial server installed) and any slave
controllers in the network.
e) Furnish, Install and configure lantronix UDS-10 micro serial server. City of
Fort Collins will provide Cat 5 Lan drop to Master Continental Superterm
controller in each facility.
f) Furnish, Install, wire-in & test new HID 125khZ card readers on thirteen (13)
City buildings (150 readers total).
• All wiring to be labeled at the controllers and cleanly bundled through out it’s run. Any
surface mounted conduit or wire mold on doors, mullions or adjacent walls is to be
painted to match the surface it is attached to.
• Provide Autocad drawing of all locations and labeling of field devices (City will provide
base building drawing). Show wiring run between devices and all associated hardware.
2. Cutting, drilling and patching
• Other than described above as work provided or supplied by others, the Contractor shall
be responsible for all cutting, core drilling, fitting and patching to complete the work.
3. Cleaning
• The Contractor is responsible for any cleaning and/or disposal of waste products that is
necessary as a result of his operations related to the upgrade.
4. Documentation
• Provide O&M manuals, configuration information, and product specifications for all
hardware, software and auxiliary equipment used in the installation.
• Review with City staff an as-constructed AutoCAD drawing (basic drawing provided by
City staff) verifying location of field devices and wiring path at end of project.
• Upon completion there will be a walk-thru inspection by the Contractor and City staff to
show location and configuration of completed system. Full operation of the system shall
be verified by the designated City Representative before final pay application is
approved.
5. Warranty
• The Contractor shall warrant all materials associated with his work (including low
voltage wiring and connections) to be free of mechanical and electrical defects for a
period of one year.
City Responsibilities:
• The City will make every effort to provide the Contractor with daytime access to the
areas that will receive this work.
• The Contractor shall submit a master schedule including his scope of work, and shall
coordinate this schedule with the designated City Project Representative.
• The City will build all front-end points, schedules, interlocks, and user name population.
• In the event the wire pull from the card reader to the controller is not the correct quantity
(existing readers only), the City will do a change order on the contract to allow for
corrections.
Method of Award
Submitted bids will be evaluated based on price, quality of components, proposed configuration,
and personnel experience. This bid requires separate costs for each of the Facilities in the
proposal and a separate total cost for updating existing card readers throughout the city.
The goal will be to obtain the best value for the City.
Drawings
Included with this bid are four sheets of drawings:
• EPIC floor plan with door to be controlled noted.
• Lincoln Center floor plan with doors to be controlled noted.
• Library 1st floor plan
• Museum basement plan
• Schedule of proposed hardware required at doors designated on drawings (see excel
spread sheet with associated building tab).
• List of Current Indalla Card readers and building Locations.
.
Bid Proposal: Bid # 6005, Access Control & Card Reader Upgrade
Enter each Building total costs and Card reader update costs. Show any extra costs not already
defined or alternatives being recommended.
Description Unit Cost Ext. Cost
Epic Ice Area
Lincoln Center
Library
Museum
Reader upgrade in 13 City Buildings (150 readers) + 5 xtra
New HID cards (2000 pcs)
New HID KEY Fobs (500 pcs)
Documentation & drawings
Other (specify on a separate sheet)
Total: $
Additional Submittals:
Submit information detailing the relevant experience for the lead technician who will be assigned to
this project, if awarded to your company.
Describe briefly the training and skills of other personnel who would be assigned to the project.
Provide the name, title and phone number for the company employee primarily responsible for
coordination with the City on any issues involved in this project.
Name Title
Phone
For technical questions, contact Steve Strickland, Operations Services, (970) 221-6536
For questions concerning bid procedures, contact Jim Hume, CPPO, Senior Buyer, 970-221-6776.
Signature:
Title:
Company Name: Date:
Street:
City:
State/Zip:
Phone #:
Fax #:
Email:
Administrative Services
Purchasing Divison
215 North Mason Street y 2nd Floor y P.O. Box 580 y Fort Collins, CO 80522-0580 y (970) 221-6775 y Fax (970) 221-6707 www.fcgov.com
ADDENDUM No. 1
SPECIFICATIONS AND CONTRACT DOCUMENTS
Description of Bid: 6005 Access Control and Card Reader Update
OPENING DATE: 2:30 P.M. (Our Clock) November 15, 2006
To all prospective bidders under the specifications and contract documents described above,
the following changes are hereby made.
NOTES FROM WALK THROUGH HELD ON 11/03/20006
1 Objective # 1: Address for EPIC Ice Arena is 1801 Riverside not 1201 Riverside
2 Objective #2 Change to : Replace 115 (plus 5 extra stock) for a total of 120 existing Indalla Card
Readers with HID 125kHz Mini Prox Readers or ThinLine II Readers.
End User devices: 2000 Key Fob Style (ProxKey II) & 500 Credit card style (ProxCard II)
3 Bid spec should read:
1. b) Add 4 hours of battery backup to power supply and door latching devices to be provided by by
contractor.
1. c) Add: When changing door latch hardware, install ADA approved hardware. (does not apply to
closed knob hardware addition)
1. f) Correction: There is a total of 115 plus 5 extra for grand total of 120 readers to be replaced.
6 EPIC changes
1. Miniterm controller to be installed in stairway to the west of main entry door. Contractor to run a
continetal wiring connection between this controller and the one located in the Chiller room tech office.
2. Contractor to run Continental communications bus between Miniterm in stairway to "master" controller
in Tech Office in Chiller room (see Epic Drawing)
2. Door A1 (Front Main Entry) Card reader to be mounted on brick wall to west of the door.
3. Door B2 Remove: New manual Surface flush bolt on inactive Leaf .
4. Door B2 Remove: Replaced Door Closer
5. Door B5 Add: Price this option out seperately as "Add Option"
7 Lincoln Center changes
1. Door A1 Add door closue device to scope of work
2. Door A2 Use Schlage ND 80PDEURH0612
3. Door A2 Use Electric Lock with electrified hinge (keep integrity of fire door).
4. Door A2 Add: Door contact indication and wiring to Super 8 Controller.
5. Door A2 Add: Run 2 wire conductor from Super 8 Controller to Timer (city supplied) located in Stage
Mgrs Office.
6. Door A2 Add: Repair exposed holes from removal of Simplex lock set via weld patch, grind & prime.
City will repaint door.
7. Door A4 Add: Four xtra wires from Super 8 Controller to Scheduling Office (future back door
monitoring).
8. Door A4 Remove: Latch guard
9. Door A5 Us ND80PD RH0 612 door handle (sotre room function)
10. Door A5 Add: ADA complient Door closure
8 Library changes
1. Super 4 Controller to be located in Janitor Closet (See Dwgs)
2. All doors: Add: All wiring from Super 4 Controller to each door device to be new - unspliced runs (no
splice above doorways)
9 Museum changes
1. Mount 2 door Micro term in boiler room.
2. Door A1 Add: Wiring from existing door control & reader can be re-used from door to boiler room.
Please contact James R. Hume, CPPO, Senior Buyer at (970) 221-6776 with any questions
regarding this addendum.
RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT
ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN
RECEIVED.
Administrative Services
Purchasing Divison
215 North Mason Street y 2nd Floor y P.O. Box 580 y Fort Collins, CO 80522-0580 y (970) 221-6775 y Fax (970) 221-6707 www.fcgov.com
CITY OF FORT COLLINS
INVITATION TO BID
BID 6005
ACCESS CONTROL and CARD READER UPGRADE
BID OPENING: 2:30 p.m. (our clock), November 15, 2006
Sealed bids will be received and publicly opened at the office of the Director of Purchasing and Risk
Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522, at the
time and date noted on the bid proposal and/or contract documents. If delivered, they are to be
sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is
P.O. Box 580, Fort Collins, 80522-0580.
Mandatory Pre-Bid: There will be a mandatory Pre-bid walk through of the each of the four (4)
buildings where new controls are being installed prior to awarding this bid. This walk through will
take place on Friday, November 3, 2006 at 9:00 am starting at the EPIC job site at 1201
Riverside Ave, Fort Collins, Co. We will meet in the Lobby area of EPIC. Questions about the
walk through, contact Steve Strickland at 221-6536.
Bids must be received at the Purchasing Office prior to 2:30 p.m. (our clock), November 15,
2006.
Questions concerning the scope of the bid should be directed to Project Manager Steve Strickland,
(970) 221-6536.
Questions regarding bid submittal or process should be directed to James R. Hume, CPPO, Senior
Buyer (970) 221-6776.
A copy of the Bid may be obtained as follows:
1. Download the Bid from the Purchasing Webpage, Current Bids page, at:
https://secure2.fcgov.com/bso/login.jsp.
2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a
copy of the Bid.
Special Instructions
All bids must be properly signed by an authorized representative of the company with the legal
capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set
for closing. Once bids have been accepted by the City and closing has occurred, failure to enter
into contract or honor the purchase order will be cause for removal of supplier's name from the City
of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may
also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of
forty-five (45) days after bid openings.
Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained
in the City's specifications initially provided to the bidder. Any proposed modification must be
accepted in writing by the City prior to award of the bid.
Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly
identified by the bid number and bid name contained in the bid proposal.
No proposal will be accepted from, or any purchase order awarded, to any person, firm or
corporation in default on any obligation to the City.
Bids must be furnished exclusive of any federal excise tax, wherever applicable.
Bidders must be properly licensed and secure necessary permits wherever applicable.
Bidders not responding to this bid will be removed from our automated vendor listing for the subject
commodities.
The City may elect where applicable, to award bids on an individual item/group basis or on a total
bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject
any and all bids, and to waive any irregularities or informalities.
Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a
financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision-
making authority concerning such sale or any supervisory authority over the services to be
rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or
is seeking to do business with the City of Fort Collins is prohibited.
Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight
charges must be included in prices submitted on proposal.
Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not
entered as separate pricing on the proposal form.
Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with
the City's purchasing restrictions. A copy of the resolutions is available for review in the Purchasing
Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions.
Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported
to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is
not a collusive or sham bid.
Bid results: for information regarding results for individual bids send a self-addressed, self-stamped
envelope and a bid tally will be mailed to you. Bid results will be posted in our office 7 days after
the bid opening.
James B. O’Neill II, CPPO, FNIGP
Director of Purchasing and Risk Management