HomeMy WebLinkAboutRFP - P1030 I25 / SH 392 INTERCHANGE IMPROVEMENT (3)Administrative Services
Purchasing Divison
215 North Mason Street y 2nd Floor y P.O. Box 580 y Fort Collins, CO 80522-0580 y (970) 221-6775 y Fax (970) 221-6707 www.fcgov.com
Download P1030 I25/SH 392 Interchange Improvement Plan Addendum 1 at:
https://secure2.fcgov.com/bso/login.jsp
Administrative Services
Purchasing Divison
215 North Mason Street y 2nd Floor y P.O. Box 580 y Fort Collins, CO 80522-0580 y (970) 221-6775 y Fax (970) 221-6707 www.fcgov.com
REQUEST FOR PROPOSAL
P1030
I-25/SH 392 Interchange Improvement Plan
Written proposals, eight (8) copies will be received at the City of Fort Collins' Purchasing Division,
215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before 3:00
p.m. (our clock), July 21, 2006. Proposal No. P1030. If delivered, they are to be sent to 215 North
Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort
Collins, 80522-0580.
Questions concerning the scope of the project should be directed to Project Manager Pete Wray
(970) 221-6754.
Questions regarding proposals submittal or process should be directed to James B. O’Neill, II, CPPO,
FNIGP (970) 221-6779.
A copy of the Proposal may be obtained as follows:
1. Download the Proposal/Bid from the BuySpeed Webpage,
https://secure2.fcgov.com/bso/login.jsp
2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a
copy of the Bid.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a
financial interest in the sale to the City of any real or personal property, equipment, material, supplies
or services where such officer or employee exercises directly or indirectly any decision-making
authority concerning such sale or any supervisory authority over the services to be rendered. This
rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor,
entertainment, kickback or any items of monetary value from any person who has or is seeking to do
business with the City of Fort Collins is prohibited.
Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be
rejected and reported to authorities as such. Your authorized signature of this proposal assures that
such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive any
irregularities or informalities.
Sincerely,
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing & Risk Management
Administrative Services
Purchasing Divison
215 North Mason Street y 2nd Floor y P.O. Box 580 y Fort Collins, CO 80522-0580 y (970) 221-6775 y Fax (970) 221-6707 www.fcgov.com
REQUEST FOR PROPOSAL
P1030
I-25/SH 392 Interchange Improvement Plan
Written proposals, eight (8) copies will be received at the City of Fort Collins' Purchasing Division,
215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before 3:00
p.m. (our clock), July 21, 2006. Proposal No. P1030. If delivered, they are to be sent to 215 North
Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort
Collins, 80522-0580.
Questions concerning the scope of the project should be directed to Project Manager Pete Wray
(970) 221-6754.
Questions regarding proposals submittal or process should be directed to James B. O’Neill, II, CPPO,
FNIGP (970) 221-6779.
A copy of the Proposal may be obtained as follows:
1. Download the Proposal/Bid from the BuySpeed Webpage,
https://secure2.fcgov.com/bso/login.jsp
2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a
copy of the Bid.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a
financial interest in the sale to the City of any real or personal property, equipment, material, supplies
or services where such officer or employee exercises directly or indirectly any decision-making
authority concerning such sale or any supervisory authority over the services to be rendered. This
rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor,
entertainment, kickback or any items of monetary value from any person who has or is seeking to do
business with the City of Fort Collins is prohibited.
Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be
rejected and reported to authorities as such. Your authorized signature of this proposal assures that
such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive any
irregularities or informalities.
Sincerely,
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing & Risk Management
City of Fort Collins
Request for Proposal
P1030
I-25/SH 392 Interchange Improvement Plan
BACKGROUND
For many years, growth along State Highway 392 adjacent to Interstate 25 was slow and
reflected a rural development pattern. With new growth in Windsor and in southeast Fort Collins
in recent years, the capacity of the existing interchange facility has been significantly impacted –
to the point of failing from a traffic level of service standpoint. This in turn triggers the need to
provide adequate public facilities in order for new development to proceed adjacent to the
Interchange. The Colorado Department of Transportation (CDOT) has identified this facility as a
high priority project targeted for full replacement with a new interchange design. However,
neither federal nor state funding is available now or in the foreseeable future. In 2004, CDOT
initiated the North I-25 Environmental Impact Statement (EIS) to look at design alternatives and
associated impacts for each interchange along the corridor, including the SH-392 facility. A
separate Environmental Overview Study (EOS) and Access Control Plan by CDOT are in
progress for the SH-392 Corridor from US-287/College Avenue west of I-25, to Highway 85
north of Greeley. Carpenter Road/Larimer County Road 32 is planned to become a part of SH-
392 later in 2006.
The SH-392 Corridor represents a major gateway into the Town of Windsor to the east from I-25
and access west into Fort Collins southern boundary. Both jurisdictions have recognized the
need to work together in finding ways to maximize land uses, infrastructure improvements and
generation of revenues to support a new interchange.
With lack of available funding from CDOT to construct a new interchange, alternative revenue
sources need to be identified through local public and private sectors, and ultimately
establishing a partnership with CDOT to finance a new interchange. In 2003 the City of Fort
Collins and the Town of Windsor, along with other local jurisdictions, adopted the Northern
Colorado Regional Communities I-25 Corridor Plan and Development Standards. This effort
helped set the stage for guiding future development in the area, identifying future land use,
transportation, and open space along the interstate corridor. In 2005, the City of Fort Collins
and Larimer County adopted an expansion of the Fort Collins Growth Management Area
boundary along the west side of the Interstate and SH-392. Coordinating all of these previous
plans, including the CDOT EOS and actions with existing efforts has led to the need for an
integrated interchange improvement plan for both Fort Collins and Windsor.
PURPOSE OF PLAN
In January, 2006 the City of Fort Collins and the Town of Windsor entered into an
Intergovernmental Agreement (IGA) regarding land use and development at the Interstate 25
and Carpenter Road/392 interchange. The purpose of the IGA includes the need to cooperate
among Fort Collins, Windsor, Larimer County, CDOT and the MPO on design and funding
interchange improvements. The key elements of the IGA include developing a joint
comprehensive plan to combine land use objectives between the two jurisdictions, as well as
shared revenues and strategies and funding to support the development proximate to I-25/SH
392 Interchange. An important focus of the Plan will be on the Corridor Activity Center (CAC)
located on both sides of the Interstate.
Fundamental to this effort is to develop action strategies to implement completion of
improvements to the Interstate 25/Highway 392 Interchange, through a concise step by step
plan. This effort represents a joint project involving Fort Collins and Windsor staff. However,
Fort Collins staff will take the lead for project facilitation and management. The strategic
elements that support this ultimate goal are outlined below and must be included in this Plan.
Key Issues Identified for Discussion:
Future land use and development. What combination of uses will best generate
revenues to support interchange improvements?
Facilities and services. Assess existing utilities and infrastructure to determine needed
improvements and who will provide them
Identify potential revenue generation options, revenue sharing alternatives including
special districts for re-construction of the interchange
With CDOT as a key partner in this process, what other jurisdictions or agencies need to
be involved?
The need to coordinate environmental standards, habitat protection and environmental
mitigation to include but not limited to jurisdictional wetlands and Bald Eagle habitat with
the U. S Fish and Wildlife Service, Army Corps of Engineers, Colorado Division of
Wildlife, CO. Natural Heritage Program, Larimer County Open Lands and Fort Collins
Natural Areas Program.
Annexation and growth management area boundaries
Design quality of future development within the CAC area
Development and maintenance of public facilities such as park and ride, transit
stations/stops, pedestrian facilities and connectivity, and bike lanes
Need to coordinate Plan elements such as land use, storm drainage, gateway
landscaping, public facilities with CDOT interchange improvement alternatives from the
EIS process
Identify necessary Federal and State requirements leading to the improvement of the I-
25/SH 392 Interchange (e.g. CDOT 1601 process)
GEOGRAPHIC AREA
The study area identified for the Plan is illustrated on Map A referred to as the Corridor Activity
Center. However, the ultimate project area boundary may change based on new information to
support the planned improvements.
SCOPE OF WORK
Responding consultants are requested to prepare a detailed scope of proposed work for
consideration by the selection team. Consultants are encouraged to offer creative
recommendations concerning how to conduct these work activities. The selection team review
of proposals will focus on the expertise, experience and understanding of the project.
The scope of work should identify a project schedule, describe project expenditures by task,
indicate which firm (s) and/or City staff would perform which activities, and describe proposed
communications and public involvement processes in detail.
The following outline is included to provide a flavor of the various tasks that should be included
in the scope of work. Working closely with the City staff team, a final detailed scope of work and
public outreach process will be defined when a consulting team is selected. Note that staff will
provide any needed mapping and other base information to the consultant team.
I. Project Start-Up/Assessment and Analysis
Confirm work program, schedule, public outreach program
Clarify task roles and responsibilities
Prioritize issues
Perform assessment of existing conditions, Plans, IGA and Regulations
Perform analysis of opportunities and constraints
Facilitate early public outreach
II. Interchange Improvement Plan
Assess land use, transportation and open lands alternatives/options for the
Corridor Activity Center (CAC) area
Assess transportation needs for CAC area including interchange design,
frontage roads, local street network, trails, transit facilities, park and ride, bicycle
and pedestrian facilities
Assess needed infrastructure improvements and provision of facilities and
services
Close coordination with the North I-25 EIS, SH-392 EOS, and SH-392 Access
Control Plan is a must for this effort
Develop preferred CAC Plan
Facilitate public outreach
III. Implementation
Develop implementation action plan
Cost/financing strategies, tax revenues
Develop Special District financing mechanisms and implementation steps to
achieve action
Identify land use and design regulations for CAC
Other implementation items as necessary, such as IGA,s?
Facilitate public outreach
Facilitate adoption of Plan by Fort Collins, Windsor (Larimer County?)
IV. Plan Document
Provide draft sections of Plan for staff review prior to Final Plan document
completion
Coordinate with staff in developing required graphics and GIS mapping
Assemble and deliver final document package, files and other supporting
materials to staff
Provide Final Plan document in a hard copy and electronic format
Facilitate final public outreach and support adoption hearings with staff
PUBLIC PROCESS
It is anticipated that area property and business owners will need to be involved throughout this
planning process and act as key stakeholders. In addition, close coordination with CDOT, North
Front Range Metropolitan Planning Organization (MPO) and the Division of Wildlife is
necessary. This Plan will need to have a well designed citizen participation process that
involves concepts of informed consent.
The Plan will need to be reviewed by Boards and Commissions of each jurisdiction, along with
work sessions by the Windsor Town Board and Fort Collins Planning and Zoning Board, Fort
Collins Transportation Board, City Council and Larimer County. Final adoption of the Plan will
require a public Hearing with the Windsor Trustees and the Fort Collins City Council.
Qualified consultants, and/or teams of consultants, must demonstrate strong ability to manage
citizen participation and resolve contentious issues. In particular, the consultants should
provide a robust methodology and techniques to establish the legitimacy of the city and project
in the eyes of plan stakeholders.
EXPECTED PRODUCTS
The project will develop the necessary components for the completion of the Plan including but
not limited to background data, maps, written text for each section and final document.
PLANNING PROCESS
The planning process will encompass approximately 12 months, beginning as soon as the
consultant team contract is finalized. An initial project scoping meeting with staff and the
consultant team will take place as the first step in the process.
CONSULTANT EXPERTISE
The selected consultant team should include expertise in the following areas:
Transportation
Environmental
Land use
Interchange development
Financing of transportation projects including special districts, tax revenues,
partnerships with local, CDOT and Federal funding options
Market Feasibility
Public/private partnerships
Public participation facilitation
REVIEW AND ASSESSMENT
Professional firms will be evaluated on the following criteria. These criteria will be the basis for
review of the written proposals and interview session.
The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and
5 being an outstanding rating.
WEIGHTING
FACTOR
QUALIFICATION
STANDARD
2.0
Scope of Proposal
Does the proposal show an understanding of the
project objective, methodology to be used and
results that are desired from the project?
2.0
Assigned Personnel
Do the persons who will be working on the project
have the necessary skills? Are sufficient people of
the requisite skills assigned to the project?
1.0
Availability
Can the work be completed in the necessary time?
Can the target start and completion dates be met?
Are other qualified personnel available to assist in
meeting the project schedule if required? Is the
project team available to attend meetings as
required by the Scope of Work?
1.0
Motivation
Is the firm interested and are they capable of doing
the work in the required time frame?
2.0
Cost and
Work Hours
Do the proposed cost and work hours compare
favorably with the project Manager's estimate? Are
the work hours presented reasonable for the effort
required in each project task or phase?
2.0
Firm Capability
Does the firm have the support capabilities the
assigned personnel require? Has the firm done
previous projects of this type and scope?
Reference evaluation (Top Ranked Firm)
The project Manager will check references using the following criteria. The evaluation rankings will
be labeled Satisfactory/Unsatisfactory.
QUALIFICATION
STANDARD
Overall Performance
Would you hire this Professional again? Did
they show the skills required by this project?
Timetable
Was the original Scope of Work completed
within the specified time? Were interim
deadlines met in a timely manner?
Completeness
Was the Professional responsive to client
needs; did the Professional anticipate
problems? Were problems solved quickly and
effectively?
Budget
Was the original Scope of Work completed
within the project budget?
Job Knowledge
a) If a study, did it meet the Scope of Work?
b) If Professional administered a construction
contract, was the project functional upon
completion and did it operate properly?
Were problems corrected quickly and
effectively?
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below, by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred
to as the "City" and _____, [insert either a corporation, a partnership or an individual, doing business
as____________], hereinafter referred to as "Professional".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed by
and between the parties hereto as follows:
1. Scope of Services. The Professional agrees to provide services in accordance with
the scope of services attached hereto as Exhibit "A", consisting of _____ (_____) page[s], and
incorporated herein by this reference.
2. The Work Schedule. [Optional] The services to be performed pursuant to this
Agreement shall be performed in accordance with the Work Schedule attached hereto as Exhibit
"B", consisting of _____ (_____) page[s], and incorporated herein by this reference.
3. Time of Commencement and Completion of Services. The services to be performed
pursuant to this Agreement shall be initiated within _____ (_____) days following execution of this
Agreement. Services shall be completed no later than _____. Time is of the essence. Any
extensions of the time limit set forth above must be agreed upon in writing by the parties hereto.
4. Early Termination by City. Notwithstanding the time periods contained herein, the
City may terminate this Agreement at any time without cause by providing written notice of
termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to the
termination date contained in said notice unless otherwise agreed in writing by the parties.
All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent
to the following addresses:
Professional:
City: With Copy to:
In the event of any such early termination by the City, the Professional shall be paid for services
rendered prior to the date of termination, subject only to the satisfactory performance of the
Professional's obligations under this Agreement. Such payment shall be the Professional's sole right
and remedy for such termination.
5. Design, Project Indemnity and Insurance Responsibility. The Professional shall be
responsible for the professional quality, technical accuracy, timely completion and the coordination
of all services rendered by the Professional, including but not limited to designs, plans, reports,
specifications, and drawings and shall, without additional compensation, promptly remedy and
correct any errors, omissions, or other deficiencies. The Professional shall indemnify, save and hold
harmless the City, its officers and employees in accordance with Colorado law, from all damages
whatsoever claimed by third parties against the City; and for the City's costs and reasonable
attorneys fees, arising directly or indirectly out of the Professional's negligent performance of any of
the services furnished under this Agreement. The Professional shall maintain commercial general
liability insurance in the amount of $500,000 combined single limits, and errors and omissions
insurance in the amount of ___________.
6. Compensation. [Use this paragraph or Option 1 below.] In consideration of the
services to be performed pursuant to this Agreement, the City agrees to pay Professional a fixed fee
in the amount of _____ ($_____) plus reimbursable direct costs. All such fees and costs shall not
exceed _____ ($_____). Monthly partial payments based upon the Professional's billings and
itemized statements are permissible. The amounts of all such partial payments shall be based upon
the Professional's City-verified progress in completing the services to be performed pursuant hereto
and upon the City's approval of the Professional's actual reimbursable expenses. Final payment
shall be made following acceptance of the work by the City. Upon final payment, all designs, plans,
reports, specifications, drawings, and other services rendered by the Professional shall become the
sole property of the City.
6. Compensation. [Option 1] In consideration of the services to be performed pursuant
to this Agreement, the City agrees to pay Professional on a time and reimbursable direct cost basis
according to the following schedule:
Hourly billing rates: _____
Reimbursable direct costs: _____
with maximum compensation (for both Professional's time and reimbursable direct costs) not to
exceed _____ ($_____). Monthly partial payments based upon the Professional's billings and
itemized statements of reimbursable direct costs are permissible. The amounts of all such partial
payments shall be based upon the Professional's City-verified progress in completing the services to
be performed pursuant hereto and upon the City's approval of the Professional's reimbursable direct
costs. Final payment shall be made following acceptance of the work by the City. Upon final
payment, all designs, plans, reports, specifications, drawings and other services rendered by the
Professional shall become the sole property of the City.
7. City Representative. The City will designate, prior to commencement of work, its
project representative who shall make, within the scope of his or her authority, all necessary and
proper decisions with reference to the project. All requests for contract interpretations, change
orders, and other clarification or instruction shall be directed to the City Representative.
8. Project Drawings. Upon conclusion of the project and before final payment, the
Professional shall provide the City with reproducible drawings of the project containing accurate
information on the project as constructed. Drawings shall be of archival, prepared on stable mylar
base material using a non-fading process to provide for long storage and high quality reproduction.
"CD" disc of the as-built drawings shall also be submitted to the owner in and AutoCAD version no
older then the established city standard.
9. Monthly Report. Commencing thirty (30) days after the date of execution of this
Agreement and every thirty (30) days thereafter, Professional is required to provide the City
Representative with a written report of the status of the work with respect to the Scope of Services,
Work Schedule, and other material information. Failure to provide any required monthly report may,
at the option of the City, suspend the processing of any partial payment request.
10. Independent Contractor. The services to be performed by Professional are those of
an independent contractor and not of an employee of the City of Fort Collins. The City shall not be
responsible for withholding any portion of Professional's compensation hereunder for the payment of
FICA, Workers' Compensation, other taxes or benefits or for any other purpose.
11. Personal Services. It is understood that the City enters into this Agreement based on
the special abilities of the Professional and that this Agreement shall be considered as an
agreement for personal services. Accordingly, the Professional shall neither assign any
responsibilities nor delegate any duties arising under this Agreement without the prior written
consent of the City.
12. Acceptance Not Waiver. The City's approval of drawings, designs, plans,
specifications, reports, and incidental work or materials furnished hereunder shall not in any way
relieve the Professional of responsibility for the quality or technical accuracy of the work. The City's
approval or acceptance of, or payment for, any of the services shall not be construed to operate as a
waiver of any rights or benefits provided to the City under this Agreement.
13. Default. Each and every term and condition hereof shall be deemed to be a material
element of this Agreement. In the event either party should fail or refuse to perform according to the
terms of this agreement, such party may be declared in default.
14. Remedies. In the event a party has been declared in default, such defaulting party
shall be allowed a period of ten (10) days within which to cure said default. In the event the default
remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek
damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail
himself of any other remedy at law or equity. If the non-defaulting party commences legal or
equitable actions against the defaulting party, the defaulting party shall be liable to the
non-defaulting party for the non-defaulting party's reasonable attorney fees and costs incurred
because of the default.
15. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire
agreement between the parties and shall be binding upon said parties, their officers, employees,
agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal
representatives, successors and assigns of said parties.
16. Law/Severability. The laws of the State of Colorado shall govern the construction,
interpretation, execution and enforcement of this Agreement. In the event any provision of this
Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such
holding shall not invalidate or render unenforceable any other provision of this Agreement.
17. Special Provisions. [Optional] Special provisions or conditions relating to the
services to be performed pursuant to this Agreement are set forth in Exhibit "_", consisting of _____
(_____) page[s], attached hereto and incorporated herein by this reference.
THE CITY OF FORT COLLINS, COLORADO
By: _________________________________
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing & Risk Management
DATE: ______________________________
ATTEST:
_________________________________
City Clerk
APPROVED AS TO FORM:
________________________________
Assistant City Attorney
[Insert Professional's name] or
[Insert Partnership Name] or
[Insert individual's name]
Doing business as ____[insert name of business]
By: __________________________________
Title: _______________________________
CORPORATE PRESIDENT OR VICE PRESIDENT
Date: _______________________________
ATTEST:
_________________________________ (Corporate Seal)
Corporate Secretary
Administrative Services
Purchasing Divison
215 North Mason Street y 2nd Floor y P.O. Box 580 y Fort Collins, CO 80522-0580 y (970) 221-6775 y Fax (970) 221-6707 www.fcgov.com
ADDENDUM No. 1
SPECIFICATIONS AND CONTRACT DOCUMENTS
Description of RFP: P1030 I-25/SH 392 Interchange Improvement Plan
OPENING DATE: 3:00 P.M. (Our Clock) July 21, 2006
To all prospective bidders under the specifications and contract documents described above,
the following changes are hereby made.
ADDITION:
Please find Geographic Area, Map A attached.
Please contact James B. O'Neill, II, CPPO, FNIGP at (970) 221-6779 with any questions
regarding this addendum.
RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT
ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN
RECEIVED.
INTERSTATE 25
SW FRONTAGE RD
S COUNTY ROAD 5
E COUNTY ROAD 32
SE FRONTAGE RD
STATE HIGHWAY 392
TAMARISK DR
E COUNTY ROAD 34C
E COUNTY ROAD 32E
VARDON WAY
MUMMY RANGE DR
OTIS CT
DIDRICKSON CT
HALLETT CT
AERIE LN
INTERSTATE 25
Corridor Acitvity I-25 / 392 Center Plan
Legend 0 0.25 0.5 Miles ±
Corridor Activity Center Area
Windsor City Limits
Windsor GMA
Fort Collins GMA
Parcels