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HomeMy WebLinkAboutRFP - P1044 CONSULTING ENGINEERING SERVICESRequest for Proposal Fort Collins Utilities Consulting Engineering Services West Orchard Detention Pond and Storm Drainage Improvement Project and Future Stormwater Facilities Minor Capital Improvements RFP P1044 PROPOSAL DATE: 3:00 p.m. (our clock) November 6, 2006 Administrative Services Purchasing Divison 215 North Mason Street y 2nd Floor y P.O. Box 580 y Fort Collins, CO 80522-0580 y (970) 221-6775 y Fax (970) 221-6707 www.fcgov.com REQUEST FOR PROPOSAL Proposal Number P1044 West Orchard Detention Pond and Plum Channel Improvement Project And Future Minor Capital Stormwater Projects The City of Fort Collins is seeking proposals from firms for consulting engineering services. Written proposals, five (5) will be received at the City of Fort Collins' Purchasing Division, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before 3:00 p.m. (our clock), November 6, 2006. Proposal No. P1044. If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Questions concerning the scope of the project should be directed to Project Manager Mark Taylor, P.E. (970) 221-6700. Questions regarding proposals submittal or process should be directed to Senior Buyer, Opal F. Dick, CPPO (970) 221-6775. 1. Download the Proposal/Bid from the BuySpeed Webpage, https://secure2.fcgov.com/bso/login.jsp 2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a copy of the Bid. Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision-making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal. The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities. Sincerely, James B. O'Neill II, CPPO, FNIGP Director of Purchasing & Risk Management Request for Proposal Fort Collins Utilities Consulting Engineering Services West Orchard Detention Pond and Storm Drainage Improvement Project and Future Stormwater Facilities Minor Capital Improvements RFP P1044 PROPOSAL DATE: 3:00 p.m. (our clock) November 6, 2006 Administrative Services Purchasing Divison 215 North Mason Street y 2nd Floor y P.O. Box 580 y Fort Collins, CO 80522-0580 y (970) 221-6775 y Fax (970) 221-6707 www.fcgov.com REQUEST FOR PROPOSAL Proposal Number P1044 West Orchard Detention Pond and Plum Channel Improvement Project And Future Minor Capital Stormwater Projects The City of Fort Collins is seeking proposals from firms for consulting engineering services. Written proposals, five (5) will be received at the City of Fort Collins' Purchasing Division, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before 3:00 p.m. (our clock), November 6, 2006. Proposal No. P1044. If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Questions concerning the scope of the project should be directed to Project Manager Mark Taylor, P.E. (970) 221-6700. Questions regarding proposals submittal or process should be directed to Senior Buyer, Opal F. Dick, CPPO (970) 221-6775. 1. Download the Proposal/Bid from the BuySpeed Webpage, https://secure2.fcgov.com/bso/login.jsp 2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a copy of the Bid. Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision-making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal. The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities. Sincerely, James B. O'Neill II, CPPO, FNIGP Director of Purchasing & Risk Management 2/9/00 Request for Proposals For Consulting Engineering Services West Orchard Detention Pond and Plum Channel Improvement Project And Future Minor Capital Stormwater Projects P1044 I) Purpose A) West Orchard Detention Pond and Plum Channel Improvement Project The City of Fort Collins is soliciting proposals from qualified consultants for a final design of the West Orchard Detention Pond and Plum Channel Improvement Project. The project involves the design of the West Orchard Detention Pond, and the storm drain between The Scenic Views Pond and the West Orchard Pond, and between the West Orchard Pond and Kimball Road. The project, as described in the Canal Importation Basin Master Plan, will provide 100-year protection from flooding in the area generally located around Orchard Place and West of Kimball Road. B) Future Projects Possible design and construction services contracts for stormwater capital improvement projects and other stormwater related engineering services may be awarded. Future projects will generally be managed by the City of Fort Collins Utilities and may involve a cooperative effort between other city departments. The intent of this RFP is to award engineering services contract that may be renewed annually for a period not-to-exceed five years. II) Scope of Services A) West Orchard Detention Pond and Plum Channel Improvement Project 1) A final design for the West Orchard Detention Pond, a storm drain between the Scenic Views Pond and the West Orchard Pond, and a storm drain between the West Orchard Pond and Kimball Road is required. 2) Tasks for The Project design include, but are not limited to surveying, mapping, geotechnical explorations and reports, detailed utility locates, P&P sheets with photobase, hydrologic and hydraulic modeling, floodplain mapping, and design reports. 3) Project Notice-to-Proceed will be in January 2007 with design completion expected by summer 2007. 4) The Canal Importation Basin Master Drainage Plan prepared by Anderson Consulting Engineers is available at the City of Fort Collins’ Utility Services Center for review. 2/9/00 B) Future Projects The City of Fort Collins is divided into 13 drainage basins, plus the Poudre River, for stormwater management purposes. Numerous stormwater projects are required throughout the city. The projects typically require data collection, alternative evaluation, and design and cost estimation. In some instances, landscaping design, right-of-way descriptions and environmental enhancement may be required. Other projects will be related to the operation of the Utility such as: research and recommendations on design criteria and construction materials, development plan modeling review, masterplan studies, floodplain studies and updating basin models. The Fort Collins Utilities utilizes GIS technology to store, retrieve and manipulate technical information such as floodplain mapping and master plan information. Technical and project information is also being displayed on our web site in order to keep citizens informed. The Professional will be required at times to provide products compatible with the City’s GIS and web site. The Professional will be required to prepare the scope of work for each project based upon an initial consultation with the assigned City Representative. Projects typically are short term in duration and/or high priority. It may require a rapid response from the Professional in order to meet the Utility’s schedule without compromising on-going project schedules. 1) The following paragraphs include descriptions of several types of projects the City anticipates to be completed with Work Orders issued under this contract. a. Hydrologic and Hydraulic Modeling The Utility typically updates the current basin models to reflect constructed facilities, provide more detail in an area of interest, or to correct deficiencies in the original models. These studies are typically restricted to model and mapping updates and possibly revisions to proposed master plan improvements but are not considered full master plan updates. These updates would involve researching any potential physical changes, modifying the existing model, debugging, and providing full documentation for the work. Field verification work may be required. The Professional must have the expertise to use UDSWMM, HEC-2, HEC-RAS, EXTRAN/EPASWMM, HY-8 and similar hydrologic and hydraulic models. b. Floodplain Modeling Studies (including CLOMRs and LOMRs) The Utility and other City departments periodically require floodplain studies to show the effect of proposed projects on regulated floodplains and verify floodplain criteria is met. Attachment 1, “Guidelines for Submitting Floodplain Modeling Reports to the City of Fort Collins”, is used to assist in the development and review of floodplain modeling reports. These guidelines are not an attempt to replace the FEMA requirements for submitting CLOMRs and LOMRs, but are offered to assist in the City’s review of both FEMA-designated floodplain projects and City- designated floodplain projects. FEMA-designated floodplains include: Dry Creek, the Poudre River, Boxelder, Cooper Slough, and Spring Creek. City-designated floodplains include: Old Town, West Vine, Fossil Creek, Canal Importation, Mail Creek, McClelland’s and Foothills, or any of the smaller channels defined in the City’s Master Plans. A floodplain modeling report for changing a FEMA- designated floodplain must address compliance with the FEMA requirements for the project. This includes federal regulations published in 44 CFR Part 65 on technical submittal requirements for a Letter of Map Revision. 2/9/00 c. Stormwater Quality: Design, Monitoring, Management Plans The Utility is also involved with the management of stormwater quality and habitat. Services may include design of water quality management plans, specific on-site treatment methods, and evaluation of existing and potential habitat. The design and management of water quality monitoring facilities may also be required. d. Bank Stability Studies With increased urbanization, problem areas have developed which require studying the geomorphologic and bank stability aspects of channels, creeks, and ditches to determine the most feasible solutions to the associated erosion problems or delineate erosion buffer limits, and designate minimum setbacks for development. These studies include documentation of historic channel characteristics, soil type and gradation, and sediment transport processes. e. Localized Drainage Problems (Minor Capital Projects) Numerous developed areas throughout the City experience localized flooding during storm events which are outside of the regional improvements proposed in the Master Plans. Depending on the situation, the enlargement of detention ponds, installation of new storm sewer pipe, inlets, swales, and outfalls may be required, as well as hydrologic and hydraulic modeling and design. Investigation of existing utilities, surveying of affected areas, and assisting in the citizen participation in these projects is critical to successful implementation. Some field inspection may also be required during construction. f. New Development Modeling Review The Utility currently completes the review of all new development plans in-house with the occasional aid of outside Professionals to review the larger time-consuming hydrologic and hydraulic models. The primary goal is to provide a more timely turn around, so the Professional will need to provide immediate action with a two to three week review and in some cases even faster. The Professional must have the expertise to accurately review UDSWMM, HEC2, EXTRAN/EPASWMM, HY-8 and similar hydrologic and hydraulic models. The proposal should cover a quality control program and how conflict of interest will be handled III) General Project Requirements for the Project and Future Work A) All drawings will be AutoCAD (Version 2005) generated, ink on mylar. “As-Constructed” drawings will be provided to the City on CD’s at the completion of each project. Provide “As-Constructed” stamped, original mylars at the completion of the project to become the property of the City of Fort Collins. B) Prepare construction contract documents and specifications using the City of Fort Collins Standard Technical Specifications in CSI format and City of Fort Collins modified EJCDC General Conditions and standard front end documents. C) Identify all easements or properties required for construction of the project and prepare all legal descriptions and exhibits needed by City staff in acquiring these easements and/or properties. 2/9/00 D) All known existing utilities and structures will be identified, located and shown horizontally and vertically, in relationship to the proposed improvements. E) All applications for permits will be prepared by the consultant. F) Provide construction administration, submittal review and continuous full time field inspection of most projects, to be determined at the time of contract negotiations. Resident Project Representative duties must be performed with experienced and qualified personnel approved by the Utilities. G) Provide all surveying required for the design of the project and baseline control for contractor use during construction. H) Provide all geotechnical services required for the design process and for testing during construction of the project. I) Provide detailed written monthly progress reports throughout the duration of the design and construction of all work detailing project progress, hours used, percent complete, schedule, and any out of contract scope items. These progress reports will be part of the billing submitted monthly. J) Provide alternative analyses where requested by the Project Manager. K) Provide hydraulic and hydrologic modeling conducted in association with the design and development of the project, as well as a discussion of assumptions and results in report format. L) The consultant should be proficient in HY-8, EXTRAN/EPASWMM, HEC-RAS, UDSWMM/MODSWMM, HEC-1, and other similar hydraulic and hydrologic models, particularly those accepted by the City of Fort Collins. M) Should floodplain studies be conducted, provide floodplain reports developed in accordance with the City of Fort Collins “Guidelines for Submitting Floodplain Modeling Reports” dated May 16, 2001. Also, submit floodplain and floodway boundaries and associated information (i.e., BFEs and cross-sections) as GIS layers in accordance with City of Fort Collins GIS standards. IV) Conferences During the progress of the work, the Professional shall confer with the City as necessary to ensure that the work will meet with the City’s approval. The City will designate a City Representative for each project Work Order. The Professional shall meet with the City Representative at intervals to review the progress of the work and shall be required to submit brief monthly progress reports to the City Representative. On a yearly basis, the Professional will submit a summary of all work orders and their status to the City. V) Method of Payment The Professional shall receive payments for satisfactorily completed work based on verified progress in the following manner: The cost of the work completed shall be paid to the Professional each month following the submittal of a bill by the Professional indicating the percentage of that work that has been completed by task and including a brief progress report. A retainage of10% may be withheld until completion and final acceptance of the 2/9/00 project. All bills submitted by the Professional shall be directed to the City Representative for review and authorization of payment. VI) Time Schedule Total project time will be determined as part of each project’s Work Order. VII) Instructions to Consultants A) Submittal Requirements Qualified consultants interested in performing the work described in this request for proposals should submit a minimum of the following information to the City. 1) A statement of your understanding and assumptions of the required engineering and environmental services. 2) Qualifications of your firm and staff proposed to perform the work on this project. This should include resumes of staff and any recommendation/commendation letters received for past projects. 3) A list of similar projects completed in the last five years. 4) Provide a scope of work, including your approach to the project, and an engineering cost estimate for the West Orchard Detention Pond and Plum Channel Improvement Project design effort as envisioned by your firm. Include a cost break down of hourly rates and number of hours assigned for each task of work for all personnel and sub- consultants. Final scope of work and cost to be negotiated after the selection is completed. 5) References from at least three other projects with similar requirements that have been completed within the past five years and that have involved the staff proposed to work on this project. 6) Limit the total length of your proposal to a maximum of 40 pages (excluding covers and dividers). The Director of Purchasing and Risk Management may reject proposals received that are longer than 40 pages in length. 7) Submit a total of five (5) copies of your proposal. 8) Proposals must be received no later than 3:00 p.m. (our clock), November 6, 2006 to: City of Fort Collins – Purchasing and Risk Management Division 215 North Mason Street P.O. Box 580 Fort Collins, CO 80522 2/9/00 B) Contacts 1) Questions related to procedures should be directed to: City of Fort Collins Utilities Opal Dick, CPPO – Senior Buyer 700 Wood Street P.O. Box 580 Fort Collins, CO 80522 (970) 221-6775 2) You are encouraged to contact the project manager with any questions related to the scope of work or project in general. MAIN CONTACT: Mark Taylor, P.E.- Project Manager City of Fort Collins Utilities 700 Wood Street P.O. Box 580 Fort Collins, CO 80522 970-221-6809 VIII) Selection Criteria and Method The City of Fort Collins’ Capital Project Management Control System Manual prescribes the consultant selection and criteria. This document is available for review at the Purchasing and Risk Management Office IX) Terms and Conditions The payment for services, as described under the Scope of Services, shall be based upon hourly rates as outlined in the submitted cost schedule/estimate. The submitted cost estimate shall establish a “not to exceed” amount for the contract. Any changes in scope to the original contract will be treated as a negotiated change order to the contract. X) Contract Term December 1, 2006 until November 31, 2007, with the option of the City of Fort Collins to extend the contract for additional one year periods not to exceed four (4) additional one year periods. 2/9/00 REVIEW AND ASSESSMENT Professional firms will be evaluated on the following criteria. These criteria will be the basis for review of the written proposals and interview session. The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and 5 being an outstanding rating. WEIGHTING FACTOR QUALIFICATION STANDARD 2.0 Scope of Proposal Does the proposal show an understanding of the project objective, methodology to be used and results that are desired from the project? 2.0 Assigned Personnel Do the persons who will be working on the project have the necessary skills? Are sufficient people of the requisite skills assigned to the project? 1.0 Availability Can the work be completed in the necessary time? Can the target start and completion dates be met? Are other qualified personnel available to assist in meeting the project schedule if required? Is the project team available to attend meetings as required by the Scope of Work? 1.0 Motivation Is the firm interested and are they capable of doing the work in the required time frame? 2.0 Cost and Work Hours Do the proposed cost and work hours compare favorably with the project Manager's estimate? Are the work hours presented reasonable for the effort required in each project task or phase? 2.0 Firm Capability Does the firm have the support capabilities the assigned personnel require? Has the firm done previous projects of this type and scope? Reference evaluation (Top Ranked Firm) 2/9/00 The project Manager will check references using the following criteria. The evaluation rankings will be labeled Satisfactory/Unsatisfactory. QUALIFICATION STANDARD Overall Performance Would you hire this Professional again? Did they show the skills required by this project? Timetable Was the original Scope of Work completed within the specified time? Were interim deadlines met in a timely manner? Completeness Was the Professional responsive to client needs; did the Professional anticipate problems? Were problems solved quickly and effectively? Budget Was the original Scope of Work completed within the project budget? Job Knowledge a) If a study, did it meet the Scope of Work? b) If Professional administered a construction contract, was the project functional upon completion and did it operate properly? Were problems corrected quickly and effectively? 2/9/00 PROFESSIONAL SERVICES AGREEMENT WORK ORDER TYPE THIS AGREEMENT made and entered into the day and year set forth below by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and , [insert either a corporation, a partnership or an individual, doing business as , hereinafter referred to as "Professional". WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Professional agrees to provide services in accordance with any project Work Orders for (RFP or project name), issued by the City. A blank sample of a work order is attached hereto as Exhibit "A", consisting of one (1) page and is incorporated herein by this reference. No Work Order shall exceed $ . The City reserves the right to independently bid any project rather than issuing a Work Order to the Professional for the same pursuant to this Agreement. 2. The Work Schedule. The services to be performed pursuant to this Agreement shall be performed in accordance with the Work Schedule stated on each Work Order. 3. Time of Commencement and Completion of Services. The services to be performed pursuant to this Agreement shall be initiated as specified on each Work Order. Time is of the essence. Any extensions of any time limit must be agreed upon in writing by the parties hereto. 4. Contract Period. This Agreement shall commence December 1, 2006, and shall continue in full force and effect until November 31, 2007, unless sooner terminated as herein provided. In addition, at the option of the City, the Agreement may be extended for additional one year periods not to exceed four (4) additional one year periods. Renewals and pricing changes shall be negotiated by and agreed to by both parties. The Denver Boulder Greeley CPIU published by the Colorado State Planning and Budget Office will be used as a guide. Written notice of renewal shall be provided to the Service Provider and mailed no later than ninety (90) days prior to contract end. 5. Early Termination by City/Notice. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this agreement shall be effective when mailed, postage prepaid and sent to the following address: Professional: City With copy to In the event of any such early termination by the City, the Professional shall be paid for services rendered prior to the date of termination subject only to the satisfactory performance of the Professional's obligations under this Agreement. Such payment shall be the Professional's sole right and remedy for such termination. 6. Design, Project Insurance and Insurance Responsibility. The Professional shall be responsible for the professional quality, technical accuracy, timely completion and the coordination of all services rendered by the Professional, including but not limited to designs, plans, reports, specifications, and drawings and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. The Professional shall indemnify, save and hold harmless the City its officers and employees, in accordance with Colorado law, from all damages whatsoever claimed by third parties against the City and for the City's costs and reasonable attorneys fees arising directly or indirectly out of the Professional's negligent performance of any of the services furnished under this Agreement. The Professional shall maintain commercial general liability insurance in the amount of $500,000 combined single limits, and errors and omissions insurance in the amount of . 7. Compensation. In consideration of services to be performed pursuant to this Agreement, the City agrees to pay Professional on a time and reimbursable direct cost basis designated in Exhibit "B", consisting of ( ) page(s), attached hereto and incorporated herein by this reference. At the election of the City, each Work Order may contain a maximum fee, which shall be negotiated by the parties hereto for each such Work Order. Monthly partial payments based upon the Professional's billings and itemized statements are permissible. The amounts of all such partial payments shall be based upon the Professional's City-verified progress in completing the services to be performed pursuant to the Work Order and upon approval of the Professional's direct reimbursable expenses. Final payment shall be made following acceptance of the work by the City. Upon final payment, all designs, plans, reports, specifications, drawings, and other services rendered by the Professional shall become the sole property of the City. 8. City Representative. The City will designate, prior to commencement of work, its project representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to the City Representative. 9. Project Drawings. Upon conclusion of the project and before final payment, the Professional shall provide the City with reproducible drawings of the project containing accurate information on the project as constructed. Drawings shall be of archival, prepared on stable mylar base material using a non-fading process to provide for long storage and high quality reproduction. "CD" disc of the as-built drawings shall also be submitted to the owner in and AutoCAD version no older then the established city standard. 10. Monthly Report. Commencing thirty (30) days after Notice to Proceed is given on any Work Order and every thirty days thereafter, Professional is required to provide the City Representative with a written report of the status of the work with respect to the Work Order, Work Schedule and other material information. Failure to provide any required monthly report may, at the option of the City, suspend the processing of any partial payment request. 11. Independent Contractor. The services to be performed by Professional are those of an independent contractor and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Professional's compensation hereunder for the payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose. 12. Personal Services. It is understood that the City enters into this Agreement based on the special abilities of the Professional and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Professional shall neither assign any responsibilities nor delegate any duties arising under this Agreement without the prior written consent of the City. 13. Acceptance Not Waiver. The City's approval of drawings, designs, plans, specifications, reports, and incidental work or materials furnished hereunder shall not in any way relieve the Professional of responsibility for the quality or technical accuracy of the work. The City's approval or acceptance of, or payment for, any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement. 14. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default. 15. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non-defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non-defaulting party for the non-defaulting party's reasonable attorney fees and costs incurred because of the default. 16. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 17. Law/Severability. The laws of the State of Colorado shall govern the construction, interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. 18. Prohibition Against Employing Illegal Aliens. This paragraph shall apply to all Contractors whose performance of work under this Agreement does not involve the delivery of a specific end product other than reports that are merely incidental to the performance of said work. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Contractor represents and agrees that: A. As of the date of this Agreement: 1. Contractor does not knowingly employ or contract with an illegal alien; and 2. Contractor has participated or attempted to participate in the basic pilot employment verification program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the “Basic Pilot Program”) in order to verify that Contractor does not employ any illegal aliens. B. Contractor shall not knowingly employ or contract with an illegal alien to perform works under this Agreement or enter into a contract with a subcontractor that fails to certify to Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement. C. Contractor shall continue to apply to participate in the Basic Pilot Program and shall in writing verify same every three (3) calendar months thereafter, until Contractor is accepted or the public contract for services has been completed, whichever is earlier. The requirements of this section shall not be required or effective if the Basic Pilot Program is discontinued. D. Contractor is prohibited from using Basic Pilot Program procedures to undertake pre-employment screening of job applicants while this Agreement is being performed. E. If Contractor obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Contractor shall: 1. Notify such subcontractor and the City within three days that Contractor has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and 2. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien; except that Contractor shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. F. Contractor shall comply with any reasonable request by the Colorado Department of Labor and Employment (the “Department”) made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. G. If Contractor violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement is so terminated, Contractor shall be liable for actual and consequential damages to the City arising out of Contractor’s violation of Subsection 8-17.5-102, C.R.S. H. The City will notify the Office of the Secretary of State if Contractor violates this provision of this Agreement and the City terminates the Agreement for such breach. 19. Special Provisions. Special provisions or conditions relating to the services to be performed pursuant to this Agreement are set forth in Exhibit "C", consisting of ( ) page(s), attached hereto and incorporated herein by this reference. THE CITY OF FORT COLLINS, COLORADO By: _________________________________ James B. O'Neill II, CPPO, FNIGP Director of Purchasing & Risk Management Date: ______________________________ [Insert Professional's name] or [Insert Partnership Name] or [Insert individual's name] Doing business as ____ [insert name of business] ATTEST: _________________________________ City Clerk APPROVED AS TO FORM: ________________________________ Assistant City Attorney By: _________________________________ Title: _______________________________ CORPORATE PRESIDENT OR VICE PRESIDENT Date: _______________________________ ATTEST: _________________________________ (Corporate Seal) Corporate Secretary EXHIBIT "A" WORK ORDER FORM PURSUANT TO AN AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND ______________________ DATED: _____________ Work Order Number: _____________________________________________________________________ Purchase Order Number: __________________________________________________________________ Project Title: ____________________________________________________________________ Commencement Date: ___________________________________________________________________ Completion Date: ________________________________________________________________________ Maximum Fee: (time and reimbursable direct costs):_____________________________________________ Project Description: ______________________________________________________________________ _______________________________________________________________________________________ Scope of Services: _______________________________________________________________________ _______________________________________________________________________________________ Professional agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Professional Services Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Professional Services Agreement and this work order (including the attached forms) the Professional Services Agreement shall control. The attached forms consisting of Exhibits _, _, _, consisting of ___ (_) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given. cc: Purchasing Professional: By: ___________________________________ Date: _________________________________ City of Fort Collins Submitted By: ___________________________ Project Manager Date: ___________________________ Reviewed by: ___________________________ Senior Utility Engineer Date: ___________________________ Approved by: ___________________________ Utilities General Manager Date: ___________________________ Approved by: ___________________________ Director of Purchasing & Risk Management (if over $30,000.) Date: __________________________ Updated July 26, 2005 ATTACHMENT 1 Guidelines for Submitting Floodplain Modeling Reports to the City of Fort Collins These guidelines are to be used to assist in the development and review of floodplain modeling reports. By establishing these guidelines, the City hopes to streamline the review process and give consultants a framework of expectations that need to be met in order to gain approval for a project. These guidelines are not an attempt to replace the FEMA requirements for submitting CLOMRs and LOMRs, but are offered to assist in the City’s review of both FEMA Basin floodplain projects and City Basin floodplain projects. FEMA Basin floodplains include: Dry Creek, the Poudre River, Boxelder, Cooper Slough, and Spring Creek floodplains. City Basin floodplains include: Old Town, West Vine, Canal Importation, Fossil Creek, Mail Creek, McClelland’s Channel, and Foothills floodplains. If a variance is being requested, please see Chapter 10 of the City Code for specific requirements. A floodplain modeling report is required to ensure the property being developed meets all local and FEMA floodplain regulations, upstream or downstream properties are not adversely impacted, sufficient channel conveyance capacity is maintained, and the channel will be stable. The Floodplain Modeling Report should be a separate document from the Drainage Report. Floodplain modeling reports are required when: 1. Attempting to develop in a designated floodway and thus needing to meet the no- rise criteria. (See Chapter 10 of City Code for allowed development in the floodway and no-rise certification requirements.) 2. Attempting to develop in the Poudre River Product 6 Corridor and must show no increase in the Product Corridor. (See Chapter 10 of City Code for allowed development in the Product 6 Corridor.) 3. Attempting to develop in a FEMA Basin floodplain that does not have a floodway and thus a 0.5 ft. floodway must be established. 4. Conditional Letter of Map Revision (CLOMR) and Letter of Map Revision (LOMR) submittals, including channel modifications, corrected effective conditions, changes in the floodway or changes in base flood elevations. 5. Changes to City Basin floodplains including channel modifications, corrected effective conditions, changes in the floodway or changes in base flood elevations. 6. Other unique special hazard projects. The effort necessary for a floodplain modeling report is dependent on the amount of information previously generated, the type of project being proposed, the potential for impact on adjacent properties, the magnitude of flow in the channel, the size of the area affected, the need for channel stabilization, and the sediment transport and geomorphologic aspects of the stream. In addition, for the City to participate in the FEMA administered National Flood Insurance Program (NFIP), the City must have a floodplain management program that complies with FEMA requirements. A floodplain modeling report for changing a FEMA Basin floodplain must address compliance with the FEMA requirements for the project. This includes federal regulations published in 44 CFR Part 65 on technical submittal requirements for a Letter of Map Revision. Initial Meeting An initial meeting concerning the proposed project is required with the City’s Floodplain Administrator and Master Planning Engineer before any modeling work begins. This allows the consultant and the City to discuss the project, the required approach, models to be used, available mapping, etc. The City is also willing to meet with the consultant during the analysis phase to discuss any questions that may arise. This will hopefully assist in a streamlined analysis and City review process. General Report Outline The following is considered to be the minimum information necessary to be included in the text of any floodplain modeling report submitted to the City. Each item listed should be addressed. If the item is not applicable, please simply state “not applicable.” Specific projects may require additional information. Chapter 1 – Background I. Project Area Description Floodplain – name, description, FIS map panel #, date of FIS, etc. City Stormwater Basin – state applicable master plan, date Location – nearby streets Characteristics of study area – vegetation, channel planform, banks, channel stability, etc. Map of area – vicinity map II. Flooding History – Describe basin as well as site-specific flooding history, if information is available. The City of Fort Collins website, http://fcgov.com/stormwater/flood-history.php, has a brief description of historic flooding for each one of the basins and can be used as a reference. The City also has high water mark information (photos and field forms) for many areas impacted by the 1997 flood that can be used for site-specific information. Property owners are also a good reference for site-specific information. III. Previous Studies – discuss any previous Master Planning reports, Master Plan updates, Flood Insurance Studies, Map Revisions, other pertinent development reports, etc. IV. Project Description – describe all aspects of the project in detail. Describe the land- use (i.e., commercial, residential, and/or critical facility – school, hospital, nursing home, gas station, quick lube, police station, fire station, hazardous materials storage, etc.). Chapter 2 – Analysis I. Purpose and Scope - Describe the purpose and scope of the study. List all tasks associated with the analysis. II. Methods and Approach - Describe methods/approach for modeling all conditions. Duplicate effective – use the exact parameters that are included in the model. Corrected effective – Explain why a corrected effective model is needed and the techniques used. A meeting with the City upon completion of this model run is required. Existing condition – Explain the purpose of the existing condition model and why it is needed, as well as the differences between it and the corrected/duplicate condition. Proposed project - Explain how the proposed project is incorporated into the model. Include an explanation of all modeling techniques that have changed from the effective model. Definitions of duplicate effective, corrected effective, existing condition, and proposed project conditions are included at the back of these guidelines. III. Vertical Datum - Use City’s current Vertical Control based on NGVD 1929 without the 1984 correction (July 14, 2003). Please state benchmark number used, its approximate location and the elevation of that benchmark on the City’s datum. IV. Models Used – Discuss the model version, date of model, ,etc. Discuss the hydrology including the model used, from where it was obtained, any modifications to the model, provide a copy of the SWMM output in the appendix; discuss the discharges to be used in the hydraulic model. Correlate the location of the discharges developed in SWMM to the cross-sections at which they will be applied in the hydraulic model (i.e., HEC-2 or HEC-RAS) and provide a drawing/figure with cross-sections. Also include a discussion on the starting water surface elevation used in the hydraulic analysis. V. Additional Cross-Sections– If the proposed project is between cross-sections, then cross-sections will need to be added to accurately reflect the proposed project (i.e. new buildings, bridge, etc.). New cross-sections should be added to the corrected effective model if a corrected effective model is created for other reasons (i.e. better topographic mapping or correcting errors in original modeling). If a corrected effective model is not done, then the WSEL for the new cross-section for the effective condition can be interpolated. There should be a WSEL for all cross- sections for both the effective or corrected effective condition and proposed project condition unless the project prohibits determining a WSEL at a particular cross- section. Discuss methods and include all WSELs (modeled or interpolated) in the results. VI. Changes in Modeling Parameters and Why Changed - Discuss any changes in modeling parameters and explain why they were changed. (i.e. n-values, encroachments, contraction/expansion coefficients, etc.) VII. Compensatory Storage – This may apply in non-conveyance floodway areas to show that water displaced by the project is not impacting upstream or downstream property owners. Explain how compensatory storage is calculated. VIII. Discharges and Modeled Frequencies A. Discharges- Provide a table showing discharges for 10, 50, 100, and 500- year flows at all cross-sections. Include a table for existing and modified discharges if applicable. (This is for documentation purposes only.) B. Frequencies - The frequencies to be modeled are as follows: 100-year at a minimum, 500-year if the project is a critical facility, and 10- and 50-year if it is determined there is a downstream impact caused by the project. Chapter 3 - Results/Discussion I. Effective vs. Duplicate Effective Condition A. Text - Compare the two conditions even if there is no change. B. Tables – Include a table (or multiple tables if necessary) within the text comparing WSELs between effective and duplicate effective models (WSELs should be rounded to the nearest 0.1 ft), floodway, velocities for all cross- sections not just published cross-sections, and include a column with the calculated difference in WSEL between effective and duplicate effective models (i.e., Floodway Data Table). See FIS for example of format – HEC-2 Summary Table 200 or FIA Table 1. C. Model Input and Output – Include a copy of the duplicate effective model input and output in Appendix A (both hydrologic and hydraulic models). D. Figures - Include for the duplicate effective condition, water surface profiles and cross-section plots for all cross-sections in the study area in Appendix A. E. Maps – Include a copy of the effective condition map (Master Plan or FEMA Work Map) in back pocket of report. Map should be 24” x 36” or similar size based on original mapping (1inch = 400 ft. minimum). Include the following information on the map when producing new maps: • Topographic contours (existing contours) • Spot elevations used to develop cross-sections • Floodplain and floodway delineations • All cross-sections shown in hydraulic model (at least one cross-section upstream and downstream of the affected area) with cross-section numbering • Base flood elevations (rounded to nearest foot) • Property boundaries • All structures and roads including names of roads • Stream names • Vertical datum, benchmark number, and elevation used • Scale and north arrow II. Duplicate Effective vs. Corrected Effective Condition A. Text - Compare the two conditions and explain the differences. B. Tables – Include a table (or multiple tables if necessary) within the text comparing WSELs between duplicate effective and corrected effective models (WSELs should be rounded to the nearest 0.1 ft), floodway, velocities for all cross-sections not just published cross-sections, and include a column with the calculated difference in WSEL between effective and duplicate effective models (i.e., Floodway Data Table). Also, if cross-sections were added as part of the corrected effective condition, an interpolated WSEL (or pull the WSEL off the profile if developed) should be included for the same cross-section in the duplicate effective model. See FIS for example of format – HEC-2 Summary Table 200 or FIA Table 1. Tables can be located in the appendices if referenced in the text. C. Model Input and Output – Include a copy of the corrected effective model input and output in Appendix B (both hydrologic and hydraulic models as appropriate). An echo of the input and the individual cross-section output display should be included in the output printout and electronic file. D. Figures - Include for the corrected effective condition, water surface profiles and cross-section plots for all cross-sections in the study area in Appendix B. E. Maps – Include a copy of the corrected effective condition in back pocket of report. Map should be 24” x 36” or similar size based on original mapping (1inch = 400 ft. minimum). Include the following information on the map when producing new maps: • Topographic contours (existing contours – use the more detailed topographic data if that is the reason for doing a corrected effective model) • Spot elevations used to develop cross-sections • Floodplain and floodway delineations • All cross-sections shown in hydraulic model (at least one cross-section upstream and downstream of the affected area) with cross-section numbering • Base flood elevations (rounded to nearest foot) • Property boundaries • All structures and roads including names of roads • Stream names • Vertical datum, benchmark number, and elevation used • Scale and north arrow III. Duplicate Effective vs. Existing Conditions or Corrected Effective Condition vs. Existing Conditions A. Text - Compare the two conditions and explain the differences. B. Tables – Include a table (or multiple tables if necessary) within the text comparing WSELs between duplicate effective/corrected effective model and the existing conditions model (WSELs should be rounded to the nearest 0.1 ft), floodway, velocities for all cross-sections not just published cross- sections, and include a column with the calculated difference in WSEL between effective and duplicate effective models (i.e., Floodway Data Table). Also, if cross-sections were added as part of the existing condition, an interpolated WSEL (or pull the WSEL off the profile if developed) should be included for the same cross-section in the duplicate/corrected effective model. See FIS for example of format – HEC-2 Summary Table 200 or FIA Table 1. Tables can be located in the appendices if referenced in the text. C. Model Input and Output – Include a copy of the existing conditions model input and output in Appendix C (both hydrologic and hydraulic models as appropriate). An echo of the input and the individual cross-section output display should be included in the output printout and electronic file. D. Figures - Include for the existing condition, water surface profiles and cross- section plots for all cross-sections in the study area in Appendix C. E. Maps – Include a copy of the existing condition in back pocket of report. Map should be 24” x 36” or similar size based on original mapping (1 inch = 400 feet minimum). Include the following information on the map when producing new maps: • Topographic contours (existing contours) • Spot elevations used to develop cross-sections • Floodplain and floodway delineations • All cross-sections shown in hydraulic model (at least one cross-section upstream and downstream of the affected area) with cross-section numbering • Base flood elevations (rounded to nearest foot) • Property boundaries • All structures and roads including names of roads • Stream names • Vertical datum, benchmark number, and elevation used • Scale and north arrow IV. Existing Conditions vs. Proposed Project or Corrected Effective vs. Proposed Project or Duplicate Effective vs. Proposed Project A. Text - Compare the two conditions and explain the differences. B. Tables – Include a table (or multiple tables if necessary) within the text comparing WSELs between duplicate effective/corrected effective/existing conditions and proposed project models (WSELs should be rounded to the nearest 0.1 ft), floodway, velocities for all cross-sections not just published cross-sections, and include a column with the calculated difference in WSEL between effective and duplicate models (i.e., Floodway Data Table). Also, if cross-sections were added as part of the proposed condition, an interpolated WSEL (or pull the WSEL off the profile if developed) should be included for the same cross-section in the duplicate/corrected/existing condition model. See FIS for example of format – HEC-2 Summary Table 200 or FIA Table 1. Tables can be located in the appendices if referenced in the text. C. Model Input and Output – Include a copy of the proposed project model input and output in Appendix D (both hydrologic and hydraulic models as appropriate). An echo of the input and the individual cross-section output display should be included in the output printout and electronic file. D. Figures - Include for the proposed project condition, plots of the water surface profiles and cross-section for all cross-sections in the study area in Appendix D. E. Maps – Include a copy of the proposed project condition in back pocket of report. Map should be 24” x 36” or similar size based on original mapping (1inch = 400 ft. minimum). Include the following information on the map when producing new maps: • Topographic contours (proposed contours) • Spot elevations used to develop cross-sections • Floodplain and floodway delineations • All cross-sections shown in hydraulic model (at least one cross-section upstream and downstream of the affected area) with cross-section numbering • Base flood elevations (rounded to nearest foot) • Property boundaries • Proposed project • All structures and roads including names of roads • Minimum opening elevation for proposed structures or any potentially impacted structures • Stream names • Vertical datum, benchmark number, and elevation used • Scale and north arrow Digital Files for Changes to the Floodplain Mapping - If there are changes to the floodplain as a result of the project or as a result of a corrected effective condition, then a digital copy (ARC/INFO or AutoCAD) of the floodplain map must be produced that ties in with the existing digital floodplain map. III. Emergency Response/Worst-Case Scenario - What is the worst-case scenario for this project and surrounding areas (emergency response component). If the project includes a bridge, assume the bridge is completely blocked, and answer in your best judgement “Where does the water go?”. This should include, at a minimum, a qualitative analysis if a quantitative analysis can not be provided. Each project will need to be evaluated by City staff to determine if there are any emergency response or worst-case scenario questions that need to be answered. IV. Changes in WSEL - Any changes in WSEL for both BFE (without floodway) and with floodway (if applicable) for any frequency storm that is modeled should be discussed in the text. Best interpretation of why the change is occurring should also be discussed. Also confirm that any rise is allowable per the regulations. V. Floodway – Does this floodplain have a mapped floodway? If modifying a FEMA floodway, either a 0-rise criteria must be met and there are no changes to the floodplain or floodway boundaries or a CLOMR must be submitted to FEMA. If there is no floodway mapped, then a 0.5 ft. rise floodway must be established. If modifying a City Basin floodway, any impacts to upstream or downstream property owners will require easements. Does the project meet this criteria? Please document the notification and that easements were obtained. VI. Impact on Structures - There cannot be any increase in WSEL on structures in the 100-year FEMA Basin floodplain if modifying a FEMA floodway. Any impact to a structure in a City Basin floodplain when the floodway is modified, will require an easement from the impacted property owner. Please provide a copy of the notification and the easements that were obtained. VII. Upstream or Downstream Impacts to Properties- Are there any upstream or downstream impacts to other properties? (Applies when modifying the floodway) If so, property owners must be notified and easements obtained. Please document the notification and that easements were obtained. VIII. Mitigation - Are there any mitigation measures being incorporated in the project? Please describe. IX. Floodproofing - If floodproofing a building, describe and show drawings of floodproofing technique, catalog cuts, manufacturer specs, etc. and include any necessary calculations. If the floodproofing is not permanent (i.e. requires human intervention) describe: Where will closures, shields, etc. be stored? Whose responsibility is it to insure closure? What kind of maintenance is required? Please prepare a brief emergency response plan. (See Chapter 10 of City Code for complete floodproofing documentation requirements). X. Bed and Bank Stabilization – Describe any bed and bank stabilization measures that were used in the project (i.e., riprap, drop structures, grade control, bank protection fabric, etc.). Sediment transport and/or fluvial geomorphologic analyses may be required. XI. Compliance with Criteria - Is all criteria being met? – elevation, floodproofing, critical facilities, tie-in of upstream and downstream WSEL, no impact to structures in FEMA floodplains when modifying a floodway, easements from all affected property owners in FEMA and City Basin floodplains, floodway criteria, street criteria, blockage criteria, etc. APPENDICES Appendix A – Duplicate Effective Condition • Model Input/Output (HEC and SWMM with cross-sections and schematic/basin maps). • Water Surface Profiles • Cross-Section Plots Appendix B – Corrected Effective Condition (if applicable) • Model Input/Output (HEC and SWMM with cross-sections and schematic/basin maps), HEC output should include the individual cross-section output display and an echo of the input. • Water Surface Profiles • Cross-Section Plots Appendix C – Existing Condition (if applicable) • Model Input/Output (HEC and SWMM with cross-sections and schematic/basin maps), HEC output should include the individual cross-section output display and an echo of the input. • Water Surface Profiles • Cross-Section Plots Appendix D – Proposed Project Condition • Model Input/Output (HEC and SWMM with cross-sections and schematic/basin maps), HEC output should include the individual cross-section output display and an echo of the input. • Water Surface Profiles • Cross-Section Plots Back Pocket of Report • All Maps 24” X 36” (duplicate effective, corrected effective, existing, and proposed project – as applicable). Maps should use the following color coding whenever possible: • 500-year floodplain = green • moderate risk 100-year floodplain (<1 ft. sheet flow) = green • high risk 100-year floodplain = light blue • floodway = dark blue • Product 6 Corridor = red • Computer disks with all models (HEC, SWMM, Extran, Digital Floodplain Map, etc.) Additional Requirements FEMA Submittals The City of Fort Collins is required to make submittals for floodplain map revisions to FEMA for projects which propose floodway revisions, changes in the BFE, or changes using a corrected effective model. As part of the Floodplain Modeling report submittal to the City, the applicant will submit all appropriate FEMA submittal forms for review. Once the floodplain modeling report is approved by the City, the City will sign the FEMA submittal application and produce a cover-letter to go along with the FEMA submittal. It is the responsibility of the applicant to mail the submittal package to FEMA and ensure the proper FEMA application fees are mailed and received by FEMA. Overlot grading or other construction cannot begin in the floodway until a CLOMR is issued by FEMA. Any other work done in the flood fringe prior to the issuance of the CLOMR is done at the applicant’s risk of possibly needing to make changes based on FEMA’s comments. The LOMR submittal is required immediately after a project is completed. The floodplain modeling report should be revised to include as-built information. A complete submittal package is required to be reviewed by the City. Once the floodplain modeling report is approved by the City, the City will sign the FEMA submittal application and produce a cover- letter to go along with the FEMA submittal. It is the responsibility of the applicant to mail the submittal package to FEMA and to ensure that the proper FEMA application fees are mailed and received by FEMA. Remember the FEMA maps are not changed until the LOMR is issued by FEMA. Floodplain Use Permit A floodplain use permit is required for any work done in the floodplain. A floodplain use permit must be submitted and approved prior to the start of construction. Please see Chapter 10 of City Code for floodplain use permit requirements. Definitions CLOMR – Conditional Letter of Map Revision, required by FEMA to gain approval for a project before construction. LOMR – Letter of Map Revision, required by FEMA to change the Flood Insurance Rate Maps based on a completed project or new updated information. Effective Model – The model that is currently in use by the City and/or FEMA and from which the published values have been obtained. Duplicate Effective Model – This model is developed by the consultant from running the effective model on the consultant’s computer without any changes to the effective modeling parameters (i.e. n-values, encroachments, expansion/contraction coefficients, topography, etc.). There should be no differences between the effective model and the duplicate effective model results. This will ensure that this is the correct version of the model. If there are discrepancies, the consultant must contact the City to determine if the discrepancies are valid and if so, provide explanations of the differences in the report text. Corrected Effective Model – This model builds on the duplicate effective model and includes only those changes for which there were errors in the modeling of the effective condition or if better (i.e. more detailed) topographic mapping is available. Changes as a result of the proposed project should not be included in the model. However, if cross- sections need to be added for the proposed project model in order to accurately represent the proposed project, then these cross-sections should be added to the corrected effective model. A corrected effective model that is approved by either the City or FEMA becomes the new effective model (base-line condition). Therefore, the proposed project will be compared to the corrected effective model to determine compliance with criteria. Existing Conditions Model – This model builds on either the duplicate effective model or the corrected effective model and includes only those changes that have occurred due to man since the date of the Effective Model. These changes are not part of the proposed project. However, if cross-sections need to be added for the proposed project model in order to accurately represent the proposed project, then these cross-sections should be added to the existing condition model. An existing condition model that is approved by either the City or FEMA becomes the new effective model (base-line condition). Therefore, the proposed project will be compared to the existing condition model to determine compliance with criteria. Proposed Project Model – The model that incorporates all changes due to the proposed project. This includes any new structures, bridges, streets, culverts, parking lots, berms, etc.; modeling parameter changes, grading changes, etc.