HomeMy WebLinkAboutRFP - P1020 DOWNTOWN CONCESSIONAIREAdministrative Services
Purchasing Divison
215 North Mason Street y 2nd Floor y P.O. Box 580 y Fort Collins, CO 80522-0580 y (970) 221-6775 y Fax (970) 221-6707 www.fcgov.com
REQUEST FOR PROPOSAL
CITY OF FORT COLLINS
P1020 DOWNTOWN CONCESSIONAIRES
The City of Fort Collins is requesting proposals from concessionaires for outdoor vending in the
downtown area.
Written proposals will be received at the City of Fort Collins Purchasing Division, 215 North Mason St.
2nd floor, Fort Collins, Colorado 80521. Reference Request for Proposal# P1020-Downtown
Concessionaires. If proposals are mailed, the address is: P.O. Box 580, Fort Collins, Colorado 80522-
0580. If available sites do not receive acceptable proposals, those sites will remain open until an
acceptable proposal is received.
Proposals must be received at Purchasing Division before 2:00 p.m. (our clock) May 30, 2006.
Questions concerning the scope of the project should be directed to the Project Manager, Linda
Samuelson, at (970) 221-6246; or email at lsamuelson@fcgov.com
Questions regarding proposal submittal or process should be directed to David Carey, CPPB, Buyer,
at (970) 416-2191; or email address: dcarey@fcgov.com.
A copy of the Request for Proposal may be obtained as follows:
1. Download the Request for Proposal (RFP) document from the Purchasing Webpage,
Current Bids page, at: https://secure2.fcgov.com/bso/login.jsp.
2. Come by Purchasing office at 215 North Mason St., 2nd Floor, Fort Collins, and request
a copy of the Bid.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a
financial interest in the sale to the City of any real or personal property, equipment, material, supplies
or services where such officer or employee exercises directly or indirectly any decision-making
authority concerning such sale or any supervisory authority over the services to be rendered. This
rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor,
entertainment, kickback or any items of monetary value from any person who has or is seeking to do
business with the City of Fort Collins is prohibited.
Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be
rejected and reported to authorities as such. Your authorized signature of this proposal assures that
such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive any
irregularities or informalities.
Sincerely,
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing & Risk Management
SCOPE OF SERVICES
REQUEST FOR PROPOSAL
P1020 DOWNTOWN CONCESSIONAIRES
1.0 Introduction
The City is requesting proposals for outdoor concessionaire services in the Downtown Plan
Area. The available site locations and type of vending authorized per site can be found in
Attachment “B”. Attachment “A” is a map of site locations and designates the boundaries of the
Downtown Plan Area.
2.0 How to Submit Proposal
Submit proposal using completed Proposal Form Attachment “C” and include other supporting
documents requested in this request for proposal. To vend at two (2) or more separate sites,
separate proposals must be submitted. To be considered for alternative sites, if not selected for
first choice, second or third choices must be specified.
3.0 Mandatory Conditions
The following requirements will be contained in the Concessionaire Agreement. (See
Attachment “D” for sample).
3.1 Carts Requirement
Concessionaires for locations in the downtown area will be required to have a mobile cart;
unless it is designated for transportation related vending such as buggy rides. The cart
may not exceed the size of four (4) foot wide, ten (10) foot long and eight (8) foot high,
excluding roof overhangs and wheels.
Photographs, blueprints or design specifications of the mobile cart must be submitted and
clearly show the design and quality of the cart to be used. Include a description that
details the type of materials used to make the cart.
During the agreement, the cart is subject to inspection by appropriate City staff. The
agreement will address acceptable levels of maintenance and appearance. The cart must
be removed from the right-of-way when not in use.
For public safety reasons and to ensure proper transportation flow, each space that has
been designated for outdoor vending in the Downtown Plan Area will accommodate the
maximum size that is allowed. Peripheral equipment such as tables, chairs, benches may
not be used. The concessionaire and merchandise is restricted to the cart approved area.
3.2 Product Description, Quality and Suitability
The proposal must include a description of the products for sale and estimated prices.
Quality comparisons, statements, pictures and/or brochures are requested to review the
quality and suitability of the products.
3.3 Dates and Hours of Operation
The concession agreement sets forth the dates and hours of operation. Specific issues
will be addressed such as temperature and weather limitations. If alternative hours are
requested, they must be stated in proposal and agreed to by the City.
3.4 Blackout Dates
Concessionaire will not be allowed to operate in granted site during the following special
events in the downtown area: Old Town Car Show, Colorado Brewers Festival and New
West Fest. Dates for 2006 are: June 10th, June 24th, June 25th, August 19th and August
20th. Contact the Downtown Business Association (DBA) at (970) 484-6500 to receive an
application for a site at these events, and event dates for subsequent years of this
contract. The DBA will work with concessionaires regarding the location of the site and a
discounted booth rate.
3.5 Insurance Requirements
The agreement will require commercial general liability naming the City as additional
insured. The amount of coverage will be $500,000 as well as indemnification for the City.
If deemed necessary, bonding may be required.
3.6 Monetary Provision
The agreed upon monetary provisions of proposal will be included in the agreement.
3.7 Not Transferable
An unexpired Concessionaire Agreement may not be transferred to a new concessionaire.
The purchase of an existing concession business does not include transfer of the
Concessionaire Agreement with the City.
3.8 Signage
All signs on the concession cart must be approved by the City.
3.9 Designated Locations and Boundaries
The concessionaire must stay within the designated ten (10) foot x ten (10) foot location,
excepting only a tarp or other protective medium placed to protect underlying surface. Cart
must be located in approved location on site and cannot impede pedestrian flow on the
sidewalk.
Surrounding trees or public property may not be utilized for display purposes or for the
purposes of expanding the concession site beyond its designated boundaries. Such action
could cause the agreement to be voided and the license to be canceled.
3.10 Licenses, Laws, Rules and Regulations
Concessionaires shall be required to comply with all applicable laws, rules and regulations
governing their activities and must obtain all applicable licenses or permits. Currently
required are State and City Sales and Use Tax licenses for any vending operation, and
Larimer County Health Department licenses for food or beverage operation
3.11 Trash
Concessionaires shall be required to supply an acceptable trash receptacle and keep the
designated area clean of all trash generated by the concession within 100 foot radius of
site.
Food concessionaires must use a tarp under cart to minimize grease deposits.
3.12 Agreement Renewal
The Agreement will be reviewed annually and, at the City's option, may be renewed for
additional one (1) year periods not to exceed four (4) additional one-year periods.
3.13 Power Source
Any concessionaire needing electrical power will be required to provide for such power
through the City Utilities Department. Arrangements to supply power should be reviewed
with the appropriate departments prior to submitting a proposal for the location. Portable
generators will not be permitted due to concerns regarding compatibility and noise.
3.14 Sales Tax Returns and Payments
All sales tax returns and payments to the City associated with the concession operation
must be filed by their due date. No assessment fees, penalties or interest will be waived.
All concessionaires shall pay the City an annual fee of $120 for each vending site.
Payment of annual fee is due prior to June 1 in the initial term or any renewal term.
In addition, food and beverage concessionaires shall pay between $85 and $225 per
month, depending on the site, for power washing of their assigned vending site. their
Concessionaires at sites which are split between day and night operations with another
food and beverage concessionaire, shall pay one-half of the power washing fee.
Monthly payments shall be paid to the City Sales Tax Office prior to the 10th of each month
for every month the agreement is in force.
4.0 Evaluation Criteria
All mandatory conditions must be agreed to by the concessionaire. Any objections to these
conditions may result in rejection of the proposal. The following table shows the criteria and
points to be used in the evaluation of proposals. The highest score for each location will be
awarded that location for vending purposes.
The City reserves the right to interview each concessionaire who has submitted a complete
proposal.
Criteria
Points
1. Number of years experience outdoor
vending in Fort Collins or another city.
0 points for less than 1 year.
3 points for 1 year to less than 3 years.
7 points for 3 years to less than 5 years.
10 points for 5 years and over.
2. Number of years experience outdoor
vending in the Fort Collins Downtown Plan
Area on public or private property.
0 points for less than 1 year.
1.5 points for 1 year to less than 3 years.
3.5 points for 3 years to less than 5 years.
5 points for 5 years and over.
3. Quality of Product and Suitability.
0 points for unacceptable
5 points for marginally acceptable
10 points for acceptable
4. Quality/Appearance of Equipment.
0 points for unacceptable
3 points for marginally acceptable
5 points for acceptable
5. Payments to the City.
0 points for $120 annual fee only
3 points for $120 plus 1% of gross receipts
4 points for $120 plus 2% of gross receipts
5 points for $120 plus 3% of gross receipts
5.0 Terms and Conditions
5.1 Single Agreement
The intent of the RFP is to select one (1) concessionaire for each location.
5.2 Execution of Agreement
A Concession Agreement, sample per Attachment “D”, must be executed between the
awarded concessionaire and the City of Fort Collins before concession service can begin.
This document will constitute the entire agreement between the City and concessionaire
concerning the concession and the use of the concession space.
5.3 Failure to Execute Agreement
If concessionaire does not execute an agreement within ten (10) days of offer by the City,
the City may give notice to the concessionaire that the location will be offered to the next
highest ranked concessionaire for that location, call for new proposals, or leave the location
vacant.
5.4 Reserve Right
The City reserves the right to deny granting a concession agreement to any concessionaire
who has had past breaches in concession agreements and/or documented sales tax issues
with the City.
5.5 Vacant Sites
Vacant sites resulting from either no-bid or termination may be filled at anytime for the
duration of the current one (1) year period. Responsible parties will be awarded vacant sites
as acceptable proposals are received. The city may, at its option, renew the Agreement for
the formerly vacant sites for additional one (1) year periods not to exceed the balance of the
four (4) additional periods remaining for this Agreement.
Attachment “A”
Site Map
Attachment “B”
Vending Sites
Location
Type of Vending
Authorized
Site Comments
Site 1 - Mountain & College intersection, southeast of
Beau Jo’s, 102 E. Mountain, by newspaper stands
Food, Beverage,
Retail, Service
Available for Day
& Night use
Site 2 - Public Right of Way (ROW) east of Beau Jo’s
by kiosk in front of 106 E. Mountain
Food
Available for Day
use only.
Site 3 - Oak Street Plaza, SE corner of Plaza, east of
wall
Food, Beverage,
Retail, Service
Available for Day
& Night use
Site 4 - Public ROW, SE corner of Mountain &
College intersection, west of wall, north of Cache
Bank & Trust
Food, Beverage,
Retail, Service
Available for Day
& Night use
Site 5 - Public ROW, SW corner of Mountain &
College intersection, east of wall, north of City Drug
Retail, Service
Available for Day
& Night use
Site 10 - Public ROW, SE corner of Oak & College.
Food, Beverage,
Retail, Service
Available for Day
& Night use
Site 12 – Location only for attended transportation
Transportation
Available for Day
& Night use
Attachment “C”
TO BE INCLUDED WITH PROPOSAL
Proposal Form
P1020 Downtown Concessionaires
Page 1 of 2
Your name and if applicable, your business name.
Name:
_________________________________________________________________
Title: __________________________________________________________________
Business Name: _________________________________________________________
Address: _______________________________________________________________
______________________________________________________________________
Phone Number: _________________________________________________________
Choices of outdoor vendor sites are as follows:
¾ Refer to the locations by site number found on Attachment ‘B’.
¾ List first, second, and third choices for vending sites under Vending Site Number.
¾ To be considered for alternative sites, if not selected for first choice, second or third
choices must be specified.
¾ Enter ‘Day’, ‘Night’, or ‘Both’ under Hours Requested for desired hours of operation.
¾ Concessionaires wishing to conduct vending at more than one location must submit a
separate proposal for each site.
CHOICE VENDING SITE NUMBER HOURS REQUESTED
1st ___ ______
2nd ___ ______
3rd ___ ______
I hereby acknowledge that I will comply with all mandatory conditions as stated and explained in
Sections 3.0, Mandatory Conditions and 5.0, Terms and Conditions of the Downtown
Concessionaire Request for Proposal.
_______________________________________________________________________
Signature Date
_______________________________________________________________________
Print Name
Attachment “C”
TO BE INCLUDED WITH PROPOSAL
Proposal Form
P1020 Downtown Concessionaires
Page 2 of 2
Proposal will be evaluated based on the criteria found in Section 4.0.
Concessionaire should structure proposal in the same numerical order that the mandatory
conditions and review criteria are listed.
1. Number of years experience outdoor vending in Fort Collins or another city*.
*If experience is not in the City of Fort Collins, include proof of vending elsewhere and
list a contact name or phone number to verify. An example of documentation would be
copies of sales tax returns for individual years in another city.
Number of years: ___________________________
2. Number of years experience outdoor vending in the Fort Collins Downtown Plan Area on
public or private property.
Number of years: ___________________________
3. Quality and Suitability of Product:
Include description and/or pictures of the products to be sold with estimated prices.
4. Quality/Appearance of Equipment*:
Degree to which City specifications and requirements are met. Include pictures,
schematics, or other data that will support and show the quality/appearance of equipment,
including the cart.
*The City reserves the right to inspect all equipment to make a determination.
5. Payments to the City:
The minimum that will be paid to the City, regardless of numbers of months operated, is the
$120 annual fee plus monthly power washing charge.
Enter proposed payment by marking the appropriate amount.
$120 annual fee only ___________
$120 annual fee plus 1% of gross receipts ___________
$120 annual fee plus 2% of gross receipts ___________
$120 annual fee plus 3% of gross receipts ___________
Attachment “D”
Sample Agreement
(For informational purposes, do not fill in or submit with proposal)
DOWNTOWN CONCESSION AGREEMENT
THIS AGREEMENT is made and entered into this 1st day of June, 2006, by and between THE
CITY OF FORT COLLINS, COLORADO, a Municipal Corporation (City), and
(Concessionaire).
WITNESSETH
WHEREAS, the City Council passed Ordinance No. 36, 1994, establishing the Downtown Plan
Area as a concession area for the sale of goods and services from outdoor locations; and
WHEREAS, the City has established various concession locations in the Downtown Plan Area;
and
WHEREAS, the City agrees to grant to the Concessionaire and the Concessionaire accepts
from the City a concession for outdoor vending at:
Site #
NOW THEREFORE, in consideration of the mutual covenants and obligations herein
expressed, the parties agree as follows:
Section 1. Contract Documents
The contract documents consist of this Agreement and Exhibits A & B incorporated herein by
this reference. These form the contract, and are incorporated herein by this reference.
Section 2. Terms of the Agreement
A. This Agreement shall be effective from the date of the Agreement as entered above,
until May 31, 2007, unless sooner terminated as herein provided. The City may, at its
option, renew the Agreement for additional one (1) year terms, to a maximum of four (4)
additional one year terms. However, either party may terminate this Agreement without
cause, by providing written notice to the other party of its intention to terminate at least
thirty (30) days prior to the end of the then existing term.
B. In the event that the concession location can not be used because of improvements
being made at the concession location, this Agreement may be suspended on 30 days
notice to the Concessionaire. The suspension shall continue until the improvements are
completed or it is determined that the location can no longer be used as a concession site.
The City will use a good faith effort to relocate the concession site if needed.
Section 3. Concession Operations
The City hereby grants Concessionaire a concession for the use of the property described as:
Site # __________ concession area (per Exhibit A) for (Night, Day, or Both) outdoor vending.
The Concessionaire shall have the exclusive right to operate an outdoor vending concession
within this area in accordance with the agreement.
A. Independent Contractor: The services to be performed by the Concessionaire are
those of an independent contractor and not as an employee of the City. The City shall not
be responsible for withholding any portion of Concessionaire's compensation hereunder
for the payment of FICA, Worker's Compensation or otherwise.
B. Records: The Concessionaire shall keep adequate and proper business records of
all expenses and receipts of the concession operations. At the request of the City, all such
business records shall be made open and available for inspection and audit by the City of
Fort Collins Treasury Division.
C. Monetary Provision: The Concessionaire agrees to pay the City an amount equal to
One Hundred and Twenty Dollars ($120.00) per year, plus _____ (_) percent of gross
receipts from the concession operations conducted pursuant to this Agreement. Gross
receipts shall include all revenues, excluding sales tax received by the concessionaire
from concession operations. All such gross receipt payments shall be paid to the City on
the same day that sales and use tax payments are due. However, the payments for the
concessions must be submitted separately. The $120 annual fee is due prior to June 1 in
the initial term or any renewal term. Monthly payments shall be paid to the City Sales Tax
Office prior to the 10th of each month for every month the agreement is in force.
D. Licenses: The Concessionaire shall obtain and pay for all licenses needed for the
operation of the concession including, but not necessarily limited to, a County Health
Department Food Services establishment inspection, City and State sales tax licenses.
Any such licenses held specifically by the Concessionaire in connection with this
Agreement shall be surrendered by the Concessionaire at the time of termination of this
Agreement.
E. Laws, Rules & Regulations: The operation of the concession granted under this
Agreement shall, at all times, conform with all applicable Federal, State, and local laws
and with all applicable rules and regulations adopted by the City or any of its Boards or
Departments.
F. Insurance/ Indemnity: The Concessionaire shall indemnify, save and hold harmless
the City from all claims and losses, including costs and reasonable attorney’s fees arising
directly or indirectly out of the Concessionaire's use of the concession area or operation of
the concession. The Concessionaire shall take all necessary precautions in performing
the work hereunder to prevent injury to persons and property.
The Concessionaire shall maintain commercial liability insurance in the amount of
$500,000 combined single limits naming the City as an additional insured under this
Agreement of the type and with the limits specified within Exhibit B. The Concessionaire
before commencing services hereunder, shall deliver to the City’s Director of Purchasing
and Risk Management, PO Box 580, Fort Collins, CO 80522, one (1) copy of a certificate
evidencing the insurance coverage required from an insurance company acceptable to the
City.
G. Signage: All signs on the concession cart must be approved by the City. Signs may
be displayed in or on the cart only unless additional signage is approved by City staff.
H. Cart: The Concessionaire will be required to have a mobile cart. The cart may not
exceed the size of four (4) foot wide, ten (10) foot long and eight (8) foot high, excluding
roof overhangs and wheels. The design and appearance of the cart must conform to the
specifications described in Concessionaire’s proposal, unless otherwise agreed to in
writing by the parties before the cart may be used at the concession area. The City
reserves the right to approve any modifications, changes, or alternative cart. The cart is
subject to inspection by City. The cart must be maintained and repaired to the City's
satisfaction. The cart must be removed from the right-of-way when not in use.
I. Restrictions: Equipment such as tables, chairs, benches and displays not attached to
the cart may not be used except for items & equipment authorized, in writing, by the City
Representative. Merchandise must be restricted to the cart or appropriate storage
containers if authorized. Vendor area must not exceed 10 X 10 feet, excepting only a tarp
or other protective medium placed to protect underlying surface. Cart must be located in
approved location on site and cannot impede pedestrian flow on the sidewalk.
J. Cleanliness: Concessionaire shall supply a trash receptacle and keep the
concession area clean of all trash within 100 foot radius of site. Food concessionaires
must use a tarp under cart to minimize grease deposits and pay site cleaning fee.
Concessionaire shall pay $____ per month cleaning fee for power washing of their
assigned vending Site # ___. Vendors at sites which are split between day and night
operations with another food and beverage vendor shall pay ½ of power washing fee.
K. Sales Tax Returns: All sales tax returns and concessionaire payments to the City
associated with the concession operation must be filed by their due date. No assessment
fees, penalties or interest will be waived by the City.
L. Power Source: If the Concessionaire needs electrical power the Concessionaire
must provide for such power through the City Light & Power Department at the
Concessionaire's expense. Arrangements to supply power to the concession area must
be reviewed with the appropriate City departments. Portable generators will not be
permitted due to concerns regarding compatibility and noise.
M. Stock: The Concessionaire shall maintain an adequate stock of supplies on hand for
all occasions in order to supply the need of parties desiring to patronize the concession
area.
N. Hours: The Concessionaire must keep the concession area open for business as
directed by the City. Days of operation shall be agreed to by both parties and the
minimum hours of operation must be maintained. Minimum hours are:
Two (2) to four (4) hours between ____ and ____ on __(days of week)_.
Concessionaire is not required to operate on national holidays or holidays
recognized by the City where City offices (except for emergency services offices) are
closed.
O. Inclement Weather: The Concessionaire shall not be required to operate the
concession when it is raining, snowing, hailing, and abnormally windy or when the air
temperature is below 50 degrees Fahrenheit.
P. Product. The products authorized are as described in Concessionaire’s proposal
and agreed to by the City. The City will not pre-authorize new products but does reserve
the right to review any new products that may be added. This is to ensure that the new
products meet the same quality as those proposed in the original Request for Proposal.
Q. Blackout Dates. Concessionaire will not be allowed to operate in granted site during
the following special events in the downtown area: Old Town Car Show, Colorado Brewers
Festival and New West Fest. Dates for 2006 are June 10th, June 24th, June 25th, August
19th and August 20th. Contact the Downtown Business Association (DBA) at (970) 484-
6500 to receive an application for a site at these events, and event dates for subsequent
years of this contract. The DBA will work with concessionaires regarding the location of
the site and a discounted booth rate.
Section 4. General Conditions
A. The Concessionaire shall neither assign any of the rights nor delegate any of the
duties under the provisions of this Agreement without having first obtained the written
permission of the City. The Concessionaire shall not sublet any portion of the concession
area or allow any other person to take possession of any portion of the concession areas
without the written consent of the City.
B. Vacant sites resulting from either no-bid or termination may be filled at anytime for
the duration of the current one (1) year period. Responsible parties will be awarded
vacant sites as acceptable proposals are received. The city may, at its option, renew the
Agreement for the formerly vacant sites for additional one (1) year periods not to exceed
the balance of the four (4) additional periods remaining for this Agreement.
C. This Agreement may not be enlarged, modified or altered except in writing, signed by
the parties as an amendment hereto.
D. No waiver of any breach of this Agreement shall be held or construed to be a waiver
of any subsequent breach thereof.
E. It is expressly understood and agreed by and between the parties hereto that in the
performance of the terms and conditions of this Agreement, time is of the essence.
F. The location assigned is not transferable to another vendor or concessionaire.
G. Fixtures and Improvements:
1. The Concessionaire agrees that all auxiliary equipment needed to operate
the Concession shall be installed at its expense. Prior to making any and all
improvements on said premises, the Concessionaire agrees to obtain the
approval of the appropriate City Department and shall supervise the
construction of said improvements.
2. Upon the termination of this Agreement the Concessionaire shall remove
any fixtures or improvements made by it to the concession area. However, the
concession area must be restored to as good a condition as the premises were
in at the time the Concessionaire took possession thereof.
H. This Agreement shall be binding upon and inure to the benefit of the heirs,
successors, and assigns of the parties hereto.
I. If either party must resort to legal action to enforce the terms of this Agreement, the
prevailing party shall be awarded its costs and reasonable attorney's fees
J. Any notice required or desired to be given under this Agreement will be considered
delivered to the other party upon hand delivery or upon its deposit in the United States
mail, postage prepaid, sent by registered mail, addressed to the other party at the
following address:
City:
Concessionaire:
City of Fort Collins
Purchasing Division
P.O. Box 580
Fort Collins, CO 80522
K. Notwithstanding the time periods contained herein, the City may terminate this
Agreement at any time without cause by providing written notice of termination to the
Concessionaire. Such notice shall be delivered at least fifteen (15) days prior to the
termination date contained in said notice unless otherwise agreed in writing by the parties.
All notices provided under this Agreement shall be effective when mailed, postage prepaid
and sent to the above address.
Section 5. Default
A. The Concessionaire shall be in default under the terms and conditions of this
Agreement, if the Concessionaire fails to cure the default within ten (10) days after written
notice setting forth the nature of the default is delivered to the Concessionaire.
B. In the event the default is not timely cured, the City may elect to (a) terminate this
Agreement and seek damages; (b) treat the Agreement as continuing and require specific
performance or (c) avail itself of any other remedy at law or equity.
City:
Concessionaire:
By:________________________________
James B. O’Neill II, CPPO, FNIGP
Director of Purchasing and Risk Management
Date:_______________________
By:________________________________
Print Name: _________________________
Title:_______________________________
Date:________________________
Exhibit “A”
Site Map
EXHIBIT “B”
INSURANCE REQUIREMENTS
1. The Service Provider will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs. Before commencing work under
this bid, the Service Provider shall furnish the City with certificates of insurance showing the
type, amount, class of operations covered, effective dates and date of expiration of policies, and
containing substantially the following statement:
"The insurance evidenced by this Certificate will not be cancelled or materially altered, except
after ten (10) days written notice has been received by the City of Fort Collins."
In case of the breach of any provision of the Insurance Requirements, the City, at its option,
may take out and maintain, at the expense of the Service Provider, such insurance as the City
may deem proper and may deduct the cost of such insurance from any monies which may be
due or become due the Service Provider under this Agreement. The City, its officers, agents
and employees shall be named as additional insureds on the Service Provider's general liability
and automobile liability insurance policies for any claims arising out of work performed under
this Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Service Provider
shall maintain during the life of this Agreement for all of the Service Provider's
employees engaged in work performed under this agreement:
1. Workers' Compensation insurance with statutory limits as required
by Colorado law.
2. Employer's Liability insurance with limits of $100,000 per accident,
$500,000 disease aggregate, and $100,000 disease each
employee.
B. Commercial General & Vehicle Liability. The Service Provider shall
maintain during the life of this Agreement such commercial general liability and
automobile liability insurance as will provide coverage for damage claims of
personal injury, including accidental death, as well as for claims for property
damage, which may arise directly or indirectly from the performance of work
under this Agreement. Coverage for property damage shall be on a "broad form"
basis. The amount of insurance for each coverage, Commercial General and
Vehicle, shall not be less than $500,000 combined single limits for bodily injury
and property damage.
In the event any work is performed by a subcontractor, the Service Provider shall be responsible
for any liability directly or indirectly arising out of the work performed under this Agreement by a
subcontractor, which liability is not covered by the subcontractor's insurance.
Administrative Services
Purchasing Divison
215 North Mason Street y 2nd Floor y P.O. Box 580 y Fort Collins, CO 80522-0580 y (970) 221-6775 y Fax (970) 221-6707 www.fcgov.com
REQUEST FOR PROPOSAL
CITY OF FORT COLLINS
P1020 DOWNTOWN CONCESSIONAIRES
The City of Fort Collins is requesting proposals from concessionaires for outdoor vending in the
downtown area.
Written proposals will be received at the City of Fort Collins Purchasing Division, 215 North Mason St.
2nd floor, Fort Collins, Colorado 80521. Reference Request for Proposal# P1020-Downtown
Concessionaires. If proposals are mailed, the address is: P.O. Box 580, Fort Collins, Colorado 80522-
0580. If available sites do not receive acceptable proposals, those sites will remain open until an
acceptable proposal is received.
Proposals must be received at Purchasing Division before 2:00 p.m. (our clock) May 30, 2006.
Questions concerning the scope of the project should be directed to the Project Manager, Linda
Samuelson, at (970) 221-6246; or email at lsamuelson@fcgov.com
Questions regarding proposal submittal or process should be directed to David Carey, CPPB, Buyer,
at (970) 416-2191; or email address: dcarey@fcgov.com.
A copy of the Request for Proposal may be obtained as follows:
1. Download the Request for Proposal (RFP) document from the Purchasing Webpage,
Current Bids page, at: https://secure2.fcgov.com/bso/login.jsp.
2. Come by Purchasing office at 215 North Mason St., 2nd Floor, Fort Collins, and request
a copy of the Bid.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a
financial interest in the sale to the City of any real or personal property, equipment, material, supplies
or services where such officer or employee exercises directly or indirectly any decision-making
authority concerning such sale or any supervisory authority over the services to be rendered. This
rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor,
entertainment, kickback or any items of monetary value from any person who has or is seeking to do
business with the City of Fort Collins is prohibited.
Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be
rejected and reported to authorities as such. Your authorized signature of this proposal assures that
such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive any
irregularities or informalities.
Sincerely,
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing & Risk Management