HomeMy WebLinkAboutRFP - P1013 ADVERTISING ON EPIC AD SPACESAdministrative Services
Purchasing Divison
215 North Mason Street y 2nd Floor y P.O. Box 580 y Fort Collins, CO 80522-0580 y (970) 221-6775 y Fax (970) 221-6707
www.fcgov.com
REQUEST FOR PROPOSAL
PROPOSAL # P1013
ADVERTISING ON EPIC AD SPACES
3:00 P.M. March 31, 2006
The City of Fort Collins Recreation Division (City) is seeking proposals from qualified individuals
or firms (Contractor) to solicit and sell appropriate advertising space within the Edora Pool Ice
Center (EPIC).
Written proposals, five (5) will be received at the City of Fort Collins' Purchasing Division, 215
North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before
3:00 p.m. (our clock), Friday March 31, 2006. Proposal No. P1013. If delivered, they are to be
sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address
is P.O. Box 580, Fort Collins, 80522-0580.
Questions concerning the scope of the project should be directed to Project Manager Jean
Helburg (970) 221-6354.
Questions regarding proposals submittal or process should be directed to Ed Bonnette, C.P.M.,
CPPB, Buyer (970) 416-2247.
A copy of the Proposal may be obtained as follows:
1. Download the Proposal/Bid from the BuySpeed Webpage,
https://secure2.fcgov.com/bso/login.jsp
2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request
a copy of the Bid.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have
a financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision-
making authority concerning such sale or any supervisory authority over the services to be
rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity favor, entertainment, kickback or any items of monetary value from any person who has
or is seeking to do business with the City of Fort Collins is prohibited.
Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be
rejected and reported to authorities as such. Your authorized signature of this proposal assures
that such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive any
irregularities or informalities.
Sincerely,
James B. O'Neill II, CPPO, FNIGP
Administrative Services
Purchasing Divison
215 North Mason Street y 2nd Floor y P.O. Box 580 y Fort Collins, CO 80522-0580 y (970) 221-6775 y Fax (970) 221-6707
www.fcgov.com
Director of Purchasing & Risk Management
P1013
Advertising on EPIC Ad Spaces
I. BACKGROUND:
The City of Fort Collins Recreation Division (City) is seeking proposals from qualified individuals or
firms (Contractor) to solicit and sell appropriate advertising space within the Edora Pool Ice Center
(EPIC). The Contractor will receive a designated percentage of the advertising fee for these services.
The Contractor is required to submit an advertising rate schedule for each approved area indicated in
this RFP.
EPIC opened in 1987 with a regulation size ice arena, a 50-meter by 25-yard pool with adjacent wader
and warm water therapy pools. This ice arena and the pool both have seating for 1,000 spectators.
The facility also includes a full-service concession stand and a workout room. A second ice arena
with spectator seating for 200 was added in 2003. 405,500 participations were recorded at EPIC in
2005, not including event spectators.
Activities include drop-in skating, hockey, workouts, and swimming; swim and skate lessons for all
ages, a large figure skating program, hockey camps; age group and high school swim practices; a
large aqua fitness program, youth and adult league hockey practices, and numerous other rentals
and special events. The facility staff also plays host to youth and adult hockey leagues and
tournaments, CSU Club Team Hockey, figure skating competitions, an annual ice show; and age
group, high school, and college swim meets, including both the annual boys and girls high school
state swim meets.
Diagrams of the number of advertising spaces and sizes are included in this RFP. The City will
also provide an informational fact sheet to the successful Contractor for use during sales efforts.
II. SCOPE OF WORK:
A. Contractor shall solicit and sell annual or multi-year advertising for areas identified in
the Edora Pool Ice Center Advertising Policy (Attached) and as outlined in this RFP.
Contractor shall be required to make a good faith effort to sell appropriate advertising,
in accordance with the Edora Pool Ice Center Advertising Policy.
B. Advertising rates will be established mutually between the City and the successful
Contractor, and will be reviewed annually for possible adjustment. All advertising shall
be sold at agreed-upon rates, to be set forth in a Rate Sheet that will become part of
the Services Agreement; unless the City grants to Contractor express written
permission to deviate from such rates. The selected Contractor shall be expected
to sign the City’s standard Services Agreement prior to commencing Services
(see sample attached to this Proposal).
C. Contractor will be expected to generate a minimum of $40,000 in gross advertising
revenue annually as a contract requirement. Contractor shall bear all costs for repair,
maintenance or replacement of damaged ad panels. Contractor shall also bear all
costs for operating the advertising program.
D. Contractor shall obtain written intent (letter of agreement provided by the City) from the
advertiser to advertise, and submit that to the City representative, along with a proof of
the proposed advertising and specific location(s) inside the EPIC facility.
E. Contractor shall inform the advertiser of the process for payment as well as the
additional cost and process for production of the advertisement (if applicable).
F. The Contractor has the option or not to include advertising sign production as
part of this RFP. See Compensation Submittal section IV.F.2.
G. Contractor shall keep updated and accurate records of all sales calls made, including
unsuccessful contacts. The Contractor shall provide a copy of these records on a
monthly basis to the City in an effort to keep the City notified of advertiser payment
dates, amounts, and advertising timeframes. Contractor’s books and records will be
subject to inspection and audit, upon request from the City.
H. Contractor’s proposal is to include any provisions entitling the City to free use of ad
space. If any are offered, they are to include how many spots, how often, and for what
duration.
I. Contractor shall strictly observe and conform to all applicable federal, state, and local
laws, regulations, and orders that have been or may hereafter be established.
J. Contractor shall pay for any and all space used by Contractor for any advertising
purpose, and any such use must conform to all other requirements of the resulting
Services Agreement.
K. The parties acknowledge that the City’s objectives for the advertising program to be
carried out through the performance of the resulting Services Agreement are to
generate revenue for the City through the placement of advertising in a City-owned
recreational facility; to maintain a neutral position on political, religious, and ideological
matters; and to limit advertising to family-oriented products and services appropriate
for citizens of all ages. Because the City’s sale of advertising space is for the purpose
of raising revenue, and not for the purpose of establishing a forum for public speech,
the City reserves to itself the sole and final authority as to whether proposed
advertising is consistent with these objectives. All advertising in place during the term
of the resulting Services Agreement that shall arise as a result of this Solicitation shall
comply with this provision. Advertising that is determined by the City to be inconsistent
with these objectives shall be removed immediately upon receipt of a written request
for such removal by the Contractor.
L. Advertising will be limited to the following areas (also see enclosed diagrams):
1. Panels located on the dump tanks of both ice resurfacers
2. Designated sections of dasher board panels in both ice arenas
3. Advertising panels attached to the scoreboards in both ice arenas
and the pool (see enclosed pictures):
a) EPIC Pool Scoreboard Layout and Picture of Scoreboard enclosed
b) EPIC Rink Scoreboards ad layout enclosed
c) EPIC Rink Dasher Boards ad layout enclosed
4. Marquee and kiosk space in areas designated by facility staff
5. Lobby and hockey benches
6. Banners or flags located in areas designated by facility staff
7. Designated sections of speed skating mats
M. Advertising must comply with the following policy (Revised by City Council
4/1/03):
ADVERTISING POLICY – EDORA POOL ICE CENTER
Purpose:
This policy establishes guidelines for regulating advertising within the pool/ice arena facility known at
EPIC. The facility staff may, when financially desirable, actively market and promote the sale of
advertising space to generate revenue.
Statement of Policy:
1. Advertising at EPIC may not include or constitute the following:
a) advertising that primarily conveys a political, religious, ideological or other non-commercial
message;
b) advertising of alcohol or tobacco products or other products or services available only to
adults by law;
c) advertising that promotes illegal activities or transactions, that is misleading or deceptive, or
constitutes a public nuisance;
d) advertising of any product or service primarily related to sexual or violent activities, or
advertising of any product or service in a manner that is sexually suggestive, that displays or
suggests violence, or is inappropriate for minors.
2. The City reserves the right to view any advertisement prior to its posting, and to reject, in the
City’s sole discretion, advertising that does not comply with the above guidelines.
3. Advertising rates will be established by staff and/or through the City’s competitive bidding
process.
4. Advertising will be limited to the following areas:
• Panels located on the dump tanks of both ice resurfacers.
• Designated sections of dasher board panels located on the east side of both ice arenas.
• Advertising panels attached to the scoreboards in all three venues.
• Marquee and portable kiosk space in areas designated by facility staff.
• Lobby and hockey benches.
• Banners or flags located in areas designated by facility staff.
5. Individual advertisers will be responsible for providing the advertising materials and any costs
associated with the advertising materials and their display.
6. The length of the advertising contracts will vary based on location and type of event.
7. Annual advertising contracts for certain spaces will be offered through a competitive bidding
process. Seasonal or event advertising for other spaces will be offered on a first-come, first-serve
basis through the Facility Manager.
8. Advertisements do not reflect the views or recommendations of the City of Fort Collins, the Parks
and Recreation Department, or its employees.
III. COMPENSATION AND LENGTH OF CONTRACT:
A. Contractor shall propose a compensation plan based on a percentage of each advertisement
sold. Advertising rates will be established mutually between the City and the successful
Contractor, and will be reviewed annually for possible adjustment. All advertising shall be sold
at agreed-upon rates, to be set forth in a Rate Sheet that will become part of the Services
Agreement; unless the City grants to Contractor express written permission to deviate from
such rates. Contractor shall bear all costs for repair, maintenance or replacement of damaged
ad panels. Contractor shall also bear all costs for operating the advertising program.
B. Contractor shall be paid the awarded percentage of the advertising fee by the City after the
City receives the full payment for the advertising. The City shall compensate the Contractor on
a monthly basis or on a schedule as mutually agreed upon by both parties and reasonable
within the guidelines of the City Finance Department.
C. The selected Contractor shall be expected to sign the City’s standard Services
Agreement prior to commencing Services (see sample attached to this Proposal).
D. This contract will be awarded based on five years with annual reviews and one-year
extensions up to the five-year period.
IV. PROPOSAL SUBMITTAL REQUIREMENTS
A. Attach a brief history of your experience in this type of business, including resume(s) of key
person(s) who will be directly involved with this contract.
B. Submit at least three (3) current references who can attest to your success with this type of
business, including address/telephone/e-mail information.
C. Attach a brief explanation of you/your firm’s tenure in the Northern Colorado/Fort Collins area,
as well as your knowledge and understanding of the goals and mission of the Fort Collins
Recreation Division and the functions associated with EPIC.
D. List up to three (3) similar projects from the past five years, description, and your assessment
of your success with these projects.
E. PLEASE INCLUDE YOUR RESPONSES TO THE FOLLOWING:
TYPE OF BUSINESS: Corp.___ Individual___ Partnership___
NAME OF BUSINESS:____________________________________________________
ADDRESS:______________________________________________________________
CITY/STATE______________________________ ZIP CODE____________________
CONTACT PERSON______________________________________________________
PHONE______________________________ MOBILE___________________________
EMAIL ADDRESS________________________________________________________
WHAT OTHER NAME(S) HAS YOUR FIRM OPERATED UNDER:
HAVE YOUR OR YOUR FIRM EVER FAILED TO COMPLETE ANY WORK AWARDED TO YOU?
YES___ NO___ IF YES, EXPLAIN:
HAS YOUR FIRM OR ANY PARTNERS OR OFFICERS EVER BEEN PART OF ANOTHER
ORGANIZATION THAT FAILED TO COMPLETE A CONTRACT WITHIN THE LAST FIVE YEARS?
YES___ NO___ IF YES, EXPLAIN:
ARE YOU PRESENTLY OR IN THE PAST SEVEN YEARS BEEN A PARTY TO ANY LITIGATION
WITH AN OWNER OR OTHER GOVERNMENT AGENCY? YES___ NO___ IF YES, EXPLAIN:
HAS YOUR FIRM OR ANY PARTNERS OR OFFICERS EVER BEEN INVOLVED IN ANY
BANKRUPTCY ACTION? YES___ NO___ IF YES, EXPLAIN:
F. COMPENSATION SUBMITTAL:
IF CONTRACTOR IS NOT INCLUDING SIGN-MAKING PRODUCTION IN THIS PROPOSAL,
PLEASE COMPLETE ONLY SECTION 1 BELOW.
1. PERCENT OF GROSS SALES PER ADVERTISEMENT TO BE PAID TO
CONTRACTOR:
Single Advertising Panel:
One-year: ___________________
Multiple-year:
First year: _________________________
Additional years: ___________________
Multiple Advertising Panels for same advertiser:
One-year: ___________________
Multiple-year:
First year: __________________________
Additional years: ____________________
IF CONTRACTOR HAS THE CAPABILITY TO PROVIDE SIGNMAKING
SERVICES TO ADVERTISERS ON A TURN-KEY BASIS AS PART OF THEIR
PROPOSAL; PLEASE INCLUDE YOUR PROPOSAL FOR THAT HERE AS
AN ADDITIONAL OPTION FOR THE CITY’S CONSIDERATION:
2. PERCENT OF GROSS SALES PER ADVERTISEMENT TO BE PAID TO
CONTRACTOR:
Single Advertising Panel:
One-year: ___________________
Multiple-year:
First year: _________________________
Additional years: ___________________
Multiple Advertising Panels for same advertiser:
One-year: ___________________
Multiple-year:
First year: __________________________
Additional years: ____________________
V. REVIEW AND ASSESSMENT
Professional firms will be evaluated on the following criteria. These criteria will be the basis for review
of the written proposals and interview session.
The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and 5
being an outstanding rating.
WEIGHTING
FACTOR
QUALIFICATION
STANDARD
2.0
Scope of Proposal
Does the proposal show an understanding of the
contract objectives, provide an effective
methodology, and indicate successful results?
2.0
Assigned Personnel
Do the assigned personnel have the necessary skills
and experience, and do they have working
knowledge of the community and the needs of the
City?
1.0
Availability
Can the contract objectives be met by this
firm/individual?
1.0
Motivation
Does the firm/individual demonstrate interest, and
can the contract be accomplished in the required
time frame?
2.0
Contract Fee
Is the suggested Contractor fee reasonable and
within the expectations of the City?
2.0
Firm/Individual
Capability
Does the firm/individual have the capability and
experience to succeed?
VI. REFERENCE EVALUATION (TOP RANKED FIRM):
The project Manager will check references using the following criteria. The evaluation rankings will
be labeled Satisfactory/Unsatisfactory.
QUALIFICATION
STANDARD
Overall Performance
Would you hire this Professional again? Did
they show the skills required for the requested
services?
Timetable
Did the contractor perform work in a timely
manner? If a project schedule was developed,
did the contractor meet the indicated
deadlines?
Completeness
Was the Professional responsive to client
needs; did the Professional anticipate
problems? Were problems solved quickly and
effectively?
Budget
Was the original Scope of Work completed
within the project budget?
Job Knowledge
If the project/work was a study, did it meet the
scope of work? If the project/work involved
construction activities, was the final product
functional upon completion? Were any
problems encountered corrected quickly and
effectively?
SERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter
referred to as the "City" and ____________________________, hereinafter referred to as
"Service Provider".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed
by and between the parties hereto as follows:
1. Scope of Services. The Service Provider agrees to provide services in
accordance with the scope of services attached hereto as Exhibit "A", consisting of ____ (____)
page[s], and incorporated herein by this reference.
2. The Work Schedule. [Optional] The services to be performed pursuant to this
Agreement shall be performed in accordance with the Work Schedule attached hereto as
Exhibit "B", consisting of ____ (____) page[s], and incorporated herein by this reference.
3. Time of Commencement and Completion of Services. The services to be
performed pursuant to this Agreement shall be initiated within ______________ (____) days
following execution of this Agreement. Services shall be completed no later than
_______________. Time is of the essence. Any extensions of the time limit set forth above
must be agreed upon in a writing signed by the parties.
4. Contract Period. [Option 1] This Agreement shall commence upon the date of
execution shown on the signature page of this Agreement and shall continue in full force and
effect for one (1) year, unless sooner terminated as herein provided. In addition, at the option of
the City, the Agreement may be extended for an additional period of one (1) year at the rates
provided with written notice to the Professional mailed no later than ninety (90) days prior to
contract end.
4. Contract Period. [Option 2] This Agreement shall commence ________ 200_,
and shall continue in full force and effect until ________ 200_, unless sooner terminated as
herein provided. In addition, at the option of the City, the Agreement may be extended for
additional one year periods not to exceed ___ (_) additional one year periods. Pricing changes
shall be negotiated by and agreed to by both parties and may not exceed the Denver - Boulder
CPI-U as published by the Colorado State Planning and Budget Office. Written notice of
renewal shall be provided to the Service Provider and mailed no later than ninety (90) days prior
to contract end.
5. Delay. If either party is prevented in whole or in part from performing its
obligations by unforeseeable causes beyond its reasonable control and without its fault or
negligence, then the party so prevented shall be excused from whatever performance is
prevented by such cause. To the extent that the performance is actually prevented, the Service
Provider must provide written notice to the City of such condition within fifteen (15) days from
the onset of such condition.
[Early Termination clause here as an option.
6. Early Termination by City/Notice. Notwithstanding the time periods contained
herein, the City may terminate this Agreement at any time without cause by providing written
notice of termination to the Service Provider. Such notice shall be delivered at least fifteen (15)
days prior to the termination date contained in said notice unless otherwise agreed in writing by
the parties. All notices provided under this Agreement shall be effective when mailed, postage
prepaid and sent to the following addresses:
City: Service Provider:
__________________________ ______________________________
__________________________ ______________________________
__________________________ ______________________________
In the event of early termination by the City, the Service Provider shall be paid for services
rendered to the date of termination, subject only to the satisfactory performance of the Service
Provider's obligations under this Agreement. Such payment shall be the Service Provider's sole
right and remedy for such termination.
7. Contract Sum. The City shall pay the Service provider for the performance of this
Contract, subject to additions and deletions provided herein, the sum of Dollars ($
). [Option Cost Breakdown is attached Exhibit "C"]
8. City Representative. The City will designate, prior to commencement of the
work, its representative who shall make, within the scope of his or her authority, all necessary
and proper decisions with reference to the services provided under this agreement. All requests
concerning this agreement shall be directed to the City Representative.
9. Independent Service provider. The services to be performed by Service Provider
are those of an independent service provider and not of an employee of the City of Fort Collins.
The City shall not be responsible for withholding any portion of Service Provider's
compensation hereunder for the payment of FICA, Workmen's Compensation or other taxes or
benefits or for any other purpose.
10. Personal Services. It is understood that the City enters into the Agreement
based on the special abilities of the Service Provider and that this Agreement shall be
considered as an agreement for personal services. Accordingly, the Service Provider shall
neither assign any responsibilities nor delegate any duties arising under the Agreement without
the prior written consent of the City.
11. Acceptance Not Waiver. The City's approval or acceptance of, or payment for
any of the services shall not be construed to operate as a waiver of any rights or benefits
provided to the City under this Agreement or cause of action arising out of performance of this
Agreement.
12. Warranty.
a. Service Provider warrants that all work performed hereunder shall be performed
with the highest degree of competence and care in accordance with accepted
standards for work of a similar nature.
b. All goods supplied to the City shall be of the grade and quality specified
hereunder, or, if not specified, of the most suitable grade and quality of their
respective kinds for their intended use.
c. Service Provider warrants all goods, provided under this Agreement, except City-
furnished goods, against defects and nonconformances in grade for a period
beginning with the start of the work and ending twelve (12) months from and after
final acceptance under the Agreement, regardless whether the same were
furnished or performed by Service Provider or by any of its subcontractors of any
tier. Upon receipt of written notice from City of any such defect or
nonconformances, the affected good shall be replaced by Service Provider in a
manner and at a time acceptable to City.
13. Default. Each and every term and condition hereof shall be deemed to be a
material element of this Agreement. In the event either party should fail or refuse to perform
according to the terms of this agreement, such party may be declared in default thereof.
14. Remedies. In the event a party has been declared in default, such defaulting
party shall be allowed a period of ten (10) days within which to cure said default. In the event
the default remains uncorrected, the party declaring default may elect to (a) terminate the
Agreement and seek damages; (b) treat the Agreement as continuing and require specific
performance; or (c) avail himself of any other remedy at law or equity. If the non-defaulting party
commences legal or equitable actions against the defaulting party, the defaulting party shall be
liable to the non-defaulting party for the non-defaulting party's reasonable attorney fees and
costs incurred because of the default.
15. Binding Effect. This writing, together with the exhibits hereto, constitutes the
entire agreement between the parties and shall be binding upon said parties, their officers,
employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs,
personal representatives, successors and assigns of said parties.
16. Indemnity/Insurance. a. The Service Provider agrees to indemnify and save
harmless the City, its officers, agents and employees against and from any and all actions,
suits, claims, demands or liability of any character whatsoever brought or asserted for injuries to
or death of any person or persons, or damages to property arising out of, result from or
occurring in connection with the performance of any service hereunder.
b. The Service Provider shall take all necessary precautions in performing the work
hereunder to prevent injury to persons and property.
c. Without limiting any of the Service Provider's obligations hereunder, the Service
Provider shall provide and maintain insurance coverage naming the City as an additional
insured under this Agreement of the type and with the limits specified within Exhibit ___,
consisting of ______ (___) pages[s], attached hereto and incorporated herein by this reference.
The Service Provider before commencing services hereunder, shall deliver to the City's Director
of Purchasing and Risk Management, P. O. Box 580, Fort Collins, Colorado 80522 one copy of
a certificate evidencing the insurance coverage required from an insurance company acceptable
to the City.
17. Entire Agreement. This Agreement, along with all Exhibits and other documents
incorporated herein, shall constitute the entire Agreement of the parties. Covenants or
representations not contained in this Agreement shall not be binding on the parties.
18. Law/Severability. The laws of the State of Colorado shall govern the construction
interpretation, execution and enforcement of this Agreement. In the event any provision of this
Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such
holding shall not invalidate or render unenforceable any other provision of this Agreement.
19. Special Provisions. [Optional] Special provisions or conditions relating to the
services to be performed pursuant to this Agreement are set forth in Exhibit ___, consisting of
_____ (____) page[s], attached hereto and incorporated herein by this reference.
CITY OF FORT COLLINS, COLORADO
a municipal corporation
By:_______________________________
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing and Risk Management
Date:_____________________________
ATTEST:
_________________________________
City Clerk
APPROVED AS TO FORM:
________________________________
Assistant City Attorney
[Insert Corporation's name] or
[Insert Partnership name] or
[Insert individual's name]
Doing business as ____[insert name of business]
By:_______________________________
__________________________________
PRINT NAME
__________________________________
CORPORATE PRESIDENT OR VICE PRESIDENT
Date:_____________________________
ATTEST: (Corporate Seal)
_____________________________
CORPORATE SECRETARY
EXHIBIT B
INSURANCE REQUIREMENTS
1. The Service Provider will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs. Before commencing work under
this bid, the Service Provider shall furnish the City with certificates of insurance showing the
type, amount, class of operations covered, effective dates and date of expiration of policies, and
containing substantially the following statement:
"The insurance evidenced by this Certificate will not be cancelled or materially altered, except
after ten (10) days written notice has been received by the City of Fort Collins."
In case of the breach of any provision of the Insurance Requirements, the City, at its option,
may take out and maintain, at the expense of the Service Provider, such insurance as the City
may deem proper and may deduct the cost of such insurance from any monies which may be
due or become due the Service Provider under this Agreement. The City, its officers, agents
and employees shall be named as additional insureds on the Service Provider's general liability
and automobile liability insurance policies for any claims arising out of work performed under
this Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Service Provider
shall maintain during the life of this Agreement for all of the Service Provider's
employees engaged in work performed under this agreement:
1. Workers' Compensation insurance with statutory limits as required
by Colorado law.
2. Employer's Liability insurance with limits of $100,000 per accident,
$500,000 disease aggregate, and $100,000 disease each
employee.
B. Commercial General & Vehicle Liability. The Service Provider shall
maintain during the life of this Agreement such commercial general liability and
automobile liability insurance as will provide coverage for damage claims of
personal injury, including accidental death, as well as for claims for property
damage, which may arise directly or indirectly from the performance of work
under this Agreement. Coverage for property damage shall be on a "broad form"
basis. The amount of insurance for each coverage, Commercial General and
Vehicle, shall not be less than $500,000 combined single limits for bodily injury
and property damage.
In the event any work is performed by a subcontractor, the Service Provider shall be
responsible for any liability directly or indirectly arising out of the work performed under
this Agreement by a subcontractor, which liability is not covered by the subcontractor's
insurance.
Administrative Services
Purchasing Divison
215 North Mason Street y 2nd Floor y P.O. Box 580 y Fort Collins, CO 80522-0580 y (970) 221-6775 y Fax (970) 221-6707
www.fcgov.com
REQUEST FOR PROPOSAL
PROPOSAL # P1013
ADVERTISING ON EPIC AD SPACES
3:00 P.M. March 31, 2006
The City of Fort Collins Recreation Division (City) is seeking proposals from qualified individuals
or firms (Contractor) to solicit and sell appropriate advertising space within the Edora Pool Ice
Center (EPIC).
Written proposals, five (5) will be received at the City of Fort Collins' Purchasing Division, 215
North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before
3:00 p.m. (our clock), Friday March 31, 2006. Proposal No. P1013. If delivered, they are to be
sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address
is P.O. Box 580, Fort Collins, 80522-0580.
Questions concerning the scope of the project should be directed to Project Manager Jean
Helburg (970) 221-6354.
Questions regarding proposals submittal or process should be directed to Ed Bonnette, C.P.M.,
CPPB, Buyer (970) 416-2247.
A copy of the Proposal may be obtained as follows:
1. Download the Proposal/Bid from the BuySpeed Webpage,
https://secure2.fcgov.com/bso/login.jsp
2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request
a copy of the Bid.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have
a financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision-
making authority concerning such sale or any supervisory authority over the services to be
rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity favor, entertainment, kickback or any items of monetary value from any person who has
or is seeking to do business with the City of Fort Collins is prohibited.
Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be
rejected and reported to authorities as such. Your authorized signature of this proposal assures
that such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive any
irregularities or informalities.
Sincerely,
James B. O'Neill II, CPPO, FNIGP