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HomeMy WebLinkAboutRFP - P1009 NORTH COLLEGE BUSINESS ASSOCIATIONAdministrative Services Purchasing Divison 215 North Mason Street y 2nd Floor y P.O. Box 580 y Fort Collins, CO 80522-0580 y (970) 221-6775 y Fax (970) 221-6707 www.fcgov.com REQUEST FOR PROPOSAL P1009 North Fort Collins Business Association Action Plan Written proposals, six (6) will be received at the City of Fort Collins' Purchasing Division, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before 3:00 p.m. (our clock), February 17, 2006. Proposal No. P1009. If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Questions concerning the scope of the project should be directed to Project Manager Ken Waido, (970) 221-6753. Questions regarding proposals submittal or process should be directed to James B. O’Neill, II, CPPO, FNIGP (970) 221-6779. A copy of the Proposal may be obtained as follows: 1. Download the Proposal/Bid from the BuySpeed Webpage, https://secure2.fcgov.com/bso/login.jsp 2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a copy of the Bid. Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision-making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal. The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities. Sincerely, James B. O'Neill II, CPPO, FNIGP Director of Purchasing & Risk Management Administrative Services Purchasing Divison 215 North Mason Street y 2nd Floor y P.O. Box 580 y Fort Collins, CO 80522-0580 y (970) 221-6775 y Fax (970) 221-6707 www.fcgov.com REQUEST FOR PROPOSAL P1009 North Fort Collins Business Association Action Plan Written proposals, six (6) will be received at the City of Fort Collins' Purchasing Division, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before 3:00 p.m. (our clock), February 17, 2006. Proposal No. P1009. If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Questions concerning the scope of the project should be directed to Project Manager Ken Waido, (970) 221-6753. Questions regarding proposals submittal or process should be directed to James B. O’Neill, II, CPPO, FNIGP (970) 221-6779. A copy of the Proposal may be obtained as follows: 1. Download the Proposal/Bid from the BuySpeed Webpage, https://secure2.fcgov.com/bso/login.jsp 2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a copy of the Bid. Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision-making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal. The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities. Sincerely, James B. O'Neill II, CPPO, FNIGP Director of Purchasing & Risk Management PROPOSAL NUMBER P1009 NORTH FORT COLLINS BUSINESS ASSOCIATION ACTION PLAN Background The City of Fort Collins, hereafter referred to as “The City”, is seeking professional consulting services from individuals and consulting firms to submit Proposals and, upon notification of selection by the City, to prepare within the next four (4) months an Action Plan for the City and the North Fort Collins Business Association (NFCBA). The NFCBA has been instrumental in working with the City in the development of the North College Avenue Urban Renewal Plan designed to help stimulate redevelopment activity in the North College corridor. The City and the NFCBA need an Action Plan in order to become more pro-active in fostering redevelopment activity. Proposed Project The proposed Action Plan project consists of the following two major components: 1. Create a detailed inventory of all parcels of land located within the boundary of the North College Avenue Urban Renewal Plan area, including, but not limited to information on ownership, land use, zoning, status of uses, status of site improvements, etc., and an inventory of all property owners and/or business operators (renters) interested in redevelopment and/or including their property in land assemblage to foster redevelopment; and 2. Develop an Action Plan that will identify four or five key properties, or property assemblages, for prospective redevelopment opportunities and the steps that would be required to allow for their active marketing and redevelopment. The first phase of the project will require discussions with City staff, research of existing data basis (e.g., County Assessors Records, etc.), some field observations, and a very key set of interviews with property owners. Proposals should elaborate on the individual’s or firm’s qualifications and experience in conducting basic data research and conducting field observations, especially in evaluating such things as the status of uses and status of site improvements. Proposals should elaborate on the individual’s or firm’s qualifications in conducting interviews with property owners and how they presented their solid credibility with property-owners in order for the owners to be frank about future plans and willingness to participate in things like “land assemblage.” It is anticipated that the City and/or the NFCBA will need to send a letter before the interviews are conducted indicating support of the process and encouraging participation. The second phase of the project will result in the development of an Action Plan to be used by the City and the NFCBA to be more pro-active in stimulating redevelopment. The Action Plan will identify four or five key properties, or property assemblages, for prospective redevelopment opportunities and will detail the specific steps, or alternative solutions, necessary to proceed with a redevelopment project, i.e., who would do what, with whom, for what purposes. Essentially, the Action Plan will identify properties and property owners that are ready and willing to move forward with a redevelopment project. The individual or consulting firm selected for this project should plan on meeting with the City and the NFCBA to provide project updates on a regular basis. Proposed Scope of Services 1. Conduct interviews with appropriate City staff and review pertinent the planning documents including City Plan, the City’ Comprehensive Plan, the City’s Master Transportation Plan, the North College Avenue Corridor Plan, the North College Avenue Access Control Plan, the North College Area Market Analysis, etc. 2. Research County Assessors records and compile a listing of the owners (name, address, and a specific contact person, etc.) of all parcels within the North College Avenue Urban Renewal Plan boundary. In addition to the listing, prepare a map showing which parcels are locally owned (Fort Collins), have Colorado ownership, or are owned by out-of-state entities. 3. Conduct staff interviews, site visits and any other necessary field work to determine the land use of all properties, their zoning classification, and the status of site improvements, infrastructure deficiencies, etc., and present the information in data tables, maps, and/or other graphics appropriate for the specific type of information. Information to be included: Determine if the property is owner-occupied or renter-occupied. Commercial land use sub-categories: retail, wholesale, service, office Industrial land sub-categories: manufacturing/fabrication, wholesale, storage, distribution (trucking). Public land use sub-categories: federal, state, county, city Vacant/undeveloped land: subdivided, other entitlement (PDP), raw land Land values: Compile a listing of land sales over the last 5 years and the cost paid per acre per zoning district Compile a listing of businesses sold over the last 5 years and the cost paid per square foot per zoning district 4. Prepare an interview questionnaire for approval by the City and then conduct interviews with all property-owners (will likely require phone interviews to out-of- town owners, bi-lingual capability preferred) and business operators (renters) to determine their interest in redevelopment projects, or business expansions, and the possible contribution of their property into a land assemblage package for redevelopment activities. On the land assemblage question, for example, property-owners should indicate if they are willing to sell their property to a developer, or if the sale of their property would be contingent upon their inclusion in the redevelopment project. For business operators (renters), for example, they should indicate if they have expansion plans and if they are consider expansion in the North College corridor or moving to another site. 5. Projected plans and developments: Private: Compile a listing and map the locations of new and anticipated, residential, commercial, and industrial development and redevelopment projects over the past three years including the number of anticipate residential units, retail square footage, and/or other data appropriate for the project Public: Compile a listing and map the locations of new and anticipated public projects including storm drainage, utility infrastructure, transportation, parks, social service expansions, etc. For social service agency information, the data should include which agencies utilize other public and/or private businesses (e.g., renting of motel rooms to house clients) which can be considered to be an integral part of their service provision or agency operations. This should also include mass transit ridership information. For sale properties: Compile a listing and map the locations of current vacant/undeveloped properties for sale and their price per acre per zoning district. Compile a listing and map the locations of current vacant business structures for sale/lease and their price per square foot per zoning district. 6. Based on the data and information from #1 - #5 the individual or consulting firm will prepare an Action Plan to be used by the City and the NFCBA to stimulate development and redevelopment. The Action Plan will identify four or five key properties, or property assemblages, and allow the City and the NFCBA to work with property-owners and commercial brokers in creating redevelopment projects. Essentially, these properties will be the ones with willing property owner participation (willing to sell or consolidate their property), correct zoning for uses identified in the North College Area Market Analysis as uses appropriate for location in the North College corridor, need minimum infrastructure improvements, etc. Schedule The Action Plan needs to be completed by July 1, 2006. The proposal should include a work schedule with clear timelines for each phase and the costs associated (itemized budget) and work products associated with the individual components of the work schedule. Review and Assessment Professional firms will be evaluated on the following criteria. These criteria will be the basis for review of the written proposals and interview session. Interviews for top ranked firms will be held either the week of February 20, or the week of February 27, 2006. The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and 5 being an outstanding rating. WEIGHTING FACTOR QUALIFICATION STANDARD 2.0 Scope of Proposal Does the proposal show an understanding of the project objective, methodology to be used and results that are desired from the project? 2.0 Assigned Personnel Do the persons who will be working on the project have the necessary skills? Are sufficient people of the requisite skills assigned to the project? 1.0 Availability Can the work be completed in the necessary time? Can the target start and completion dates be met? Are other qualified personnel available to assist in meeting the project schedule if required? Is the project team available to attend meetings as required by the Scope of Work? 1.0 Motivation Is the firm interested and are they capable of doing the work in the required time frame? 2.0 Cost and Work Hours Do the proposed cost and work hours compare favorably with the project Manager's estimate? Are the work hours presented reasonable for the effort required in each project task or phase? 2.0 Firm Capability Does the firm have the support capabilities the assigned personnel require? Has the firm done previous projects of this type and scope? Reference Evaluation (Top Ranked Firm) The Project Manager will check references using the following criteria. The evaluation rankings will be labeled Satisfactory/Unsatisfactory. QUALIFICATION STANDARD Overall Performance Would you hire this Professional again? Did they show the skills required by this project? Timetable Was the original Scope of Work completed within the specified time? Were interim deadlines met in a timely manner? Completeness Was the Professional responsive to client needs; did the Professional anticipate problems? Were problems solved quickly and effectively? Budget Was the original Scope of Work completed within the project budget? Job Knowledge a) If a study, did it meet the Scope of Work? b) If Professional administered a construction contract, was the project functional upon completion and did it operate properly? Were problems corrected quickly and effectively? PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below, by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and _____, [insert either a corporation, a partnership or an individual, doing business as____________], hereinafter referred to as "Professional". WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Professional agrees to provide services in accordance with the scope of services attached hereto as Exhibit "A", consisting of _____ (_____) page[s], and incorporated herein by this reference. 2. The Work Schedule. [Optional] The services to be performed pursuant to this Agreement shall be performed in accordance with the Work Schedule attached hereto as Exhibit "B", consisting of _____ (_____) page[s], and incorporated herein by this reference. 3. Time of Commencement and Completion of Services. The services to be performed pursuant to this Agreement shall be initiated within _____ (_____) days following execution of this Agreement. Services shall be completed no later than _____. Time is of the essence. Any extensions of the time limit set forth above must be agreed upon in writing by the parties hereto. 4. Early Termination by City. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses: Professional: City: With Copy to: In the event of any such early termination by the City, the Professional shall be paid for services rendered prior to the date of termination, subject only to the satisfactory performance of the Professional's obligations under this Agreement. Such payment shall be the Professional's sole right and remedy for such termination. 5. Design, Project Indemnity and Insurance Responsibility. The Professional shall be responsible for the professional quality, technical accuracy, timely completion and the coordination of all services rendered by the Professional, including but not limited to designs, plans, reports, specifications, and drawings and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. The Professional shall indemnify, save and hold harmless the City, its officers and employees in accordance with Colorado law, from all damages whatsoever claimed by third parties against the City; and for the City's costs and reasonable attorneys fees, arising directly or indirectly out of the Professional's negligent performance of any of the services furnished under this Agreement. The Professional shall maintain commercial general liability insurance in the amount of $500,000 combined single limits, and errors and omissions insurance in the amount of ___________. 6. Compensation. [Use this paragraph or Option 1 below.] In consideration of the services to be performed pursuant to this Agreement, the City agrees to pay Professional a fixed fee in the amount of _____ ($_____) plus reimbursable direct costs. All such fees and costs shall not exceed _____ ($_____). Monthly partial payments based upon the Professional's billings and itemized statements are permissible. The amounts of all such partial payments shall be based upon the Professional's City-verified progress in completing the services to be performed pursuant hereto and upon the City's approval of the Professional's actual reimbursable expenses. Final payment shall be made following acceptance of the work by the City. Upon final payment, all designs, plans, reports, specifications, drawings, and other services rendered by the Professional shall become the sole property of the City. 6. Compensation. [Option 1] In consideration of the services to be performed pursuant to this Agreement, the City agrees to pay Professional on a time and reimbursable direct cost basis according to the following schedule: Hourly billing rates: _____ Reimbursable direct costs: _____ with maximum compensation (for both Professional's time and reimbursable direct costs) not to exceed _____ ($_____). Monthly partial payments based upon the Professional's billings and itemized statements of reimbursable direct costs are permissible. The amounts of all such partial payments shall be based upon the Professional's City-verified progress in completing the services to be performed pursuant hereto and upon the City's approval of the Professional's reimbursable direct costs. Final payment shall be made following acceptance of the work by the City. Upon final payment, all designs, plans, reports, specifications, drawings and other services rendered by the Professional shall become the sole property of the City. 7. City Representative. The City will designate, prior to commencement of work, its project representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to the City Representative. 8. Project Drawings. Upon conclusion of the project and before final payment, the Professional shall provide the City with reproducible drawings of the project containing accurate information on the project as constructed. Drawings shall be of archival, prepared on stable Mylar base material using a non-fading process to provide for long storage and high quality reproduction. "CD" disc of the as-built drawings shall also be submitted to the owner in and AutoCAD version no older then the established city standard. 9. Monthly Report. Commencing thirty (30) days after the date of execution of this Agreement and every thirty (30) days thereafter, Professional is required to provide the City Representative with a written report of the status of the work with respect to the Scope of Services, Work Schedule, and other material information. Failure to provide any required monthly report may, at the option of the City, suspend the processing of any partial payment request. 10. Independent Contractor. The services to be performed by Professional are those of an independent contractor and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Professional's compensation hereunder for the payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose. 11. Personal Services. It is understood that the City enters into this Agreement based on the special abilities of the Professional and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Professional shall neither assign any responsibilities nor delegate any duties arising under this Agreement without the prior written consent of the City. 12. Acceptance Not Waiver. The City's approval of drawings, designs, plans, specifications, reports, and incidental work or materials furnished hereunder shall not in any way relieve the Professional of responsibility for the quality or technical accuracy of the work. The City's approval or acceptance of, or payment for, any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement. 13. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default. 14. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non-defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non-defaulting party for the non-defaulting party's reasonable attorney fees and costs incurred because of the default. 15. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 16. Law/Severability. The laws of the State of Colorado shall govern the construction, interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. 17. Special Provisions. [Optional] Special provisions or conditions relating to the services to be performed pursuant to this Agreement are set forth in Exhibit "_", consisting of _____ (_____) page[s], attached hereto and incorporated herein by this reference. THE CITY OF FORT COLLINS, COLORADO By: _________________________________ James B. O'Neill II, CPPO, FNIGP Director of Purchasing & Risk Management DATE: ______________________________ ATTEST: _________________________________ City Clerk APPROVED AS TO FORM: ________________________________ Assistant City Attorney [Insert Professional's name] or [Insert Partnership Name] or [Insert individual's name] Doing business as ____[insert name of business] By: __________________________________ Title: _______________________________ CORPORATE PRESIDENT OR VICE PRESIDENT Date: _______________________________ ATTEST: _________________________________ (Corporate Seal) Corporate Secretary