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Home My WebLink AboutRFP - P957 OLD TOWN SQUARE PLAZA RENOVATIONfort collins downtown alleys june 2004 concept design report fort collins downtown alleys concept design report june 2004 2 Table of Contents Introduction 3 Existing Conditions 4 Existing Alley Services & Proposed Approach 10 • Trash Collection 10 • Service Access 11 • Emergency Access 11 Creating the Attraction - Activating the Alleys 12 • Inspiration 12 • Design Principles and Components 16 • Pedestrian Safety 21 • Economic Strategies 22 Concept Designs & Images 23 • Trimble Court Alley 23 • Laporte to Mountain Avenue Alley 26 Cost Opinion 30 Mountain Ave Mason St College Ave La porte Ave Walnut St Old Town Square Parking Garage Opera Galleria La Porte to Mountain Ave Alley Trimble Ct. Location Map 0 20 40 80 160 fort collins downtown alleys concept design report june 2004 3 Introduction The purpose of this concept design report is to investigate and present ideas for revitalizing the pedestrian orientated alleys within downtown Fort Collins. This study analyzes two alleys within the downtown area: the Trimble Court Alley and the Laporte Avenue to Mountain Avenue Alley. The inspiration for such a study lies in the vibrancy and excitement found in many European alleys and narrow streets. These environments offer pedestrian spaces that are full of color, people and commercial elements. They have evolved over centuries to represent the dynamic, eclectic places they are in current times. The challenge in this study lies in the creation of this environment also providing for the usual services and functions of an alley in a United States city. This report investigates the two alleys based on their function and physical design. Conceptual illustrations in plan and perspective transform the existing alleys into places where commercial activities can attract people and activity. The proposed set of design elements will serve to support the activation the alleys into viable pedestrian environments. fort collins downtown alleys concept design report june 2004 4 Entry from College Ave View to Old Town Square Utility enclosure Facade is blank of features except utility pipes etc Old Town Square entrance Blank facade Trash cans reduce view and are unsightly Concrete surface conlﬁcts with pedestrian character Featureless windows Awnings and facade uniform Walkway provides great gateway but dull in color Featureless facade and doorways Utility doors are opportunities for Art in Public Places Change in pavement reduces pedestrian feel, concrete is stained and cracked Railing removes pedestrians from alley experience Analysis of Existing Conditions Trimble Court Alley fort collins downtown alleys concept design report june 2004 5 Analysis of Existing Conditions Trimble Court Alley Entry from Old Town Square Strong entry to Trimble Ct. from Old Town Square Retail facade faces entrance off the Square. Outdoor dining and umbrellas add to vitality of entry to Trimble Ct. Doorway Utilities clutter wall Doorway sealed, unsightly. Overﬂowing trash unsightly Recessed doorways Recessed/ featureless doorway, needs lighting to enhance safety Trash in alley is unsightly and clutters the narrow space fort collins downtown alleys concept design report june 2004 6 Analysis of Existing Conditions Laporte Ave to Mountain Ave Alley Entry from Mountain Ave Dumpster and dumpster enclosures Blank facade and decaying stucco Blank facade Colored concrete badly stained Featureless facade of Opera Galleria south facing wall Transformer pedestal and box Facade is decaying and featureless Damaged dumpster enclosures View east to back of College Ave retail Featureless facades Recessed door Dumpster Recess for utility services, poorly lit and provides spaces to hide at night fort collins downtown alleys concept design report june 2004 7 View towards Laporte Ave Pedestrian walkway from garage to Opera Galleria Alley entrance/courtyard to Opera Galleria Parking garage Recessed doorways to Opera Galleria Analysis of Existing Conditions Laporte Ave to Mountain Ave Alley Alley window facade Courtyard and entry to Opera Galleria Well detailed enclosure Entrance to Opera Galleria offers pedestrian link from alley to stores and College Ave. Pavers enhance pedestrian environment. Lack of signage Windows address ground level facade Colored concrete alley surface. Less stained than entrance from Mountain Ave area fort collins downtown alleys concept design report june 2004 8 View south from Laporte Ave View south from Laporte Ave Dumpsters & utilities adjacent to garage Dumpster and grease container (behind) Utilities Parking garage facade is featureless except for coloring Unscreened dumpsters and utilities Entry to loading dock within parking garage Facade of building adjacent to Opera Galleria Open expanse behind retail funnels view to alley. Colored concrete Light posts unsightly, weeds and utility boxes highly visible. Analysis of Existing Conditions Laporte Ave to Mountain Ave Alley fort collins downtown alleys concept design report june 2004 9 Views to back of College Ave commercial Large areas of land exist adjacent to the alleys from the Laporte entry. These areas are currently used for parking and some storage and dumpsters. These areas offer varying opportunities for future buildings that open out to address the alley, or for patio spaces from existing businesses. View from Laporte Avenue to alley entrance Vacant spaces are used for parking. Wide expanse acts as entrance to alley. Analysis of Existing Conditions Laporte Ave to Mountain Ave Alley fort collins downtown alleys concept design report june 2004 10 Existing Alley Services & Proposed Approach Trash Collection: Overview To create a viable and pedestrian-friendly environment the impact and quantity of trash collection areas must be reduced. Gated dumpster enclosures create unsanitary areas that are difﬁcult to maintain and keep clean. Overﬂowing trash falls behind dumpsters and cannot be cleaned unless the dumpsters are removed by large trash collection trucks. Enclosures hide the overﬂow of the grease containers and also have a tendancy to become damaged by collection trucks. The result is a negative visual and olfactory impact on the alley. One recommendation is the consolidation and regulation of trash collection options. Multiple companies frequenting the alley increase trafﬁc and marking of paved surfaces by vehicles for the purposes of servicing a small number of dumsters. The alley buisnesses should be provided a city incentive to hire one company with more frequent collections for the alley members as a whole. Dumpster enclosures encourage abuse of trash storage availablitity by the buisness owners. An additional recommendation is that dumpster service and large enclosures be replaced with individual can service (by a sole trash collection provider) and that a smaller trash can enclosure be made available for multiple buisnesses to share where feasible. These would be located in a central area, accessible to all businesses along the alley. Smaller enclosures designed for can service are easier to maintain and do not require the use of large equipment to remove trash. Whether serviced by a trash company or transferred to a trash compactor by individual owners when full, these smaller collection stations would reduce the visual impact of trash. The alcove and trash compactor in Whitton Court is a successful example of consolidation. Reducing the areas allowed for trash collection also reduces the potential for conﬂicts between trash trucks and pedestrians and minimize damage to existing structures and unsightly conditions. In addition, a city recycling incentive geared towards alley buisnesses could reduce the amount of trash generated and alleviate some of the trash collection issues. The details of this effort such as materials recycled and volume of recycled content generated would require further study beyond the scope of this report. Trimble Court Alley Trimble Court alley is currently serviced by residential-style wheeled trash containers along the alley towards the College Avenue entrance. These trash containers are both emptied by the collection companies and wheeled to the dumpsters in Whitton Court by the shop operators. An alcove for screening and consolidating trash cans is centrally located on the conceptual plans. It appears as though one company is currently servicing these alleys and it would be required that a cooperative effort be made between these local DBA members to continue in this effort. The Whitton Court compactor would serve as the main consolidation area for both Trimble Court and the Old Town Shops. This may involve an upgrade of the compactor capacity and servicing. Laporte Ave to Mountain Ave Alley Due to the length of this alley and the number of businesses served there are numerous dumpsters (serviced by a variety of trash companies) lining the edges and alcoves along this corridor. Trash consolidation will require several can enclosure locations as well as a 2 trash compactor locations as noted on the plans. Because areas within the existing alley R.O.W. do not exist some of the adjacent open properties should be acquired for this purpose. Existing enclosures would be re-built Trash Compactor that services Old Town Square consolidates all trash for Old Town Square businesses fort collins downtown alleys concept design report june 2004 11 to a lower proﬁle enclosure for cans instead of dumpsters and a cooperative aggreement between owners to consolidate service providers would be required. City incentives could ensure that both the cooperative aggreement and modiﬁcation of collection service is desirable for buisness owners. Delivery & Service Access: Overview For the alleys to become safe for pedestrians and convenient for buisness owners a consistent schedule of deliveries would be required for all companies needing alley access. Cafe style seating areas require the use of common alley space, as do delivery vehicles. A schedule would allow buisness owners to set up tables after an established morning delivery/ service hour to avoid a use conﬂict. This will also minimize pedestrian and vehicular interaction. Trimble Court Alley Service access in the form of deliveries and couriers occur regularly for the Trimble to Whitton alley system. Trimble Court is considered a secondary alley because of its narrow width. Though it does service deliveries most vehicles come in through Whitton Court. Large trucks will regularly reverse into Whitton Court up to the Old Town Square entrance to do their deliveries. Smaller trucks can make the sharp turn from Trimble to Whitton, using the alleys as a thoroughfare. After discussion with a number of delivery drivers it is quite achievable to restrict access to Trimble from College Avenue only to emergency vehicles if necessary. The drivers agreed that only small trucks can successfully navigate Trimble and those drivers did not have any objection to using only Whitton Court as a delivery route. This opens up the possibility of creating a “pedestrian only” alley as the link between Old Town Square and College Avenue and allow for the introduction of seating areas, vending stalls, platers and other elements that would enliven the space. Laporte Avenue to Mountain Avenue Alley This is a very active alley for deliveries and service vehicles and is considered a primary alley. The link from the alley to Mason Street can be navigated by larger trucks and acts as a thoroughfare for these deliveries. The sharp turns towards Mountain Avenue are less accessible to larger vehicles and are conﬁned to delivery trucks and garbage trucks. To improve this section of alley it could be foreseeable to close this link to trafﬁc and create a pedestrian section. Emergency Access In each alley it is important that any design conforms to the requirements of emergency services. After discussion with the Poudre Fire Authority, it was determined that ﬁre trucks will generally not access either alley in the event of a ﬁre. The alleys present too narrow of a space and too dangerous of a location for a ﬁre truck in the event of a ﬁre. The protocol is for the trucks to arrive at the scene on the street. However this does not preclude access for ambulances and the requirements for their access, but it is assumed that the alleys are not platted as “required access”. The alleys are wide enough and will have clearances due to the continual service vehicles access needs. fort collins downtown alleys concept design report june 2004 12 These two photos illustrate the transformation any space can have. While the treatment for this alley may not reﬂect what we want to achieve in this project it does successfully illustrate how a space can be transformed. AFTER Attractive Activation of Alleys Alley Examples/ Inspiration BEFORE fort collins downtown alleys concept design report june 2004 13 Vegetation plays an important role to bring color and nature to building facades. Signage also creates interesting forms and colors. Variety of colors and facades add to the interest and vibrancy of narrow spaces. Clean, outdoor areas make comfortable spaces where people want to stop and spend time. Lighting can transform a place and create safe environments for people. Attractive Activation of Alleys Alley Examples/ Inspiration Lighting Comfort Color Vegetation fort collins downtown alleys concept design report june 2004 14 Signage, awning, facades, all create a mix of color and forms to help enhance active successful alleys. Pavers add pedestrian scale Vines and overﬂowing window sill plants with ﬂowers are all valid options to bring life, color and texture to an alley. Attractive Activation of Alleys Alley Examples/ Inspiration Texture Variety fort collins downtown alleys concept design report june 2004 15 Small stall, market operators seeking cheap rent also help create friendly vibrant pedestrian alleys. The changes of textures, colors, facades all create places of interest. The surface of alleys are important to encourage pedestrians. Unit pavers are very successful in creating soft pedestrian-oriented places. Lighting is appropriatley scaled Attractive Activation of Alleys Alley Examples/ Inspiration Scale Street Vendors fort collins downtown alleys concept design report june 2004 16 Design Principles & Components Components The following images are examples of elements that can be introduced into the alleys to help in the creation of a vibrant space and include pavement, furnishings, planters, awnings/sign, murals and lighting. Pavement Unit pavers promote a comfortable and vibrant pedestrian environment and allow for a variety of patterns and forms. They can withstand heavy loads from service vehicles due to their density and they make a great material for shared pedestrian-vehicular environments. Pavers used should either be dark in color or sealed with ‘Addiment’ acrylic paver seal or equal to prevent staining. The following examples show a variety of forms, color and patterns. fort collins downtown alleys concept design report june 2004 17 Furnishings There is a variety of artful outdoor furniture that could be placed within the alley environment if space and uses permit. Clearance for emergency vehicles would take this space into account. For Trimble Court, this could take the form of the Old Town Square suite of furniture to include smaller cafe style foldable tables and chairs. Furniture could part of art in public places and become functioning art installation, some examples of sculptural outdoor furniture are below. fort collins downtown alleys concept design report june 2004 18 Planters To bring vegetation into the alleys one of the easiest solutions would be a combination of vines, hanging pots and window planter boxes that could hold a variety of plants or cascading plants. The following images are examples of this element. fort collins downtown alleys concept design report june 2004 19 Awnings and Signs Awnings with varied designs and colors and signs have the ability to turn ordinary doorways and windows into colorful gateways to adjacent uses, as well as adding excitement and visual interest along the alley as shown in the examples below. fort collins downtown alleys concept design report june 2004 20 Regional History Ecclectic Humorous Murals There are a number of blank facades in our downtown alleys that could be energized with murals. Examples of public murals are shown below including Trompe l’oeil murals which use techniques of faux ﬁnishing to create illusions of depth and extended space. Trompe l’oeil fort collins downtown alleys concept design report june 2004 21 Lighting Lighting of any space plays a crucial role in how that space is used at night. Lighting is critical for pedestrian environments to ensure the area feels safe at night and to transform spaces from daytime to night time use. The example images below display how lighting creates safe pedestrian environments while also creating dynamic places. Pedestrian Safety Alleys are often perceived as unsafe environments and places where pedestrians should not venture, especially at night. This is likely due to the fact that alleys are frequently poorly lit, and isolated environments. There are a number of strategies that can be employed to counter this for the downtown alleys in Fort Collins. The ﬁrst would be to provide a well lit environment that provides clear views of the entire alley. This would include illuminating all recessed doorways and other alcoves that could provide places to hide. On-alley building entrances and increasing the number of on-alley residential units would also increase the perception of a safe environment while providing additional surveillance. A ﬁnal way to help in the reassurance of a pedestrian’s safety would be the introduction of safety surveillance cameras. Vehicular trafﬁc can make alleys feel unsafe as well. Service and personal vehicles should perceive the alleys as pedestrian oriented spaces through design cues. The conﬁnes of the alleys inherently reduce possible dangerous speeds. Through design, shared spaces will help create a safer environment. fort collins downtown alleys concept design report june 2004 22 Economic Strategies A crucial element to this concept’s success is the creation of a viable alley economy. Many European narrow streets and alleys are bustling retail corridors with market style stalls, shops, small bars, restaurants, and bakeries. If an element of this is not achieved, then the alleys will remain only functional thoroughfares and not places to shop, linger and socialize. While this report does not provide an economic study for these alleys, there are a number of suggestions and directions that could be created to encourage this commercial element. These suggestions vary in scale of costs to initiate but are also all possible strategies that could meet the vision for the alleys. These strategies are as follows: Create access to existing commercial establishments from the alley side. The redesign of the alleys, and subsequent redesign of the back facades would create destinations and access points. This would also encourage business’ to take advantage of the new space and opportunity where one did not exist before. Create patios and outdoor dining spaces that address the alley. Create new commercial spaces within the unbuilt zones of land adjacent to the alleys. This would be a unique opportunity to create establishments that address the alley. All activity would occur alleyside and create destinations along the alley. Promote market style stalls along the alleys with an “Alley Market” theme. Permanent and mobile vendors would be situated against blank walls and facades. These inexpensive structures would provide a place for people looking for low cost rent in a downtown location. Promote the alleys as artist alleys and encourage public art in Fort Collins. Create subsidized studio art spaces for downtown artists to work and sell their wares. These spaces would be located within the same spaces as item three above or in the back portion of existing businesses. 1. 2. 3. 4. 5. 0 15 30 60 College Avenue fort collins downtown alleys concept design report june 2004 23 Concept Designs Trimble Court Alley Important design points Alley closed to vehicular trafﬁc. Assumes the trash is consolidated in the compaction area of Whitton Court. Unit pavers create pedestrian environment. Awnings, umbrellas, window sill plants and potted plants bring color and life to the alley. Trimble Court Artisans access improved with stairs and planters. Ramped access is still proposed at east end. A mural creates opportunity for local artists. Benches and gates to the utility enclosure are proposed to be Art in Public Places commissions, which would enliven the space further. Existing businesses are encouraged to create entrances to their establishments where possible. Maintains a clear zone for the use of a vehicle if required. • • • • • • • • • Sealed unit pavers Steps w/ pots on plinth Potted plants against wall Proposed Entrance with awning Awnings vary in color Overhead lighting Art in Public Places - Seat Sculpture Wheelchair Access Moveable cafe seating and enclosure Awnings over existing doors ‘Trimble Court’ signage in pavement Old Town Square Whitton Court Trompe l’oeil mural Enhance transformer enclosure Hanging planter baskets Moveable cafe seating and enclosure Existing view from Old Town Square Proposed view from Old Town Square fort collins downtown alleys concept design report june 2004 24 Railing as public art Planter pots on plinth Colorful awnings ‘Stories of Fort Collins’ medallion and uplight Hanging baskets w/decorative steel supports (15’ clr.) Enhance entry w/awning and planter boxes Planter boxes Sealed unit pavers in festive/artful pattern Moveable cafe seating and enclosure Overhead lighting Trimble Court Alley Existing view from College Avenue Proposed view from College Avenue fort collins downtown alleys concept design report june 2004 25 Overhead Lighting Enhance existing entry w/ awning Paint utilities to match building Moveable cafe seating w/enclosure Hanging baskets @ gateway arch Entry signage on hanging basket support (15’ clr.) Sealed unit pavers in festive/artful pattern Trompe l’oeil mural Trimble Court Alley 0 25 50 100 fort collins downtown alleys concept design report june 2004 26 Laporte Avenue to Mountain Avenue Alley Laporte Avenue Proposed live/ work apartments Enclosed outdoor patio Encourage weekly vendor presence On-alley building entrances where possible Consolidated trash collection area/compactor Hanging planter baskets Parking Garage Awnings over windows where possible Outline of existing overhead walkway Existing pedestrian access to Parking Garage Important design points Festive and artful paving with unit pavers enhances pedestrian experience and gives alley a unique identity. Proposes 2 story loft apartments with courtyard entrances, constructed economically to attract artists/urban dwellers. Parking to be provided in ad- jacent garage. Awnings, umbrellas, window sill plants and potted plants bring color and life to the alley. Murals creates opportunity for local artists, bring color and life to blank facades. Street furniture, service doors and gates could be Art in Public Places commissions. Existing businesses are encouraged to create on-alley entrances. Creation of a pedestrian only zone from southern T intersection to Mountain Avenue. Vehicles connect to Mason Avenue using existing route. This creates opportunities for outdoor dining, potted plants, and awnings to enhance the pedestrian environment. • • • • • • • Join Line Existing view from Laporte Avenue Proposed view from Mountain Avenue fort collins downtown alleys concept design report june 2004 27 Enclosed/shaded courtyard Sealed unit pavers in festive/artful pattern Encourage weekly vendor presence Planter baskets add human scale to parking structure Planter pots w/small conifers Proposed live/work apartments w/courtyard entry Provide direct access from parking to alley Laporte Avenue to Mountain Avenue Alley 0 25 50 100 fort collins downtown alleys concept design report june 2004 28 Trompe l’eoil mural Awnings over entrances Hanging baskets Overhead lighting Encourage on-alley building entrances where possible Bollards - Pedestrian only zone - Vehicular trafﬁc exits to Mason Street Mountain Avenue Sealed concrete unit pavers Join Line Consolidated trash collection area/compactor Moveable cafe seating and enclosure Moveable cafe seating and enclosure Laporte Avenue to Mountain Avenue Alley Proposed view from Mountain Avenue Existing view from Mountain Avenue fort collins downtown alleys concept design report june 2004 29 Encourage on-alley building entrances Hanging baskets w/decorative support (15’ clr.) Paint utilities to match building Small conifers in planting pots Trompe l’oeil mural as an attraction from Mtn. Ave. Sealed unit pavers in festive/artful pattern Moveable cafe seating w/enclosure Trompe l’oeil mural Laporte Avenue to Mountain Avenue Alley fort collins downtown alleys concept design report june 2004 30 Trimble Court - Construction Cost Opinion fort collins downtown alleys concept design report june 2004 31 Laporte Avenue to Mountain Avenue Alley - Construction Cost Opinion fort collins downtown alleys concept design report june 2004 32 Laporte Avenue to Mountain Avenue Alley - Construction Cost Opinion Old Town Plaza Renovation/Alleyways Redevelopment Questions & Answers 1) Do adequate survey data for the plaza presently exist? Or should consultant’s budget for an existing conditions survey as part of their proposal? Budget for an existing conditions survey. 2) Apart from lighting, is there any utility replacement work envisioned in the renovation? None anticipated unless manhole covers, electrical vaults, etc. need to be raised or lowered to correct elevation issues. Existing conditions survey may indicate other utility issues. 3) Please clarify the consultant’s responsibilities for CO/CA at the top of Page 8 and instructions for estimating hours. Prebid Hours – 40 Construction Administration Hours - 200 4) Please comment on the feasibility of the schedule given the number of public (4) and board (6-8) meetings envisioned during a two month period of performance. Is this attainable with the City’s development review and approval process? How frequently do you estimate that board meetings would be scheduled? Anticipate two DDA Board meetings, two LPC meetings—one each in each month, one conceptual review meeting and one admin review meeting. Public meetings may be reduced depending on reactions at early gatherings. The project is not expected to obtain building permits within the two-month period. The square is to be renovated, not redeveloped. The alleys already have concept designs completed. 5) Are there as-builts available for Tenney Court and Trimble Court? There are some drawings (but not really as-builts) available in Advance Planning for Tenney Court pavement scoring, brick panel and trash enclosure. There are no as-builts for Trimble Court. We do have both alleys available on GIS (contact Katy Carpenter 416-2048 with questions). 6) How much public process was done for the preliminary concepts done by EDAW? None 7) Is the existing irrigation okay as is? We believe so but should be included in the existing conditions survey you do. There may be irrigation problems in two lines. Consultants can contact Ed Stoner in advance if they wish at 221-9332 8) What is the staff funding amount listed in the contract? Consider staff funding amount to be 1% of budget. 9) Should we do an existing conditions survey for the alleyways as well? See question #5, if you feel you need more information in order to complete the project. 10) To what extent do we need work on the fountain, mechanical drawings etc? The fountain is in working order. There are no mechanical problems with the fountain. The main problem is with the outlet drain besides the issues noted in the RFP. Any problems found will need to have construction documents sufficient to bid the repairs necessary with the rest of the project. 11) What is the “speakers rotunda”? Rotunda to be a one-person size raised platform perhaps with a canopy. Consultant selected to design. 12) Do we have national register information on the buildings? Every old building in Old Town Square and along Trimble Court are contributing buildings. So is Austins. 13) Can this project be done as design build? No –RFP is for design only 14) Schedule clarification, only 1 ½ months can we fit in all of the public process in that time frame? Construction that is disruptive to business in the area must be done during low season. Construction portion of the project could be phased but the design must be completed in the timeframe listed in the RFP. Public Meetings are basically meetings with adjacent business and building owners, although they will be open to the general public as well. The RFP talks to administrative review process. Per current conditions and predicted concepts, we will not have administrative review through City planning. Your proposals should not include time or monies for administrative review. 15) When are questions due? Questions are due by 5:00pm on Monday, October 11th. 1 REQUEST FOR PROPOSAL CITY OF FORT COLLINS AND THE FORT COLLINS DOWNTOWN DEVELOPMENT AUTHORITY for OLD TOWN SQUARE PLAZA RENOVATION and TRIMBLE COURT AND TENNEY COURT ALLEY IMPROVEMENTS PROPOSAL NO. P957 Request for Proposals The City of Fort Collins and the Fort Collins Downtown Development Authority are soliciting proposals from qualified consultants for the design and contract administration of the renovation of Old Town Square Plaza and for improvements to the Trimble Court and Tenney Court alleys. The consultant or consulting team will provide all necessary services to prepare design development plans and construction documentation for bidding by the City for the renovation of Old Town Square Plaza and for the redevelopment of the two alleys. Because there is a physical connection between Trimble Court and the Old Town Square Plaza these projects will be designed together. Written proposals, five(5) will be received at the City of Fort Collins' Purchasing Division, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before 3:00 p. m. (our clock), October 15, 2004. Proposal No. P-957. If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Questions concerning the scope of the project should be directed to Kathleen Benedict, Project Manager at 970-416-2260 or E-mail at kbenedict@fcgov.com , and to Chip Steiner, Executive Director of the Downtown Development Authority, 970-484-2020, or e-mail at steinco@frii.com. . Questions regarding proposals submittal or process should be directed to John Stephen, CPPO, CPPB, Senior Buyer, (970) 221-6775 or E-mail jstephen@fcgov.com. A pre-proposal meeting will be held October 6, 2004 at 10:00 a.m. at 215 N Mason, Main Floor Community Room. A copy of the Proposal may be obtained as follows: 1. Download the Bid from the Purchasing Webpage, Current Bids page, at: www.fcgov.com/purchasing. 2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a copy of the Bid. Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision-making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to 2 subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal. The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities. Sincerely, James B. O'Neill II, CPPO, FNIGP Director of Purchasing & Risk Management 3 PROJECT DESCRIPTION I. GENERAL The City of Fort Collins and the Fort Collins Downtown Development Authority request proposals for the design and contract administration for the renovation of Old Town Square Plaza and improvements to the Trimble and Tenney Court allies. The consultant will provide all necessary services to design the plaza renovation and alley improvements according to the provisions of this scope of work. In general terms, this scope consists of preparing design development plans and construction documentation for bidding by the City for the renovation of the Plaza and reconstruction of the alleys. The Consultant will assist City staff during the public process that is a part of the design process. The Consultant will assist City staff with administration services during construction. It is the intent of this scope of work to give prospective consultants the needed information to prepare a proposal for design services. The City’s Project Manager and the director of the Downtown Development Authority will be available to answer questions during the proposal process. II. PROJECT DESCRIPTION The City of Fort Collins and DDA anticipate renovating the Plaza and reconstructing the alleys beginning as early as possible after January 1, 2005. Funding through the DDA is available. Location of the Plaza and alleys to be reconstructed is illustrated on Exhibit A. The Old Town Square plaza is twenty years old. Almost constant use by the general public and by numerous special events necessitate a thorough renovation. The two alleys are the first in a larger program to turn the downtown alley system into an integrated pedestrian network. Concept designs developed in the spring of 2004 are attached as Exhibit B. III. PROJECT FUNDING AND ESTIMATED BUDGET Funding for these projects will be provided primarily through DDA resources: Plaza renovation: $1,000,000 for design and renovation. Alley redevelopment: $900,000 for renovation. Funds can be shifted between the two projects depending on cost. Funding will need to support Staff salary, Consultant design and administration, construction and contingency. 4 IV. SCOPE OF WORK The Consultant shall perform or coordinate the following activities as part of the contractual obligation for this project. A. DESIGN DEVELOPMENT 1. Prepare base drawings from field surveys showing existing control elevations, property corners, vegetation, utilities, and any other pertinent information. 2. Prepare a preliminary plan reflecting all available information and design constraints. The plan shall present alternative design solutions and will serve as a review document for the City. 3. Present the preliminary plan to the City’s Conceptual Review Team which will include DDA representation and to the Downtown Development Authority Board of Directors. Follow-up on various departmental comments and address all concerns in the final plan. 4. Coordinate with any agencies outside of the city, as necessary. The consultant shall be responsible for informing, gathering information from and responding to all groups and agencies associated with the project. 5. Attend and assist with public meetings. The consultant will also be required to participate in City board meetings. 7. Attend review meetings with appropriate city staff including Parks and Recreation and utility departments with regard to the Plaza and alleys. In addition, attend any necessary individual meetings with the other City departments. 8. Prepare preliminary construction cost estimates as the project moves through the master plan and final design process. City staff will continually review the proposed budget with particular attention at the 50% and 90% design levels. 9. Consultant shall meet or be in contact with the project manager and DDA executive director on a regular basis throughout the design phase. 10. Upon conclusion of the design development phase, the Consultant will prepare construction documentation, final cost estimates, and specifications for the project reflecting all the input obtained from the planning process. Any options or questions explored during the preliminary phase will be resolved between the City and the Consultant before proceeding to final design. Cost estimate will be used in budgeting for park construction. 11. Submit ten sets of construction documentation to the City for approval. 12. All drawing shall be generated on AutoCadd and provided electronically to the City. AutoCadd shall be on the latest release, AutoCadd 2004. One set of final original Cadd generated drawings on mylar shall be provided to the City. 5 13. Prepare a rendered Master Plan of the final Old Town Square Plaza design. The Master Plan shall be mounted and framed for hanging and shall become the property of the City. B. DETAILED PROJECT DESCRIPTION This section is expected to give the Consultant the needed information to prepare a proposal for services. The extensive description and task list are intended only to guide the proposal process. Additional refinement of tasks is expected, with explanation, to suit the individual firm’s needs to competently prepare a proposal. The City’s Project Manager and DDA executive director will be available to answer questions. Old Town Square Plaza 1. Physical condition and redesign of plaza elements including: A. Pavers and paver bed 1) Determine condition of existing pavers and whether they need to be replaced. Cost restoration (cleaned to near original and sealed against further damage) and replacement. 2) Determine areas where the paver bed has failed and provide remedy and cost for remedy. B. Fountain. 1. Inspect fountain stone and all mechanical and plumbing systems. 2. Recommend necessary repairs C. Concrete, stone, and play area flat surfaces. 1. Inspect all concrete curbing, banding, flagstone, and soft-surface play area for structural and aesthetic failure. Design solutions. Cost the solutions. 2. Some concrete has strip lighting embedded. Assess feasibility and practicality of replacing. Design and cost replacement. D. Plaza Furniture including trash containers, freestanding planters, banners, metal and wood benches, railings, etc. 1) As part of overall design process recommend and cost repair/replacements for all. 2) Recommendations should address ways to mitigate damage from dogs urinating (and staining) on fixtures, skateboards, etc. E. Lighting, kiosks, signage. 1) Review all plaza lighting (including ground lighting) and recommend renovation or replacement and cost the preferred recommendation. 2) Detail renovation and/or redesign of information kiosks and all signage in the plaza. Cost out the recommendation. F. Landscaping. 1) Evaluate existing perennial plant materials for replacement (some trees are dying). Recommend replacements. 2) Redesign entire landscaping theme in the plaza to provide year- round interest, texture, color, variety. Cost the redesign. 2. Speaker’s Rotunda. Design and site a small “soapbox” rotunda in the plaza. This is intended to invite/encourage extemporaneous speaking as well as scheduled lectures. 6 2. Maintenance Program. Write a comprehensive maintenance program for the entire plaza to ensure that it remains in good condition. This program should address cycles for repair (e.g. restaining would benches), methods to keep pavers and flat surfaces clean and in good repair, care of all landscaping, etc. The Program is meant to be a manual to be used by plaza caretakers for the next twenty years. Alleys. 1. Review the concept designs developed by EDAW and included with this RFP. 2. Initiate meetings with affected property owners and businesses to discuss trash consolidation and proposed designs that will require façade and/or other easements. 3. Initiate meetings with trash haulers to establish a bidding process for consolidated services and to discuss equipment and design issues to help consolidate collection service into one or two locations. 4. Based upon the above, develop final design and construction drawings for the redevelopment of the two alleys. CONSTRUCTION The City anticipates one construction document for bidding and construction. Bid items shall be a combination of lump sum and individual items. MEETINGS AND PUBLIC PROCESS Coordination and review by city and DDA staff will be required throughout the project. As design progresses, review by other City Departments will be necessary. The Consultant will be expected to participate in these reviews. Meetings - It is anticipated that the following meetings will be required, at a minimum, for this project: Initial Coordination Meeting: At this meeting the Consultant will be expected to provide a detailed schedule of the design process, including the work of any sub-consultants, identifying important milestones in the process and target dates for these milestones. Progress Meetings: Progress meetings will be held every two weeks during the course of the project. Meetings may be more frequent at times, if need be. Utility Coordination: At least four meetings are anticipated to coordinate with affected utility companies. Prior to meeting with utilities, the City will assist the Consultant in collecting comments from utilities through the existing utility coordination process. Public meetings: The City anticipates there will be four public meetings. These will be in the form of neighborhood meetings using affected property owner and business owner lists generated by the City and DDA. The City and DDA will be responsible for leading the public involvement program with the support of the Consultant. The Consultant will be responsible for development of renderings for the public meetings. 7 The Consultant will be expected to attend 6 city board meetings for review of the project. Attend one Conceptual Review and one Administrative Review meeting. These projects are subject to the City’s development process at the Administrative Level. DESIGN STANDARDS The City’s current standards for development review, engineering, stormwater, utility work, and building permits will apply to this project. FINAL DESIGN AND CONSTRUCTION DOCUMENTS The Consultant shall prepare detailed construction drawings of the proposed improvements on 24” x 36”, 3-mil double mat inked Mylar. The final scale of the drawings will be determined based upon the complexity of the design, but shall not be smaller than 1” = 50’. Five sets of construction drawings shall be signed and sealed by a professional engineer licensed in the State of Colorado. The original set of inked Mylar shall be the property of the City. Drawings shall be also given to the City on Autocad files on cds. At a minimum, the Construction Drawings shall contain: 1. The date of preparation, scale, north arrow, and legend 2. Project title 3. Title sheet with index 4. Plan and profile sheet(s) including all subsurface drainage and utilities 5. Property ownership, construction easements, and permanent easements(if required) 6. Existing conditions, including location of all utilities 7. Cross sectional view(s) and construction details of improvements. 8. Landscape Plan 9. Improvements, site plans, grading plans, architectural plans and detail sheets as needed The City will prepare the final contract Documents (drawings and specifications) for bidding of the project through the City of Fort Collins’ Purchasing Department. Review of the documents by the appropriate City Departments will be required prior to bidding. The Consultant shall prepare a Final Design Report (four (4) copies), which will summarize any major changes from the Preliminary Design decisions. CONSTRUCTION ADMINISTRATION SERVICES The Consultant will provide assistance during the pre-bid period and aid prospective bidders in fully understanding the scope of the project and explaining any unusual or significant features. The Consultant will assist the City in conducting a pre-bid conference and job-walk with contractors and suppliers. Respond to inquires as directed by the City. The Consultant will assist the City in the preparation of addendums, review of proposals and qualifications of contractors and suppliers. 8 The Consultant will provide construction administration assistance as requested by the City. For this proposal process the Consultant is to estimate construction administration services based on the following: Pre bid process: Consultant Team- Contact Administration assistance and inspection: Consultant Team- The Consultant will provide a set of Mylars and a CD to the contractor for preparation of the “as-built” record drawing set for the completed project. V. CONSTRUCTION PLANS—City approval, Quality of Work The Consultant shall be responsible for the professionalism and technical accuracy and coordination of all services such as designs, drawings, specifications, costs estimates, and other work or materials furnished to the City by the Consultant under this contract. The project submitted by the Consultant shall represent the best architectural and engineering solutions possible for the scope of work in the contract. All work must be in accordance with the current criteria, guides, and specifications listed in the scope and shall be in accordance with the best engineering practices. Workmanship shall be neat with all lines and lettering of uniform weight and clarity for complete legibility and satisfactory reproduction. Any computer disks submitted must be scanned for viruses using a commercial virus scanning program. All elements of submittals shall be checked by the Consultant and such check shall be made by persons other than those preparing the material and by professional personnel trained in that specific discipline. Error and deficiencies shall be corrected by the Consultant at no additional charge to the City. VI. FEES A. The engineering services will be awarded based on a Not-to-Exceed Time and Reimbursable Direct Cost Basis Agreement. The Consultant will provide as part of their proposal a rough order-of magnitude estimate of design fees, based upon the services described in this proposal. Upon the selection of the Consultant, the final fee will be negotiated with input form the Consultant based upon how they foresee the overall project. VII. SCHEDULE Advertising September 23, 2004 Award October 22, 2004 Design October to December 2004 Bidding January 2005 Construction February, 2005 – May, 2005 VII. Evaluation and Assessment of Proposal 9 An evaluation committee shall rank the interested firms based on their written proposals using the ranking system set forth below. Firms shall be evaluated on the following criteria. The ranking scale shall be from 1 to 5, with 1 being a poor rating and 5 an outstanding rating. Recommended weighting factors for the criteria are listed adjacent to the qualification. Weighting Factor Qualification Standard 2.0 Scope of Proposal Does the proposal show an understanding of the project objective, methodology to be used, and results that are desired from the project? 2.0 Assigned Personnel Do the persons who will be working on the project have the necessary skills? Are sufficient people of the requisite skills assigned to the project? 1.0 Availability Can the work be completed in the necessary time? Can the target start and completion dates be met? Are other qualified personnel available to assist in meeting the project schedule if required? Is the project team available to attend meetings as required by the Scope of Work? 1.0 Motivation Is the firm interested and are they capable of doing the work in the required time frame? 2.0 Cost and Work Hours Do the proposed cost and work hours compare favorably with the project Manager's estimate? Are the work hours presented reasonable for the effort required in each project task or phase? 2.0 Firm Capability Does the firm have the support capabilities the assigned personnel require? Has the firm done previous projects of this type and scope? VIII Reference Evaluation (Top-ranked firms) 10 The Project Manager will check references using the following criteria. The evaluation rankings will be labeled Satisfactory / Unsatisfactory. QUALIFICATION STANDARD Overall Performance Would you hire this Professional again? Did they show the skills required by this project? Timetable Was the original Scope of Work completed within the specified time? Were interim deadlines met in a timely manner? Completeness Was the Professional responsive to client needs; did the Professional anticipate problems? Were problems solved quickly and effectively? Budget Was the original Scope of Work completed within the project budget? Job Knowledge a) If a study, did it meet the Scope of work? b) If Professional administered a construction contract, was the project functional upon completion and did it operate properly? Were problems corrected quickly and effectively. 11 4.1 Qualification and Standard QUALIFICATION STANDARD Overall Performance Would you hire this Professional again? Did they show the skills required by this project? Timetable Was the original Scope of Work completed within the specified time? Were interim deadlines met in a timely manner? Completeness Was the Professional responsive to client needs; did the Professional anticipate problems? Were problems solved quickly and effectively? Budget Was the original Scope of Work completed within the project budget? Job Knowledge a) If a study, did it meet the Scope of work? b) If Professional administered a construction contract, was the project functional upon completion and did it operate properly? Were problems corrected quickly and effectively. 12 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below, by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and _____, [insert either a corporation, a partnership or an individual, doing business as____________], hereinafter referred to as "Professional". WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Professional agrees to provide services in accordance with the scope of services attached hereto as Exhibit "A", consisting of _____ (_____) page[s], and incorporated herein by this reference. 2. The Work Schedule. [Optional] The services to be performed pursuant to this Agreement shall be performed in accordance with the Work Schedule attached hereto as Exhibit "B", consisting of _____ (_____) page[s], and incorporated herein by this reference. 3. Time of Commencement and Completion of Services. The services to be performed pursuant to this Agreement shall be initiated within _____ (_____) days following execution of this Agreement. Services shall be completed no later than _____. Time is of the essence. Any extensions of the time limit set forth above must be agreed upon in writing by the parties hereto. 4. Early Termination by City. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Professional. Such notice shall be delivered at least 13 fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses: Professional: City: With Copy to: In the event of any such early termination by the City, the Professional shall be paid for services rendered prior to the date of termination, subject only to the satisfactory performance of the Professional's obligations under this Agreement. Such payment shall be the Professional's sole right and remedy for such termination. 5. Design, Project Indemnity and Insurance Responsibility. The Professional shall be responsible for the professional quality, technical accuracy, timely completion and the coordination of all services rendered by the Professional, including but not limited to designs, plans, reports, specifications, and drawings and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. The Professional shall indemnify, save and hold harmless the City, its officers and employees in accordance with Colorado law, from all damages whatsoever claimed by third parties against the City; and for the City's costs and reasonable attorneys fees, arising directly or indirectly out of the Professional's negligent performance of any of the services furnished under this Agreement. The Professional shall maintain commercial general liability insurance in the amount of $500,000 combined single limits, and errors and omissions insurance in the amount of ___________. 14 6. Compensation. [Use this paragraph or Option 1 below.] In consideration of the services to be performed pursuant to this Agreement, the City agrees to pay Professional a fixed fee in the amount of _____ ($_____) plus reimbursable direct costs. All such fees and costs shall not exceed _____ ($_____). Monthly partial payments based upon the Professional's billings and itemized statements are permissible. The amounts of all such partial payments shall be based upon the Professional's City-verified progress in completing the services to be performed pursuant hereto and upon the City's approval of the Professional's actual reimbursable expenses. Final payment shall be made following acceptance of the work by the City. Upon final payment, all designs, plans, reports, specifications, drawings, and other services rendered by the Professional shall become the sole property of the City. 6. Compensation. [Option 1] In consideration of the services to be performed pursuant to this Agreement, the City agrees to pay Professional on a time and reimbursable direct cost basis according to the following schedule: Hourly billing rates: _____ Reimbursable direct costs: _____ with maximum compensation (for both Professional's time and reimbursable direct costs) not to exceed _____ ($_____). Monthly partial payments based upon the Professional's billings and itemized statements of reimbursable direct costs are permissible. The amounts of all such partial payments shall be based upon the Professional's City-verified progress in completing the services to be performed pursuant hereto and upon the City's approval of the Professional's reimbursable direct costs. Final payment shall be made following acceptance of the work by the City. Upon final payment, all designs, plans, reports, specifications, drawings and other services rendered by the Professional shall become the sole property of the City. 15 7. City Representative. The City will designate, prior to commencement of work, its project representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to the City Representative. 8. Project Drawings. [Optional] Upon conclusion of the project and before final payment, the Professional shall provide the City with reproducible drawings of the project containing accurate information on the project as constructed. Drawings shall be of archival quality, prepared on stable mylar base material using a non-fading process to prove for long storage and high quality reproduction. 9. Monthly Report. Commencing thirty (30) days after the date of execution of this Agreement and every thirty (30) days thereafter, Professional is required to provide the City Representative with a written report of the status of the work with respect to the Scope of Services, Work Schedule, and other material information. Failure to provide any required monthly report may, at the option of the City, suspend the processing of any partial payment request. 10. Independent Contractor. The services to be performed by Professional are those of an independent contractor and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Professional's compensation hereunder for the payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose. 11. Personal Services. It is understood that the City enters into this Agreement based on the special abilities of the Professional and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Professional shall neither assign any responsibilities nor delegate any duties arising under this Agreement without the prior written consent of the City. 16 12. Acceptance Not Waiver. The City's approval of drawings, designs, plans, specifications, reports, and incidental work or materials furnished hereunder shall not in any way relieve the Professional of responsibility for the quality or technical accuracy of the work. The City's approval or acceptance of, or payment for, any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement. 13. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default. 14. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non-defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non-defaulting party for the non-defaulting party's reasonable attorney fees and costs incurred because of the default. 15. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 16. Law/Severability. The laws of the State of Colorado shall govern the construction, interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of 17 competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. 17. Special Provisions. [Optional] Special provisions or conditions relating to the services to be performed pursuant to this Agreement are set forth in Exhibit "_", consisting of _____ (_____) page[s], attached hereto and incorporated herein by this reference. THE CITY OF FORT COLLINS, COLORADO By: _________________________________ James B. O'Neill II, CPPO, FNIGP Director of Purchasing & Risk Management DATE: ______________________________ ATTEST: _________________________________ City Clerk APPROVED AS TO FORM: _________________________________ Assistant City Attorney [Insert Professional's name] or [Insert Partnership Name] or [Insert individual's name] Doing business as ____[insert name of business] By: __________________________________ Title: _______________________________ CORPORATE PRESIDENT OR VICE PRESIDENT Date: _______________________________ ATTEST: _________________________________ (Corporate Seal) Corporate Secretary CITY OF FORT COLLINS ADDENDUM No. 1 P-957 OLD TOWN SQUARE PLAZA RENOVATION SPECIFICATIONS AND CONTRACT DOCUMENTS Description of P-957 Old Town Square Plaza Renovation OPENING DATE: Changed to : October 18, 2004 To all prospective bidders under the specifications and contract documents described above, the following changes are hereby made. Old Town Plaza Renovation/Alleyways Redevelopment Questions & Answers 1) Do adequate survey data for the plaza presently exist? Or should consultant’s budget for an existing conditions survey as part of their proposal? Budget for an existing conditions survey. 2) Apart from lighting, is there any utility replacement work envisioned in the renovation? None anticipated unless manhole covers, electrical vaults, etc. need to be raised or lowered to correct elevation issues. Existing conditions survey may indicate other utility issues. 3) Please clarify the consultant’s responsibilities for CO/CA at the top of Page 8 and instructions for estimating hours. Prebid Hours – 40 Construction Administration Hours - 200 4) Please comment on the feasibility of the schedule given the number of public (4) and board (6-8) meetings envisioned during a two month period of performance. Is this attainable with the City’s development review and approval process? How frequently do you estimate that board meetings would be scheduled? Anticipate two DDA Board meetings, two LPC meetings—one each in each month, one conceptual review meeting and one admin review meeting. Public meetings may be reduced depending on reactions at early gatherings. The project is not expected to obtain building permits within the two-month period. The square is to be renovated, not redeveloped. The alleys already have concept designs completed. 5) Are there as-builts available for Tenney Court and Trimble Court? There are some drawings (but not really as-builts) available in Advance Planning for Tenney Court pavement scoring, brick panel and trash enclosure. There are no as-builts for Trimble Court. We do have both alleys available on GIS (contact Katy Carpenter 416- 2048 with questions). 6) How much public process was done for the preliminary concepts done by EDAW? None 7) Is the existing irrigation okay as is? We believe so but should be included in the existing conditions survey you do. There may be irrigation problems in two lines. Consultants can contact Ed Stoner in advance if they wish at 221-9332 8) What is the staff funding amount listed in the contract? Consider staff funding amount to be 1% of budget. 9) Should we do an existing conditions survey for the alleyways as well? See question #5, if you feel you need more information in order to complete the project. 10) To what extent do we need work on the fountain, mechanical drawings etc? The fountain is in working order. There are no mechanical problems with the fountain. The main problem is with the outlet drain besides the issues noted in the RFP. Any problems found will need to have construction documents sufficient to bid the repairs necessary with the rest of the project. 11) What is the “speakers rotunda”? Rotunda to be a one-person size raised platform perhaps with a canopy. Consultant selected to design. 12) Do we have national register information on the buildings? Every old building in Old Town Square and along Trimble Court are contributing buildings. So is Austins. 13) Can this project be done as design build? No –RFP is for design only 14) Schedule clarification, only 1 ½ months can we fit in all of the public process in that time frame? Construction that is disruptive to business in the area must be done during low season. Construction portion of the project could be phased but the design must be completed in the timeframe listed in the RFP. Public Meetings are basically meetings with adjacent business and building owners, although they will be open to the general public as well. The RFP talks to administrative review process. Per current conditions and predicted concepts, we will not have administrative review through City planning. Your proposals should not include time or monies for administrative review. 15) When are questions due? Questions are due by 5:00pm on Monday, October 11th. If you have any questions please contact John Stephen, CPPO, Senior Buyer, at 970- 221-6775 RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. Enclosed courtyards where possible Sealed unit pavers Entry courtyards Medallion w/ Fort Collins stories