Loading...
HomeMy WebLinkAboutBID - 5990 AUTO PARTS 2006Administrative Services Purchasing Divison 215 North Mason Street y 2nd Floor y P.O. Box 580 y Fort Collins, CO 80522-0580 y (970) 221-6775 y Fax (970) 221-6707 www.fcgov.com CITY OF FORT COLLINS INVITATION TO BID BID 5990 Auto Parts 2006 BID OPENING: 2:30 p.m. (our clock), August 18, 2006 Sealed bids will be received and publicly opened at the office of the Director of Purchasing and Risk Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522, at the time and date noted on the bid proposal and/or contract documents. If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Bids must be received at the Purchasing Office prior to 2:30 p.m. (our clock), August 18, 2006. Questions concerning the scope of the bid should be directed to Project Manager Shane Armfield, (970) 221-6290. Questions regarding bid submittal or process should be directed to James R. Hume, CPPO, Senior Buyer (970) 221-6776. A copy of the Bid may be obtained as follows: 1. Download the Bid from the Purchasing Webpage, Current Bids page, at: https://secure2.fcgov.com/bso/login.jsp. 2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a copy of the Bid. Special Instructions All bids must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into contract or honor the purchase order will be cause for removal of supplier's name from the City of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of forty-five (45) days after bid openings. Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in the City's specifications initially provided to the bidder. Any proposed modification must be accepted in writing by the City prior to award of the bid. Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly identified by the bid number and bid name contained in the bid proposal. No proposal will be accepted from, or any purchase order awarded, to any person, firm or corporation in default on any obligation to the City. Bids must be furnished exclusive of any federal excise tax, wherever applicable. Bidders must be properly licensed and secure necessary permits wherever applicable. Bidders not responding to this bid will be removed from our automated vendor listing for the subject commodities. The City may elect where applicable, to award bids on an individual item/group basis or on a total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any and all bids, and to waive any irregularities or informalities. Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision- making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight charges must be included in prices submitted on proposal. Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not entered as separate pricing on the proposal form. Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with the City's purchasing restrictions. A copy of the resolutions is available for review in the Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions. Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is not a collusive or sham bid. Bid results: for information regarding results for individual bids send a self-addressed, self-stamped envelope and a bid tally will be mailed to you. Bid results will be posted in our office 7 days after the bid opening. James B. O’Neill II, CPPO, FNIGP Director of Purchasing and Risk Management 3 CITY OF FORT COLLINS BID PROPOSAL BID # 5990 Auto Parts 2006 BID OPENING: August 18, 2006, 2:30pm, (our clock) WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS REQUIREMENTS FOR Auto Parts, PER THE BID INVITATION AND ANY REFERENCED SPECIFICATIONS. The City of Fort Collins is soliciting bids for approximately $100,000 per year in parts and supplies purchases for a one year period, commencing with notification of award and ending one calendar year from that date. Parts and supplies will be purchased for the City's 1800 unit fleet that encompasses domestic and foreign passenger cars and light trucks, heavy duty trucks, industrial and farm vehicles, as well as a variety of lawn and garden equipment. SPECIFICATIONS QUALITY Quality of the products bid will be carefully reviewed. PRICES SHOWN ON THE BID FORM MUST BE FOR THE TOP-OF-THE-LINE PRODUCTS ONLY, EQUAL TO OR SURPASSING THE QUALITY OF THE BRAND USED IN THE BID FORM. The City of Fort Collins reserves the right to examine and test for quality, any parts offered for bid. During the bid award period, substitutions will not be accepted without prior approval. SERVICE The awarded vendor must provide a representative from their company to make weekly calls to the City Parts Department for stock orders, to pick up returns, to work with the Parts Manager on any unpaid invoices, and to take care of any other problems that may arise. DELIVERY SERVICE MUST BE PROVIDED ON AN AS NEEDED BASIS. HOURLY OR ONE TIME DAILY DELIVERIES AND DELIVERIES VIA U.P.S. OR OTHER FREIGHT CARRIERS WILL NOT BE CONSIDERED. DELIVERIES MUST TAKE NO LONGER THAN ONE HOUR FROM THE TIME THE ORDER IS PLACED, PREFERABLY WITHIN 30 MINUTES. Awarded vendor must notify the City anytime deliveries are taking more than one hour. Vendors must provide duplicate invoices at time of delivery. If returns and cores are returned with the delivery drivers, the City requires a credit invoice the same day. Vendors must provide access to their computer system for parts ordering. Such system must provide catalog entries acceptable to the City and parts availability at local stores must be shown. 4 PRICES All prices provided on the bid form must be accompanied by complete line price sheets. These line sheets should show the City buying price for all items in relevant lines. The prices may be given as a percentage of any list other than retail; ie., dealer, distributor, jobber, etc. Any subsequent price changes or approved parts substitutions must be accompanied by the issuance of new price lists that show the same information. Where the publishing of line sheets is proceeded by official memoranda, a copy of these will be accepted as justification. Regardless of the direction of the price fluctuations, the awarded vendor must provide the City of Fort Collins Parts Department with all revisions, notifications of revisions, and promotional discount announcements. ANY INVOICE PRICED HIGHER THAN THE BID PRICE WILL BE REPRICED FROM OUR PRICE LISTS AND PAID ACCORDINGLY. Sales prices cannot be bid unless those prices are given for complete bid period. Warranty information should be included in each parts section on the price sheet. METHOD OF AWARD This bid will NOT be awarded to one vendor unless that vendor has the lowest prices on all lines. The bid will be awarded separately by product line to the vendor submitting the lowest price for that line, where availability, quality, warranty and service are equal. Filters will be awarded to a vendor who can supply a complete range of oil, air, and hydraulic filters. The award will be for a period of one (1) year, unless sooner terminated as herein provided. In addition, at the option of the City, the agreement may be extended for additional one year periods, not to exceed four (4) additional one year periods. Pricing changes shall be negotiated by and agreed to by both parties. The parts department will request parts from the awarded vendor first, and depending upon urgency, will contact the next lowest bidders, until parts are obtained. If the awarded vendor is consistently out of stock to the detriment of the Fleet Services operation, the award may be terminated and awarded to the next lowest bidder. SPECIAL CONDITIONS AND INSTRUCTIONS The City of Fort Collins reserves the right to withdraw an award from a vendor based on subsequent performance or for misrepresentation of the claims stated in his/her bid regarding prices, service, warranty, availability or quality after written notification of any infractions is given and corrective actions are not satisfactory. The first column of the attached pricing table shows major brand part numbers and application information. Bidders are to identify their corresponding part number, brand, price, and in-stock status in the remaining columns. "In-stock" means items are located in Fort Collins and available for delivery within one hour. Space for warranty coverage is provided after each section, along with space for bidders to enter any other relevant information. Labor claims related to parts warranties must be paid at the City of Fort Collins Fleet Services labor rates using industry standard flat rate schedules. This pricing table is a means of evaluation only. The City of Fort Collins reserves the right to bid any items separately and to purchase parts on special promotions, show specials, etc. Auto Parts 2006 Bid Price Sheet Part Number Description Individual Price Multi-Pack Price 1036 Oil Filter 1040 Oil Filter 1042 Oil Filter 1056 Oil Filter 1060 Oil Filter 1085 Oil Filter 1348 Oil Filter 1372 Oil Filter 1515 Oil Filter 1522 Oil Filter 1551 Oil Filter 1784 Oil Filter 1748XD Oil Filter 2276 Air Filter 3109 Fuel Filter 3296 Fuel Filter 3311 Fuel Filter 3481 Fuel Filter 3595 Fuel Filter 6077 Air Filter 6117 Air Filter 6134 Air Filter 6418 Air Filter 6449 Air Filter 6635 Air Filter Price Part Number BELTS KO60960 SERP BELT K060960 (25-060960) K060956 BELT, SERP.25-060956 K060470 K060470 A/C BELT K060938 SERP BELT K060960 (25-060960) 9495 V-BELT 9495 (25-12575) 9745 V-BELT 9745 (25-18925) 9660 V-BELT 9660 (25-16755) 7375 V-BELT 7375 (25-09533) Sparkplugs AC Price Autolite Price R43TS AC PLUG GM 2ND GEN 2.8L(R43TS) C43TS CR43TS PLUGS AC 25 25 AUTOLITE PLUG 26 26 AUTOLITE PLUG 63 63 AUTOLIGHT PLUG APP764 AUTOLITE PLUG (APP764) 3924 SPARKPLUG, WALKER 3924 Alternators/starters New Rebuilt Core Napa # 13-3130 Napa # 213-4711 Napa # 4N-9278 Carquest # 71-8315 Carquest # 71-1762-5 Carquest # 71-7795 Carquest # 71-8206-5N Price 1 of 2 Auto Parts 2006 Bid Price Sheet Emmission, Sensors, Tune-up 75-1521 Oxy Sensor 75-1649 Oxy Sensor FD480 Ignition Coil FD503 Ignition Coil KS57 Knock Sensor PC128 Crankshaft Position Sensor TH157 Throttle Position Sensor UF198 Ignition Coil Please price the following parts for a: 2003 Ford Crown Victoria Police Car 4.6L engine and auto trans. Part No. Description Price New Water Pump HD Front Shocks HD Rear Shocks Mid Grade Ceramic Composite Pads OE or Back- Serviced w/ Non-Ferrous Ceramic FRONT Mid Grade Ceramic Composite Pads OE or Back- Serviced w/ Non-Ferrous Ceramic REAR Thermostat and Gasket RH Outer Tie Rod End LH Outer Tie Rod End Please price the following parts for a: 1998 Ford Ranger 2WD with a 4.0L V-6 Engine Auto Trans Part No. Description Price New Water Pump HD Front Shocks HD Rear Shocks Mid Grade Ceramic Composite Pads OE or Back- Serviced w/ Non-Ferrous Ceramic FRONT Thermostat and Gasket Outer Tie Rod End Ball Joint - Upper - Front Suspension Please price the following parts for a: DODGE DAKOTA CLUBCAB 2 WD PICKUP 3.9 L 239 CID V6 Auto Part No. Description Price New Water Pump HD Front Shocks HD Rear Shocks Mid Grade Ceramic Composite Pads OE or Back- Serviced w/ Non-Ferrous Ceramic FRONT Thermostat and Gasket Ball Joint - Upper Tie Rod End - Outer Sway Bar Repair Kit - Front Suspension 2 of 2 Administrative Services Purchasing Divison 215 North Mason Street y 2nd Floor y P.O. Box 580 y Fort Collins, CO 80522-0580 y (970) 221-6775 y Fax (970) 221-6707 www.fcgov.com CITY OF FORT COLLINS INVITATION TO BID BID 5990 Auto Parts 2006 BID OPENING: 2:30 p.m. (our clock), August 18, 2006 Sealed bids will be received and publicly opened at the office of the Director of Purchasing and Risk Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522, at the time and date noted on the bid proposal and/or contract documents. If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Bids must be received at the Purchasing Office prior to 2:30 p.m. (our clock), August 18, 2006. Questions concerning the scope of the bid should be directed to Project Manager Shane Armfield, (970) 221-6290. Questions regarding bid submittal or process should be directed to James R. Hume, CPPO, Senior Buyer (970) 221-6776. A copy of the Bid may be obtained as follows: 1. Download the Bid from the Purchasing Webpage, Current Bids page, at: https://secure2.fcgov.com/bso/login.jsp. 2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a copy of the Bid. Special Instructions All bids must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into contract or honor the purchase order will be cause for removal of supplier's name from the City of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of forty-five (45) days after bid openings. Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in the City's specifications initially provided to the bidder. Any proposed modification must be accepted in writing by the City prior to award of the bid. Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly identified by the bid number and bid name contained in the bid proposal. No proposal will be accepted from, or any purchase order awarded, to any person, firm or corporation in default on any obligation to the City. Bids must be furnished exclusive of any federal excise tax, wherever applicable. Bidders must be properly licensed and secure necessary permits wherever applicable. Bidders not responding to this bid will be removed from our automated vendor listing for the subject commodities. The City may elect where applicable, to award bids on an individual item/group basis or on a total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any and all bids, and to waive any irregularities or informalities. Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision- making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight charges must be included in prices submitted on proposal. Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not entered as separate pricing on the proposal form. Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with the City's purchasing restrictions. A copy of the resolutions is available for review in the Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions. Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is not a collusive or sham bid. Bid results: for information regarding results for individual bids send a self-addressed, self-stamped envelope and a bid tally will be mailed to you. Bid results will be posted in our office 7 days after the bid opening. James B. O’Neill II, CPPO, FNIGP Director of Purchasing and Risk Management