HomeMy WebLinkAboutRFP - P921 APPRAISAL SERVICESWOPSA 5/01 1
REQUEST FOR PROPOSAL
APPRAISAL SERVICES- REAL ESTATE
PROPOSAL NO. P-921
The City of Fort Collins is requesting proposals from qualified experienced firms for Appraisal
Services.
Performance of the appraisals will be subject to future negotiations between the City and the
contractor and will be authorized only if and when the City issues a work order, pursuant to the
contract.
Written proposals, four (4) will be received at the City of Fort Collins' Purchasing Division, 215
North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before
3:00 pm. (our clock), January 26, 2004. Proposal No. P-921. If delivered, they are to be
delivered to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the
mailing address is P.O. Box 580, Fort Collins, Colorado 80522-0580. Proposals will be received
before 3:00PM (our clock), January 26, 2004. Proposal No. P-921.
Questions concerning the types of projects contemplated should be directed to the Project
Manager, Ralph Campano, Real Estate Services Manager, (970) 221-6275.
Questions regarding proposals submittal or process should be directed to Jim O’Neill, CPPO,
FNIGP, Director of Purchasing and Risk Management, (970) 221-6775.
A copy of the Bid may be obtained as follows:
1. Call the Purchasing Fax-line, 970-416-2033 and follow the verbal instruction to
request document #30921.
2. Download the Proposal/Bid from the Purchasing Webpage,
www.fcgov.com/purchasing.
3. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request
a copy of the Bid.
Important Notice: Registration: The City of Fort Collins Purchasing Division has
implemented an on-line vendor registration system. This system allows
vendors to register, view and update their business information and
commodities. Vendors may also receive Requests for Proposals (RFP’s)
and Invitations to Bid electronically through the on-line system. All
vendors doing business with the City of Fort Collins are requested to
register.
The vendor registration system is accessible through the City of Fort Collins Purchasing
Department internet webpage at www.fcgov.com/purchasing.
WOPSA 5/01 2
The vendor registration form is located by
clicking https://secure2.fcgov.com/bso/login.jsp
Note the printable instruction pages link.
Please enter the applicable Commodity Code
when registering.
Class and Item Code: 946-15 Appraisal
Services, Real Estate
• Enter “946” in the Class box, and “15” in the
Item box
• Click SEARCH.
• Place a check mark in the box to the left of
the code to select with a left mouse click.
• Click SAVE AND ADD MORE
If you have any difficulty completing the
registration process, please call the (970)221-
6775 for assistance.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have
a financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision-
making authority concerning such sale or any supervisory authority over the services to be
rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity favor, entertainment, kickback or any items of monetary value from any person who has
or is seeking to do business with the City of Fort Collins is prohibited.
Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be
rejected and reported to authorities as such. Your authorized signature of this proposal assures
that such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive any
irregularities or informalities.
Sincerely,
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing & Risk Management
1
REQUEST FOR PROPOSAL
APPRAISAL SERVICES- REAL ESTATE
PROPOSAL NO. P-921
The City of Fort Collins is requesting proposals from qualified experienced firms for Appraisal
Services.
Performance of the appraisals will be subject to future negotiations between the City and the
contractor and will be authorized only if and when the City issues a work order, pursuant to the
contract.
Written proposals, four (4) will be received at the City of Fort Collins' Purchasing Division, 215
North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before
3:00 pm. (our clock), January 26, 2004. Proposal No. P-921. If delivered, they are to be
delivered to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the
mailing address is P.O. Box 580, Fort Collins, Colorado 80522-0580. Proposals will be received
before 3:00PM (our clock), January 26, 2004. Proposal No. P-921.
Questions concerning the types of projects contemplated should be directed to the Project
Manager, Ralph Campano, Real Estate Services Manager, (970) 221-6275.
Questions regarding proposals submittal or process should be directed to Jim O’Neill, CPPO,
FNIGP, Director of Purchasing and Risk Management, (970) 221-6775.
A copy of the Bid may be obtained as follows:
1. Call the Purchasing Fax-line, 970-416-2033 and follow the verbal instruction to
request document #30921.
2. Download the Proposal/Bid from the Purchasing Webpage,
www.fcgov.com/purchasing.
3. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request
a copy of the Bid.
Important Notice: Registration: The City of Fort Collins Purchasing Division has
implemented an on-line vendor registration system. This system allows
vendors to register, view and update their business information and
commodities. Vendors may also receive Requests for Proposals (RFP’s)
and Invitations to Bid electronically through the on-line system. All
vendors doing business with the City of Fort Collins are requested to
register.
The vendor registration system is accessible through the City of Fort Collins Purchasing
Department internet webpage at www.fcgov.com/purchasing.
2
The vendor registration form is located by
clicking https://secure2.fcgov.com/bso/login.jsp
Note the printable instruction pages link.
Please enter the applicable Commodity Code
when registering.
Class and Item Code: 946-15 Appraisal
Services, Real Estate
• Enter “946” in the Class box, and “15” in the
Item box
• Click SEARCH.
• Place a check mark in the box to the left of
the code to select with a left mouse click.
• Click SAVE AND ADD MORE
If you have any difficulty completing the
registration process, please call the (970)221-
6775 for assistance.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have
a financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision-
making authority concerning such sale or any supervisory authority over the services to be
rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity favor, entertainment, kickback or any items of monetary value from any person who has
or is seeking to do business with the City of Fort Collins is prohibited.
Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be
rejected and reported to authorities as such. Your authorized signature of this proposal assures
that such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive any
irregularities or informalities.
Sincerely,
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing & Risk Management
3
REQUEST FOR PROPOSAL
APPRAISAL SERVICES- REAL ESTATE
PROPOSAL NO. P-921
GENERAL INFORMATION
The City of Fort Collins, Colorado is requesting proposals from experienced firms for Appraisal
Services. It is the intent of the City to enter into a work order agreement with one or two
appraisal firms per appraisal specialty. It is estimated that the City may require at least thirty or
more appraisals over the term of this proposal.
Purpose of the Appraisal
The purpose of the appraisal is to estimate the fee simple value of the subject property. The
appraisal will be used by the Clients as a basis for negotiating the transfer of the subject
property.
Scope of Assignment
To develop the opinions of value, we require that you perform a Complete Appraisal in a Self
Contained Report as defined by the Uniform Standards of Professional Appraisal Practice
(USPAP). This means that departures from Standard 1 will not be invoked. The use of
Extraordinary Assumptions or Hypothetical Conditions is not allowed. The appraisals will set
forth the data, reasoning and analyses that are used in the appraisal process to develop the
appraiser’s opinions of value.
All applicable appraisal techniques should be considered. Specific attention should be paid to
the Highest and Best Use, Sales Comparison Approach and Development Analysis sections of
the report. The appraisal report should also specifically address all of the Relevant Findings of
Fact, including those identified in the Conceptual Review.
Recreational Trail
The City of Fort Collins is seeking to acquire a Recreational Trail right-of-way (ROW) through
privately owned areas. Well supported appraisal reports will be required to successfully
acquire the properties.
The Scope of the assignment should incorporate a number of specific issues including:
The report should detail the Appraisers experience and qualifications in appraising
partial acquisitions of Recreational Trail ROW.
Extra attention should be given to identifying the Larger Parcels. Specifically, the report
should provide a discussion on whether or not the surrounding single family dwellings
are part of the Larger Parcels.
A part of the trail alignment passes through an Open Space Tract with limited economic
4
utility. The site utility should be incorporated into the land value conclusion.
Parts of the trail alignment incorporate existing irrigation improvements owned by the
land owners. The analysis should specifically address the impact of the ROW on the
improvements.
Specific attention should be paid to determining whether or not the planned ROW will
result in any “Damages” to the remainder parcel.
Dry Creek Strom Drainage Project
The City of Fort Collins Utility Department is planning to construct a large storm water project
along the Dry Creek Drainage Basin. The project may require multiple acquisitions of rural/farm
land for storm water channels and detention ponds. Partial and full acquisitions may be
required. We are seeking an appraiser with specific experience in dealing with storm water
issues on rural/farm properties.
Open Space
The City of Fort Collins is seeking an appraiser with experience in appraising properties for our
Open Space program. Specific experience is desired in Rural/Farm Properties, Conservation
Easements and Larimer County properties.
1
REVIEW AND ASSESSMENT
A staff committee will review the proposals and rate them on the basis of the listed criteria.
Selection may be made solely on the basis of the written proposal or interviews with the top
ranked firm or firms may be held.
For unique appraisal problems, the City reserves the right to contract with other appraisal firms.
Maximum Points Available Qualification Standard
35 points Partial Acquisition
Appraisal Reports
The partial acquisition
appraisal methodology
reflected in the reports,
including without limitation,
the quality and complexity
and use of sound judgement
in the correlation of values.
25 points Experience Eminent domain appraisal
and litigation experience.
20 points Education Educational background of
key personnel in real property
appraisals and litigation
experience.
20 points Specific Hourly Rates Consideration of specific
hourly rates for appraisal
services and litigation
services.
2
Reference evaluation (Top Ranked Firm)
The project Manager will check references using the following criteria. The evaluation rankings
will be labeled Satisfactory/Unsatisfactory.
QUALIFICATION STANDARD
Overall Performance Would you hire this Professional again? Did they show the
skills required by this project?
Timetable Was the original Scope of Work completed within the
specified time? Were interim deadlines met in a timely
manner?
Completeness Was the Professional responsive to client needs; did the
Professional anticipate problems? Were problems solved
quickly and effectively?
Budget Was the original Scope of Work completed within the
project budget?
Job Knowledge a) If a study, did it meet the Scope of work?
b) If Professional administered a construction
contract, was the project functional upon
completion and did it operate properly? Were
problems corrected quickly and effectively.
WOPSA 5/01 1
PROFESSIONAL SERVICES AGREEMENT
WORK ORDER TYPE
THIS AGREEMENT made and entered into the day and year set forth below by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter
referred to as the "City" and _____, [insert either a corporation, a partnership or an individual,
doing business as____________], hereinafter referred to as "Professional".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed
by and between the parties hereto as follows:
1. Scope of Services. The Professional agrees to provide services in accordance
with any project Work Orders for (RFP or project name) , issued by the City. A blank sample of
a work order is attached hereto as Exhibit "A", consisting of one (1) page and is incorporated
herein by this reference. No Work Order shall exceed $________. The City reserves the right
to independently bid any project rather than issuing a Work Order to the Professional for the
same pursuant to this Agreement.
2. The Work Schedule. The services to be performed pursuant to this Agreement
shall be performed in accordance with the Work Schedule stated on each Work Order.
3. Time of Commencement and Completion of Services. The services to be
performed pursuant to this Agreement shall be initiated as specified on each Work Order. Time
is of the essence. Any extensions of any time limit must be agreed upon in writing by the
parties hereto.
4. Contract Period. This Agreement shall commence upon the date of execution
shown on the signature page of this Agreement and shall continue in full force and effect for one
(1) year, unless sooner terminated as herein provided. In addition, at the option of the City, the
Agreement may be extended for an additional period of one (1) year at the rates provided with
WOPSA 5/01 2
written notice to the professional mailed no later than ninety (90) days prior to contract end.
4. Contract Period. [Option 1] This Agreement shall commence ________ ___, and
shall continue in full force and effect until ________ ___, unless sooner terminated as herein
provided. In addition, at the option of the City, the Agreement may be extended for additional
one year periods not to exceed ___ (_) additional one year periods. Pricing changes shall be
negotiated by and agreed to by both parties and may not exceed the Denver - Boulder CPI-U as
published by the Colorado State Planning and Budget Office. Written notice of renewal shall be
provided to the Service Provider and mailed no later than ninety (90) days prior to contract end.
5. Early Termination by City/Notice. Notwithstanding the time periods contained
herein, the City may terminate this Agreement at any time without cause by providing written
notice of termination to the Professional. Such notice shall be delivered at least fifteen (15)
days prior to the termination date contained in said notice unless otherwise agreed in writing by
the parties. All notices provided under this agreement shall be effective when mailed, postage
prepaid and sent to the following address:
Professional:
________________________
________________________
________________________
City
________________________
________________________
________________________
With copy to
________________________
________________________
________________________
In the event of any such early termination by the City, the Professional shall be paid for
services rendered prior to the date of termination subject only to the satisfactory performance of
the Professional's obligations under this Agreement. Such payment shall be the Professional's
sole right and remedy for such termination.
6. Design, Project Insurance and Insurance Responsibility. The Professional shall be
responsible for the professional quality, technical accuracy, timely completion and the
coordination of all services rendered by the Professional, including but not limited to designs,
plans, reports, specifications, and drawings and shall, without additional compensation,
WOPSA 5/01 3
promptly remedy and correct any errors, omissions, or other deficiencies. The Professional
shall indemnify, save and hold harmless the City its officers and employees, in accordance with
Colorado law, from all damages whatsoever claimed by third parties against the City and for the
City's costs and reasonable attorneys fees arising directly or indirectly out of the Professional's
negligent performance of any of the services furnished under this Agreement. The Professional
shall maintain commercial general liability insurance in the amount of $500,000 combined single
limits, and errors and omissions insurance in the amount of ___________.
7. Compensation. In consideration of services to be performed pursuant to this
Agreement, the City agrees to pay Professional on a time and reimbursable direct cost basis
designated in Exhibit "B", consisting of ___ (_) page(s), attached hereto and incorporated herein
by this reference. At the election of the City, each Work Order may contain a maximum fee,
which shall be negotiated by the parties hereto for each such Work Order. Monthly partial
payments based upon the Professional's billings and itemized statements are permissible. The
amounts of all such partial payments shall be based upon the Professional's City-verified
progress in completing the services to be performed pursuant to the Work Order and upon
approval of the Professional's direct reimbursable expenses. Final payment shall be made
following acceptance of the work by the City. Upon final payment, all designs, plans, reports,
specifications, drawings, and other services rendered by the Professional shall become the sole
property of the City.
8. City Representative. The City will designate, prior to commencement of work, its
project representative who shall make, within the scope of his or her authority, all necessary and
proper decisions with reference to the project. All requests for contract interpretations, change
orders, and other clarification or instruction shall be directed to the City Representative.
9. Project Drawings. [Optional] Upon conclusion of the project and before final
payment, the Professional shall provide the City with reproducible drawings of the project
WOPSA 5/01 4
containing accurate information on the project as constructed. Drawings shall be of archival
quality, prepared on stable mylar base material using a non-fading process to prove for long
storage and high quality reproduction.
10. Monthly Report. Commencing thirty (30) days after Notice to Proceed is given on
any Work Order and every thirty days thereafter, Professional is required to provide the City
Representative with a written report of the status of the work with respect to the Work Order,
Work Schedule and other material information. Failure to provide any required monthly report
may, at the option of the City, suspend the processing of any partial payment request.
11. Independent Contractor. The services to be performed by Professional are those
of an independent contractor and not of an employee of the City of Fort Collins. The City shall
not be responsible for withholding any portion of Professional's compensation hereunder for the
payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose.
12. Personal Services. It is understood that the City enters into this Agreement
based on the special abilities of the Professional and that this Agreement shall be considered as
an agreement for personal services. Accordingly, the Professional shall neither assign any
responsibilities nor delegate any duties arising under this Agreement without the prior written
consent of the City.
13. Acceptance Not Waiver. The City's approval of drawings, designs, plans,
specifications, reports, and incidental work or materials furnished hereunder shall not in any way
relieve the Professional of responsibility for the quality or technical accuracy of the work. The
City's approval or acceptance of, or payment for, any of the services shall not be construed to
operate as a waiver of any rights or benefits provided to the City under this Agreement.
14. Default. Each and every term and condition hereof shall be deemed to be a
material element of this Agreement. In the event either party should fail or refuse to perform
according to the terms of this agreement, such party may be declared in default .
WOPSA 5/01 5
15. Remedies. In the event a party has been declared in default, such defaulting
party shall be allowed a period of ten (10) days within which to cure said default. In the event
the default remains uncorrected, the party declaring default may elect to (a) terminate the
Agreement and seek damages; (b) treat the Agreement as continuing and require specific
performance; or (c) avail himself of any other remedy at law or equity. If the non-defaulting
party commences legal or equitable actions against the defaulting party, the defaulting party
shall be liable to the non-defaulting party for the non-defaulting party's reasonable attorney fees
and costs incurred because of the default.
16. Binding Effect. This writing, together with the exhibits hereto, constitutes the
entire agreement between the parties and shall be binding upon said parties, their officers,
employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs,
personal representatives, successors and assigns of said parties.
17. Law/Severability. The laws of the State of Colorado shall govern the
construction, interpretation, execution and enforcement of this Agreement. In the event any
provision of this Agreement shall be held invalid or unenforceable by any court of competent
jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this
Agreement.
18. Special Provisions. Special provisions or conditions relating to the services to
be performed pursuant to this Agreement are set forth in Exhibit "C", consisting of ___ (_)
page(s), attached hereto and incorporated herein by this reference.
WOPSA 5/01 6
THE CITY OF FORT COLLINS, COLORADO
By: _________________________________
John F. Fischbach
City Manager
By: _________________________________
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing & Risk Management
Date: ______________________________
ATTEST:
________________________________
City Clerk
APPROVED AS TO FORM:
_________________________________
Assistant City Attorney
[Insert Professional's name] or
[Insert Partnership Name] or
[Insert individual's name]
Doing business as ____[insert name of business]
By: _________________________________
Title: _______________________________
CORPORATE PRESIDENT OR VICE PRESIDENT
Date: _______________________________
ATTEST:
_________________________________ (Corporate Seal)
Corporate Secretary
WOPSA 5/01 1
EXHIBIT "A"
WORK ORDER FORM
PURSUANT TO AN AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
______________________
DATED: _____________
Work Order Number: __________________________________________________________________
Purchase Order Number: _______________________________________________________________
Project Title: ____________________________________________________________________
Commencement Date: _______________________________________________________________
Completion Date: _____________________________________________________________________
Maximum Fee: (time and reimbursable direct costs):__________________________________________
Project Description: ___________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
Scope of Services: ____________________________________________________________________
____________________________________________________________________________________
Acceptance _________________________________________
User
Professional agrees to perform the services
identified above and on the attached forms in
accordance with the terms and conditions
contained herein and in the Professional
Services Agreement between the parties. In the
event of a conflict between or ambiguity in the
terms of the Professional Services Agreement
and this work order (including the attached
forms) the Professional Services Agreement
shall control.
Professional
By:_________________________________
Date:_______________________________
The attached forms consisting of ___ (_) pages
are hereby accepted and incorporated herein, by
this reference, and Notice to Proceed is hereby
given.
City of Fort Collins
By:____________________________________
Date:__________________________________
By:
_____________________________________
Director of Purchasing and Risk Management
(over $30,000.00)
Date:
___________________________________