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HomeMy WebLinkAboutBID - 5973 ASBESTOS ABATEMENT AHNSTEDT PROPERTYAdministrative Services Purchasing Divison 215 North Mason Street y 2nd Floor y P.O. Box 580 y Fort Collins, CO 80522-0580 y (970) 221-6775 y Fax (970) 221-6707 www.fcgov.com CITY OF FORT COLLINS INVITATION TO BID BID # 5973 Asbestos Abatement Work Plan Ahnstedt Property 2813 South Taft Hill Road, Fort Collins, Colorado BID OPENING: 2:00 p.m. (our clock), April 18, 2006 Sealed bids will be received and publicly opened at the office of the Director of Purchasing and Risk Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522, at the time and date noted on the bid proposal and/or contract documents. If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Bids must be received at the Purchasing Office prior to 2:00 p.m. (our clock), April 18, 2006. A MANDATORY pre-bid meeting will be held April 11, 2006 at 11:00 a.m. at the site. Questions concerning the scope of the bid should be directed to Project Manager Jay Rose, (970) 221-6700. Questions regarding bid submittal or process should be directed to Opal F. Dick CPPO, Senior Buyer (970) 221-6775. A copy of the Bid may be obtained as follows: 1. Download the Bid from the Purchasing Webpage, Current Bids page, at: https://secure2.fcgov.com/bso/login.jsp. 2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a copy of the Bid. Special Instructions All bids must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into contract or honor the purchase order will be cause for removal of supplier's name from the City of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of forty-five (45) days after bid openings. Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in the City's specifications initially provided to the bidder. Any proposed modification must be accepted in writing by the City prior to award of the bid. Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly identified by the bid number and bid name contained in the bid proposal. No proposal will be accepted from, or any purchase order awarded, to any person, firm or corporation in default on any obligation to the City. Bids must be furnished exclusive of any federal excise tax, wherever applicable. SA January 2005 2 Bidders must be properly licensed and secure necessary permits wherever applicable. Bidders not responding to this bid will be removed from our automated vendor listing for the subject commodities. The City may elect where applicable, to award bids on an individual item/group basis or on a total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any and all bids, and to waive any irregularities or informalities. Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision- making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight charges must be included in prices submitted on proposal. Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not entered as separate pricing on the proposal form. Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with the City's purchasing restrictions. A copy of the resolutions is available for review in the Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions. Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is not a collusive or sham bid. Bid results: for information regarding results for individual bids send a self-addressed, self-stamped envelope and a bid tally will be mailed to you. Bid results will be posted in our office 7 days after the bid opening. James B. O’Neill II, CPPO, FNIGP Director of Purchasing and Risk Management SA January 2005 3 BID #5973 Asbestos Abatement Work Plan Ahnstedt Property 2813 South Taft Hill Road, Fort Collins, Colorado BID OPENING: April 18, 2006, 2:00 p.m., (our clock) WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR Asbestos Abatement Work Plan - Ahnstedt Property - 2813 South Taft Hill Road, Fort Collins, Colorado PER THE BID INVITATION AND ANY REFERENCED SPECIFICATIONS/WORK PLAN AND DRAWINGS/FIGURES: The City of Fort Collins is requesting bids for asbestos abatement at the Ahnstedt Property located at 2813 South Taft Hill Road, Ft Collins. Asbestos containing materials must be removed in accordance with applicable Federal, State and local requirements, and the Asbestos Abatement Work Plan. Project must be completed within ten (10) working days and no later than May 31, 2006 or as approved by the Project Manager. Contractor must enter into the attached Service Agreement and name the City of Fort Collins, Stantec Consulting, Inc., and Walsh Environmental Scientists And Engineers, LLC as additional insureds per Exhibit “B”. A MANDATORY pre-bid meeting will be held April 11, 2006 at 11:00 a.m. at the site. If questions on these specifications, please call Jay Rose or Chris Cece, Special Projects Managers at 970-221-6700. Purchasing questions should be referred to Opal F. Dick, CPPO, Senior Buyer at 970-221-6775. BID SCHEDULE Our firm will perform asbestos abatement by competent persons trained, knowledgeable and qualified in the techniques of ACM removal, surface preparation, waste disposal and OSHA asbestos compliance. The Contractor must comply with all applicable federal, state, and local regulations and be capable of performing the work specified in the Work Plan/specifications. Lump Sum $_______________ FIRM NAME____________________________________________ Are you a Corporation, Partnership, DBA, LLC, or PC SIGNATURE____________________________________________ ADDRESS______________________________________________ ______________________________________________ PHONE/FAX # __________________________________________ TABLE OF CONTENTS 1 INTRODUCTION.........................................................................................................................................1 2 SCOPE OF WORK.......................................................................................................................................1 3 SCHEDULE...................................................................................................................................................2 4 ASBESTOS ABATEMENT WORK PROCEDURES ...............................................................................3 5 SPECIAL CONSIDERATIONS ..................................................................................................................4 6 INSPECTIONS BY OWNER/OWNERS REPRESENTATIVE...............................................................5 7 MAXIMUM ALLOWABLE ASBESTOS LEVEL (MAAL).....................................................................7 8 SUBMITTALS...............................................................................................................................................8 9 PROJECT COORDINATION.....................................................................................................................9 10 INSURANCE.................................................................................................................................................9 11 QUALIFICATIONS AND LIMITATIONS..............................................................................................10 12 REFERENCES............................................................................................................................................10 LIST OF TABLES TABLE 1 ASBESTOS MATERIALS TO BE REMOVED...................................................................1 LIST OF APPENDICES APPENDIX A FIGURES Figure 1 Ahnstedt Property – ACM to be Removed, Residence, Interior Figure 2 Ahnstedt Property – ACM to be Removed, Chicken Coop, Exterior and Roof Figure 3 Ahnstedt Property – ACM to be Removed, Art Studio, Exterior 3/31/2006 COFC Ahnstedt Work Plan.doc i ACRONYM/ABBREVIATION LIST The following acronyms and abbreviations have been used in this Asbestos Abatement Work Plan for the Ahnstedt Property located in Fort Collins, Colorado. ACM Asbestos - Containing Material CDPHE Colorado Department of Public Health and Environment CFR Code of Federal Regulations f/cc Fibers per Cubic Centimeter f/m3 Fibers per Cubic Meter HEPA High Efficiency Particulate Air LF Linear Feet MAAL Maximum Allowable Asbestos Level NIOSH National Institute for Occupational Safety and Health Owner City of Fort Collins PCM Phase Contrast Microscopy SF Square Feet s/mm2 Structures per square millimeter TEM Transmission Electron Microscopy US United States USEPA US Environmental Protection Agency WALSH Walsh Environmental Scientists and Engineers, LLC 3/31/2006 COFC Ahnstedt Work Plan.doc ii Environmental Scientists and Engineers, LLC ASBESTOS ABATEMENT WORK PLAN CITY OF FORT COLLINS AHNSTEDT PROPERTY 2813 SOUTH TAFT HILL ROAD FORT COLLINS, COLORADO 1 INTRODUCTION Walsh Environmental Scientists and Engineers, LLC (WALSH) conducted an asbestos inspection on March 17, 2003 at the Ahnstedt Property, 2813 South Taft Hill Road in Fort Collins, Colorado (Site). The scope of the inspection consisted of a visual assessment and collecting bulk samples of suspected asbestos-containing materials (ACMs) in anticipation of the demolition of the structures. Three structures are present on the Site, the residence, chicken coop, and art studio. The intent of this phase of the project is to remove the ACM prior to the demolition of the structures by others. 2 SCOPE OF WORK The work specified herein shall be the removal of asbestos containing building materials by competent persons trained, knowledgeable, and qualified in the techniques of asbestos abatement. This includes the handling and disposal of asbestos containing and asbestos contaminated materials and the subsequent cleaning of contaminated areas. The abatement contractor (Contractor) must comply with all applicable federal, state, and local regulations, and be capable of performing the work specified in this work plan. The Contractor is responsible to obtain all necessary permits and make all required notifications. The following table lists the locations, materials, percentage and type of asbestos, and the approximate quantities of ACM to be abated. TABLE 1 ASBESTOS MATERIALS TO BE REMOVED Material Description Material Location* Material Type Friability Percentage and Type of Asbestos Approximate Quantity** DS-01, White drywall surface texture, chalky, light spray pattern Residence: Laundry room, kitchen, living room closets, N bedroom closet, bathroom, S bedroom closet Surfacing Category II Non-friable 1.75%-3% Chrysotile 1,879 SF DS-02, White drywall surface texture, chalky, “knock-down” texture Residence: Living room, N bedroom, S Environmental Scientists and Engineers, LLC TABLE 1 ASBESTOS MATERIALS TO BE REMOVED Material Description Material Location* Material Type Friability Percentage and Type of Asbestos Approximate Quantity** MA-04, Brown wood paneling adhesive Residence: Family room, living room Miscellaneous Category II Non-friable 7% Chrysotile 960 LF SOA-01, White sprayed on acoustical texture Residence: Living room Surfacing Friable 8%-10% Chrysotile 416 SF SVF-02, Cream sheet flooring, pebble pattern with brown mastic Residence: Kitchen Miscellaneous Category II Non-friable 35% Chrysotile 130 SF SVF-03, White with gold glitter sheet flooring with tan mastic, mottled pattern Residence: Bathroom Miscellaneous Category II Non-friable 30% Chrysotile 54 SF RSH-01, Black roof sheeting Art studio: Exterior Miscellaneous Category I Non-friable 20% Chrysotile 15 SF RSL-02, Black semi-pliable Environmental Scientists and Engineers, LLC $800 until project completion is attained. These amounts will be deducted from the Contractor’s payment at the conclusion of the project 4 ASBESTOS ABATEMENT WORK PROCEDURES Full containment controls are required for the removal of the ACM in the residence. The ACM located in the art studio and the chicken coop may be removed utilizing non-friable component removal techniques. The following procedures must be adhered to at a minimum, but all work is to be performed according to Colorado Department of Public Health and Environment (CDPHE) - Regulation Number 8 (Regulation 8) dated March 2005 and all other applicable laws and regulations: A. Put in place a fully operational decontamination unit contiguous with the work area, place and start a sufficient number of high efficiency particulate air (HEPA) equipped negative air machines (NAMs) to ventilate the building, pre-clean and then construct and place critical barriers, impart a negative pressure differential between the work area and all surrounding areas. HEPA exhaust will be to the outside of the buildings at all times. B. All surfaces within the work area shall be thoroughly HEPA vacuumed and wet- wiped so that no visible dust or debris remains. All moveable objects must be removed from work area prior to containment construction by the Contractor. C. Proceed with containment construction and establish a negative pressure differential of at least -0.030 inches of water. The containment must stand for a minimum of 2 hours with -0.030 inches of water negative pressure prior to the pre-abatement inspection being performed. After passing a pre-abatement visual inspection, gross removal and final cleaning can commence. All materials will be removed by hand using wet methods. Final air clearance samples will utilize phase contrast microscopy (PCM) as the analytical technique. All clearance air monitoring will be conducted according to specifications outlined in Regulation 8. The staging area for equipment and personnel will be at the closest entrance to the work area or an area determined by the Owner. Security for any equipment and/or vehicles left onsite is the responsibility of the Contractor. The Owner will not be responsible for theft or vandalism of Contractor’s equipment left onsite. The Contractor will provide a lock for the gate and it will be placed inline with other locks to facilitate access by the Owner/Owners Representative after work hours. Project hours will be 7:00 A.M. to 5:00 P.M., Monday-Friday. If any work is to be completed outside these work hours, it must be approved in writing prior to being initiated and the Contractor shall bear the costs incurred by Owner/Owners representative as result of the additional labor of Owner/Owners representative. 3/31/2006 COFC Ahnstedt Work Plan.doc 3 Environmental Scientists and Engineers, LLC 5 SPECIAL CONSIDERATIONS Electrical service is not available at the site. The Contractor is responsible for providing a portable generator capable of delivering continuous electrical service. It is the Contractors responsibility to insure the continuous operation of the generator to provide electrical service to the NAMs for the duration of the project. Potable water is not available at the site. It is necessary that the Contractor provide all water for the removal process as well as potable water for the decontamination unit. A sanitary sewer service is not available for the discharge of filtered waste water. It is required that all filtered waste water be collected and discharged into a sanitary sewer at another location or disposed of properly. The drywall system in the residence contains 0.05% to 0.1% chrysotile asbestos. All of the drywall system is to be removed in conjunction with the removal of the ACM. It is assumed that texture overspray is present beneath carpet, doors, trim, windows, and other finishes. This material is to be removed and the surfaces cleaned in order to pass a final visual inspection. Any contaminated finish materials must be disposed of as ACM. In accordance with Regulation 8, this project will require a Project Design. The Contractor is responsible to provide a Project Design drafted by a Certified Project Designer. This document does not fulfill all the requirements for a Project Design. However this document may be used in part or whole to supplement the Project Design. Access to the site is difficult, especially during precipitation and for large vehicles. In addition there is a limited amount of space available for staging of equipment, materials, and waste containers. A “direct load out” for waste may not be possible without extensive site work. The roof of the chicken coop is extremely poor condition and may not be accessible by normal methods. There is no vehicle access to the chicken coop. All materials, equipment, and waste will need to be moved to and from this area by hand. A large amount of trash and discarded materials was left in the residence by the previous owner. These materials may be removed and staged outside of the structure by the Contractor or disposed of prior to abatement activities. Any materials staged outside must be containerized to prevent the wind from blowing these materials around the site or onto neighboring properties. Upon project completion all structures must be secured by the Contractor (boarding up windows, doors, etc.) to the same or better condition that existed prior to the project. 3/31/2006 COFC Ahnstedt Work Plan.doc 4 Environmental Scientists and Engineers, LLC 6 INSPECTIONS BY OWNER/OWNERS REPRESENTATIVE A. When required by Owner/Owners representative, the Contractor shall take down or uncover portions of the finished work. If the work thus exposed is satisfactory to Owner/Owners representative, the cost of exposing and restoring the same shall be at the expense of Owner/Owners representative, but, if in the opinion of Owner/Owners representative, the work is unsatisfactory, all cost and expenses of exposing, removing, re-testing, replacing, and restoring shall be borne by the Contractor. B. Any omission or failure on the part of Owner/Owners representative to disapprove or reject any inferior or defective work or material shall not be construed to be an acceptance of any such work or materials. The Contractor shall remove at its own expense any defective work or material rejected by Owner/Owners representative and shall rebuild or replace the same without extra charge to Owner/Owners representative. All re-testing of an area for clearance shall be at the Contractor's expense. C. All inspections shall take place during normal working hours. If inspections occur outside/past normal working hours, the Contractor shall bear the costs incurred by Owner/Owners representative as result of the additional labor of Owner/Owners representative. D. Where the Owner/Owners representative has an onsite representative, the Contractor shall give the Owner/Owners representative two hours advance notice of an impending inspection. Where the Owner/Owners representative does not have an onsite representative present, then a twenty-four hour advance notice of impending inspection is required. Contractor shall request in writing required Owner/Owners representative inspections including the time and date of the requested inspection. E. If the visual inspection detects items to be corrected the area will be termed "failed" and will need to have corrective action taken by the Contractor. F. The Contractor must allow for a two hour notice period before the re-inspection of the failed area may begin (this may be waived by Owner/Owners representative). Items of work requiring inspection sign-off by Owner/Owners representative are: 1. Pre-Abatement (Area Preparation and Containment) Inspection- Removal of asbestos and necessary demolition shall not take place until Owner/Owners representative has inspected area preparation work and given approval. 2. Final Visual Inspection - The area shall not be encapsulated or locked down until Owner/Owners representative has inspected and 3/31/2006 COFC Ahnstedt Work Plan.doc 5 Environmental Scientists and Engineers, LLC given approval of the final cleaning and area decontamination. The containment must be completely dry, during the inspection with no water droplets, remains or saturation on polyethylene sheeting or other surfaces in the containment. G. The inspections are listed in the applicable above paragraphs. A punch list of items to be corrected resulting from the "failed" inspection, will be prepared jointly by the Contractor and Owner/Owners representative prior to final acceptance of the project by the Owner/Owners representative. Inspections shall in no way be construed as final or partial acceptance by Owner/Owners representative. Any failure or omission of the Owner/Owners representative to notify the Contractor of defective work shall not excuse Contractor for liability for such defective work. H. It will be necessary that the Contractor successfully confine fiber release to the designated work area and within the enclosure. Owner/Owners representative obligations are solely to Owner/Owners representative. In meeting such obligations Owner/Owners representative may increase the burdens and expense of the Contractor, his sub-contractors or employees, or the surety of them. Nothing in the performance of Owner/Owners representative services in connection with this project implies the undertaking for the benefit of, or which may be enforced by, the Contractor, his sub-contractors, or employees, or the surety of any of them. It is not the function of Owner/Owners representative to specify all of the means by which the Contractor will attain the intended results, nor to state all of the environmental conditions that must be present for the safety of workers who are employed to produce the intended results, or for the safety of others during construction. The Contractor shall establish means and environmental conditions that meet all applicable laws and regulations. I. The Contractor is required to remove all specified ACM. Any ACM, debris or contaminated materials, missed, not accessed or abated thoroughly, and later discovered by the Owner/Owners representative, will be corrected by the Contractor at no cost to the Owner/Owners representative. J. The Owner/Owners representative will provide final visual inspection for the work area and Work Area Clearance sampling for the work area. Samples exceeding 0.010 fibers per cubic centimeter (f/cc) will be deemed to have failed, and must be re-cleaned and re-tested. Contractor may, on the approval of the Owner/Owners representative, have the work area re-sampled and analyzed by Transmission Electron Microscopy (TEM) if it will not interfere with the project schedule. Cost for TEM analysis will be the responsibility of the Contractor. K. The Contractor may be charged for any re-inspections and/or re-sampling of the work areas at the discretion of the Owner. 3/31/2006 COFC Ahnstedt Work Plan.doc 6 Environmental Scientists and Engineers, LLC 7 MAXIMUM ALLOWABLE ASBESTOS LEVEL (MAAL) Outside Work Area: If any air sample taken outside of the work area exceeds the CDPHE maximum allowable asbestos level (MAAL), immediately and automatically stop all work except corrective action. The Owner/Owners representative will determine the source of the high reading and so notify the Contractor in writing. A. Maximum Allowable Asbestos Level 1. Air monitoring shall be conducted during normal occupancy and samples shall not be collected in an aggressive manner. 2. Where PCM is used as the method of analysis the standard is 0.010 f/cc of air which is equivalent to 10,000 fibers per cubic meter of air (f/m3). The National Institute for Occupational Safety and Health (NIOSH) 7400 Method shall be used to analyze samples. The number of samples to be taken shall be determined by the air monitoring specialist. Where TEM is used as the method of analysis, the standard is 70 structures per square millimeter (s/mm2). TEM analysis shall be conducted pursuant to the protocol in 40 Code of Federal Regulations (CFR) Part 763, Appendix A to Subpart E. 3. All air monitoring samples collected for MAAL and clearance purposes shall be performed by the Owners representative who is independent of the general abatement contractor to avoid possible conflict of interest. B. In the event that airborne fiber levels outside a work area exceed the MAAL when analyzed by Phase Contract Microscopy (PCM) (and verified by TEM), the Contractor shall comply with CDPHE requirements for Major Asbestos Spills (Regulation 8 Section III.T.1). If the high reading was the result of a failure of work area isolation measures initiate the following actions: 1. Immediately erect critical barriers to isolate the affected area from the balance of the building and establish a negative pressure differential. Erect critical barriers at the next existing structural isolation of the involved space (e.g. ceiling, floor, and wall). 2. Decontaminate the affected area. 3. Require that respiratory protection be worn in affected area until area is cleared for re-occupancy. 4. Leave critical barriers in place until completion of work and insure that the operation of the pressure differential system in the area results in a flow of air from the balance of the building into the affected area. 3/31/2006 COFC Ahnstedt Work Plan.doc 7 Environmental Scientists and Engineers, LLC 5. If the exit from the clean room of the personnel decontamination unit enters the affected area, establish a decontamination facility consisting of a shower room and change room at entry point to affected area. 6. After certification of visual inspection in the area, final clearance air samples will be taken within the area. C. In the event that areas beyond the work area become contaminated with asbestos, or asbestos-containing dust/debris, and/or visible emissions from the work area, the Contractor shall be responsible for all costs associated with cleaning and subsequent testing (visual inspection, air sampling, and bulk analysis) of these areas. D. If the high reading was the result of other causes, Contractor shall initiate corrective action as required by the Owner. Effect on Contract Sum: Complete corrective work with no change in the contract sum if high airborne fiber counts were caused by Contractors activities. The contract sum and schedule will be adjusted for additional work caused by high airborne fiber counts beyond the Contractors control. Contractor is responsible for all costs associated with TEM verification where PCM samples exceed 0.010 f/cc, and any subsequent cleaning and additional sampling costs regardless of TEM sample results. 8 SUBMITTALS Plan of Action Prior to the start of work, the Contractor shall prepare a brief plan of the procedures proposed for use in complying with the requirements of this work plan and all applicable regulations. Include in the plan the sequencing of asbestos work (containments and work areas), methods to be used to assure the safety of building occupants and visitors to the site, disposal plan including staging and waste load-out procedures, and location of approved disposal facility. Expand upon the method of removal to prohibit visible emissions. The Contractor is solely responsible for construction means, methods, techniques and sequences, and procedures with respect to complying with all applicable regulations. Technical Submittals The Contractor shall submit all technical documentation as specified in this section using the list and schedule provided below. Pre-start Submittals Daily Submittals Contract Closeout (Minimum five days prior) (Daily for the previous day) (Two weeks after) Respiratory Protection Program Daily Field Logs Disposal Manifests Hazard Communication Program Daily Entry/Exit Sign-in Sheets Owner’s Final Inspection Medical Response Program Visitor Documentation Forms Change Orders 3/31/2006 COFC Ahnstedt Work Plan.doc 8 Environmental Scientists and Engineers, LLC General Abatement Certificate Event Condition Report List of Personnel to be Used 24-hour Manometer Chart Personnel Certifications Personal Air Monitoring Results Plan of Action Accident Reports Project Sequencing and Schedule Photographs (digital) Disposal Facility Information 9 PROJECT COORDINATION The Contractors estimate should allow provisions for coordination, which shall include informal meetings with Owner/Owners representative such as the following: A. Inspect areas in which work will be performed, prior to commencement of work. Prepare a listing of damage to structure, surfaces, and equipment or of surrounding properties, which could be misconstrued as damage resulting from the work. Obtain digital photographs or video of existing conditions as necessary to document conditions. Submit to Owner for recording purposes prior to starting work. B. Attend informal conference to be convened by the Owner prior to start of any work. The conference will be scheduled before start of work, at a time convenient to the Owner, but no later than the day of the start of the project. Meet at the project site, or as otherwise directed. Authorized Owner/Owners representatives will be in attendance. An authorized representative of the Contractor and its project supervisor and other concerned parties shall attend the conference. All participants at the conference shall be familiar with the projects scope and authorized to conclude matters relating to the work. C. Before requesting final inspection for certification of final acceptance and final payment, a project punch list must be completed and accepted by Owner. The punch list shall state that each item has been completed or otherwise resolved for acceptance and shall be endorsed and dated by the Owner/Owners representative. 10 INSURANCE The Contractors estimate shall include provisions for Comprehensive General Public Liability and Property Damage Insurance, Worker’s Compensation Insurance, and Comprehensive Automobile Liability and Property Damage Insurance to be specified in the Owners general condition contract documents, at his/her own expense, during the life of this contract. This insurance shall include a provision preventing cancellation without ninety days prior notice by certified mail and shall state whether the coverage is "claims made" or "occurrence made." The Contractor shall obtain "occurrence made" insurance and must not contain any pollution exclusion provisions. A completed Certificate of Insurance shall be filed with the owner within ten days after the date of the notice of award, said Certificate to specifically state the inclusion of the coverage and provisions set forth in the contract. 3/31/2006 COFC Ahnstedt Work Plan.doc 9 Environmental Scientists and Engineers, LLC 11 QUALIFICATIONS AND LIMITATIONS WALSH prepared this asbestos abatement work plan in a manner consistent with current professional practices. It is possible that additional reports or investigations could alter the conclusions of this document. Procedures are prepared for use by the Contractor, but do not limit the Contractor from performing its work according to any regulations not included in this document. This work plan is intended for use only by the client or its designees. Any future use of this report by anyone other than the client or its designees will require written authorization by WALSH. 12 REFERENCES Colorado Department of Public Health and Environment, 2005. Regulation No. 8, The Control of Hazardous Air Pollutants, Part B, The Control of Asbestos,5 CCR 1001-10, Part B Emission Standards for Asbestos, Effective March 2, 2005 National Institute for Occupational Safety and Health, Asbestos and Other Fibers by PCM: Method 7400, Issue 2, dated 15 August 1994 USEPA, Interim Transmission Electron Microscopy Analytical Methods--Mandatory and Nonmandatory--and Mandatory Section to Determine Completion of Response Actions, Title 40, Part 763, Sub-part E, Appendix A of the Code of Federal Regulations, October 30, 1987 3/31/2006 COFC Ahnstedt Work Plan.doc 10 APPENDIX A FIGURES SA January 2005 5 SERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and ____________________________, hereinafter referred to as "Service Provider". WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Service Provider agrees to provide services in accordance with the scope of services attached hereto as Exhibit "A", consisting of seventeen (17) pages, and incorporated herein by this reference. 2. The Work Schedule. [Optional] The services to be performed pursuant to this Agreement shall be performed in accordance with the Work Schedule attached hereto as Exhibit "____", consisting of ____ (____) page[s], and incorporated herein by this reference. 3. Time of Commencement and Completion of Services. The services to be performed pursuant to this Agreement shall be initiated within ______________ (____) days following execution of this Agreement. Services shall be completed no later than ______________. Time is of the essence. Any extensions of the time limit set forth above must be agreed upon in a writing signed by the parties. 4. Contract Period. [Option 1] This Agreement shall commence upon the date of execution shown on the signature page of this Agreement and shall continue in full force and effect for one (1) year, unless sooner terminated as herein provided. In addition, at the option of the City, the Agreement may be extended for an additional period of one (1) year at the rates provided with written notice to the Professional mailed no later than ninety (90) days prior to contract end. 4. Contract Period. [Option 2] This Agreement shall commence ________, 200_, and shall continue in full force and effect until ________, 200_, unless sooner terminated as herein SA January 2005 6 provided. In addition, at the option of the City, the Agreement may be extended for additional one year periods not to exceed ___ (_) additional one year periods. Renewals and pricing changes shall be negotiated by and agreed to by both parties. The Denver Boulder Greeley CPIU published by the Colorado State Planning and Budget Office will be used as a guide. Written notice of renewal shall be provided to the Service Provider and mailed no later than ninety (90) days prior to contract end. 5. Delay. If either party is prevented in whole or in part from performing its obligations by unforeseeable causes beyond its reasonable control and without its fault or negligence, then the party so prevented shall be excused from whatever performance is prevented by such cause. To the extent that the performance is actually prevented, the Service Provider must provide written notice to the City of such condition within fifteen (15) days from the onset of such condition. [Early Termination clause here as an option. 6. Early Termination by City/Notice. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Service Provider. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses: City: Copy to: Service Provider: City of Fort Collins, Utilities City of Fort Collins, Purchasing Attn: Mr. James M. Rose or Mr. Christian J. Cece, P.E. PO Box 580 700 Wood Street Fort Collins, CO 80522 Fort Collins, CO 80521 In the event of early termination by the City, the Service Provider shall be paid for services rendered to the date of termination, subject only to the satisfactory performance of the Service Provider's obligations under this Agreement. Such payment shall be the Service Provider's sole right and remedy for such termination. SA January 2005 7 7. Contract Sum. The City shall pay the Service Provider for the performance of this Contract, subject to additions and deletions provided herein, the sum of Dollars ($_________) [Option Cost Breakdown is attached Exhibit "____"] 8. City Representative. The City will designate, prior to commencement of the work, its representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the services provided under this agreement. All requests concerning this agreement shall be directed to the City Representative. 9. Independent Service Provider. The services to be performed by Service Provider are those of an independent service provider and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Service Provider's compensation hereunder for the payment of FICA, Workmen's Compensation or other taxes or benefits or for any other purpose. 10. Personal Services. It is understood that the City enters into the Agreement based on the special abilities of the Service Provider and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Service Provider shall neither assign any responsibilities nor delegate any duties arising under the Agreement without the prior written consent of the City. 11. Acceptance Not Waiver. The City's approval or acceptance of, or payment for any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement or cause of action arising out of performance of this Agreement. 12. Warranty. (a) Service Provider warrants that all work performed hereunder shall be performed with the highest degree of competence and care in accordance with accepted standards for work of a similar nature. (b) Unless otherwise provided in the Agreement, all materials and equipment incorporated into any work shall be new and, where not specified, of the most suitable grade of their respective kinds for their intended use, and all workmanship shall be acceptable to City. SA January 2005 8 (c) Service Provider warrants all equipment, materials, labor and other work, provided under this Agreement, except City-furnished materials, equipment and labor, against defects and nonconformances in design, materials and workmanship/workwomanship for a period beginning with the start of the work and ending twelve (12) months from and after final acceptance under the Agreement, regardless whether the same were furnished or performed by Service Provider or by any of its subcontractors of any tier. Upon receipt of written notice from City of any such defect or nonconformances, the affected item or part thereof shall be redesigned, repaired or replaced by Service Provider in a manner and at a time acceptable to City. 13. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default thereof. 14. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non-defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non- defaulting party for the non-defaulting party's reasonable attorney fees and costs incurred because of the default. 15. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 16. Indemnity/Insurance. a. The Service Provider agrees to indemnify and save harmless the City, its officers, agents and employees against and from any and all actions, suits, claims, demands or liability of any character whatsoever brought or asserted for injuries to or death of any person or persons, or damages to property arising out of, result from or occurring in connection with the performance of any service hereunder. SA January 2005 9 b. The Service Provider shall take all necessary precautions in performing the work hereunder to prevent injury to persons and property. c. Without limiting any of the Service Provider's obligations hereunder, the Service Provider shall provide and maintain insurance coverage naming the City as additional insured under this Agreement of the type and with the limits specified within Exhibit B – Insurance Requirements, consisting of one (1) page[s], attached hereto and incorporated herein by this reference. The Service Provider before commencing services hereunder, shall deliver to the City's Director of Purchasing and Risk Management, P. O. Box 580 Fort Collins, Colorado 80522 one copy of a certificate evidencing the insurance coverage required from an insurance company acceptable to the City. 17. Entire Agreement. This Agreement, along with all Exhibits and other documents incorporated herein, shall constitute the entire Agreement of the parties. Covenants or representations not contained in this Agreement shall not be binding on the parties. 18. Law/Severability. The laws of the State of Colorado shall govern the construction interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. 19. Special Provisions. [Optional] Special provisions or conditions relating to the services to be performed pursuant to this Agreement are set forth in Exhibit ___, consisting of _____ (____) page[s], attached hereto and incorporated herein by this reference. SA January 2005 10 CITY OF FORT COLLINS, COLORADO a municipal corporation By:_______________________________ James B. O'Neill II, CPPO, FNIGP Director of Purchasing and Risk Management Date:_____________________________ ATTEST: _________________________________ City Clerk APPROVED AS TO FORM: ________________________________ Assistant City Attorney [Insert Corporation's name] or [Insert Partnership name] or [Insert individual's name] Doing business as ____[insert name of business] By:_______________________________ __________________________________ PRINT NAME __________________________________ CORPORATE PRESIDENT OR VICE PRESIDENT Date:_____________________________ ATTEST: (Corporate Seal) _____________________________ CORPORATE SECRETARY EXHIBIT B INSURANCE REQUIREMENTS 1. The Service Provider will provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs. Before commencing work under this bid, the Service Provider shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies, and containing substantially the following statement: "The insurance evidenced by this Certificate will not be cancelled or materially altered, except after ninety (90) days written notice has been received by certified mail by the City of Fort Collins." Certificate of insurance shall state coverage as “occurrence made” and must not include any pollution exclusion provisions. “Claim made” coverage will not be accepted. In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and maintain, at the expense of the Service Provider, such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Service Provider under this Agreement. The City, its officers, agents, representatives (i.e. Stantec Consulting, Inc., and Walsh Environmental Scientists And Engineers, LLC), and employees shall be named as additional insureds on the Service Provider's general liability and automobile liability insurance policies for any claims arising out of work performed under this Agreement. 2. Insurance coverages shall be as follows: A. Workers' Compensation & Employer's Liability. The Service Provider shall maintain as a minimum during the life of this Agreement for all of the Service Provider's employees engaged in work performed under this agreement: 1. Workers' Compensation insurance with statutory limits as required by Colorado law. 2. Employer's Liability insurance with limits of $1,000,000 per accident, $1,000,000 disease aggregate, and $1,000,000 disease each employee. B. Commercial General & Vehicle Liability. The Service Provider shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for each coverage, Commercial General and Vehicle, shall not be less than $1,000,000 combined single limits for bodily injury and property damage. In the event any work is performed by a subcontractor, the Service Provider shall be responsible for any liability directly or indirectly arising out of the work performed under this Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance. C. Contractors Pollution Liability. Service Provider shall maintain Contractors Pollution Liability including coverage for asbestos covering losses caused by pollution conditions that arise from the operations of Service Provider described in the Scope of Services under this contract. City shall be named on the Policy as an "Additional Insured" for work that is being performed by the Service Provider. Contractor's Pollution Liability should have limits of $1 million per occurrence. Administrative Services Purchasing Divison 215 North Mason Street y 2nd Floor y P.O. Box 580 y Fort Collins, CO 80522-0580 y (970) 221-6775 y Fax (970) 221-6707 www.fcgov.com ADDENDUM No. 1 SPECIFICATIONS AND CONTRACT DOCUMENTS Description of BID 5973: ASBESTOS ABATEMENT WORK PLAN, AHNSTEDT ROPERTY, 2813 South Taft Hill Road, Fort Collins, Colorado OPENING DATE: Tuesday, April 18, 2006 (Our Clock) 2:00 p.m. To all prospective bidders under the specifications and contract documents described above, the following changes are hereby made. This addendum will only be forwarded to the prospective bidders that were in attendance at the mandatory pre-bid meeting on Tuesday, April 11, 2006. It is the responsibility of the prospective bidders to inform any and all sub-contractors, suppliers, sub-consultants, and any other parties associated with their bid of this addendum. CHANGE: INVITATION TO BID Clarification: Performance and Payment bonds will not be required for this project. Correction: Questions regarding the scope of the bid can be directed to both Jay Rose and Chris Cece at (970) 221-6700. Correction: Purchasing questions should be referred to Opal Dick, Senior Buyer at (970) 221- 6700. Clarification: There will be a public opening of all bids received by the time and date specified in the Invitation To Bid. Clarification: It is likely that a contract can be issued by the City within 3-5 days to the Contractor. Final execution of the contract will depend on Contractor execution of the contract and other contractual requirements. WORK PLAN (dated: March 31, 2006) Section 2, SCOPE OF WORK, TABLE 1, ninth row, “Chicken Coop: Roof”: Approximate quantity stated in the table includes material that was on the roof during the March 17, 2003 asbestos inspection. Portions of this material have blown off the roof and now lie on the ground both inside the structure and around the exterior portions of the Chicken Coop. Contractor shall include in their Lump Sum bid amount for the collection and disposal of ACMs lying on the ground. Section 5, SPECIAL CONSIDERATIONS, eighth paragraph, add: “The Willows may be cut down to the ground surface to allow easier access to the Chicken Coop. This area is a wetlands and therefore no filling of the area or the deposition of deleterious materials in the area is allowed.” Section 5, SPECIAL CONSIDERATIONS, add: “The gate at the entrance to the property shall be secured during all non-working hours. The City presently has a lock on this gate. Contractor will be allowed to add their lock to the gate so that access can be gained by either party without the need for the other party to remove their lock.” PRE-BID CONFERENCE, Attendance Roster The Attendance Roster for all individuals and companies attending the mandatory Pre-Bid Conference on Tuesday April 11 is attached as “Attachment A” to this addendum. RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. END OF ADDENDUM NO. 1 roof tar with silver top coat Art Studio: Exterior Miscellaneous Category I Non-friable 20% Chrysotile 50 LF RSH-02, Black roof sheeting Chicken Coop: Roof Miscellaneous Category I Non-friable 10% Chrysotile 40 SF WG-02, White brittle window glazing on doors Chicken Coop: Entry Door Miscellaneous Category II Non-friable 20% Chrysotile 32 LF LF = Linear Feet, SF = Square Feet * Please see the attached drawings for approximate locations ** The quantities identified above are approximate and are for estimating purposes only 3 SCHEDULE Contractor is not authorized to apply for the abatement permits prior to being issued the notice of award from the City of Fort Collins (Owner) and does so at their own risk. It is understood that there is a ten day waiting period after applying for a permit. Contractor will apply for an abatement permit within two working days of issuance of notice of award. Mobilization activities may begin during the ten day waiting period. The Contractor will mobilize no later than the tenth day of the permit waiting period and will commence abatement work within 24 hours of the end of the permit waiting period. The asbestos abatement portion of this project shall be completed within ten working days. If the Contractor neglects to complete the contract in the time specified, the Owner shall be entitled to liquidated damages including, but not limited to, the cost of the air monitoring consultant being onsite to monitor conditions at the site and including any cost incurred for the delay of work being performed by additional contractors plus 3/31/2006 COFC Ahnstedt Work Plan.doc 2 bedroom Surfacing Category II Non-friable 1.5%-3% Chrysotile 1,832 SF 3/31/2006 COFC Ahnstedt Work Plan.doc 1