HomeMy WebLinkAboutBID - 7452 THEATRICAL DRAPERIES FOR THE LINCOLN CENTERBID 7452 Theatrical Draperies for the Lincoln Center Page 1 of 5
INVITATION TO BID
7452 THEATRICAL DRAPERIES FOR THE LINCOLN CENTER
BID OPENING: 3:00 P.M. (our clock), DECEMBER 11, 2012
The City of Fort Collins is requesting bids from firms for black masking and grand drapes per the
following specifications. Bids must include shipping to the Lincoln Center.
Sealed bids will be received and publicly opened at the office of the Director of Purchasing and
Risk Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522,
at the time and date noted on the bid proposal and/or contract documents. If delivered, they are
to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the
address is P.O. Box 580, Fort Collins, 80522-0580.
Bids must be received at the Purchasing Office prior to 3:00 p.m. (our clock), December
11, 2012.
The City encourages all disadvantaged business enterprises to submit bid in response to all
invitations and will not be discriminated against on the grounds of race, color, national origin.
Questions concerning the scope of the bid should be directed to Gina Cochran, Technical
Production Director at (970) 416-2758 or gcochran@fcgov.com.
Questions regarding bid submittal or process should be directed to
John Stephen, CPPO, LEED AP, Senior Buyer at (970) 221-6777 or jstephen@fcgov.com.
A copy of the Bid may be obtained as follows:
1. Download the Bid from the Purchasing Webpage, Current Bids page, at:
http://fcgov.com/eprocurement
Special Instructions
All bids must be properly signed by an authorized representative of the company with the legal
capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour
set for closing. Once bids have been accepted by the City and closing has occurred, failure to
enter into contract or honor the purchase order will be cause for removal of supplier's name
from the City of Fort Collins' bidders list for a period of twelve months from the date of the
opening. The City may also pursue any remedies available at law or in equity. Bid prices must
be held firm for a period of forty-five (45) days after bid openings.
Submission of a bid is deemed as acceptance of all terms, conditions and specifications
contained in the City's specifications initially provided to the bidder. Any proposed modification
must be accepted in writing by the City prior to award of the bid.
Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly
identified by the bid number and bid name contained in the bid proposal.
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov.com/purchasing
BID 7452 Theatrical Draperies for the Lincoln Center Page 2 of 5
No proposal will be accepted from, or any purchase order awarded, to any person, firm or
corporation in default on any obligation to the City.
Bids must be furnished exclusive of any federal excise tax, wherever applicable.
Bidders must be properly licensed and secure necessary permits wherever applicable.
Bidders not responding to this bid will be removed from our automated vendor listing for the
subject commodities.
The City may elect where applicable, to award bids on an individual item/group basis or on a
total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or
reject any and all bids, and to waive any irregularities or informalities.
Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have
a financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision-
making authority concerning such sale or any supervisory authority over the services to be
rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity, favor, entertainment, kickback or any items of monetary value from any person who
has or is seeking to do business with the City of Fort Collins is prohibited.
Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All
freight charges must be included in prices submitted on proposal.
Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and
not entered as separate pricing on the proposal form.
Purchasing restrictions: your authorized signature of this bid assures your firm's compliance
with the City's purchasing restrictions. A copy of the resolutions is available for review in the
Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions.
Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and
reported to authorities as such. Your authorized signature of this bid assures that such bid is
genuine and is not a collusive or sham bid.
Bid results: for information regarding results for individual bids send a self-addressed,
self-stamped envelope and a bid tally will be mailed to you. Bid results will be posted in our
office 7 days after the bid opening.
James B. O’Neill II, CPPO, FNIGP
Director of Purchasing and Risk Management
BID 7452 Theatrical Draperies for the Lincoln Center Page 3 of 5
CITY OF FORT COLLINS
BID PROPOSAL
BID #7452
THEATRICAL DRAPERIES FOR THE LINCOLN CENTER
BID OPENING: DECEMBER 11, 2012, 3:00 p.m. (our clock)
WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR
THEATRICAL DRAPERIES PER THE BID INVITATION AND ANY REFERENCED
SPECIFICATIONS AND DRAWINGS.
The City of Fort Collins Lincoln Center, 417 West Magnolia, Ft Collins 80521 is requesting bids
for black masking and grand drapes per the following specifications. Bids must include shipping
to the Lincoln Center.
For technical questions please contact Gina Cochran, Technical Production Director at 970-416-
2758 or gcochran@fcgov.com
For purchasing questions, please contact John Stephen, CPPO, LEED AP, Senior Buyer, at
970-221-6777 or jstephen@fcgov.com.
BID SCHEDULE
1. BLACK MASKING DRAPE
Service Provider shall furnish black masking drapery per specification and delivery to the
Lincoln Center. City reserve the right to award on cost and ounce of fabric.
Lump Sum Bid $______________________
In Writing ______________________________________________________________
2. GRAND DRAPE
Service Provider shall furnish grand drape per specification and delivery to the Lincoln Center.
City reserve the right to award on cost, color selection and ounce of fabric. Samples must be
included with the bid or prior to bid opening for bid consideration.
Lump Sum Bid $______________________
In Writing ______________________________________________________________
FIRM NAME:___________________________________________________________
ADDRESS_____________________________________________________________
PHONE ______________________________ EMAIL_____________________________
BY:___________________________________________________________________
(Signature) (Printed) (Title)
BID 7452 Theatrical Draperies for the Lincoln Center Page 4 of 5
1. BLACK MASKING DRAPES - Drapery specification
FABRIC TYPE SPECIFIED IS NO LESS THAN 22 OUNCE and NO GREATER THAN
25 OUNCE INHERENTLY FLAME RETARDANT SYNTHETIC VELOUR IN MATTE
BLACK. VENDORS WITH MORE THAN ONE FABRIC MEETING THIS
REQUIREMENT MAY PROVIDE ALTERNATE PRICING FOR UP TO TWO OPTIONS.
BID MUST INCLUDE FREIGHT TO LINCOLN CENTER, FT COLLINS, CO.
Piece 1: 6X (SIX) Legs
Type: Leg
Quantity: 6 Identical Pieces
Size: 22'0" High x 24'0" Wide
Fabric: Velour MINIMUM 22 oz. + Synthetic Velour, IFR MATTE Black
Fullness: SEWN FLAT Lining: None
Top Finish: Other (describe below)
Side Finish: On-Stage Edge: 2" hem, Offstage Edge: 2" hem
Bottom Finish: Lined hem w/chain
Special Instructions: Top finish; webbing, grommets and S-hooks
Piece 2: 4X (FOUR) Borders
Type: Border
Quantity: 4 Identical Pieces
Size: 7'0" High x 70'0" Wide
Fabric: Velour MINIMUM 22 oz. + Synthetic Velour, IFR MATTE Black
Fullness: 50%, Lining: None
Top Finish: Webbing grommets ties
Side Finish: On-Stage Edge: 2" hem, Offstage Edge: 2" hem
Bottom Finish: Lined hem w/chain
Piece 3: Traveler Curtain
Type: Traveler Curtain
Quantity: 2 (TWO) Identical Pieces (FOR A 60’WIDE PROSCENIUM OPENING)
Size: 22'0" High x 35'0" Wide
Fabric: Velour MINIMUM 22 oz. + Synthetic Velour, IFR MATTE Black
Fullness: 50%, Lining: None
Top Finish: Webbing grommets s-hooks
Side Finish: On-Stage Edge: 1/2 width turnback, Offstage Edge: 1/2 width turnback
Bottom Finish: Lined hem w/chain
Piece 4: Traveler Curtain
Type: Traveler Curtain
Quantity: 2 (TWO) Identical Pieces (FOR A 60’WIDE PROSCENIUM OPENING)
Size: 22'0" High x 38'0" Wide
Fabric: Velour MINIMUM 22 oz. + Synthetic Velour, IFR MATTE Black
Fullness: 50%, Lining: None
Top Finish: Webbing grommets s-hooks
BID 7452 Theatrical Draperies for the Lincoln Center Page 5 of 5
Side Finish: On-Stage Edge: 1/2 width turnback, Offstage Edge: 1/2 width turnback
Bottom Finish: Lined hem w/chain
2. GRAND DRAPE Drapery specification
FABRIC TYPE SPECIFIED IS NO LESS THAN 25 OUNCE INHERENTLY FLAME
RETARDANT SYNTHETIC VELOUR IN STOCK COLOR (SEE COLOR PREFERENCE
NOTE BELOW). VENDORS WITH MORE THAN ONE FABRIC MEETING THIS SPEC
MAY PROVIDE ALTERNATE PRICING FOR UP TO TWO OPTIONS.
QUOTE MUST INCLUDE FREIGHT TO FT COLLINS, CO.
PREFERRED COLOR RANGE IN MID TO DARK BLUE OR MEDIUM PEWTER TO
DARKER SLATE GRAY. PLEASE PROVIDE SAMPLES OF THIS COLOR RANGE
FOR CONSIDERATION.
SHIP SAMPLES PRIOR TO BID OPENING TO:
CITY OF FORT COLLINS PURCHASING
ATTN: JOHN STEPHEN
215 N MASON, 2ND FLOOR
FORT COLLINS, CO. 80524
Samples may not be returned.
Piece 4: GRAND DRAPE Traveler Curtain
Type: Traveler Curtain
Quantity: 2 (TWO) Identical Pieces (FOR A 60’WIDE PROSCENIUM OPENING)
Size: 22'0" High x 38'0" Wide
Fabric: Velour MINIMUM 25 oz. + Synthetic Velour, IFR
Fullness: 75%,
Lining: None
Top Finish: Webbing grommets s-hooks
Side Finish: On-Stage Edge: 1/2 width turnback, Offstage Edge: 1/2 width turnback
Bottom Finish: Lined hem w/chain