HomeMy WebLinkAboutRFP - 7425 ONLINE PUBLIC ENGAGEMENT TOOLAddendum 1 – 7425 Online Public Engagement Tool Page 1 of 3
ADDENDUM No. 1
SPECIFICATIONS AND CONTRACT DOCUMENTS
Description of BID 7425: Online Public Engagement Tool
OPENING DATE: 3:00 PM (Our Clock) September 6, 2012
To all prospective bidders under the specifications and contract documents described
above, the following changes/additions are hereby made and detailed in the following
sections of this addendum:
1. The Opening Date has been changed to 3:00 PM (our clock) on
September 6, 2012.
2. Additional Information
Exhibit 1 – Questions & Answers
Please contact James B. O'Neill, FNIGP, CPPO at (970) 221-6779 with any questions
regarding this addendum.
RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN
STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS
ADDENDUM HAS BEEN RECEIVED.
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov.com/purchasing
Addendum 1 – 7425 Online Public Engagement Tool Page 2 of 3
EXHIBIT 1 – QUESTIONS & ANSWERS
1.) Can you please expand upon what your current citizen engagement strategies
are?
We engage citizens in a variety of ways including:
Public meetings, hearings, open houses, events, etc. (including Council
meetings)
Social media (Facebook, Twitter, YouTube)
Online feedback forms and other web based tools
Email
Occasional online questionnaires/surveys
Mailed citizen surveys
We also use a variety of communication tools that are geared toward sharing
information, not receiving feedback.
2.) How are you currently capturing ideas and feedback from citizens?
See above.
3.) Can you expand more regarding “Mobile Compatibility?” For Example, Are you
also looking at mobile devices as a public engagement tool and if so in what
capacity would you like to see that interaction be?
Yes. As we develop more robust online tools we need to assure that they are
compatable with all devices (iphones, droid, other smart phones, tablets, etc.).
Also, we’d like to know about any apps or other tools under development that
could support our public engagement efforts now or into the future.
4.) Is citizen engagement managed by multiple departments or by one single
department such as a Public Information Office?
Multiple departments; however we’re looking to improve our ability to centralize
information so that it is easier to find for the public.
5.) Are there any projects/initiatives in the City that you’re hoping to get citizen input
on (2013 budget, general plan, etc.)?
We have several public engagement efforts underway, but this RFP is not being
released with a specific effort at this time.
6.) Can you please clarify and describe what you foresee as a “Records Management
System?” Please define what type of records you are referring to.
Public records scpecifically. We’re looking for a service that can help consolidate
and report on the feedback we receive through an online tool.
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7.) Would you like the capability for Citizens to submit online Comments for Specific
Items on your Agenda?
Sure, although it’s not a requirement to have the online tool directly link to the
agendas.
8.) Would you like the capability for citizens to submit Ideas, have them refined, and
the highest voted items “bubble” to the top of a list for your staff to review?
Again, not a requirement and we’d like to see these type of ideas proposed in an
RFP.
9.) You had referenced in your background message about public meetings and
providing efficient and meaningful options for citizens to engage in policy as well
as current utilization with social media. What are some of your concerns with
cross functionality within existing systems (API’s) as well as integrating with your
usage of social media sites?
It’s really important that all our tools work together. As we further develop an
online public engagement tool, we’ll want the ability to pull in information from
other systems (social media, CityDocs, etc.)