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Home My WebLink AboutRFP - 7297 APP MANHOLE COVER DESIGN PROJECTRFP 7297 APP Manhole Cover Design Page 1 of 6 REQUEST FOR PROPOSAL 7297 APP Manhole Cover Design Project The City of Fort Collins is seeking drawings, from residents who live or currently attend school within the Fort Collins city limits, to be cast in metal and used as manhole covers throughout the city. Written proposals will be received at the City of Fort Collins' Purchasing Division, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before 5:00 p.m. (our clock), January 3, 2012 and referenced as Proposal No. 7297. If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522- 0580. Questions concerning the scope of the project should be directed to Project Manager, Ellen Martin at (970) 416-2789 or emartin@fcgov.com. Questions regarding bid submittal or process should be directed to Jim O’Neill, CPPO, FNIGP at (970) 221-6779 or joneill@fcgov.com. A copy of the Proposal may be obtained as follows: 1. Download the Proposal/Bid from the BuySpeed Webpage, www.fcgov.com/eprocurement 2. Download the RFP from the City of Fort Collins’ Purchasing Page, www.fcgov.com/purchasing The City of Fort Collins is subject to public information laws, which permit access to most records and documents. Proprietary information in your response must be clearly identified and will be protected to the extent legally permissible. Proposals may not be marked ‘Proprietary’ in their entirety. Information considered proprietary is limited to material treated as confidential in the normal conduct of business, trade secrets, discount information, and individual product or service pricing. Summary price information may not be designated as proprietary as such information may be carried forward into other public documents. All provisions of any contract resulting from this request for proposal will be public information. Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision-making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing RFP 7297 APP Manhole Cover Design Page 2 of 6 kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal. The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities. Sincerely, James B. O'Neill II, CPPO, FNIGP Director of Purchasing & Risk Management RFP 7297 APP Manhole Cover Design Page 3 of 6 REQUEST FOR PROPOSALS City of Fort Collins, Colorado Art in Public Places Program Manhole Cover Design Project (7297) Honorarium - $250 The City of Fort Collins Art in Public Places Program, is seeking drawings from residents who live or currently attend school within the Fort Collins city limits to be cast in metal and used as manhole covers throughout the city. The intent of this project is to educate the public regarding the land/water connection and to help maintain water quality in local streams. The Selection Committee may select multiple drawings for this project. PROJECT DESCRIPTION The Art in Public Places Program of Fort Collins, Colorado is requesting drawings in an open competition for residents who live or currently attend school within the city limits of Fort Collins to create designs for manhole covers that will be placed throughout Fort Collins. The design must include depictions of aquatic insects from a local watershed. Please visit the Utilities’ website for information on our local watersheds and aquatic insects: http://www.fcgov.com/utilities/community-education. Manhole covers are 22” diameter cast metal that will replace existing covers. The goal of this project is to educate the public regarding the land/water connection and to help maintain water quality in local streams. Multiple manhole cover designs may be selected. The selected designs will be used for multiple covers. Please create a preliminary concept drawing for the manhole cover using the form at the end of this proposal request. Only one manhole cover design per person will be accepted. Please create your designs in bold lines. Designs must be image-based, not text-based. Designs that include logos, copyrighted or trademarked images, advertisements, or political, commercial, religious, or sexual symbols, themes or messages will not be accepted. Designs should be appropriate for a diverse, broad-based audience of all ages. The city may need to work with the artists to format designs as needed for the fabrication process. Site – The manhole covers will be installed in sidewalks throughout Fort Collins, Colorado. ELIGIBILITY This project is open to anyone who resides or currently attends school within the City of Fort Collins, CO city limits. Each artist may submit only one drawing. RFP 7297 APP Manhole Cover Design Page 4 of 6 MEDIA The team is looking for designs that the city will have cast in metal. The city will install the cast manhole covers throughout the city. BUDGET Artists whose designs have been selected by the committee will be awarded $250. Multiple designs may be selected. SELECTION PROCESS A selection committee may consist of members of the APP Board, the Manhole Cover Design Project team, and a City Purchasing Department representative. The committee will review submissions and either recommend finalists or make a final recommendation. The selection committee reserves the right to reject any or all entries at any time in the review and selection process. SELECTION CRITERIA 1. Quality and suitability of submitted design to the mission of this project, including form, local aquatic insect theme, scale and clarity. 2. Submitting artist must reside or attend school within Fort Collins, CO city limits. APPLICATION MATERIALS TO BE SUBMITTED Please submit one (1) copy of the following materials: 1. Form: Please complete the attached form 2. Design: One black and white concept image featuring aquatic insects from a local watershed drawn or printed on the form at the end of this proposal request. Artists can submit only one concept. 3. Written explanation: A description of your design. Submissions must be complete or will not be reviewed. The Art in Public Places Program is not responsible for lost or damaged artist materials. Materials will not be returned. NOTICE All proposals submitted must meet all applicable city codes and charter requirements. The City of Fort Collins reserves the right to reject all proposals and to waive irregularities or informalities. Individuals/teams are not to contact the project community/neighborhoods for an APP project unless arranged through Ellen Martin, APP Coordinator for the City. RFP 7297 APP Manhole Cover Design Page 5 of 6 MANHOLE COVER DESIGN PROJECT City of Fort Collins Art in Public Places Program Request for Proposal (7297) ARTIST NAME: AGE (if under 18 yrs old): PARENT / GUARDIAN NAME (if under 18 yrs old): PHONE NUMBER: ADDRESS: (CITY) (STATE) (ZIP) SCHOOL (IF APPLICABLE) Please mail this form with one drawing to: Or, hand-deliver this form with one drawing to: APP MANHOLE COVER DESIGN PROJECT City of Fort Collins Purchasing Division, P.O. Box 580, Fort Collins, CO 80522 APP MANHOLE COVER DESIGN PROJECT City of Fort Collins Purchasing Division 215 North Mason, Fort Collins, CO 80524 Submission deadline: January 3, 2012 SUBMISSIONS MUST BE RECEIVED BY THIS DATE All drawings will become the property of the City of Fort Collins and cannot be returned. I have read the Storm Drain Marker Project Request for Proposal Form, and I understand that if my design is selected, it will be reproduced by the City of Fort Collins and placed in a public place. I further understand and agree that the City will be the sole owner of any and all rights to the design and to any reproductions of the design. Applicant's Signature: As parent or guardian of the Applicant, I have read the Storm Drain Marker Project Request for Proposal and application forms. I agree to the terms and conditions described on those forms, and give permission for my child to participate. Signature of Parent or Guardian: (If Applicant is under 18 years of age) RFP 7297 APP Manhole Cover Design Page 6 of 6 CITY OF FORT COLLINS ART IN PUBLIC PLACES PROGRAM MANHOLE COVER PRELIMINARY CONCEPT ARTIST NAME: AQUATIC INSECT DEPICTED: IMAGE DESCRIPTION (Including something about the aquatic insect and in what streams or ponds it can be found in Fort Collins):