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Home My WebLink AboutCHANGE ORDER - PURCHASE ORDER - 9116546TIBURIIN0 October 30, 2012 Brian Ainsley CRISP Project Manager 2221 S Timberline Road Fort Collins, CO 80525 Subject: Change Order-007 to EP-1272: Add Freeze and Transfer button to the Maintenance Tab Reference: EP-1272: Unix to Windows Migration by and between Tiburon, Inc. and the City of Fort Collins and Latimer County Dear Mr. Ainsley: Tiburon, Inc. is pleased to present the City of Fort Collins (hereinafter, "Client") with this Change Order for Tiburon to add a freeze and transfer button to the Maintenance Tab (hereinafter, referred to as the "Change Order"). Scope Description and Responsibilities The attached Exhibit 1, Statement of Work ("SOW") describes the project tasks, responsibilities of each party and defined completion criteria. Price Description 1) Additional firm fixed price: $ 2,508 2) The Tiburon Annual Maintenance Fee will not increase as a result of this Change Order. 3) This Change Order does not include: • Warranty • Documentation • Hardware or third party products or services • Travel and on -site time 4) Any taxes levied by a government agency. Taxes, if applicable are the sole responsibility of the Client. Effective Date and Pavment Schedule 1) The work described herein will be scheduled to commence at a mutually agreeable date after Client's acceptance of this Change Order. Tiburon, Inc. 3000 Executive Parkway, Suite 500, San Ramon, CA 94583 t: 925-621-2700 f: 925-621-2799 Fort Collins CP-011: Add Freeze and Transfer Button to the Maintenance Tab in Page 2 of 3 2) Payment Schedule: • 50% Upon Tiburon receipt of the signed acceptance of this Change Order. • 50% Upon achievement of the completion criteria set forth in the SOW. Note: No scheduling of resources will occur until after the first payment milestone is paid. This Change Order may be cancelled at Tiburon's discretion upon written notice to Client if the first payment milestone is not paid when due. 3) Client's acceptance of this Change Order in the signature block provided below, authorizes Tiburon to proceed with the work described herein and confirms funding will be obligated. Any requisite contractual documents required by Client's purchasing procedures are the responsibility of the Client. 4) The terms and conditions of the above referenced Agreement, and this Change Order prevail regardless of any conflicting or additional terms and conditions on any Purchase Order or other correspondence. Any contingencies or additional terms obtained on any Purchase Order are not binding upon Tiburon. All Purchase Orders are subject to approval and acceptance by Tiburon. 5) This fixed price Change Order is valid through December 31, 2012. Upon review and acceptance of this Proposal, please have a duly authorized person sign below and return the signed copy of the Proposal to Vinnie Richardson via e-mail at Vinnie.Richardson@tiburoninc.com or fax 510-217-6466. 1f you have any questions or require further information, please contact Vinnie at 925- 621-2386, at your convenience. Sincerely, A Donald Doepke Executive Director of Operations Attachment: Exhibit 1 - Statement of Work By this signature, Client accepts this Change Order: Printed Name / Title ®� I Date oe=��GX1-b�CJ� Tiburon, Inc. 3000 Executive Parkway, Suite 500, San Ramon, CA 94583 t: 925-621-2700 f: 925-621-2799 Fort Collins CP-011: Add Freeze and Transfer Button to the Maintenance Tab in Page 3 of 3 Tiburon, Inc. 3000 Executive Parkway, Suite 500, San Ramon, CA 94583 t: 925-621-2700 f: 925-621-2799 Fort Collins CP-011: Add Freeze and Transfer Button to the Maintenance Tab in Page 4 of 3 Exhibit 1. Statement of Work Scope Description Remotely, Tiburon will modify Client's existing Field Interview application so that on the Freeze tab, there is an additional button labeled "Freeze and Transfer" that will do both steps of Freezing the Field Interview and sending it to Crime Analysis. This button will require the security that both Freeze and Transfer buttons require. Tiburon Responsibilities 1) Modify the application per the Scope Description. 2) Install the modified code in Client's test environment. 3) Upon Client's testing, correct any discrepancies in operation based on the Scope Description. 4) Install the modified code in Client's production environment. Client Responsibilities 1) Designate a person to be the principal point of contact for all technical questions and administrative arrangements relating to this Proposal. 2) Provide VPN access to Tiburon. 3) As required, coordinate the participation of non -Tiburon provided third parties and outside agencies. 4) Complete testing of the modified code within ten (10) business days from receipt of Tiburon's notification the code is ready for testing to ensure conformance with the Scope Description. Completion Criteria This work will be considered complete ten (10) business days after Tiburon has provided the Client with written notification that the modified code is ready for testing in the test system, or has been placed into production, whichever comes first. If Client does not confirm completion with a sign off letter presented by the Tiburon project manager within ten (10) business days of submittal of such letter, or otherwise notifies Tiburon in writing why completion sign -off has not been provided any final invoice(s) will be issued and will be payable in accordance with the payment terms of this Change Order. Tiburon, Inc. 3000 Executive Parkway, Suite 500, San Ramon, CA 94583 t: 925-621-2700 f: 925-621-2799 City of Fort Collins CP— 009: Allow CMS Initialize to ARS Multiple Times Page 2 of 3 2) Payment Schedule: • 50% Upon Tiburon receipt of the signed acceptance of this Change Order. • 50% Upon achievement of the completion criteria set forth in the SOW. Note: No scheduling of resources will occur until after the first payment milestone is paid. This Change Order may be cancelled at Tiburon's discretion upon written notice to Client if the first payment milestone is not paid when due. 3) Client's acceptance of this Change Order in the signature block provided below, authorizes Tiburon to proceed with the work described herein and confu-ms funding will be obligated. Any requisite contractual documents required by Client's purchasing procedures are the responsibility of the Client. 4) The terms and conditions of the above referenced Agreement, and this Change Order prevail regardless of any conflicting or additional terms and conditions on any Purchase Order or other correspondence. Any contingencies or additional terms obtained on any Purchase Order are not binding upon Tiburon. All Purchase Orders are subject to approval and acceptance by Tiburon. 5) This fixed price Change Order is valid through December 31, 2012. Upon review and acceptance of this Change Order, please have a duly authorized person sign below and return the signed copy of the Change Order to Vinnie Richardson via e-mail at Vinnie.Richardson@tiburoninc.com or fax 510-217-6466. If you have any questions or require further information, please contact Vinnie at 925- 621-2386, at your convenience. Sincerely, `, / Donald Doepke Executive Director, Operations By this signature, Client accepts this Change Order: a"--? �s'` V�tv Si a re Date Jto'lu►e-5 Rt011j4g L Printed Name / Title L P��J Tiburon, Inc. 3000 Executive Parkway, Suite 500, San Ramon, CA 94583 t: 925-621-2700 f: 925-621-2799 TIBURIIN0 November 9, 2012 Mr. Brian Ainsley Fort Collins Police Services 2221 Timberline Road Fort Collins, CO 80525 Subject: Change Order (CP) — CP-009: Allow CMS initialize to ARS multiple times Reference: EP-1272: Unix to Windows Migration by and between Tiburon, Inc. and the City of Fort Collins and Larimer County Dear Mr. Ainsley: Tiburon, Inc. is pleased to present the City of Fort Collins (hereinafter, "Client") with this Change Order for Tiburon to allow CMS initialize to ARS multiple times (hereinafter, referred to as the "Change Order"). Scope Description and Responsibilities The attached Exhibit 1, Statement of Work ("SOW") describes the project tasks, responsibilities of each party and defined completion criteria. Price Description 1) Firm fixed price: $3,648 2) Upon achievement of the completion criteria set forth in the SOW the Tiburon Annual Maintenance Fee will increase by $410. This additional maintenance fee will be prorated and added to the following year's annual maintenance renewal. 3) This Change Order does not include: • Warranty • Documentation • Hardware or third party products or services • Travel and on -site time 4) Any taxes levied by a government agency. Taxes, if applicable are the sole responsibility of the Client. Effective Date and Payment Schedule 1) The work described herein will be scheduled to commence at a mutually agreeable date after Client's acceptance of this Change Order. Tiburon, Inc. 3000 Executive Parkway, Suite 500, San Ramon, CA 94583 t: 925-621-2700 f: 925-621-2799 City of Fort Collins CP— 009: Allow CMS Initialize to ARS Multiple Times Page 3 of 3 Exhibit 1 Statement of Work Scope Description Remotely, Tiburon will modify Client's MobileREPORTS (ARS) application to change the processing behind the CMS Initialize button so the user is allowed to pull the same Booking Number details from JailRECORDS into more than I MobileREPORTS (ARS) report. Once the user performs the action to pull the number, a message will display for notification that the Booking Number is now on more than 1 ARS report. Tiburon Responsibilities 1) Modify the application per the Scope Description. 2) Install the modified code in Client's test environment. 3) Upon Client's testing, correct any discrepancies in operation based on the Scope Description. 4) Install the modified code in Client's production environment. Client Responsibilities 1) Designate a person to be the principal point of contact for all technical questions and administrative arrangements relating to this Change Order. 2) Provide VPN access to Tiburon. 3) As required, coordinate the participation of non -Tiburon provided third parties and outside agencies. 4) Complete testing of the modified code within ten (10) business days from receipt of Tiburon's notification the code is ready for testing to ensure conformance with the Scope Description. Completion Criteria This work will be considered complete ten (10) business days after Tiburon has provided the Client with written notification that the modified code is ready for testing in the test system, or has been placed into production, whichever comes first. If Client does not confirm completion with a sign off letter presented by the Tiburon project manager within ten (10) business days of submittal of such letter, or otherwise notifies Tiburon in writing why completion sign -off has not been provided any final invoice(s) will be issued and will be payable in accordance with the payment terms of this Change Order. Tiburon, Inc. 3000 Executive Parkway, Suite 500, San Ramon, CA 94583 t: 925-621-2700 f: 925-621-2799