HomeMy WebLinkAbout496440 XEROX CORPORATION - PURCHASE ORDER - 9125855City of
�,.Fort Collins
Date: 11/09/2012
Vendor: 496440
PURCHASE ORDER
XEROX CORPORATION
C/O LEWAN & ASSOCIATES INC
100 S CLINTON AVE XRX2-40A
ROCHESTER New York 14644
PO Number Page
9125855 1of3
This number must appear
on all invoices, packing
slips and labels.
Ship To: ENGINEERING DIVISION
CITY OF FORT COLLINS
281 N COLLEGE AVE
FORT COLLINS Colorado 80521
Delivery Date: 11/09/2012 Buyer: DAVID CAREY
Note:
Line Description Quantity UOM Unit Price Extended
Ordered Price
1 Xerox WC7125P Copier 1 LOT LS 1,667.40
Lease Payments for 12 Months
for Xerox Work Centre WC7125P Copier/Printer System.
Serial #: TBD
Quantity: One (1)
Location: City Of Fort Collins - Engineering Department @
281 N. College Ave., Fort Collins, CO 80524
Lease Term: Sixty (60) months.
Total Base Monthly Lease Charge: $138.95
Includes: 2,000 B&W and -0- Color prints per month.
Per State of Colorado Xerox Price Agreement #: 98526YYY11 M/WSCA,
and Lewan & Associates quote dated 11/02/12.
Includes: integrated finisher , 1 line fax, PS Kit.
Includes trade-in of Sharp MX2700MX color copier, Serial # 65010703 .
*****
Line 1 dollar amount for 12 months of payments.
Non -Appropriation of Funds
Lessee reasonably believes that it will have a need for the Equipment for the duration
of the Lease and that funds will be available and appropriated to make all payments
under this Lease, however, the availability of funds in future fiscal years is dependent
upon appropriation of funds by Lessee's City Council, which appropriation is entirely
discretionary.
Lessee will seek funding each year as part of its Budget process. If funds to continue
the leasing of the Equipment for the portion of the Lease term falling in the next year
are not legally available for such purpose, Lessee may terminate this Lease at the end
of the current year without penalty.
Lessee will notify Lessor at least thirty (30) days prior to the end of the year if funds
are not available for the payments required under this Lease by reason of
City of Fort Collins Director of Purchasing and Risk Management
This order is not valid over $5000 unless signed by James B. O'Neill II, CPPO
City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580
Phone:970-221-6775 Fax:970-221-6707 Email:purchasing@fcgov.com
Invoice Address:
City of Fort Collins
Accounting Department
PO Box 580
Fort Collins, CO 80522-0580
City of
�,.For_t Collins
PURCHASE ORDER
PO Number Page
9125855 2 of 3
This number must appear
on all invoices, packing
slips and labels.
Line Description Quantity UOM Unit Price Extended
Ordered Price
non -appropriation or non -availability of funds as set forth above.
2 Estimated Print Charges
for above Copier for 12 Months
1 LOT LS
for Xerox Work Centre WC7125P Copier/Printer System.
Serial #: TBD
Location: City Of Fort Collins - Engineering Department @
281 N. College Ave., Fort Collins, CO 80524
Base Monthly Lease Charge per PO Line 1 includes:
2,000 B&W and -0- Color prints per month.
All B&W Prints over 2,000 @ $0.0063 each.
All Color Prints @ $0.0683 each.
Covers: Consumable Supplies, Service, Parts and Labor.
Per State of Colorado Xerox Price Agreement #: 98526YYY11 M/WSCA,
and Lewan & Associates quote dated 11/02/12.
State of Colorado Central Services user fee of $.001 per print wil be billed separately.
Line 2 amount for 12 months estimated total Print Charges.
City of Fort Collins Director of Purchasing and Risk Management
This order is not valid over $5000 unless signed by James B. O'Neill Il, CPPO
City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580
Phone:970-221-6775 Fax:970-221-6707 Email:purchasing@fcgov.com
Total
Invoice Address:
$2,567.40
City of Fort Collins
Accounting Department
PO Box 580
Fort Collins, CO 80522-0580
Purchase Order Tor is and Conditions
Page 3 of 3
1. COMMERCIALDETAlI.S.
Tax exemptions. By statute the City a Fort Coll nine, exempt from stare end locultmes. Our Exemption Number is 11. NONWAIVER.
98fi1502. Formal Excise lax Exemption C.i0care of Registry 84-6000587 is registered with the Collector of Failure of the Purchaser to insist upon strict performance of the team and conditions hereof, failure or delay to
lot,—[ Revenue, Denver, C.1coulg (Ref. Colorado Revised Saates 1973, Chapte, 39-26, 114 had, exercise any rights or ¢moor provided herein or by law, failure to pmmplly, artily the Seller in the roan of a
breach, the acceptance of or payment far goods hereunder or approval of the design, shall not release the Seller of
Goods ItejedeL GOODS R U ECTED tlne,, failure to meet specifications, cithcr wren sb.PPe or (file to defects of any of the warranties or obligations of this purchase order and shall not be deemed a wall er of any right of the
damage n transil, may be volume to you to, credit ..it an not 1m be replaced accept upon receipt of written Imallaser to insist upon strict perms nature heronl or anyofia right, ter remedies as I any sneh goads, regardless
lmtructions from the CRY 'I Tom Collins. of when stopped, receive or learned, as to any prior or subsequent default hereunder, nor shall any purported
unit moo action or rescission of this purchase order by the Purchaser operate as a wall er of any of the terms
dmpmtion. GOODS arc subject I. the City of Port Collins impmlion on amval. hereof.
Final Acceptance. Receipt of the arembandive, easier, or equipmem in response to this order tun at in 12. ASSIGNMENT OF ANTITRUST CLA [MS,
autlorned p;rynnmt at, the port of the City of Pan Collin¢lkweva, it is 10 be undustuoJ bar FINAL Seller and the Purchaser raeognim tbar in actual twormic practice, surcharges resulting from antitrust
F.P ACCI'A NCE is dependenmm t upon plediun or all applicable require iasprcdonproI cedures, vimatual are in door home by the Purchase, heretofore, for cause and as consideration for executing this
purchase order, the Seller hereby assigns to the purchaser any and all claims it may now have or hereafter
Freight Teens. Shipments must be F.OD., City of Pon Collins, Too aVoo Sr, Port Collins, CO 80522, unless acquired under federal or state commit laws for such overcharges relating to the particular goods or services
.because specified on this order. If permissirn is given 10 prepay freight and charge seriously, the original freight purchased or acquire by the pl cehmer pursuant to this purchase order.
bit arms accompany invoice. Additional charges for packing will not be accepted.
13. PURCI IASERS PERFORMANCE OF SE1.I.ERS ODLIGA'I'IONS,
Shipment l yistancaWlwmmnufamurcrs Lave distributing points in various Inns of the country, shipment is If ]at Purehow, Militia the Sell,,inm lntwo;lbnning or defeaivc goods by it data to be agree upon by be
expected loom the nearest distribution point to deslins ion, and excess freight will be deducted from his'oice when Purchaser and the Seller, and the Seller thereafter indicates its iraability or mistrial to comply, the I'urchmer
shipment arc made from glmfer damores. may cause the work to be perforated by the most expeditious means available to if, said the Seller shall pay all
casts associated with such work.
Permits. Seller shut[ practice at sellers sole cast all nee ssary pcomm, cenifemes and license requite by all
applicable laws, regulations, ordinances and rates ofthe state, municipality, mmiwry or political subdivision where
the work is performed or acquired by any other dhdy constioned public authority having jarisd'mJnn over the work
of vendor. Seller Posher agrees to hold the City of port Collins harmless loom and against all liability and loss
snitred by them by remert gn of an issued or established violation of any such laws, regulations, contra m, Mies
requirements.
Aulhbzmice. All parries in this contmed agree that the representatives are, in too, bona fide and possess full and
omplem 2 limits 1. bind said ponies.
LIMITATION OF TERMS. "I Ills Purchase Order expressly limits le ct,lance 1r the terms nod c d um, sound
herein set loan and any supplementary or additional terms and conditions annexed anew or incorporated herein by
reference. Any additional radiational famous and conditions proposed by seller are objected wood hereby rejected.
2. DELIVERY.
PLEASE ADVISE PURCHASING AGENT intmoiately Tyro cannot make complete shipmate to . anve on your
promised delivery date os noted. Time is of Ira essence Delivery and Ill orm:ins, must be effitord within the Linn
Voted a,a the purchase order and the documents attached Ill No acts of the Purchasers including, without
hunnu tion, occepance oformal lute deliveries, shall operate as a waiver ofthis provision. In the runt army delay,
the Purchaser shut] hare, in addition or other legal and equitable remedies, the up0 s. of placing this mile, elsewhere
and holding the Seller liable far damages, I lowm'eq the Seller shall not be liable for damages as a result of delays
due to cures not reasonably foreseeable which are beyond its reasonable control and without its fault of negligence,
such acts ofGod, vols of civil ter military authorities, govrmnicntal priorities, fires, strikes, hood, cultur cs, wars or
dots provided flat none, of the conditions causing such delay is given to the Forebear within live (5) days of the
time when the Seller fail received knowledge larval In the clear of any such delay, the date of delivery sM1all be
extended Roche period cquel to he lime actually last by reason .(the delay.
3. WARRAP'fY.
The Seller wa carts that all goods, anichs, naerials and work covered by this order will conform with applicable
decisions, specimen om, n nglcs ardor offer desu,nimrs given,will be lit In, the pars intended, ..it
similar eel with the hi,hmSeller so
of cure and competence in ass to. s with accepted slor c,,ds, for wed of n
'molar namay the Seller agrees to hold he purchaser hah ere ate any loss, damage or expense which the
Pucehaar may surfer m incur ev r. any of the or feat breach crematory. one The Selyear
or shall n such
elongerr period
make
good, without curt sc the purchaser, any defers or faults nosing within one (p year or within such longer period of
time as,
to may be a goods f by law or the morn of any applicable waranry bl, provided ea the Seller tear the state of
acceptance of the goods r muted hereunderreby the See nut Acceptance be tanor use delayedb r salting from imperfeot
or alipmeve wad done ar nnnn nd famished by the Seller. s therisor the of goods by the a made, slate not
ability hereunder waiver of any claim under this warranty. Except a otherwise provided f this purefor going the Sellea
liability ntelbtsM1all extend s all damages pmaimteello s of
by be breach of any of the foregoing warranties
O NJERCIa but such liability OF N no SS F include loss of St ALL
A loss of use. NO IMPLIED WARRANT\'
OR h1ERCIlANfABILITY OR OF FITNESS FOR PURPOSE SIIALL APPLY.
4_ CHANGES IN LEGAL I I WAS.
The Purchase, may make changes w trend terms by ,'maxis comge order.
5. CHANGES IN COMMERCIAL TERMMS.
The Purchaser may make any changes as the moos, other than legal terns, including additions ah or deletions from
the quantities originally intend in the Vaificmious or drawings, by verbal or wrinen change order. If any such
change effects the amomn Jaw or d" time of Par fmmance hereunder, all egoilublu efusment shall be made
6. TERMINATIONS.
IT, Purchaser may al any time by wrinen change male, tmmiame this agmrment as 10 any or ell po.am of the
goods then not shipped, subject to any equitable adjustment between the pamica in to any work or materials then in
progress provided that the Purchaser shall not IN, liable for any claims for anticipated Profits on the uncompleted
portion of the goods al'or work, for incidental or consequemial damages, and that no such adjustment be made in
favor of the Seller will, respvu 1. any gcol which are the Sellers standard stock. No such tioncration shall relieve
the Purchaser or the Seller army of their obligations as to any goods delivered hereunder.
T CLAIMS FOR ADJUSTMENT.
Any claim for adjustment must be mseaed within inlay (30) days from the dale the change or renninown is
ordered.
8. COMPLIANCE v.Tl'H LAW.
The Seller warrants that v11 goods sold hereunder shall lure been produced sold, delivered and published in stria
compliance with all applicable for, and r,.Islas- to ,hich the goods are mbject, The Seller shall execute and
deliver such documents m may be required to effect or evidence compliance. All laws and regulations required to be
ncorporated in agreemtmts of this character are hereby natural herein by this reference. The Sella ogee to
indemnify and hold the Purcaser harmless front all costs and danages suffered by the Purchaser as a result of the
Sellers firlum w comply as it such law.
9. ASSIGNMENT.
Neither army shall assign, transfer, or mint this comer, or any monies due or red daemon, due humbler widwm the
prior written consent middle other Gray.
10. TITLE
The Seller warrants full, clear and larx,o cled title 1. the Purchaser for all equipment, mmerials, and items PomishW
in performance of this agreement, free and clear of any and all teem, resonances. asenati me, "'am" interest
uw mbmnm and claims ofothers.
The Seller shall release the Puahncr and its marital of any tier from all liubilay and claims of any nature
eadialg from the performance of such ..,it
'I his release shall apply clean in the elect of fault of negligence of the parry aleaurl and shall extend to the
three., onmers and employees of,mh pang.
the Seller's amW.1-1 obligations, including wnnany, shall not M deemed to be reduced, in any way, because
such work is performed or caused N be performed by the Puaboser.
14, PAT ENI S.
RTenever the Seller is required to me env design, device, manned or prccess cox read by letter, paenL trademark
or copyright, the Seller shall indemnify and save harmless the Protect from any and at I claims for infringement
by wasson of the use of such planted design, device material or process in connection with the commit, and
shall indicant by the Purchaser far any cost, expense or damage which a may be oblige a pay by reason cerium
inf ingen oat at tiny time during the prosecution or after the mnhpletion or the aork. In case said equipment, or
any pan thereof or the intended use of the goals, is is such suit felt 1u constitute informa m and the use of
said equipment or pan is enjoined, the Seller shall, at its own expense and at its option, either procure for the
Purchaser the right to continue using said equipment or pans, replace the tune with substantially proud but
nuninGnning rql ipmeo. or modify it so it become noninGnging.
15. INSOLVENCY.
It lie Seller shell become inadvem or bankrafV1. ncoke an aisi,anmal for tlm bencfil of creditors, comment a
receiver or trustee for any of the Sellers property or business, this ome, may forthwith be canceled by the
Purchaser without liability.
16. GOVERNING LAW.
The definitions of arms used or the intur,a on of the agree mint and the rightserall parries hereundershall be
cons Wed uMer and governed by the laws of the State of Calomdo, USA.
'I he following Additional Condition, apply only in now,where the Seller u a perform wad hereunder,
including the stannous of Sellers Represen ctive(s). oa the premises of.thux,
IT SELLERS RESPONSIBILITY.
The Seller sbill carry Ma said work a1 Sellers own risk until the same is fully completed and accepted, nod shall,
in se of any accident, destruction or injury ,, the work ardor materials before Sellers final completion and
ccepance, real the work v1 Seller's own expense and as 1he statistician of the Purchaser. When materials
and pquipmcat are fumisho by mimes for installation or erection by the Seller, the Scllcr shall reaeivr, mlaad,
store and handle same at the site and become appensibic therefor is though such materials paral equipment
were being famished by the Seller under the order.
18. INSURANCE.
The Seller shall, a his own expense, provide lot file payment of workers compensation, including occupational
disease real to its employees employed on or in connection with the work covered by this purdtasa order,
mador to their dependents in accordance with the taws of the sate in which the work is to due done. The Seller
shall also carry rompre aceive general liability including, but nor limited to, contractual and automobile public
liability inmrantt with bodily injury and death limits of at least 5300,000 for any one person, 5500 000 for any
one accident and property dauage limit put aundul of $400,000, The Seller shill likew equi a his
onlmetical Rally, to Varl for such compensation and oriental Before any ofnm Sellers arms contractors
employees shall do any work upon the premises of others, the Seller hull famish the Puechmer all a certificate
that such compensation and insurance have been provided Such certificates shall specify the clue when such
compensation and insurance have been provided. Such certificates shall specify the dam when such computation
and imumnce eepims. The Scllcr agrees that such compensation and insurance shall he mainuined umi[ atler the
.tire lurk is completed anJ;acepmJ.
19. PROTRCI'IUN AGAINS IACCIDENTS AND DAMAGES.
The Seller hereby a¢uma the entire respotoribly nand liability for any and all damage, loss or injury of any kind
at rtaare whatmever to persom or property, caused by or resulting from the execution of the work provided fur in
this purcM1ase, order or in connection herewith. the Seller will indemnify and fold hornless the PucM1mer and any
cr all of th, aand ye e Purchase, oRcer, genb employees am, and all any and all claims, ].a,. damages,
harges or expert en r ,Fell,,, direct or indirect, and whether to por property to which the Purellawmay
be put or subject by reason of any act, action, neglect, omission or defanh on the par, of We Seller, any ter his
.mmoms, or any of the Sellers or contmcom officer, agents or employees, Ill caw any suit or other
proceedings shall be brought against the Purchaser, or its aRcas, agents or employees at any time on account or
by reason of any act, action, neglect, omission or default of the Seller of any of his coemdons or any of its or
their officers, agents or employees ex aforesaid, the Seller hereby agrees to assume the defense thereof and to
defend the same nt the Sellers awn aspens 1. pay any and all cosy Barges, attorneys fees and other expert
nary and ell judgments that may he nuared by o ,blamed againil the Purchaser car any of its or trot, oftimy
agents or employees in such suits or other proceedings, and in one judgment or mlar lien be placed upon or
obaVaed against the property of the Pmcleser, or said parties in or as a result admen suits or other proceedings,
the Seller will at once cause the same to be dissolved and discharge by giving bond or otherwise. The Seller and
his contractors shall take all safety potential famish and install all guards necessary for the prevention of
accidents, comply with all laws and regulations with regard m .safety including, but without limitation fine
01m,cfmell Safety and Health Act of 1970 and all roles and regulations issued persuunuhemo.
Revised 030010